Finding Text
Condition:
There was a lack of supporting documentation retained in a tenant’s files to support eligibility and compliance with rent procedures.
Criteria:
All tenant files should maintain all necessary documentation and required forms to support eligibility and compliance with rent procedures.
Cause:
One tenant’s file was purged which included necessary documentation that should have been retained. Two tenant files were missing the required move in/out forms. Effect:
There is potential that a tenant’s eligibility cannot be properly supported or that the Projects rent procedures are not being followed appropriately.
Questioned Cost Amount:
None noted.
Context:
Three out of twenty-five files tested.
Recommendation:
We recommend that tenant files retain all necessary forms and documentation to substantiate the tenant’s eligibility.
View of Responsible Officers and Planned Corrective Action:
See Corrective Action Plan prepared by management.