Finding Text
Finding No. 2023-002: Significant Deficiency - Compliance with accurate records of meal
preparation and ordering
Grantor: U.S. Department of Agriculture
Pass-through: Texas Department of Agriculture
Grant: Summer Food Service Program
CFDA Number: 10.559
Compliance Requirement: Reporting
Condition:
During the Texas Department of Agriculture (TDA) audit in January 2024, TDA noted that a site they tested did not maintain accurate meal preparation records.
Criteria:
In compliance with SFSP Administrative Guidance for Sponsors, meal preparation records should be accurately maintaied to ensure proper portions are being served to each participant.
Cause:
The center did not accurately record the amount of meal preparation items utilized that corresponded with the proper serving sizes for the number of participants they claimed to have fed.
Effect:
Failure of the center to properly ensure the meal preparation records were adequately maintained caused 40 partificpants receive incorrect portion sizes.
Recommendation:
TDA recommends With Helping Hands to provide a detailed explanation of the circumstances that caused the noncompliance and to develop and implement processes and procedures ensuring the proper recording of meal prepping materials and that each participant receives the proper serving size.
Views of Responsible Officials and Planned Corrective Actions:
With Helping Hands has implemented policies to ensure all meal prepping information is accurately recorded and each particpant is receiving the proper serving size. These policies have been provided to all centers. On February 14, 2024, TDA reviewed the Corrective Action Plan provided by With Helping Hands and has concluded its review.