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Corrective Action Plans

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Finding 514431 (2024-001)
Significant Deficiency 2024
Housing Authority of the City of Frederick
MD
Special Tests & Provisions Subrecipient Monitoring Significant Deficiency
The Authority has hired a CPA firm to assist in overall procedures and processes, including compliance with federal awards.
The Authority has hired a CPA firm to assist in overall procedures and processes, including compliance with federal awards.
View Audit 332764
Finding 514430 (2024-002)
Significant Deficiency 2024
Housing Authority of the City of Santa Barbara
CA
HUD Housing Programs
Finding 2024-002 Corrective Action Plan. Management has implemented additional oversight and control to ensure that failed HQS inspections are followed up properly and timely including, when necessary, rent abatement.
Finding 2024-002 Corrective Action Plan. Management has implemented additional oversight and control to ensure that failed HQS inspections are followed up properly and timely including, when necessary, rent abatement.
View Audit 332752
Finding 514425 (2024-002)
Significant Deficiency 2024
Council on Social Work Education, Inc.
VA
Reporting § 200.510
Views of Responsible Officials: Management concurs with the recommendation. Following discussions with our Grants Director, we became aware, after submitting the SEFA to the auditors, that the pass-through federal grants in place during FY2024 needed to be added to the SEFA. To ensure proper reporti...
Views of Responsible Officials: Management concurs with the recommendation. Following discussions with our Grants Director, we became aware, after submitting the SEFA to the auditors, that the pass-through federal grants in place during FY2024 needed to be added to the SEFA. To ensure proper reporting moving forward, Sage Intacct was rolled out on July 1, 2024, as CSWE’s new accounting system. This update will help our grants and finance teams better track and report these pass-through grants on the SEFA.
View Audit 332746
Arlington Baptist University
CO
Eligibility
Disbursements to Ineligible Students Planned Corrective Action: The new SIS has been additional filters added that will have two data points to confirm student enrollment before processing disbursements. New packaging and disbursement rules are being added to ensure that this data is captured earli...
Disbursements to Ineligible Students Planned Corrective Action: The new SIS has been additional filters added that will have two data points to confirm student enrollment before processing disbursements. New packaging and disbursement rules are being added to ensure that this data is captured earlier in the disbursement process. This will be used when packaging for 2025-2026 academic year. Person Responsible for Corrective Action Plan: Stephanie Castillo, Director of Financial Aid Anticipated Date of Completion: Fall 2025
View Audit 332741
Finding 514422 (2024-003)
Significant Deficiency 2024
Arlington Baptist University
CO
Student Financial Aid Allowable Costs / Cost Principles Significant Deficiency
Lack of Documentation of Exit Counseling Planned Corrective Action: Current SIS is set to trigger the Exit Counseling to all students that are coded anything other than E (Enrolled). The Registrar updates all student files with any enrollment changes triggering the email to go to the student. The FA...
Lack of Documentation of Exit Counseling Planned Corrective Action: Current SIS is set to trigger the Exit Counseling to all students that are coded anything other than E (Enrolled). The Registrar updates all student files with any enrollment changes triggering the email to go to the student. The FA Director will run a report in the middle of each term to pick up any students that may have been missed by the Registrar. Person Responsible for Corrective Action Plan: Stephanie Castillo, Director of Financial Aid Anticipated Date of Completion: Fall 2024
View Audit 332741
Finding 514420 (2024-002)
Significant Deficiency 2024
Arlington Baptist University
CO
Questioned Costs Student Financial Aid Significant Deficiency
Return of Title IV (R2T4) Calculations Planned Corrective Action: Calander was set using prior year information it was not until notification in April 2024 from the DOE Audit Resolution Group that the error was made known to Financial Aid Director. Prior year R2T4 was handled by 3rd party vendor. T...
Return of Title IV (R2T4) Calculations Planned Corrective Action: Calander was set using prior year information it was not until notification in April 2024 from the DOE Audit Resolution Group that the error was made known to Financial Aid Director. Prior year R2T4 was handled by 3rd party vendor. The calendar for 2023-2024 was updated immediately and all calculations were processed and adjustments made. The ABU director has now taken NASFAA R2T4 Specialist training and is in charge of updating and maintaining the calendar. Person Responsible for Corrective Action Plan: Stephanie Castillo, Director of Financial Aid Anticipated Date of Completion: Fall 2024
View Audit 332741 Questioned Costs: $1
Finding 514419 (2024-001)
Material Weakness 2024
Arlington Baptist University
CO
Reporting Student Financial Aid Eligibility
Incorrect Enrollment Reporting to National Student Loan Data System (NSLDS) Planned Corrective Action: ABU started working on partnering with the National Clearing House in the fall 2023 for NSLDS reporting. Due to a system conversion at the time this process took longer than anticipated. However,...
Incorrect Enrollment Reporting to National Student Loan Data System (NSLDS) Planned Corrective Action: ABU started working on partnering with the National Clearing House in the fall 2023 for NSLDS reporting. Due to a system conversion at the time this process took longer than anticipated. However, the first error free report was uploaded 09/01/2024. ABU now has a schedule with set reminders from the clearinghouse to ensure timely and regular reporting. Person Responsible for Corrective Action Plan: Stephanie Castillo, Director of Financial Aid Anticipated Date of Completion: Fall 2024
View Audit 332741
Finding 514416 (2024-003)
Significant Deficiency 2024
Wesclin Community Unit School District No. 3
IL
The District will review the general ledger and compare the expenditure reports to ensure agreement before the reports are submitted.
The District will review the general ledger and compare the expenditure reports to ensure agreement before the reports are submitted.
View Audit 332725
Finding 514411 (2024-001)
Material Weakness 2024
Natchitoches Parish Housing Authority
LA
HUD Housing Programs Allowable Costs / Cost Principles
HOUSING AUTHORITY OF NATCHITOCHES PARISH, LOUISIANA CORRECTIVE ACTION PLAN YEAR ENDED JUNE 30, 2024 NATCHITOCHES PARISH HOUSING AUTHORITY 525 4th St. Natchitoches, LA 71457 Phone No. (318) 357-0553 Fax No. (318) 352-2086 Corrective Action Plan Finding: Finding 2024-001-Administrative Eq...
HOUSING AUTHORITY OF NATCHITOCHES PARISH, LOUISIANA CORRECTIVE ACTION PLAN YEAR ENDED JUNE 30, 2024 NATCHITOCHES PARISH HOUSING AUTHORITY 525 4th St. Natchitoches, LA 71457 Phone No. (318) 357-0553 Fax No. (318) 352-2086 Corrective Action Plan Finding: Finding 2024-001-Administrative Equity Deficit, and Related Large Interfund Payable Condition: At June 30, 2024, the Housing Choice Voucher (HCV) Fund owes the General Fund $101,216. Corrective Action Planned: I am Rhonda Kay, Executive Director and Designated Person to answer this finding. We will carefully review them again, as the auditor recommends. Person responsible for corrective action: Rhonda Kay, Executive Director Telephone: (318) 357-0553 Housing Authority of Natchitoches Parish Fax: (318) 352-2086 525 4th St Natchitoches, LA 71457 Anticipated Completion Date: June 30, 2025
View Audit 332715
Finding 514405 (2024-002)
Significant Deficiency 2024
School District of Greenfield
WI
Procurement, Suspension & Debarment § 200.320
There is no disagreement with this finding. The District does have an appropriate Procurement policy in place. The District has already begun reviewing policies and procedures to ensure that documentation related to procurement is consistently documented in accordance with District policy.
There is no disagreement with this finding. The District does have an appropriate Procurement policy in place. The District has already begun reviewing policies and procedures to ensure that documentation related to procurement is consistently documented in accordance with District policy.
View Audit 332700
Finding 514399 (2024-001)
Significant Deficiency 2024
Northeast New Jersey Legal Services CORP
NJ
Eligibility Significant Deficiency Internal Control / Segregation of Duties
Internal Control over Compliance and Other Matters Recommendation: The organization should design and implement controls to ensure an adequate review process is in place to review compliance with LSC Regulation 45 C.R.F. Part 1611 Eligibility as it relates to obtaining and maintaining signed retain...
Internal Control over Compliance and Other Matters Recommendation: The organization should design and implement controls to ensure an adequate review process is in place to review compliance with LSC Regulation 45 C.R.F. Part 1611 Eligibility as it relates to obtaining and maintaining signed retainer agreements and eligibility forms for cases requiring such documentation. There is no disagreement with the audit finding. Action taken in response to finding: NNJLS created a Case File Checklist Form and implemented a procedure in which all supervising attorneys must complete the form weekly by reviewing cases to ensure that required signed retainer agreements and eligibility documentation are obtained by the client and uploaded to the case management system. The supervising attorney must report their findings of the review weekly to the Executive Director, obtain any necessary signatures and/or documents, and upload the Case File Checklist Form and documents to the case management system. The supervising attorneys receive a weekly-generated report of cases from the case management system. Name of the contact person responsible for corrective action: Leah Ashe, Executive Director Planned completion date for corrective action plan: As of September 30, 2024, this procedure became effective for all supervising attorneys and will remain in effect with no anticipated expiration.
View Audit 332699
Finding 514390 (2024-005)
Significant Deficiency 2024
Independent School District No. 361
MN
Internal Control / Segregation of Duties Allowable Costs / Cost Principles Significant Deficiency
Recommendation: We recommend that the District retain supporting documentation on file as required by federal guidelines for all transactions related to federal grants. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to f...
Recommendation: We recommend that the District retain supporting documentation on file as required by federal guidelines for all transactions related to federal grants. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The District will implement policies to ensure all documentation is kept. Name of the contact person responsible for corrective action: Phan Tu, Business Manager Planned completion date for corrective action plan: June 30, 2025
View Audit 332666
St Anna Hdfc, Inc.
CT
Questioned Costs Cash Management HUD Housing Programs
Management will ensure the surplus cash calculation is completed in a matter that allows for a timely deposit of any required deposit to the residual receipts account.
Management will ensure the surplus cash calculation is completed in a matter that allows for a timely deposit of any required deposit to the residual receipts account.
View Audit 332662 Questioned Costs: $1
Finding 514386 (2024-001)
Significant Deficiency 2024
City of Virginia Beach, Virginia
VA
HUD Housing Programs Eligibility Significant Deficiency
Planned Corrective Action: DHNP will create a checklist for all staff, to ensure all documents are maintained in the file. DHNP has an effective Quality Control review process that was implemented February 2024. The audit findings were based on files completed in FY 23/24. All files go through the Q...
Planned Corrective Action: DHNP will create a checklist for all staff, to ensure all documents are maintained in the file. DHNP has an effective Quality Control review process that was implemented February 2024. The audit findings were based on files completed in FY 23/24. All files go through the QC process and if errors are found, they must be corrected before payments are approved to be released. Anticipated Completion Date: March 31, 2025 Responsible Contact Person: Ruth Hill, Director
View Audit 332661
Finding 514375 (2024-004)
Significant Deficiency 2024
Danville Area Community College
IL
Student Financial Aid Significant Deficiency Internal Control / Segregation of Duties § 200.303
Student Financial Assistance Cluster– Assistance Listing Number: 84.007, 84.033, 84.063, and 84.268 Recommendation: We recommend the College work to update the written security program to ensure compliance with all the standards. Explanation of disagreement with audit finding: There is no disagreeme...
Student Financial Assistance Cluster– Assistance Listing Number: 84.007, 84.033, 84.063, and 84.268 Recommendation: We recommend the College work to update the written security program to ensure compliance with all the standards. Explanation of disagreement with audit finding: There is no disagreement with the finding. Action taken in response to finding: While the College's "written" information security program did not include the minimum requirements, all required activities were being performed. The College is in the process of updating its written information security program to achieve compliance with the Gramm-Leach-Bliley Act. Name of the contact person responsible for corrective action: Carl Lewis, Assistant Vice President and Chief Information Officer Planned completion date for corrective action plan: June 30, 2025
View Audit 332657
Finding 514374 (2024-003)
Significant Deficiency 2024
Danville Area Community College
IL
Student Financial Aid Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties
Student Financial Assistance Cluster – 84.063 and 84.268 Recommendation: We recommend the College reevaluate its procedures and review policies surrounding reporting status changes to NSLDS to put a process in place to ensure the student status changes are being reported timely. Explanation of disag...
Student Financial Assistance Cluster – 84.063 and 84.268 Recommendation: We recommend the College reevaluate its procedures and review policies surrounding reporting status changes to NSLDS to put a process in place to ensure the student status changes are being reported timely. Explanation of disagreement with audit finding: There is no disagreement with the finding. Action taken in response to finding: The College utilizes a third-party, National Student Clearinghouse (NSC) to report to NSLDS. The College will report to NSC earlier to provide additional time to review and verify that accurate data was transferred from NSC to NSLDS. Name of the contact person responsible for corrective action: Jonathan Jett, Director of Financial Aid Planned completion date for corrective action plan: June 30, 2025
View Audit 332657
Finding 514373 (2024-002)
Significant Deficiency 2024
Danville Area Community College
IL
Student Financial Aid Matching / Level of Effort / Earmarking Significant Deficiency § 200.303
Student Financial Assistance Cluster– Assistance Listing Number: 84.007, 84.033, 84.063, and 84.268 Recommendation: We recommend the College implement policies and procedures surrounding reviews of return of title IV calculations and direct loan reconciliations. Explanation of disagreement with audi...
Student Financial Assistance Cluster– Assistance Listing Number: 84.007, 84.033, 84.063, and 84.268 Recommendation: We recommend the College implement policies and procedures surrounding reviews of return of title IV calculations and direct loan reconciliations. Explanation of disagreement with audit finding: There is no disagreement with the finding. Action taken in response to finding: The return of title IV calculations and the direct loan reconciliations are generated by Colleague and verified by a Financial Aid Staff member utilizing a different method for the calculation. Effective immediately the Financial Director will review the calculation and initial approval. Name of the contact person responsible for corrective action: Jonathan Jett, Director of Financial Aid Planned completion date for corrective action plan: Completed
View Audit 332657
Finding 514372 (2024-001)
Material Weakness 2024
Danville Area Community College
IL
Procurement, Suspension & Debarment Student Financial Aid Material Weakness § 200.303
Student Financial Assistance Cluster– Assistance Listing Number: 84.007, 84.033, 84.063, and 84.268 Recommendation: We recommend the college update procedures around disbursements of credit balances and implement controls to ensure credit balances are being returned timely. Explanation of disagreeme...
Student Financial Assistance Cluster– Assistance Listing Number: 84.007, 84.033, 84.063, and 84.268 Recommendation: We recommend the college update procedures around disbursements of credit balances and implement controls to ensure credit balances are being returned timely. Explanation of disagreement with audit finding: There is no disagreement with the finding. Action taken in response to finding: The College is in the process of developing a new procedure which will be implemented in January 2025. Name of the contact person responsible for corrective action: Jonathan Jett,Director of Financial Aid Planned completion date for corrective action plan: January 2025
View Audit 332657
Finding 514367 (2024-002)
Significant Deficiency 2024
Douglas County School District Re.1
CO
Procurement, Suspension & Debarment § 200.303
Child Nutrition Cluster - Assistance Listing Nos. 10.553, 10.555, 10.559 Recommendation: We recommend that the District implement policies for verifying suspension and debarment compliance for all transactions with vendors who do not have an existing Master Services Agreement. For vendors with long ...
Child Nutrition Cluster - Assistance Listing Nos. 10.553, 10.555, 10.559 Recommendation: We recommend that the District implement policies for verifying suspension and debarment compliance for all transactions with vendors who do not have an existing Master Services Agreement. For vendors with long term agreements, we also recommend reviewing the vendor's status in SAM.gov at the start of each fiscal year. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: On a quarterly basis the District will perform a supplier audit. This auit will include a search of SAM.gov and documenting the results of whether the supplier is suspended or disbarred. Name(s) of the contact person(s) responsible for corrective action: Debrah Jones, Director of Strategic Sourcing and Contract Management (SSCM) Planned completion date for the corrective action plan: 6/30/2025
View Audit 332655
Finding 514362 (2024-001)
Significant Deficiency 2024
Douglas County School District Re.1
CO
Procurement, Suspension & Debarment Subrecipient Monitoring School Nutrition Programs § 200.318 § 200.326
Child Nutrition Cluster - Assistance Listing Nos. 10.553, 10.555, 10.559 Recommendation: We recommend the District review their controls and procedures surrounding procurement to ensure their purchasing policy is followed. Explanation of disagreement with audit finding: There is no disagreement with...
Child Nutrition Cluster - Assistance Listing Nos. 10.553, 10.555, 10.559 Recommendation: We recommend the District review their controls and procedures surrounding procurement to ensure their purchasing policy is followed. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The District will review the Sole Soure form on an annual basis to make sure the form has not expired. Name(s) of the contact person(s) responsible for corrective action: Debrah Jones, Director of Strategic Sourcing and Contract Management (SSCM) Planned completion date for corrective action plan: 12/31/2024
View Audit 332655
Finding 514358 (2024-001)
Significant Deficiency 2024
Shalom House, Inc. and Subsidiaries
ME
Reporting HUD Housing Programs
Management confirms the facts presented above as fully reflecting their declarations during the audit process. Management will implement a process of timely submission of the data collection form and consolidated financial statements to be in compliance with both Uniform Guidance and MAAP. Responsi...
Management confirms the facts presented above as fully reflecting their declarations during the audit process. Management will implement a process of timely submission of the data collection form and consolidated financial statements to be in compliance with both Uniform Guidance and MAAP. Responsible party: Doug Davidson, Finance Director; (207) 874-1080 Anticipated completion date: Effective March 31, 2025
View Audit 332649
Finding 514357 (2024-004)
Material Weakness 2024
Western Community Unit School District #12
IL
Internal Control / Segregation of Duties
FINDINGS- MAJOR FEDERAL AWARD PROGRAMS AUDIT Material Weakness U.S. Department of Education- Education Stabilization Fund Under the Coronavirus Aid, Relief and Economic Security Act- AL 84.425 Finding No.: 2024-004 Condition: The District's accounting function is controlled by a limited numb...
FINDINGS- MAJOR FEDERAL AWARD PROGRAMS AUDIT Material Weakness U.S. Department of Education- Education Stabilization Fund Under the Coronavirus Aid, Relief and Economic Security Act- AL 84.425 Finding No.: 2024-004 Condition: The District's accounting function is controlled by a limited number of individuals resulting in the inadequate segregation of duties. Recommendation: The District should segregate duties where possible. The Board should be ware of this problem and closely review and approve all financial related information. Action Taken: The District concurs with the recommendation. The District has reviewed and continues to review its financial policies and procedures to better segregate duties where possible. The Superintendent continually reminds the Board of their responsibility in regards to review and approving financial items and asking questions. It is not cost feasible to hire additional personnel.
View Audit 332648
Finding 514355 (2024-005)
Material Weakness 2024
Western Community Unit School District #12
IL
Internal Control / Segregation of Duties
FINDINGS- MAJOR FEDERAL AWARD PROGRAMS AUDIT Material Weakness U.S. Department of Education- Child Nutrition Cluster- AL 10.553 / 10.555 Finding No.: 2024-005 Condition: The District's accounting function is controlled by a limited number of individuals resulting in the inadequate segregatio...
FINDINGS- MAJOR FEDERAL AWARD PROGRAMS AUDIT Material Weakness U.S. Department of Education- Child Nutrition Cluster- AL 10.553 / 10.555 Finding No.: 2024-005 Condition: The District's accounting function is controlled by a limited number of individuals resulting in the inadequate segregation of duties. Recommendation: The District should segregate duties where possible. The Board should be ware of this problem and closely review and approve all financial related information. Action Taken: The District concurs with the recommendation. The District has reviewed and continues to review its financial policies and procedures to better segregate duties where possible. The Superintendent continually reminds the Board of their responsibility in regards to review and approving financial items and asking questions. It is not cost feasible to hire additional personnel.
View Audit 332648
Ncr of Marion, Arkansas D/b/a Ingram Court 082-Ee050-Np-L8
OH
HUD Housing Programs Reporting
The Corporation deposited the underfunded amount to the replacement reserve account as of October 17, 2024.
The Corporation deposited the underfunded amount to the replacement reserve account as of October 17, 2024.
View Audit 332636
Finding 514353 (2024-003)
Significant Deficiency 2024
Dodge County Housing Authority
WI
Subrecipient Monitoring Reporting
The Executive Director continues to work to assume this responsibility to ensure this is prepared accurately. Anticipated resolution with future submission. Contact Donna Braun at 920-386-2866 x 101.
The Executive Director continues to work to assume this responsibility to ensure this is prepared accurately. Anticipated resolution with future submission. Contact Donna Braun at 920-386-2866 x 101.
View Audit 332635
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