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2024-003 Period of Performance - Community Development Block Grants/Entitlement Grants Cluster Assistance Listing Number 14.218 Grant Period - Year Ended December 31, 2024 Condition Found The City did not meet program timeliness spending requirements. The City’s unexpended balance at December 31, 20...
2024-003 Period of Performance - Community Development Block Grants/Entitlement Grants Cluster Assistance Listing Number 14.218 Grant Period - Year Ended December 31, 2024 Condition Found The City did not meet program timeliness spending requirements. The City’s unexpended balance at December 31, 2024 of $2,548,256 is more than 1.5 times the $1,319,714 entitlement grant for the current year. We consider this to be an instance of non-compliance relating to the Period of Performance Compliance Requirement. Corrective Action Plan The City of Decatur received the 2023 Management Letter on May 15, 2025 with this same instance of non-compliance, after most of the 2024 financial audit was completed and the 2024 fiscal year had ended. The City of Decatur Economic & Community Development Department is under new leadership with Lacie Elzy as Acting Economic & Community Development Director. Director Elzy will be reviewing all grant programs and duties in the department and ensuring that grant requirements are met. As of the date of this letter, timeliness spending requirements have been met and the City is compliant. Responsible Person for Corrective Action Plan Lacie Elzy, Acting Economic & Community Development Director Implementation Date of Corrective Action Plan December 31, 2025
Reference # and title: 2024-004 Reporting Federal Grantor/Program Name Assistance Listing No. Award Year State & Local Fiscal Recovery Funds (ARPA) 21.027 2021 Criteria or specific requirement: The Police Jury is required to submit a project and expenditure report quarterly and annually. The ke...
Reference # and title: 2024-004 Reporting Federal Grantor/Program Name Assistance Listing No. Award Year State & Local Fiscal Recovery Funds (ARPA) 21.027 2021 Criteria or specific requirement: The Police Jury is required to submit a project and expenditure report quarterly and annually. The key line items in the report are obligations and expenditures. Condition found: The report submitted in March 2025 for the period ended December 31, 2024, did not agree with documentation for the Desoto Street Project and the Public Works Equipment project. The Desoto Street Project reported $300,000 in total cumulative obligations and $300,000 in total cumulative expenditures. The project was complete on December 31, 2024, for a total cost of $77,528. Both the cumulative obligations and expenditures were overstated $222,472. The Public Works Equipment project total cumulative obligations were reported as $289,426 and total cumulative expenditures were reported as $220,000. The equipment was purchased for $220,000. The cumulative expenditures agree to the supporting documentation, but the cumulative obligations are overstated by $69,426. The report did not include documentation that it was reviewed by anyone other than the preparer. Context: The December 31, 2024, report filed in March 2025 was tested by comparing amounts reported for cumulative obligations and expenditures to support for cumulative obligations and expenditures. Possible asserted effect (cause and effect): Cause: There is no evidence that the report was reviewed for errors by someone other than the preparer. Effect: The Police Jury may have unobligated amounts of $291,898 on December 31, 2024, which was the last day to obligate the funds. Recommendation to prevent future occurrences: The Policy Jury should communicate with the grantor agency to determine if the amount that is not obligated per the report should be repaid. Origination date and prior year reference (if applicable): This finding originated in the current fiscal year. Corrective action planned: Management will confer with the grantor to verify if repayment is due because of the error.
Reference # and title: 2024-003 Preparation of the Schedule of Expenditures of Federal Awards (SEFA) Federal Grantor/Program Name Assistance Listing No. Award Year State & Local Fiscal Recovery Funds (ARPA) 21.027 2021 Criteria or specific requirement: The Police Jury is required to have a compr...
Reference # and title: 2024-003 Preparation of the Schedule of Expenditures of Federal Awards (SEFA) Federal Grantor/Program Name Assistance Listing No. Award Year State & Local Fiscal Recovery Funds (ARPA) 21.027 2021 Criteria or specific requirement: The Police Jury is required to have a comprehensive and accurate schedule of expenditures of federal awards (SEFA) to document federal grant expenditures by agency, program and amount. Condition found: The Police Jury did not submit a complete and accurate SEFA. Context: The SEFA prepared by the Police Jury did not list the Federal granter, Program title, Federal ALN numbers, and Grant numbers. Federal awards were either missing from the SEFA or listed in incorrect amounts. Possible asserted effect (cause and effect): Cause: The Police Jury does not have processes and procedures documented for preparing a SEFA. Effect: The Police Jury may not meet all federal compliance requirements. Recommendation to prevent future occurrences: The Police Jury should document processes and procedures for preparing a schedule of expenditures of federal awards (SEFA). Origination date and prior year reference (if applicable): This finding originated in the current fiscal year. Corrective action planned: Management will provide and prepare the required information in the requested format.
The City’s Finance Department is working with the Fire Department to install the proper internal controls over the preparation of the performance reports. Going forward, the reports that are prepared by the City’s Fire Chief will be reviewed by the City’s Finance Department to ensure accuracy and co...
The City’s Finance Department is working with the Fire Department to install the proper internal controls over the preparation of the performance reports. Going forward, the reports that are prepared by the City’s Fire Chief will be reviewed by the City’s Finance Department to ensure accuracy and compliance.
The City of Mt. Pleasant agrees with the finding identified and respectfully submits the following Corrective Action Plan for the year ending December 31, 2024. The City does not have written policies and procedures regarding federal awards required by 2CFR200. This includes procurement standards,...
The City of Mt. Pleasant agrees with the finding identified and respectfully submits the following Corrective Action Plan for the year ending December 31, 2024. The City does not have written policies and procedures regarding federal awards required by 2CFR200. This includes procurement standards, including bidding procedures and review of vendor suspention and debarment. Implementation and monitoring - The City has verbally discussed and trained the current staff with the required procedures to ensure compliance with the 2CFR 200 requirements, including the verification of the vendor through SAM.gov as soon as this finding was known to the staff. The City will update the written policies and procedures to ensure the inclusion of the requirements surrounding federal awards as required by 2CFR 200 and provide them to the staff by September 30, 2025. This update will include procurement standards, bidding procedures, and the review of the vendors through SAM.gov. It will be the responsibility of the Division Heads, City Manager and Fiannce Director to ensure the policies and procedures are being adhered to. If anyone has questions about the plan, please contact Lauren Pavlowski at 989-779-5376.
Managing Agent concurs with the finding and agrees with the auditors' recommendation. We are working on implementing policies and procedures to ensure compliance requirements are being met in a timely manner. Management made a deposit of $6,222 on June 5, 2025. No further action is required.
Managing Agent concurs with the finding and agrees with the auditors' recommendation. We are working on implementing policies and procedures to ensure compliance requirements are being met in a timely manner. Management made a deposit of $6,222 on June 5, 2025. No further action is required.
We agree with the auditor’s comments and the following action will be taken to improve this situation. Second Harvest staff are currently developing an appropriate cost allocation plan which will address direct costs and indirect costs including salary, fringe benefits, and non-salary costs. Throug...
We agree with the auditor’s comments and the following action will be taken to improve this situation. Second Harvest staff are currently developing an appropriate cost allocation plan which will address direct costs and indirect costs including salary, fringe benefits, and non-salary costs. Through this process a spreadsheet will be developed to better distribute costs appropriately across all federal programs operated by Second Harvest and efforts supported through additional funding sources. This corrective action will be implemented by October 1, 2025.
We agree with the auditor’s comments and the following action will be taken to improve this situation. Second Harvest staff have started a process to build a comprehensive vendor list to properly evaluate vendors through the procurement process. Second Harvest updated its Financial Policies and Pr...
We agree with the auditor’s comments and the following action will be taken to improve this situation. Second Harvest staff have started a process to build a comprehensive vendor list to properly evaluate vendors through the procurement process. Second Harvest updated its Financial Policies and Procedures as of July 1, 2025, which includes the guiding process, review of the organizational practices around procurement, and a new threshold of $25k. We intend to utilize the comprehensive vendor list and develop a schedule to review vendors in accordance with our Financial Policies and Procedures on a regular basis based on the anticipated and/or historical aggregate spend for goods and services. This corrective action will be implemented by December 31, 2025.
We agree with the auditor’s comments and the following action will be taken to improve this situation. Second Harvest staff are currently developing an appropriate cost segregation plan which will address direct costs and indirect costs including salary, fringe benefits, and non-salary costs. Throu...
We agree with the auditor’s comments and the following action will be taken to improve this situation. Second Harvest staff are currently developing an appropriate cost segregation plan which will address direct costs and indirect costs including salary, fringe benefits, and non-salary costs. Through this process a spreadsheet will be developed to better distribute costs appropriately across all federal programs operated by Second Harvest and efforts supported through additional funding sources. This corrective action will be implemented by October 1, 2025.
We agree with the auditor’s comments and the following action will be taken to improve this situation. As of September 2024, the Director of Logistics has established a system to ensure the accurate values of USDA foods are receipted into Primarius, Second Harvest’s inventory software system. At t...
We agree with the auditor’s comments and the following action will be taken to improve this situation. As of September 2024, the Director of Logistics has established a system to ensure the accurate values of USDA foods are receipted into Primarius, Second Harvest’s inventory software system. At the beginning of each year, the Department of Social Services sends our Operations team the USDA Foods valuation chart for the calendar year. This valuation chart lists the food value per pound, net case weight and case value by material code. These material codes are input into our inventory software system and reviewed each month to ensure they match the USDA foods code. In preparing for USDA food deliveries, the Director of Logistics will pre-enter information using the USDA Foods Valuation chart to verify the case values & case net weights match in Primarius. Finally, all USDA food valuations will be reviewed at year-end for accuracy and sent to the State Agency for verification that all monthly receipted quantities and values align between the two systems. This corrective action was implemented as of September 30, 2024.
Corrective Action Plan: Housing Resources, Inc. will review and update the current procurement policy to clarify competitive bidding thresholds and approval process for single source purchases. Once approved by the organization’s Board of Directors, the policy will be reviewed with all staff. Additi...
Corrective Action Plan: Housing Resources, Inc. will review and update the current procurement policy to clarify competitive bidding thresholds and approval process for single source purchases. Once approved by the organization’s Board of Directors, the policy will be reviewed with all staff. Additionally, we will identify a specific staff person to manage vendor and contractor relationships including solicitation, bid process, selection, onboarding, etc. Documentation will be kept throughout the process should bids be required. Anticipated Corrective Action Plan Completion Date: October 31, 2025 Contact Information: For additional information regarding this finding please contact Trena Bond, Executive Director, at (414)461-6330.
View Audit 363651 Questioned Costs: $1
The County’s Corrective Action Plan to address the condition is to put controls in place to ensure subaward agreements are current and include all required information, required information is provided to the subrecipient at the time of award issuance, subrecipients have a UEI, monitoring activities...
The County’s Corrective Action Plan to address the condition is to put controls in place to ensure subaward agreements are current and include all required information, required information is provided to the subrecipient at the time of award issuance, subrecipients have a UEI, monitoring activities are conducted in accordance with the subaward agreement, and subrecipient risk assessment and audit verification is documented.In addition, finance personnel will be provided with the proper education and training to ensure proper monitoring procedures are being followed.The County is in the process of finalizing an updated subaward agreement that includes all required information. The subrecipient has obtained the proper UEI.The County Auditor, Michelle Samford, will be responsible for ensuring that the Corrective Action Plan is implemented. The anticipated completion date is December 31, 2025.
Continuum of Care -Assistance Listing No. 14.267 Recommendation: We recommend that management implement a policy that both the preparer and reviewer {two separate individuals) of the drawdown requests document each of their sign offs upon completion of their process, including review of the matchin...
Continuum of Care -Assistance Listing No. 14.267 Recommendation: We recommend that management implement a policy that both the preparer and reviewer {two separate individuals) of the drawdown requests document each of their sign offs upon completion of their process, including review of the matching requirement. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The preparer of the reimbursement and match documentation will be a different person than the person who draws down funds from the ELOCCS system. The preparer will sign and date the reimbursement packet that is presented to the finance staff for review prior to draw down. A separate person will approve the reimbursement packet and will draw down funds from the ELOCCS system. Name{s) of the contact person{s) responsible for corrective action: Laura Caldwell, President & CEO Planned completion date for corrective action plan: July 15, 2025
Continuum of Care-Assistance Listing No. 14.267 Recommendation: We recommend that management implement a policy that the Chief of Housing Operations documents their approval to ensure the review and approval have occurred. Explanation of disagreement with audit finding: There is no disagreement wi...
Continuum of Care-Assistance Listing No. 14.267 Recommendation: We recommend that management implement a policy that the Chief of Housing Operations documents their approval to ensure the review and approval have occurred. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Supportive Housing Communities has updated our process for preparing and inspection of rent costs to ensure that the Chief of Housing Operations reviews all rent reasonableness documentation by signing each form and noting the date of review. Name(s) of the contact person(s) responsible for corrective action: Laura Caldwell, President & CEO Planned completion date for corrective action plan: July 15, 2025
Finding 572481 (2024-003)
Significant Deficiency 2024
SD2024-003 - Reporting - Data Collection Form ...
SD2024-003 - Reporting - Data Collection Form Management acknowledges the finding. Due to significant finance leadership turnover, the city lagged in audit reporting. The new Finance Director, who started on February 28th, 2025, reviewed the audit status in mid-March. The Finance Director hired an experienced Divisional Director, who took over the audit in late April. The newly implemented Month-End closed process will address any reporting issues and ensure compliance with the Florida State Statute. Additionally, the city will begin the year-end audit process each November of the following fiscal year.
Finding 572480 (2024-006)
Significant Deficiency 2024
The City will ensure that federal funding awards are reported on the FFTA website.
The City will ensure that federal funding awards are reported on the FFTA website.
Finding 572479 (2024-005)
Significant Deficiency 2024
The City will start requireing all supporting documentation for all grants, including those administered by a third party.
The City will start requireing all supporting documentation for all grants, including those administered by a third party.
Finding 572478 (2024-002)
Significant Deficiency 2024
Finding 2024-002: Noncompliance with Continuing Loan Monitoring Requirements Evaluation of Finding: Significant Deficiency and Noncompliance Federal Program: HOME Investment Partnerships program Assistance Listing Number: 14.239 Federal Grantor: Department of Housing and Urban Development Federal Aw...
Finding 2024-002: Noncompliance with Continuing Loan Monitoring Requirements Evaluation of Finding: Significant Deficiency and Noncompliance Federal Program: HOME Investment Partnerships program Assistance Listing Number: 14.239 Federal Grantor: Department of Housing and Urban Development Federal Award Year: 2023-2024 Criteria: The City is a subrecipient of Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development. Per the grant agreement, the City must regularly monitor loan recipients’ compliance with the loan agreement and program guidelines. Condition: The City is not adhering to their established policy to oversee loan compliance requirements and has not retained adequate documentation to demonstrate ongoing adherence to these requirements. Cause: The noncompliance is attributed to the City being unfamiliar with the continuing loan compliance requirements specified within the CDBG grant program and grant agreement. Effect: The failure to comply with the continuing loan compliance requirements poses significant risks, including: • Potential mismanagement or misuse of funds by loan recipients. • Increased likelihood of default or financial instability among borrowers. • Inaccurate financial reporting and lack of accountability. • Overall diminished effectiveness and credibility of the CDBG program. Questioned Costs: No questioned identified. Context: We tested 8 out of 42 loans that existed prior to the fiscal year ended June 30, 2024, noting the City did not have sufficient documentation to support continuing loan compliance requirements were met. Through discussions with the City, the City was unaware of the continuing loan compliance requirements per the grant agreement. Repeat Finding: No Recommendation: To address and rectify this noncompliance issue, it is recommended that the following actions be implemented: • Provide comprehensive training on monitoring procedures and compliance requirements. • Review grant policies checklists to ensure thorough and consistent treatment. • Establish a regular schedule for loan evaluations, document inspections, and follow-up actions. By taking these corrective measures, the City can ensure it meets the continuing loan monitoring requirements and supports the success and integrity of the Community Block Development program. Corrective Action Plan: The City acknowledges the finding regarding noncompliance with the continuing loan monitoring requirements for the Community Development Block Grant (CDBG) Home Improvement Program. We recognize the importance of ensuring full compliance with all grant requirements to maintain the integrity and effectiveness of the program and will implement the recommendations by September 30, 2026. Since 1985, the City of Inglewood has approximately 281 CDBG loans issued to homeowners under the CDBG Program for either homebuyer programs or for housing rehabilitation programs. Over the years the City has contracted with the outside agency, Inglewood Neighborhood Housing Services (INHS) to administer these homeowner loan programs for Inglewood residents. It has been demonstrated that the now dissolved INHS has issued loans to homeowners and may not have recorded each transaction accurately, thus resulting in some loans being paid off without proper noticing to the City. In 2007, the City retrieved the loan files from INHS in an attempt to reconcile the outstanding loans issued by INHS. The City’s CDBG Division along with the RDA has been tasked with reconciling the home loans for both HUD and the RDA. During this period, the City suffered a gradual reduction in HUD CDBG and HOME funds which resulted in the gradual reduction of key CDBG staff members, beginning with the separation of the Senior Grants Coordinator, the Grants Coordinator, the CDBG Division Accountant, and the CDBG Administrative Analyst. The remaining full-time staff and two new full-time CDBG Division staff, saw the retirement of the Grants Manager, and a series of five subsequent managers since 2013. Since 2019, the City stabilized its staffing to include a HUD Programs Manager who is responsible for overseeing the CDBG Loan Program. The HUD Programs Manager will ensure the loans are properly monitored, and serviced. The City has two Senior Program Specialists (SPS) who have a combined total of over 40 years’ experience in HUD Programs. It is important to note, one of the two SPS has been out on leave since December 2024. Corrective Action 1.0: The city will provide CDBG staff with comprehensive training on monitoring procedures and compliance requirements Corrective Action 2.0: CDBG staff will review grant policies checklists to ensure thorough and consistent treatment. Corrective Action 3.0: CDBG staff will establish a regular annual loan evaluation, document inspections, and follow-up actions. Projected Time of Completion: September 30, 2026 The name of the contact person responsible for the corrective action: Roberto Chavez, HUD Programs Manager If the Cognizant or Oversight Agency for the Audit has questions regarding the corrective action plan, please contact Luisana Gomez, Accounting Manager lgomez@cityofinglewood.org
July 28, 2025 Cognizant or Oversight Agency for Audit The City of Inglewood respectfully submits the following corrective action plan for the year ended September 30, 2024. Name and address of independent public accounting firm: Lance, Soll & Lunghard, LLP 203 N. Brea Blvd, Suite 203 Brea, CA 92821 ...
July 28, 2025 Cognizant or Oversight Agency for Audit The City of Inglewood respectfully submits the following corrective action plan for the year ended September 30, 2024. Name and address of independent public accounting firm: Lance, Soll & Lunghard, LLP 203 N. Brea Blvd, Suite 203 Brea, CA 92821 Audit period: 10/01/2023 to 09/30/2024 The finding from the September 30, 2024 schedule of findings and questioned costs is discussed below with the corrective action plan. Finding 2024-001: Delays in Financial Reporting Evaluation of Finding: Material Weakness and Noncompliance Criteria: Management is responsible for providing timely and accurate financial information. Because the City has expended over $750,000 in federal awards, Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance), requires non-federal entities to submit their financial statements and single audit reports to the Federal Audit Clearinghouse (FAC) within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period. Per HUD REAC reporting requirements and 24 CFR Part 5, Subpart H of the Uniform Guidance, auditees must submit the reporting package, including the Schedule of Findings and Questioned Costs, to the Federal Audit Clearinghouse within 30 calendar days after receipt of the auditor’s report or nine months after the end of the audit period, whichever comes first. Condition: The City did not submit its financial statements and single audit reports to the FAC within the required timeframe for the fiscal year ended September 30, 2024. The financial statements and single audit reports were submitted after the deadline of June 30, 2025. The City failed to submit the Real Estate Assessment Center (REAC) reporting package to the U.S. Department of Housing and Urban Development (HUD) within the required timeframe for the fiscal year ended September 30, 2024. The financial statements and single audit reports were also submitted after the deadline of June 30, 2025. Cause: The financial reporting was delayed primarily due to the finalization of the Inglewood Basketball Entertainment Center (IBEC) transactions, which required extensive review and adjustments to ensure accuracy and compliance. Additionally, the resolution of compliance matters related to the sale of land parcels held by the Successor Agency further contributed to the delay. These complex processes necessitated thorough examination with specialists and coordination with attorneys, ultimately impacting the timely completion of the financial reports. Effect: The late submission of the financial statements, single audit, and REAC reports impairs the ability of the federal awarding agencies and pass-through entities to monitor the City’s compliance with federal requirements and to make informed decisions regarding the continuation or modification of federal awards. The late submission also results in noncompliance with the Uniform Guidance and HUD REAC, and increases the risk of fraud, waste, and abuse of federal funds. Context: The City’s financial statements and single audit reports are used by the federal awarding agencies and pass-through entities to assess the non-federal entity's financial condition, internal controls, and compliance with federal requirements. Repeat Finding: No Recommendation: LSL does not anticipate this finding to be repeated in the next fiscal year, as the IBEC transaction is expected to be fully resolved. With the completion of this transaction and the resolution of compliance matters related to the sale of land held by the Successor Agency, the processes that contributed to the delay in financial reporting will no longer be a factor. This will enable more timely and accurate financial reporting moving forward. Management Response: Management acknowledges the auditors finding regarding delays in financial reporting, including the late issuance of financial statements, and the timing challenges caused by the accounting treatment of complex or non-routine transactions. We recognize that timely financial reporting is essential to upholding public trust, supporting informed policy decisions, and ensuring compliance with applicable accounting standards and regulatory deadlines. The delays identified during the audit were primarily attributable to the following factors: • The occurrence of a complex and non-recurring transaction during the fiscal year that required significant time for proper technical analysis and documentation. • Dependencies on information from third-party agencies, consultants, and internal departments that impacted the timing of final reporting deliverables. Corrective Action Plan: In response to this finding, the City is taking the following steps to improve the timeliness and reliability of its financial reporting process: 1. Staff Development and Capacity: The City has initiated efforts to strengthen the Finance Department’s capacity by filling key vacancies, cross-training staff, and providing targeted professional development on complex accounting topics relevant to governmental reporting. 2. Proactive Technical Review: The City will identify and evaluate complex or unusual transactions on a proactive basis throughout the fiscal year and, where appropriate, consult with the City’s external auditors or subject matter experts prior to year-end. 3. Process and Timeline Enhancements: The City is updating its year-end financial close calendar to incorporate additional review periods for high-complexity areas and to better align internal workflows and external reporting timelines. 4. Improved Coordination and Documentation: The Finance Department is implementing enhanced coordination protocols with other departments and external service providers, as well as strengthening internal documentation procedures to ensure timely and accurate support for financial entries and disclosures. The City remains committed to enhancing its financial reporting processes and internal controls. Management believes these corrective actions will lead to more timely issuance of the City’s financial statements in future periods and will continue to monitor progress and make adjustments as necessary. The name of the contact person responsible for the corrective action: Luisana Gomez, Accounting Manager If the Cognizant or Oversight Agency for the Audit has questions regarding the corrective action plan, please contact Luisana Gomez, Accounting Manager lgomez@cityofinglewood.org
Finding 2024-001 – Housing Choice Voucher Tenant Files – Eligibility – Internal Control over Tenant Files - Noncompliance & Significant Deficiency – Housing Choice Voucher Program – ALN #14.871 The Greensboro Housing Authority (GHA) continues the implementation of systems and processes to correct i...
Finding 2024-001 – Housing Choice Voucher Tenant Files – Eligibility – Internal Control over Tenant Files - Noncompliance & Significant Deficiency – Housing Choice Voucher Program – ALN #14.871 The Greensboro Housing Authority (GHA) continues the implementation of systems and processes to correct internal control of participant files in the Housing Choice Voucher Program (HCVP) with the following actions: GHA will continue to have external and internal third-party reviews of select file samples ongoing throughout the year for the purpose of identifying each of the items stated in the above finding along with other potential areas for risk. GHA has implemented accountability measures through a two-pronged approach of quality control and quality assurance checks at both the division and department levels to verify the accuracy of calculations and the completeness of program participant files. GHA has also revised and updated its file readiness checklist to ensure consistent file quality and adherence to stated protocols. GHA will continue to provide internal and external training for HCV team members. Based on the results of independent and internal reviews, we have identified specific areas for ongoing training and development. We have also targeted specific individuals who need additional development and focused training. GHA has initiated and will continue implementing the latest module(s) within its corporate software platform (YARDI). This will result in streamlining and automation of the HCV process. These upgrades and enhancements will include eligibility, intake, inspection and recertification workflows which will minimize and even mitigate specific errors that have been identified above. As a result, we will have an effective increase in both quality control and quality assurance within the entire HCV process. Anticipated Completion Date: The above plans will be implemented immediately and will be continuously monitored. We anticipate a completion date of no later than December 31, 2025. Responsible Parties: Meredith J. Daye, Chief Operating Officer Donna Mills, Vice President of Voucher Administration
View Audit 363610 Questioned Costs: $1
2024-002 ALN 14.850 – Public Housing Operating Fund – Eligibility Management acknowledges the finding and will follow the Auditor's recommendations as listed in the Schedule of Findings and Questioned Costs. Person Responsible for Correction of Finding: Jessica Holcomb, Executive Director Projected ...
2024-002 ALN 14.850 – Public Housing Operating Fund – Eligibility Management acknowledges the finding and will follow the Auditor's recommendations as listed in the Schedule of Findings and Questioned Costs. Person Responsible for Correction of Finding: Jessica Holcomb, Executive Director Projected Completion Date: December 31, 2025
2024-001 ALN 14.871 – Housing Voucher Cluster – Eligibility Management acknowledges the finding and will follow the Auditor's recommendations as listed in the Schedule of Findings and Questioned Costs. Person Responsible for Correction of Finding: Jessica Holcomb, Executive Director Projected Comple...
2024-001 ALN 14.871 – Housing Voucher Cluster – Eligibility Management acknowledges the finding and will follow the Auditor's recommendations as listed in the Schedule of Findings and Questioned Costs. Person Responsible for Correction of Finding: Jessica Holcomb, Executive Director Projected Completion Date: December 31, 2025
Recommendation: We recommend that the District develop and implement formal policies and procedures to ensure that federal reports are reviewed for accuracy, completeness, and timeliness prior to submission. Management should assign responsibility for report preparation and review, implement checkli...
Recommendation: We recommend that the District develop and implement formal policies and procedures to ensure that federal reports are reviewed for accuracy, completeness, and timeliness prior to submission. Management should assign responsibility for report preparation and review, implement checklists or reconciliation processes, and provide training to staff involved in federal reporting. Corrective Action: 1. Assign separate personnel for report drafting and supervisory review to ensure segregation of duties. 2. Create and require use of a Quarterly Report Review Checklist to confirm accuracy, completeness, and timeliness before submission. Person Responsible for Corrective Action: William Clayton, Finance Manager. Anticipated Completion Date for Corrective Action: Corrective Action is immediately implemented in response to the auditors’ recommendation.
Recommendation: We recommend that the District strengthen its internal control system by implementing a formal tracking mechanism for federal reporting deadlines, assigning responsibility for report preparation and submission, and establishing a review process to ensure timely compliance with all gr...
Recommendation: We recommend that the District strengthen its internal control system by implementing a formal tracking mechanism for federal reporting deadlines, assigning responsibility for report preparation and submission, and establishing a review process to ensure timely compliance with all grant reporting requirements. Corrective Action: 1. Designate a primary report preparer and assign a secondary reviewer to verify report accuracy, completeness, and timeliness prior to submission. 2. Implement a report review checklist to be completed and signed by both preparer and the reviewer, filed with each submission. Person Responsible for Corrective Action: William Clayton, Finance Manager Anticipated Completion Date for Corrective Action: Corrective Action is immediately implemented in response to the auditors’ recommendation.
FINDING 2024-001 Finding Subject: COVID-19 - Coronavirus State and Local Fiscal Recovery Funds Contact Person Responsible for Corrective Action: Debra Carnes Contact Phone Number and Email Address: 317.477.1105 Views of Responsible Officials: We concur with the audit finding and will enhance our int...
FINDING 2024-001 Finding Subject: COVID-19 - Coronavirus State and Local Fiscal Recovery Funds Contact Person Responsible for Corrective Action: Debra Carnes Contact Phone Number and Email Address: 317.477.1105 Views of Responsible Officials: We concur with the audit finding and will enhance our internal controls and procedures for subrecipient monitoring. Specifically, we will: Corrective Action Plan for Finding 2024-001 l. Include the Assistance Listing Number (ALN) and Federal Award Identification Number (FAIN) in subaward agreements. 2. Verify that subrecipients have been audited as required. Implementation Timeline We will update our written internal controls by August 29, 2025, to reflect these enhancements. Current Status We have already verified that our subrecipient has been audited, and to the best of our knowledge, there are no findings related to ARPA funding. Sincerely, Debra A. Carnes Hancock Co. Auditor
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