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Corrective Action Plans

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Finding 522500 (2023-005)
Significant Deficiency 2023
Akron Community Service Center & Urban League, Inc.
OH
Questioned Costs Allowable Costs / Cost Principles
With the changes in the Leadership Team, the staff is currently reviewing and re-allocating personnel costs into direct program costs and indirect allocatable costs to be distributes through an acceptable allocation or De Minimus calculation. These changes are planned for the current contract year ...
With the changes in the Leadership Team, the staff is currently reviewing and re-allocating personnel costs into direct program costs and indirect allocatable costs to be distributes through an acceptable allocation or De Minimus calculation. These changes are planned for the current contract year with the original program budget submissions being amended to reflect these changes and approved by the funding agency. Currently, AUL utilizes two allocation methods when applicable. Those methods are the Federal De Minimus calculation, or the Direct Administrative Cost Recovery Allocation developed in conjunction with Maximus. All direct labor personnel should be recording their time spent on a program in the Paychek’s Payroll System using the appropriate dropdown listing if the program is a Summit County program the personnel should complete a PAR report monthly for the program time and it should be signed and approved by the Program Director or their designee. These forms should be forwarded to the Finance Department to that they are included in any Program Billing that is necessary for reimbursement. We have established a signature coversheet before we send the invoice to the entity for payment. PAR's are part of this reviewing process.
View Audit 341763 Questioned Costs: $1
Finding 522499 (2023-004)
Significant Deficiency 2023
The Behavioral Wellness Center at Girard
PA
Allowable Costs / Cost Principles Internal Control / Segregation of Duties Significant Deficiency
Corrective Action: Management agrees with the findings. While we have policies and procedures as recommended by the auditors, there is an opportunity to review our policies and procedures related to the review and approval around disbursements. Through the leadership of our Chief Financial Office...
Corrective Action: Management agrees with the findings. While we have policies and procedures as recommended by the auditors, there is an opportunity to review our policies and procedures related to the review and approval around disbursements. Through the leadership of our Chief Financial Officer and our Director of Finance, our internal control policies and procedures will be evaluated and as needed, amended, with an effective date no later than June 30, 2025. Anticipated Completion Date: June 30, 2025 Contact Person: Marco Giordano, Vice President and Chief Financial Officer
View Audit 341753
Finding 522498 (2023-003)
Significant Deficiency 2023
The Behavioral Wellness Center at Girard
PA
Reporting Significant Deficiency Matching / Level of Effort / Earmarking § 200.303
Corrective Action: Management agrees with the finding and has subsequently supported other eligible expenses that were not included in the original submission. These amounts exceeded the funding received. Anticipated Completion Date: November 15, 2024 Contact Person: Marco Giordano, Vice President ...
Corrective Action: Management agrees with the finding and has subsequently supported other eligible expenses that were not included in the original submission. These amounts exceeded the funding received. Anticipated Completion Date: November 15, 2024 Contact Person: Marco Giordano, Vice President and Chief Financial Officer
View Audit 341753
Finding 522452 (2023-011)
Material Weakness 2023
Arkansas Baptist College
AR
Student Financial Aid Matching / Level of Effort / Earmarking Subrecipient Monitoring
Management concurs with this finding. The College will adhere to its policies, procedures, processes, and federal guidelines as it relates to disbursing loans within aggregate loan limits. Responsible Administrators: Director of Financial Aid Effective: Immediately and ongoing
Management concurs with this finding. The College will adhere to its policies, procedures, processes, and federal guidelines as it relates to disbursing loans within aggregate loan limits. Responsible Administrators: Director of Financial Aid Effective: Immediately and ongoing
View Audit 341725
Finding 522445 (2023-010)
Material Weakness 2023
Arkansas Baptist College
AR
Student Financial Aid Subrecipient Monitoring Reporting § 200.512
Management concurs with this finding. The College will adhere to its policies, procedures, processes, and federal guidelines as it relates to competing and submitting the audit. The College has a new CFO and Controller. These measures will ensure stability and a timely audit. Responsible Administ...
Management concurs with this finding. The College will adhere to its policies, procedures, processes, and federal guidelines as it relates to competing and submitting the audit. The College has a new CFO and Controller. These measures will ensure stability and a timely audit. Responsible Administrators: Director of Financial Aid & Chief Financial Officer Effective immediately and ongoing
View Audit 341725
Finding 522444 (2023-009)
Material Weakness 2023
Arkansas Baptist College
AR
Questioned Costs Student Financial Aid Eligibility
Management concurs with this finding. The College will adhere to its policies, procedures, processes, and federal guidelines as it relates to calculating and awarding Pell. The College will return any ineligible funds accordingly. Responsible Administrators: Director of Financial Aid & Chief Fin...
Management concurs with this finding. The College will adhere to its policies, procedures, processes, and federal guidelines as it relates to calculating and awarding Pell. The College will return any ineligible funds accordingly. Responsible Administrators: Director of Financial Aid & Chief Financial Officer Effective: Immediately and ongoing
View Audit 341725 Questioned Costs: $1
Finding 522442 (2023-008)
Material Weakness 2023
Arkansas Baptist College
AR
Questioned Costs Student Financial Aid Eligibility
Management concurs with this finding. The College will adhere to its policies, procedures, processes, and federal guidelines as it relates to over awarding students. The College will return any ineligible funds accordingly. Responsible Administrators: Director of Financial Aid & Chief Financial ...
Management concurs with this finding. The College will adhere to its policies, procedures, processes, and federal guidelines as it relates to over awarding students. The College will return any ineligible funds accordingly. Responsible Administrators: Director of Financial Aid & Chief Financial Officer Effective: Immediately and ongoing
View Audit 341725 Questioned Costs: $1
Finding 522440 (2023-007)
Material Weakness 2023
Arkansas Baptist College
AR
Questioned Costs Student Financial Aid Procurement, Suspension & Debarment
Management concurs with this finding. The College will review and adhere to its practices, policies, and procedures along with federal guidelines as it relates to students meeting satisfactory academic progress. The College has an SAP appeal committee in place to enforce and abide by the College's...
Management concurs with this finding. The College will review and adhere to its practices, policies, and procedures along with federal guidelines as it relates to students meeting satisfactory academic progress. The College has an SAP appeal committee in place to enforce and abide by the College's policy. The College will return any ineligible funds accordingly. Responsible Administrators: Director of Financial Aid Effective: Immediately and ongoing
View Audit 341725 Questioned Costs: $1
Finding 522439 (2023-006)
Material Weakness 2023
Arkansas Baptist College
AR
Questioned Costs Student Financial Aid Matching / Level of Effort / Earmarking
Management concurs with this finding. The College will review and adhere to its practices, policies, and procedures along with federal guidelines as it relates to disbursing and administering federal aid. The College will return any ineligible funds accordingly. Responsible Administrators: Direct...
Management concurs with this finding. The College will review and adhere to its practices, policies, and procedures along with federal guidelines as it relates to disbursing and administering federal aid. The College will return any ineligible funds accordingly. Responsible Administrators: Director of Financial Aid, Chief Financial Officer & V.P. of Academic Affairs Effective: Immediately and ongoing
View Audit 341725 Questioned Costs: $1
Finding 522438 (2023-005)
Material Weakness 2023
Arkansas Baptist College
AR
Student Financial Aid Matching / Level of Effort / Earmarking Subrecipient Monitoring
Management concurs with this finding. The College will set policies, procedures and practices in place and adhere to ensure that changes in students’ enrollment are reported accurately and timely as defined in the Federal guidelines. Responsible Administrators: Director of Financial Aid & Regist...
Management concurs with this finding. The College will set policies, procedures and practices in place and adhere to ensure that changes in students’ enrollment are reported accurately and timely as defined in the Federal guidelines. Responsible Administrators: Director of Financial Aid & Registrar Effective: Immediately and ongoing
View Audit 341725
Finding 522436 (2023-004)
Material Weakness 2023
Arkansas Baptist College
AR
Student Financial Aid Special Tests & Provisions Matching / Level of Effort / Earmarking
Management concurs with this finding. The College will review and adhere to its practices, policies, and procedures along with federal regulations as it relates to resolving credit balances. The College will resolve credit balances timely and within the 14-day period as defined in the Federal guid...
Management concurs with this finding. The College will review and adhere to its practices, policies, and procedures along with federal regulations as it relates to resolving credit balances. The College will resolve credit balances timely and within the 14-day period as defined in the Federal guidelines. Responsible Administrators: Director of Financial Aid & Chief Financial Officer Effective: Immediately and ongoing
View Audit 341725
Finding 522434 (2023-003)
Material Weakness 2023
Arkansas Baptist College
AR
Student Financial Aid Reporting Matching / Level of Effort / Earmarking
Management concurs with this finding. The College will ensure the accuracy of the data that is input into the COD system and the College will work to apply funds appropriately to students' accounts. The College will review and adhere to its practices, policies, and procedures along with federal gu...
Management concurs with this finding. The College will ensure the accuracy of the data that is input into the COD system and the College will work to apply funds appropriately to students' accounts. The College will review and adhere to its practices, policies, and procedures along with federal guidelines as it relates to managing the COD system. Responsible Administrators: Director of Financial Aid & Chief Financial Officer Effective: Immediately and ongoing
View Audit 341725
Finding 522432 (2023-002)
Material Weakness 2023
Arkansas Baptist College
AR
Questioned Costs Student Financial Aid Eligibility
Management concurs with this finding. The College will keep accurate attendance and participation records. The College will calculate R2T4s accurately and will return the funds in a timely manner. The College will review and adhere to its practices, policies, and procedures along with federal gui...
Management concurs with this finding. The College will keep accurate attendance and participation records. The College will calculate R2T4s accurately and will return the funds in a timely manner. The College will review and adhere to its practices, policies, and procedures along with federal guidelines as it relates to R2T4 regulations. The College will return any ineligible funds accordingly. Responsible Administrators: Director of Financial Aid & Chief Financial Officer Effective: Immediately and ongoing
View Audit 341725 Questioned Costs: $1
Finding 522411 (2023-005)
Significant Deficiency 2023
400-408 Housing Development Fund Company INC
NY
HUD Housing Programs Internal Control / Segregation of Duties Cash Management
Management has acknowledged a breach in protocol and deposited the current year’s surplus cash on February 6, 2025.
Management has acknowledged a breach in protocol and deposited the current year’s surplus cash on February 6, 2025.
View Audit 341688
Finding 522395 (2023-005)
Significant Deficiency 2023
Rome Housing Authority
NY
HUD Housing Programs Cash Management Significant Deficiency § 200.05
2023-005 Drawing of Capital Funds RHA is committed to ensuring that all capital fund expenditures are processed and distributed within a maximum of three days. By doing this we will stay in compliance with HUD regulations. Name of Responsible Person: Tami Lucia Executive Director Implementation d...
2023-005 Drawing of Capital Funds RHA is committed to ensuring that all capital fund expenditures are processed and distributed within a maximum of three days. By doing this we will stay in compliance with HUD regulations. Name of Responsible Person: Tami Lucia Executive Director Implementation date: October 2024
View Audit 341664
Finding 522394 (2023-004)
Significant Deficiency 2023
Rome Housing Authority
NY
HUD Housing Programs Reporting Significant Deficiency
he Executive Director has implemented procedures for the procurement of an auditor to ensure the Financia Data Schedule is filed within nine months after the conclusion of the fiscal year. Name of Responsible Person: Tami Lucia, Executive Director Implementation date: April 2024
he Executive Director has implemented procedures for the procurement of an auditor to ensure the Financia Data Schedule is filed within nine months after the conclusion of the fiscal year. Name of Responsible Person: Tami Lucia, Executive Director Implementation date: April 2024
View Audit 341664
Finding 522393 (2023-003)
Significant Deficiency 2023
Rome Housing Authority
NY
HUD Housing Programs Internal Control / Segregation of Duties Special Tests & Provisions
2023-003 Selection of the Waiting List RHA has put in place comprehensive new procedures and controls for all the staff members, including Clerks, Housing Assistants, Housing Coordinators and Project Managers, concerning the management of the waiting list process. As of September 2024m a new waitin...
2023-003 Selection of the Waiting List RHA has put in place comprehensive new procedures and controls for all the staff members, including Clerks, Housing Assistants, Housing Coordinators and Project Managers, concerning the management of the waiting list process. As of September 2024m a new waiting list will be generating following each new move-in, and the previous waiting list will be appropriately filed and preserved. Name of Responsible Person: Entire Admin Staff Implementation Date: September 2024
View Audit 341664
Blue Ride Health Center, Inc.
VA
Reporting Internal Control / Segregation of Duties § 200.512 § 200.520
BRHC is in the process of hiring additional accounting staff to better ensure the month-end and year-end close processes are performed timely and will work with the audit firm to ensure that audit field work is scheduled with sufficient time to allow the audit report and data collection form to be f...
BRHC is in the process of hiring additional accounting staff to better ensure the month-end and year-end close processes are performed timely and will work with the audit firm to ensure that audit field work is scheduled with sufficient time to allow the audit report and data collection form to be filed in a timely manner in the future.
View Audit 341658
Finding 522375 (2023-001)
Material Weakness 2023
Blue Ride Health Center, Inc.
VA
Subrecipient Monitoring Reporting Internal Control / Segregation of Duties
Management will maintain supporting schedules and prepare timely reconciliations to the general ledger on a monthly basis. Required adjustments will be communicated to the management of the accounting function and posted to the general ledger. Management will conduct a final review of the monthly ...
Management will maintain supporting schedules and prepare timely reconciliations to the general ledger on a monthly basis. Required adjustments will be communicated to the management of the accounting function and posted to the general ledger. Management will conduct a final review of the monthly financials prior to finalization, ensuring all requested correcting adjustments have been made and any unnatural balances have been investigated and corrected.
View Audit 341658
Finding 522350 (2023-001)
Significant Deficiency 2023
Rabble Mill
NE
Reporting Internal Control / Segregation of Duties Significant Deficiency § 200.512
Rabble Mill has implemented an updated process for invoice approvals using a new bill pay software which includes an integrated internal approval feature. This feature ensures that all items and services purchased via invoice are approved by two individuals, one of whom is a Co-Executive Director, a...
Rabble Mill has implemented an updated process for invoice approvals using a new bill pay software which includes an integrated internal approval feature. This feature ensures that all items and services purchased via invoice are approved by two individuals, one of whom is a Co-Executive Director, and neither of whom is the purchaser, prior to payment. The new system addresses the breakdown in internal controls over allowable costs by facilitating clear and documented approval of purchases.
View Audit 341607
Resilience
IL
Reporting
Finding 2023-002 – Federal Award Findings and Questioned Costs Corrective action plan: We concur with this finding. As previously shared, Resilience has experienced full turnover in our finance team with both staff and consultants, which complicated and delayed the completion and submission of the S...
Finding 2023-002 – Federal Award Findings and Questioned Costs Corrective action plan: We concur with this finding. As previously shared, Resilience has experienced full turnover in our finance team with both staff and consultants, which complicated and delayed the completion and submission of the Single Audit reporting package to the required entities. We have taken steps to strengthen our finance team to ensure that the Single Audit reporting package is submitted to the FAC and the required information is submitted to the GATA portal within the required timeframe. Name of contact person and title: Donna Jacobson, Executive Director Anticipated date of completion: 6/30/2024
View Audit 341595
Finding 522306 (2023-005)
Significant Deficiency 2023
Corona Congregational Church Ucc Florence E. Smith Senior Services Program
NY
Allowable Costs / Cost Principles
The Organization does not agree with this finding. Our cost allocation policies include the following: 1. Payroll – allocated based on time and effort with consideration of the limits of the program contracts 2. OTPS – allocated based on food units with considerations on the program and supporting s...
The Organization does not agree with this finding. Our cost allocation policies include the following: 1. Payroll – allocated based on time and effort with consideration of the limits of the program contracts 2. OTPS – allocated based on food units with considerations on the program and supporting services benefited During the exit meeting/visit to the office, we have provided the auditors with invoices and allocation basis of the expenses. We have also explained to the auditors the allocation in terms of percentage and dollar values for each sample.
View Audit 341587
Finding 522283 (2023-009)
Material Weakness 2023
Valley County
MT
Procurement, Suspension & Debarment § 200.214
CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS, ASSISTANCE LISTING No. 21.027, PROCUREMENT AND SUSPENSION AND DEBARMENT Name of contact person: County Commissioners Corrective Action: Roosevelt County will follow the procedure of verifying contractors through SAM or GSA Websites when using SLFR...
CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS, ASSISTANCE LISTING No. 21.027, PROCUREMENT AND SUSPENSION AND DEBARMENT Name of contact person: County Commissioners Corrective Action: Roosevelt County will follow the procedure of verifying contractors through SAM or GSA Websites when using SLFRF funds. Proposed Completion Date: Immediately.
View Audit 341564
Village at Amherst
TX
The Electronic Submissions will be entered into the FAC system
The Electronic Submissions will be entered into the FAC system
View Audit 341555
One Oaklake Vi, LLC
TX
The Electronic Submissions will be entered into the FAC system
The Electronic Submissions will be entered into the FAC system
View Audit 341554
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