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Corrective Action Plans

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Finding 44577 (2022-002)
Material Weakness 2022
Christian Brothers Major Superiors and Subsidiary
DC
Subrecipient Monitoring
Finding Number: 2022-002 Condition: The Organization did not file the FFATA report for the subaward issued during the year. Planned Corrective Action: Management is working to ensure all parties responsible for FFATA reporting are informed of the requirements. Further, FFATA reporting will be includ...
Finding Number: 2022-002 Condition: The Organization did not file the FFATA report for the subaward issued during the year. Planned Corrective Action: Management is working to ensure all parties responsible for FFATA reporting are informed of the requirements. Further, FFATA reporting will be included in the internal subrecipient monitoring tracker and checklist. Further, management has worked with project management staff to file the subaward information in compliance with FFATA reporting requirements. Contact person responsible for corrective action: James G. Lindsay, Director of Administration Anticipated Completion Date: September 30, 2023
View Audit 48904
Finding 44576 (2022-001)
Material Weakness 2022
Buck Owens Crystal Palace
CA
Allowable Costs / Cost Principles Internal Control / Segregation of Duties § 200.430
Finding 2022-001 Program: Shuttered Venue Operations Program Assisting Lister Number: 59.075 Federal Grantor: U.S. Small Business Administration Passed-through: N/A Award No. and Year: SBAHQ21SV002930.2 and 2022 Compliance Requirements: Activities Allowed or Unallowed, Allowable Costs/Cost Princip...
Finding 2022-001 Program: Shuttered Venue Operations Program Assisting Lister Number: 59.075 Federal Grantor: U.S. Small Business Administration Passed-through: N/A Award No. and Year: SBAHQ21SV002930.2 and 2022 Compliance Requirements: Activities Allowed or Unallowed, Allowable Costs/Cost Principles Type of Finding: Material Weakness in Internal Control and Instance of Non-Compliance Management?s Response or Department?s Response Management agrees with the recommendation. Views of Responsible Officials and Corrective Action Management has designed controls for the supervisors to show evidence of the approval of the timecards and ensure the costs are allowable costs and activities allowed. Anticipated Completion Date September 2023. Contact Information of Responsible Official Name: Jim Shaw Title: Director Phone: 661-665-1450
View Audit 47434
Finding 44575 (2022-001)
Material Weakness 2022
Whitman County
WA
Procurement, Suspension & Debarment Subrecipient Monitoring
CORRECTIVE ACTION PLAN FOR FINDINGS REPORTED UNDER UNIFORM GUIDANCE Whitman County January 1, 2022 through December 31, 2022 This schedule presents the corrective action the County is planning to take for findings included in this report in accordance with Title 2 U.S. Code of Federal Regulations (...
CORRECTIVE ACTION PLAN FOR FINDINGS REPORTED UNDER UNIFORM GUIDANCE Whitman County January 1, 2022 through December 31, 2022 This schedule presents the corrective action the County is planning to take for findings included in this report in accordance with Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Finding ref number: 2022-001 Finding caption: The County lacked adequate internal controls for ensuring compliance with federal suspension and debarment requirements. Name, address, and telephone of the County contact person: Jessica Jensema, Chief Finance Administrator 400 N. Main St. Colfax, WA 99111 (509) 397-5278 Corrective action the auditee plans to take in response to the finding: This is the second year in a row the County has received this finding. The 2021 finding was not brought to the attention of the County until early fall 2022 thus, a correction could not be made to the 2022 work that had already happened thus the finding had to be reissued for the 2022 financial year as well. The Counties response is the same as it was for the 2021 financial year: The County understands the importance of following 2 CFR 200, Uniform Guidance. In this situation, a County employee who was unfamiliar with the administration of Federal grants was responsible for the accounting of the SLRF (ARPA) fund (due to an extreme shortage of staff at the time). While this employee verified that all entities receiving the funds were in good standing with Washington State and were, indeed, valid businesses; verification from the federal websites for suspension and debarment was mistakenly missed. After the County was made aware of this issue, it did utilize the federal websites and fortunately, all businesses were clear of suspension and debarment, so they were eligible for federal funding. Going forward, the Finance staff will train employees who are new to administering a federal grant, ensuring that all requirements are met. Additionally, the County has now discussed this matter with all of the department accounting liaisons and the process for correct debarment verification is now included in the County?s Grant Policies and Procedures. Anticipated date to complete the corrective action: 9/30/2023
View Audit 47433
Town of Epping
NH
Procurement, Suspension & Debarment Equipment & Real Property Management Matching / Level of Effort / Earmarking § 200.313 § 200.318 § 200.319 § 200.320
Finding Summary: The Town did not have written policies, procedures, and standards of conduct relative to federal awards as required by the Uniform Guidance. Responsible Individual: Jake Roger, Town Administrator. Corrective Action Plan: The Town will produce policies, procedures, and standards of c...
Finding Summary: The Town did not have written policies, procedures, and standards of conduct relative to federal awards as required by the Uniform Guidance. Responsible Individual: Jake Roger, Town Administrator. Corrective Action Plan: The Town will produce policies, procedures, and standards of conduct relative to federal awards as required by the Uniform Guidance. Completion Date: December 31, 2023.
View Audit 47431
Finding 44560 (2022-002)
Significant Deficiency 2022
Jefferson County, Florida
FL
§ 200.512
Finding 2022-002 states "in accordance with Uniform Guideline 2 CPR 200.512(a), the audit package and data collection form shall be submitted 30 days after the receipt of the auditor's report, or 9 months after the end of the fiscal year, whichever comes first". This refers to the timely filing of s...
Finding 2022-002 states "in accordance with Uniform Guideline 2 CPR 200.512(a), the audit package and data collection form shall be submitted 30 days after the receipt of the auditor's report, or 9 months after the end of the fiscal year, whichever comes first". This refers to the timely filing of summarized financial data to the Federal Audit Clearinghouse. The County's external auditor did not finalize the Comprehensive Annual Financial Report (CAFR) until months after the required June 30th deadline. Technically we could have met this requirement by submitting financial data that was not audited. We did not feel it prudent, nor did we feel comfortable submitting un-audited data. We feel that moving forward, a timely CAFR should remedy this finding.
View Audit 46802
Finding 44556 (2022-006)
Significant Deficiency 2022
Community Chest, Inc.
NV
Allowable Costs / Cost Principles Significant Deficiency Matching / Level of Effort / Earmarking
Finding Summary: Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) provides that amounts charged to Federal programs must be for allowable costs. To be allowable under Federal awards, ...
Finding Summary: Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) provides that amounts charged to Federal programs must be for allowable costs. To be allowable under Federal awards, costs must be adequately documented and supported. Community Chest, Inc. does have an internal control system to properly differentiate between federal and nonfederal expenditures, however certain immaterial amounts were not properly classified within the system in accordance with their internal control system. Responsible Individuals: Erik Schoen, CEO; Amber Stanley, Business Manager Corrective Action Plan: We are in agreement with this finding. As part of our CAP, we have replaced our former business manager with a new employee, who is receives regular support and guidance from an independent accounting professional with decades of experience. Together, they are forming a point-by-point strategic approach so that this finding is corrected in the current FY. We believe that being more timely in everyday processes, month end closes and reconciliations will help prevent changes after the fact in regards to monthly billings provided to our grantors. As of 10/1/22, we have already doubled our pace of account reconciliation. We will continue to improve with the accuracy of billings and grant end closes internally. Anticipated Completion Date: June 30, 2023
View Audit 49210
Finding 44555 (2022-005)
Material Weakness 2022
Community Chest, Inc.
NV
Questioned Costs Matching / Level of Effort / Earmarking
Finding Summary: Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Matching, Level of Effort and Earmarking, and Audit Requirements for Federal Awards (Uniform Guidance) provides that amounts for matching but be verifiable, allowed under general cost principles,...
Finding Summary: Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Matching, Level of Effort and Earmarking, and Audit Requirements for Federal Awards (Uniform Guidance) provides that amounts for matching but be verifiable, allowed under general cost principles, determined in accordance with generally accepted accounting principles and reported on the grant reports. Amounts for match was not properly reported on the financial report, in addition supporting documentation was not retained for all match and certain match recorded in accordance with generally accepted accounting principles. Responsible Individuals: Erik Schoen, CEO; Amber Stanley, Business Manager Corrective Action Plan: We are in agreement with this finding. As part of our CAP, we have replaced our former business manager with a new employee, who is receives regular support and guidance from an independent accounting professional with decades of experience. Together, they are forming a point-by-point strategic approach so that this finding is corrected in the current FY. As of 11/1/22, we had already started changing the inkind contributions workbook to reflect a more detailed representation of what contribution was being applied to what grantor. This has resulted in an easier to understand form. We have also begun to keep more accurate records both digitally and in paper form. We will continue to improve on this process by completing match on a per quarter basis while instituting a better process. Anticipated Completion Date: June 30, 2023
View Audit 49210 Questioned Costs: $1
Finding 44553 (2022-001)
Material Weakness 2022
Bellevue Community School District
IA
School Nutrition Programs Internal Control / Segregation of Duties Subrecipient Monitoring
2022-001 The District has insufficient segregation of duties over the receipts and disbursements process. See response and corrective actions plan at 2022-001.
2022-001 The District has insufficient segregation of duties over the receipts and disbursements process. See response and corrective actions plan at 2022-001.
View Audit 49209
The Center for Family Support, Inc. and Affiliates
NY
Reporting HUD Housing Programs
The Center for Family Support, New Jersey, Inc. tried relentlessly to have the filing completed within the deadline. However, technical difficulties along with countless hours on the phone with the help desk were unsuccessful in being able to meet deadline. The Center for Family Support New Jersey I...
The Center for Family Support, New Jersey, Inc. tried relentlessly to have the filing completed within the deadline. However, technical difficulties along with countless hours on the phone with the help desk were unsuccessful in being able to meet deadline. The Center for Family Support New Jersey Inc. ultimately received approval from HRSA for late reporting and the report was submitted thereafter. The Center for Family Support New Jersey Inc. will consult the HRSA user guide to ensure timely submission to the portal.
View Audit 47810
Town of Wayland
MA
Subrecipient Monitoring Allowable Costs / Cost Principles Procurement, Suspension & Debarment
RE: Finding 2022-003, Document Policies and Procedures over Federal Grants. To whom is may concern, The Town of Wayland Town Managers Office has prepared the documentation for procedures over Federal Grants. The Town of Wayland is now in compliance with this requirement. Sincerely, Brian Keveny Fina...
RE: Finding 2022-003, Document Policies and Procedures over Federal Grants. To whom is may concern, The Town of Wayland Town Managers Office has prepared the documentation for procedures over Federal Grants. The Town of Wayland is now in compliance with this requirement. Sincerely, Brian Keveny Finance Director Town of Wayland, Ma.
View Audit 46584
Finding 44544 (2022-002)
Material Weakness 2022
Town of Wayland
MA
Questioned Costs Allowable Costs / Cost Principles School Nutrition Programs
RE: Finding 2022-002, Maintain Employees' Time and Effort Records To whom it may concern: Time and Effort Records have been maintained as of the start of the 2022-2023 fiscal year. The District is now in compliance and will be going forward. Tom Lafleur Director of Finance and Operations
RE: Finding 2022-002, Maintain Employees' Time and Effort Records To whom it may concern: Time and Effort Records have been maintained as of the start of the 2022-2023 fiscal year. The District is now in compliance and will be going forward. Tom Lafleur Director of Finance and Operations
View Audit 46584 Questioned Costs: $1
Finding 44543 (2022-001)
Significant Deficiency 2022
Holmes County District School Board
FL
Questioned Costs Subrecipient Monitoring Allowable Costs / Cost Principles
The District Federal Programs Coordinator will: 1. Attend professional development activities provided by our Federal Programs Consultant, Dr. Cheryl Sattler with Ethica, LLC. ...
The District Federal Programs Coordinator will: 1. Attend professional development activities provided by our Federal Programs Consultant, Dr. Cheryl Sattler with Ethica, LLC. These activities include monthly technical calls, annual Title 1 Bootcamp, and Spring Coordinator's Workshop. 2. Seek help and advice from Dr. Sattler as needed. 3. Attend FASFEPA Conferences, twice per year, to learn about updates and changes to federal laws regarding Title 1 funds. 4. Review the budget entered into the district's accounting system to ensure there are no discrepancies.
View Audit 46578 Questioned Costs: $1
Finding 44542 (2022-003)
Significant Deficiency 2022
Norwood School District No. 63
IL
Subrecipient Monitoring Cash Management Significant Deficiency § 200.305
Finding No.: 2022- 003 Condition: The District's expenditure report filed for June 30, 2022 included expenditures paid in July 2022. These amounts were not reported as committed or obligated. Plan: Grant expenditure reports will be prepared on the cash basis and obligations reported. The liquid...
Finding No.: 2022- 003 Condition: The District's expenditure report filed for June 30, 2022 included expenditures paid in July 2022. These amounts were not reported as committed or obligated. Plan: Grant expenditure reports will be prepared on the cash basis and obligations reported. The liquidation of the obligations will be reported on subsequent liquidation reports. Anticipated Date of Completion: July 31, 2022 Name of Contact Person: Jake Flowers, Superintendent Management Response: There is no disagreement with this finding and management will monitor all future federal reimbursement requests. Committed and obligated expenditures will be reported appropriately, and will be paid within 90 days after project completion.
View Audit 45033
Finding 44535 (2022-004)
Material Weakness 2022
Dodgeville School District
WI
Internal Control / Segregation of Duties
Finding #2022-004 ? Cash Reconciliations Condition: The main checking account of the District was not reconciled to the general ledger throughout 2021-2022. Effect: Not reconciling cash accounts on a timely basis could lead to errors or other problems not being recognized and resolved in a timel...
Finding #2022-004 ? Cash Reconciliations Condition: The main checking account of the District was not reconciled to the general ledger throughout 2021-2022. Effect: Not reconciling cash accounts on a timely basis could lead to errors or other problems not being recognized and resolved in a timely manner. General ledger cash balances should be reconciled to monthly bank statements shortly after bank statements are received. Cause: The District?s main checking account was not reconciled to the general ledger at the time of the onsite audit. After all audit entries were recorded, no significant cash difference exists. Criteria: Internal controls should be kept in place to make sure that cash is reconciled timely and that reconciliations are tied to the general ledger on a monthly basis. Recommendation: We recommend the District develop procedures to reconcile all cash accounts to the general ledger in a timely manner. The reconciliations should be reviewed by someone other than the person preparing the reconciliation. The reviewer should initial and date the reconciliations when the review is complete. Response: The District will begin reconciling cash to the general ledger on a timely basis during the 2022-2023 fiscal year. Contact Person: Sam Lehman, Phone number: 608-935-3307, Email: slehman@draschools.org Anticipated Completion: June 30, 2023
View Audit 45029
Finding 44534 (2022-002)
Material Weakness 2022
Dodgeville School District
WI
Material Weakness Reporting Internal Control / Segregation of Duties
Finding #2022-002 ? Material Adjustments (Prior Year Finding #2021-002) Condition: Johnson Block and Company, Inc. proposed numerous adjusting journal entries to adjust District account balances. We deem these entries to be significant in relation to the financial statements. Since the District did...
Finding #2022-002 ? Material Adjustments (Prior Year Finding #2021-002) Condition: Johnson Block and Company, Inc. proposed numerous adjusting journal entries to adjust District account balances. We deem these entries to be significant in relation to the financial statements. Since the District did not make these adjustments in the accounting system prior to the audit, a material weakness exists in the District?s internal controls. Effect: This means that the proper recording and reporting of financial information may not occur within a timely manner. Cause: Financial information was not recorded in a timely manner and material adjustments were needed in order to correct various transactions. Criteria: Material adjusting journal entries not prepared by the District before the audit are considered an internal control weakness. Recommendation: Policies and procedures should be implemented to ensure account balances are properly recorded in a timely manner. Response: The District will work to establish policies and procedures to reduce the number of adjusting journal entries proposed by the auditor. Contact Person: Sam Lehman, Phone number: 608-935-3307, Email: slehman@draschools.org Anticipated Completion: June 30, 2023
View Audit 45029
Finding 44527 (2022-001)
Material Weakness 2022
Dodgeville School District
WI
Internal Control / Segregation of Duties Procurement, Suspension & Debarment HUD Housing Programs
Finding #2022-001 ? Segregation of Duties (Prior Year Finding #2021-001) Condition: Management is responsible for the design, installation and maintenance of an appropriate system of internal control. Proper segregation of duties is an important aspect of any control system. The limited size of th...
Finding #2022-001 ? Segregation of Duties (Prior Year Finding #2021-001) Condition: Management is responsible for the design, installation and maintenance of an appropriate system of internal control. Proper segregation of duties is an important aspect of any control system. The limited size of the District?s office staff prevents the ideal segregation of functions. The Business Manager is the only employee that records transactions in the general ledger, records cash receipt adjustments in the general ledger, prints accounts payable checks using electronic signatures, performs bank reconciliations, and has access to process payroll. Effect: Errors or intentional fraud could occur and not be detected timely by other employees in the normal course of their responsibilities as a result of the lack of segregation of duties. Cause: Limited number of personnel. Criteria: Segregation of duties is an aspect of internal control intended to prevent or decrease opportunities of intentional and unintentional errors and fraud. Duties and responsibilities are properly segregated if no single individual either has control over all phases of a transaction or has the ability to both make and conceal an error, whether such error is intentional or unintentional. Recommendation: We recommend that the Board of Education and the District Administrator continue to monitor the transactions and the financial records of the District. We also encourage the District to continue to identify cost effective opportunities to improve the design of the internal control structure. Response: We agree with this finding but do not believe it is cost effective to increase the office staff in an attempt to bring about a more effective segregation of duties. The District Administrator approves purchase orders and the Board of Education approves monthly accounts payable checks. Also, the Building Principals review payroll timesheets prior to processing payroll. The Board of Education, District Administrator, and Building Principals will continue to monitor transactions of the District. Contact Person: Sam Lehman, Phone number: 608-935-3307, Email: slehman@draschools.org Anticipated Completion: Not Applicable
View Audit 45029
Finding 44520 (2022-003)
Material Weakness 2022
City of Portland Maine
ME
Questioned Costs Allowable Costs / Cost Principles Material Weakness
Audit Finding Reference: 2022-003 Improve Controls and Documentation over Payroll Process Planned Corrective Action: The Portland Public School District's payroll operations have been under strain since its conversion to a new software system (Munis) in January 2019. Certain modules and functionalit...
Audit Finding Reference: 2022-003 Improve Controls and Documentation over Payroll Process Planned Corrective Action: The Portland Public School District's payroll operations have been under strain since its conversion to a new software system (Munis) in January 2019. Certain modules and functionalities were not set up completely or correctly prior to launch, which necessitated workarounds, time-consuming manual processing, and error correction. These challenges were compounded by staff turnover, staffing shortages, and the heightened pressures across the district caused by the pandemic. As a result certain systems, processes, procedures, and documentation protocols have weakened over this time. PPS is aware of this and has been working toward a permanent solution to the root cause of the payroll challenges. In collaboration with outside consultants, PPS has entered into an agreement to transition to ADP as a third-party payroll provider for the district, with expected implementation in fall 2023. PPS has retained a project manager for the transition, whose focus will not only be the technical software transition but also ensuring that sound policies, procedures, and controls are in place alongside system capabilities that meet the needs of the district. Additionally, PPS intends to invest in additional HR staff in order to implement new workflow that ensures appropriate segregation of duties, review, and documentation of employee pay information. Name of Contact Person: Terry Young Ed.D Executive Director of Operations Portland Public Schools 353 Cumberland Avenue Portland, ME 04101 Direct: (207) 842-5333 Anticipated Completion Date: 11/1/2023
View Audit 43791 Questioned Costs: $1
Finding 44518 (2022-004)
Material Weakness 2022
City of Portland Maine
ME
Questioned Costs Allowable Costs / Cost Principles Material Weakness
Finding 2022-004 Improve Time and Effort Documentation Planned Corrective Action: The Housing and Economic Development Department will establish a process to document time and effort certifications for salaried employees, and ensure that compliance is monitored on an ongoing basis by the HCD Divisio...
Finding 2022-004 Improve Time and Effort Documentation Planned Corrective Action: The Housing and Economic Development Department will establish a process to document time and effort certifications for salaried employees, and ensure that compliance is monitored on an ongoing basis by the HCD Division Director. Anticipated Completion Date: May 1, 2023 Contact Person: Mary Davis, Interim Department Director, Housing and Economic Development and Division Director, Housing and Community Development
View Audit 43791 Questioned Costs: $1
Finding 44515 (2022-006)
Significant Deficiency 2022
Housing Authority of the County of Jackson
IL
HUD Housing Programs Special Tests & Provisions Significant Deficiency
2022-006 ? Special Tests & Provisions: Depository Agreements Auditee?s Response and Planned Corrective Action JCHA will secure depository agreements with each financial institution in which federal funds are deposited. Planned Implementation Date of Corrective Action: On or by June 30, 2023. Person ...
2022-006 ? Special Tests & Provisions: Depository Agreements Auditee?s Response and Planned Corrective Action JCHA will secure depository agreements with each financial institution in which federal funds are deposited. Planned Implementation Date of Corrective Action: On or by June 30, 2023. Person Responsible for Corrective Action: Executive Director with assistance of JCHA staff. Questions concerning the JCHA?s Corrective Action Plan should be addressed to Brigitta Mac- Rizzo, Executive Director, Housing Authority of Jackson County, 300 North 7th Street, Murphysboro, IL 62966.
View Audit 38705
Finding 44514 (2022-005)
Significant Deficiency 2022
Housing Authority of the County of Jackson
IL
HUD Housing Programs Internal Control / Segregation of Duties Subrecipient Monitoring
2022-005 ? Reporting Auditee?s Response and Planned Corrective Action JCHA has procured the services of Bedrock Housing Consultants who will prepare the unaudited FDS for the Authority to review and submit timely. Planned Implementation Date of Corrective Action: After year end and by September 15, ...
2022-005 ? Reporting Auditee?s Response and Planned Corrective Action JCHA has procured the services of Bedrock Housing Consultants who will prepare the unaudited FDS for the Authority to review and submit timely. Planned Implementation Date of Corrective Action: After year end and by September 15, 2023. Person Responsible for Corrective Action: Bedrock Housing Consultants.
View Audit 38705
Finding 44513 (2022-004)
Significant Deficiency 2022
Housing Authority of the County of Jackson
IL
Allowable Costs / Cost Principles Matching / Level of Effort / Earmarking § 200.403
2022-004 ? Allowable Costs/Cost Principles Auditee?s Response and Planned Corrective Action JCHA will implement and follow a procurement policy that details documentation of authorized purchases made by the Authority. Planned Implementation Date of Corrective Action: On or by June 30, 2023. Person R...
2022-004 ? Allowable Costs/Cost Principles Auditee?s Response and Planned Corrective Action JCHA will implement and follow a procurement policy that details documentation of authorized purchases made by the Authority. Planned Implementation Date of Corrective Action: On or by June 30, 2023. Person Responsible for Corrective Action: Executive Director with the assistance of Bedrock Housing Consultants.
View Audit 38705
Finding 44512 (2022-003)
Material Weakness 2022
Housing Authority of the County of Jackson
IL
Questioned Costs Procurement, Suspension & Debarment
2022-003 ? Procurement Auditee?s Response and Planned Corrective Action JCHA will implement and follow a procurement policy that follows HUD procurement regulations. In addition, the Authority will receive training to better understand HUD?s procurement requirements. Planned Implementation Date of C...
2022-003 ? Procurement Auditee?s Response and Planned Corrective Action JCHA will implement and follow a procurement policy that follows HUD procurement regulations. In addition, the Authority will receive training to better understand HUD?s procurement requirements. Planned Implementation Date of Corrective Action: On or by June 30, 2023. Person Responsible for Corrective Action: Any staff with procurement authority.
View Audit 38705 Questioned Costs: $1
Forsyth County, North Carolina
NC
Eligibility Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties
Finding 2022-005, Non-Material Non-Compliance - Eligibility Corrective Action Plan: Goal: To ensure timely completion, review, and all required signatures are obtained on the Family Services Agreements and retained on file. Plan: The County will require F&C Supervisors to log the most recent PPR/CFT...
Finding 2022-005, Non-Material Non-Compliance - Eligibility Corrective Action Plan: Goal: To ensure timely completion, review, and all required signatures are obtained on the Family Services Agreements and retained on file. Plan: The County will require F&C Supervisors to log the most recent PPR/CFT meetings on the monthly spreadsheet to track when the next FSA will be due for review. Performance Improvement Strategies: 1. All PPR/CFT meetings will be held for each child in FC DSS custody every three months. 2. The meeting includes but is not limited to completion of FSAs and any other review tools necessary. All completed forms will have two-level review and signature and be maintained in the record. 3. The F&C Division already has a monthly spreadsheet to track monthly contact with youth in care. Two additional columns will be added to track the most recent meeting/form and the second column will target when the next id due to be reviewed. 4. All Supervisors will be expected to complete the two additional columns monthly recording the date of the last FSA review and projecting the next FSA review due date. 5. The Program Manager and Division Director will review the spreadsheet monthly to ensure that all FSAs have been completed timely. 6. In the event that an FSA is found to be untimely, the Supervisor/Program Manager/Division Director will ensure that the assigned caseworker completes the FSA review within 5 business days and routes any untimely forms for Program Manager review. Responsible Parties: Family & Children?s Services Division Director, Foster Care/Adoptions Program Manager, All Foster Care Supervisors, and Social Workers Timeframes: Policy will be communicated to responsible parties no later than April 1, 2023 and implemented effective immediately.
View Audit 38704
Primecare Community Health, INC
IL
Subrecipient Monitoring Internal Control / Segregation of Duties
PrimeCare will add a supplemental process to its existing financial assistance audit workflow that will incorporate EMR (Athena) work queues and reports to monitor, review, and audit claims where a sliding fee discount was applied to ensure the correct discount was selected within Athena. The Manage...
PrimeCare will add a supplemental process to its existing financial assistance audit workflow that will incorporate EMR (Athena) work queues and reports to monitor, review, and audit claims where a sliding fee discount was applied to ensure the correct discount was selected within Athena. The Manager of Enrollment & Access will conduct audits on a monthly basis and a monthly summary report will be submitted to the PrimeCare Controller or CFO for review. Additionally, PrimeCare?s Director, Revenue Cycle and Manager, Enrollment & Access will review and update the naming convention of sliding fee scale discounts within Athena to aid in selecting the appropriate patient discount.
View Audit 52797
Primecare Community Health, INC
IL
Procurement, Suspension & Debarment § 200.318
The PrimeCare Controller and the PrimeCare Grants Manager will attend Uniform Guidance training related to procurement to a.) ensure that all Uniform Guidance procurement rules and regulation are appropriately understood and appropriately reflected in PrimeCare?s procurement policies; and b.) implem...
The PrimeCare Controller and the PrimeCare Grants Manager will attend Uniform Guidance training related to procurement to a.) ensure that all Uniform Guidance procurement rules and regulation are appropriately understood and appropriately reflected in PrimeCare?s procurement policies; and b.) implement procurement processes and workflows that are reflective of compliance with Uniform Guidance procurement rules and regulations.
View Audit 52797
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