Audit 345003

DEPARTMENT OF HEALTH AND HUMAN SERVICES Administration for Children and Families, Refugee and Entrant Assistance - Discretionary Grants - Refugee Educational and Savings Success Program - Assistance Listing No. 93.576; award numbers 90RG0208, 90Re0305, 90ZN0005, and 90RE0336; award year ending September 30, 2024. Condition: Excess federal funds drawn. Criteria: 2 CFR Section 200.305 requires non-federal entities to minimize the time elapsing between the transfer of funds from the U.S. Treasury and the disbursement of the funds for allowable program costs. Cause: The agency failed to monitor their federal funds drawn. Effect: The agency's audit shows that the agency had excess federal funds among four directly funded federal programs totaling $354,061 at June 30, 2024. Context: A comparison of total funds drawn by grant to total allowable costs by grant disclosed that there was an excess of funds at the end of the audit period as follows: Grant Number 90RG0208 Excess Funds $35,973 Grant Number 90RE0305 Excess Funds $32,741 Grant Number 90ZN0005 Excess Funds $196,886 Grant Number 90RE0336 Excess Funds $88,461 Total $354,061. Recommendation: The agency should establish procedures to track funds drawn fron the U.S. Treasury and limit cash on hand to what is required by the grant within 30 days. View of Responsible Officials: Reason for excess funds - we withdrew funds from the payment management service uniformly on a quarterly basis for each program. This approach has resulted in accumulating the above-mentioned funds at the end of the period.

DEPARTMENT OF HEALTH AND HUMAN SERVICES Administration for Children and Families, Refugee and Entrant Assistance - Discretionary Grants - Refugee Educational and Savings Success Program - Assistance Listing No. 93.576; award numbers 90RG0208, 90Re0305, 90ZN0005, and 90RE0336; award year ending September 30, 2024. Condition: Excess federal funds drawn. Criteria: 2 CFR Section 200.305 requires non-federal entities to minimize the time elapsing between the transfer of funds from the U.S. Treasury and the disbursement of the funds for allowable program costs. Cause: The agency failed to monitor their federal funds drawn. Effect: The agency's audit shows that the agency had excess federal funds among four directly funded federal programs totaling $354,061 at June 30, 2024. Context: A comparison of total funds drawn by grant to total allowable costs by grant disclosed that there was an excess of funds at the end of the audit period as follows: Grant Number 90RG0208 Excess Funds $35,973 Grant Number 90RE0305 Excess Funds $32,741 Grant Number 90ZN0005 Excess Funds $196,886 Grant Number 90RE0336 Excess Funds $88,461 Total $354,061. Recommendation: The agency should establish procedures to track funds drawn fron the U.S. Treasury and limit cash on hand to what is required by the grant within 30 days. View of Responsible Officials: Reason for excess funds - we withdrew funds from the payment management service uniformly on a quarterly basis for each program. This approach has resulted in accumulating the above-mentioned funds at the end of the period.