FAC Explorer

Corrective Action Plans

Browse how organizations respond to audit findings

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Finding 1173220 (2023-010)
Material Weakness 2023
Jordan Community Residential Center
OH
Internal Control / Segregation of Duties
Required reporting and monitoring provisions;
Required reporting and monitoring provisions;
View Audit 386703
Finding 1173220 (2023-010)
Material Weakness 2023
Jordan Community Residential Center
OH
Internal Control / Segregation of Duties
Federal award identification information;
Federal award identification information;
View Audit 386703
Finding 1173220 (2023-010)
Material Weakness 2023
Jordan Community Residential Center
OH
Internal Control / Segregation of Duties
Audit requirements and access to records;
Audit requirements and access to records;
View Audit 386703
Finding 1173220 (2023-010)
Material Weakness 2023
Jordan Community Residential Center
OH
Internal Control / Segregation of Duties
Specific terms and conditions consistent with the federal Notice of Award.
Specific terms and conditions consistent with the federal Notice of Award.
View Audit 386703
Finding 1173220 (2023-010)
Material Weakness 2023
Jordan Community Residential Center
OH
Internal Control / Segregation of Duties
Best Practices Implementation: The updated procedures will incorporate federal subaward management best practices, including standardized subrecipient agreement templates and checklists to ensure that each agreement meets the required criteria before execution.
Best Practices Implementation: The updated procedures will incorporate federal subaward management best practices, including standardized subrecipient agreement templates and checklists to ensure that each agreement meets the required criteria before execution.
View Audit 386703
Finding 1173220 (2023-010)
Material Weakness 2023
Jordan Community Residential Center
OH
Internal Control / Segregation of Duties
2. Staff Training: Staff will be trained on the revised policies and procedures, with a focus on the compliance elements of subrecipient monitoring and agreement development.
2. Staff Training: Staff will be trained on the revised policies and procedures, with a focus on the compliance elements of subrecipient monitoring and agreement development.
View Audit 386703
Finding 1173220 (2023-010)
Material Weakness 2023
Jordan Community Residential Center
OH
Internal Control / Segregation of Duties
3. Periodic Monitoring: Procedures will be monitored periodically to ensure consistent application, early detection of noncompliance, and timely corrective action when necessary.
3. Periodic Monitoring: Procedures will be monitored periodically to ensure consistent application, early detection of noncompliance, and timely corrective action when necessary.
View Audit 386703
Finding 1173220 (2023-010)
Material Weakness 2023
Jordan Community Residential Center
OH
Internal Control / Segregation of Duties
Jordan CRC is committed to maintaining the highest standards of compliance and integrity in all contractual and grant-related activities. We appreciate your feedback and support as we continue to enhance our internal controls and operational practices.
Jordan CRC is committed to maintaining the highest standards of compliance and integrity in all contractual and grant-related activities. We appreciate your feedback and support as we continue to enhance our internal controls and operational practices.
View Audit 386703
Finding 1173219 (2023-009)
Material Weakness 2023
Jordan Community Residential Center
OH
Thank you for your recommendation to enhance the internal controls related to payroll reporting. We understand that accurate allocation of payroll expenses and clear documentation of pay rates are essential for compliance with federal and state program requirements, and for minimizing the risk of qu...
Thank you for your recommendation to enhance the internal controls related to payroll reporting. We understand that accurate allocation of payroll expenses and clear documentation of pay rates are essential for compliance with federal and state program requirements, and for minimizing the risk of questioned costs.
View Audit 386703
Finding 1173219 (2023-009)
Material Weakness 2023
Jordan Community Residential Center
OH
To address this recommendation, Jordan CRC will be updating its 2020 Financial Policies and Procedures Manual in 2025 to include the following improvements:
To address this recommendation, Jordan CRC will be updating its 2020 Financial Policies and Procedures Manual in 2025 to include the following improvements:
View Audit 386703
Finding 1173219 (2023-009)
Material Weakness 2023
Jordan Community Residential Center
OH
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View Audit 386703
Finding 1173219 (2023-009)
Material Weakness 2023
Jordan Community Residential Center
OH
1. Payroll Allocation Procedures: Management will implement a policy requiring the preparation of time sheets or the performance of time studies to ensure accurate and appropriate allocation of payroll expenses to each federal and state program administered by the organization.
1. Payroll Allocation Procedures: Management will implement a policy requiring the preparation of time sheets or the performance of time studies to ensure accurate and appropriate allocation of payroll expenses to each federal and state program administered by the organization.
View Audit 386703
Finding 1173219 (2023-009)
Material Weakness 2023
Jordan Community Residential Center
OH
2. Annual Pay Rate Approval: A formal process will be maintained and expanded to ensure that employee pay rates are reviewed and approved on an annual basis, with documentation maintained for audit and compliance purposes.
2. Annual Pay Rate Approval: A formal process will be maintained and expanded to ensure that employee pay rates are reviewed and approved on an annual basis, with documentation maintained for audit and compliance purposes.
View Audit 386703
Finding 1173219 (2023-009)
Material Weakness 2023
Jordan Community Residential Center
OH
To support these updates:
To support these updates:
View Audit 386703
Finding 1173219 (2023-009)
Material Weakness 2023
Jordan Community Residential Center
OH
Staff will be trained on the revised policies and practices, including accurate time tracking, payroll allocations, and documentation requirements.
Staff will be trained on the revised policies and practices, including accurate time tracking, payroll allocations, and documentation requirements.
View Audit 386703
Finding 1173219 (2023-009)
Material Weakness 2023
Jordan Community Residential Center
OH
Procedures will be monitored periodically to assess effectiveness, ensure consistent application, and address any areas requiring improvement.
Procedures will be monitored periodically to assess effectiveness, ensure consistent application, and address any areas requiring improvement.
View Audit 386703
Finding 1173206 (2023-004)
Material Weakness 2023
Keams Canyon Elementary School
AZ
The School has hired a consultant for training.
The School has hired a consultant for training.
View Audit 386687
Finding 1173205 (2023-003)
Material Weakness 2023
Keams Canyon Elementary School
AZ
Procurement, Suspension & Debarment § 200.313
The School has hired a consultant for training.
The School has hired a consultant for training.
View Audit 386687
Finding 1173204 (2023-002)
Material Weakness 2023
Keams Canyon Elementary School
AZ
Internal Control / Segregation of Duties
The School has hired a consultant for training.
The School has hired a consultant for training.
View Audit 386687
Finding 1173203 (2023-001)
Material Weakness 2023
Keams Canyon Elementary School
AZ
Reporting Internal Control / Segregation of Duties
The School has hired a consultant to train and assist school personnel in internal controls and processing transactions. The School has hired a Business Manager and Human Resource Manager.
The School has hired a consultant to train and assist school personnel in internal controls and processing transactions. The School has hired a Business Manager and Human Resource Manager.
View Audit 386687
Finding 1173172 (2023-004)
Material Weakness 2023
Toledo Lucas County Homelessness Board
OH
Reporting Internal Control / Segregation of Duties
Finding 2023-004 – Single Audit Reporting Requirements Condition: Repeat finding from prior year 2022-004. Single Audit reporting packages must be submitted to the Federal Audit Clearinghouse within required timeframes. The FY 2023 submission deadline was September 30, 2024. The audit cited risk of ...
Finding 2023-004 – Single Audit Reporting Requirements Condition: Repeat finding from prior year 2022-004. Single Audit reporting packages must be submitted to the Federal Audit Clearinghouse within required timeframes. The FY 2023 submission deadline was September 30, 2024. The audit cited risk of penalties and potential loss of current or future funding due to delayed filing. Issued Federal Awards 12-31-2023 Corrective Action Plan: TLCHB has implemented a formal audit submission compliance process to ensure timely completion of future Single Audits and federal reporting. Corrective actions include: • Establishment of a formal annual audit timeline with required milestones for financial closeout, draft review, board approval, and submission. • Ongoing coordination with independent auditors to ensure timely fieldwork and audit completion. • Internal assignment of audit preparation responsibilities, including compilation of grant documentation and reconciled schedules. • Board oversight of audit progress through scheduled Finance Committee updates. • Immediate tracking of Federal Audit Clearinghouse submission requirements to ensure submission within required timeframes. Responsible Staff: Executive Director; Finance Manager; Board Treasurer/Finance Committee. Anticipated Completion Date: Implemented as of audit conclusion; audit timeline monitored annually.
View Audit 386633
Finding 1173171 (2023-003)
Material Weakness 2023
Toledo Lucas County Homelessness Board
OH
Internal Control / Segregation of Duties Reporting
Finding 2023-003 – Reporting Requirements Condition: Repeat finding from prior year 2022-003. TLCHB had policies identifying grant reporting requirements and deadlines, but reports were not submitted timely for multiple grants/contracts due to lapses in operational implementation. Issued Federal Awa...
Finding 2023-003 – Reporting Requirements Condition: Repeat finding from prior year 2022-003. TLCHB had policies identifying grant reporting requirements and deadlines, but reports were not submitted timely for multiple grants/contracts due to lapses in operational implementation. Issued Federal Awards 12-31-2023 Corrective Action Plan: TLCHB has implemented a structured reporting compliance system to ensure all required reports are submitted accurately and on time. Corrective actions include: • Development and maintenance of a centralized grant reporting calendar with deadlines for all funding sources. • Use of automated reminders and tracking logs for quarterly, annual, and reimbursement reporting requirements. • Monthly internal review meetings between finance and operations staff to confirm upcoming deadlines and submission readiness. • Quarterly reporting updates to the Finance Committee and Board to ensure governance-level oversight. • Documentation of reporting submission dates and retention of confirmation records for audit trail purposes. Responsible Staff: Grants Administrator; Finance Manager; Operations Manager; Executive Director. Anticipated Completion Date: Implemented as of audit conclusion; ongoing monthly monitoring.
View Audit 386633
Finding 1173170 (2023-002)
Material Weakness 2023
Toledo Lucas County Homelessness Board
OH
Subrecipient Monitoring Cash Management Reporting
Finding 2023-002 – Control Activities, Information and Communication, Monitoring (Federal Awards) Condition: Repeat finding from prior year 2022-002. Similar deficiencies impacted compliance for major federal programs due to untimely reconciliations, delayed reimbursement activity, and lack of timel...
Finding 2023-002 – Control Activities, Information and Communication, Monitoring (Federal Awards) Condition: Repeat finding from prior year 2022-002. Similar deficiencies impacted compliance for major federal programs due to untimely reconciliations, delayed reimbursement activity, and lack of timely reporting tied to federal award requirements. Issued Federal Awards 12-31-2023 Corrective Action Plan: TLCHB has strengthened internal controls specific to federal awards to ensure timely and accurate compliance. Corrective actions include: • Monthly reconciliation of grant revenue and expenditures to supporting documentation. • Timely preparation of reimbursement requests to ensure full utilization of available federal funding. • Improved internal oversight and segregation of duties to reduce risk of error or misstatement. • Finance Committee oversight of federal drawdowns, reporting schedules, and cash flow impacts. • Quarterly compliance check-ins to verify that all federal reporting and grant management requirements are met. Responsible Staff: Finance Manager; Grants Administrator; Executive Director; Compliance Specialist. Anticipated Completion Date: Implemented as of 2022 audit conclusion; ongoing quarterly review.
View Audit 386633
Finding 1173169 (2023-006)
Material Weakness 2023
Rmi Ports Authority
MH
Special Tests & Provisions Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties § 200.326
RMIPA will strictly enforce contractors to submit wage-rate compliance documentation as a condition for invoice payment. This reporting requirement will be formally integrated into contract oversight practices.
RMIPA will strictly enforce contractors to submit wage-rate compliance documentation as a condition for invoice payment. This reporting requirement will be formally integrated into contract oversight practices.
View Audit 386627
Finding 1173168 (2023-005)
Material Weakness 2023
Rmi Ports Authority
MH
Reporting Subrecipient Monitoring
SOP will be developed in alignment with contract terms and conditions, assigning responsible parties for each type of reporting, including SF-270 and SF-425 and others. A tracking system will be implemented and strictly monitored to ensure timely submission of these reports. Automated notifications ...
SOP will be developed in alignment with contract terms and conditions, assigning responsible parties for each type of reporting, including SF-270 and SF-425 and others. A tracking system will be implemented and strictly monitored to ensure timely submission of these reports. Automated notifications will be issued to responsible parties 60 days and 30 days in advance of each reporting deadline to prevent delays and maintain compliance.
View Audit 386627
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