Finding Text
Finding No. 2023-001: Significant Deficiency - Compliance with $203
daily meal count records not being accurately completed
Grantor: U.S. Department of Agriculture
Pass-through: Texas Department of Agriculture
Grant: Summer Food Service Program
CFDA Number: 10.559
Compliance Requirement: Reporting
Condition:
During the Texas Department of Agriculture (TDA) audit in January 2024, TDA noted that staff at one site they tested did not properly record meals at the point of service.
Criteria:
In compliance with SFSP Monitor's Guide, SFSP Administrative Guidance for Sponsors, TDA SFSP Supplemental Handbook,and 7 CFR 225.15(c), meal counts should be recorded at the point of service.
Cause:
The center did not record first meals served at the point of service but meals were still served to participants
Effect:
Failure of the center to properly record meals at point of service caused a disallowance of 41 meals.
Recommendation:
TDA recommends With Helping Hands to provide a detailed explanation of the circumstances that caused the noncompliance; develop and implement a process and procedure to ensure proper recording of meals at point of service and update policies and procedures to ensure meal count records are properly recorded at point of service.
Views of Responsible Officials and Planned Corrective Actions:
With Helping Hands has implemented policies to ensure all information is captured at point of service. These policies have been provided to all centers. On February 14, 2024, TDA reviewed the Corrective Action Plan provided by With Helping Hands and has concluded its review.