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Corrective Action Plans

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Finding 48111 (2022-003)
Significant Deficiency 2022
Graham County
NC
Eligibility Significant Deficiency
Finding: 2022-003 Name of contact person: Amy Seay - Director of Social Services Corrective Action: The Department will continue to provide more in-depth training to ensure cases requiring IV-D Cooperation are meeting policy guidelines. Proposed Completion Date: As soon as possible
Finding: 2022-003 Name of contact person: Amy Seay - Director of Social Services Corrective Action: The Department will continue to provide more in-depth training to ensure cases requiring IV-D Cooperation are meeting policy guidelines. Proposed Completion Date: As soon as possible
View Audit 54380
Finding 48089 (2022-005)
Material Weakness 2022
Liberty-Perry Community School Corporation
IN
School Nutrition Programs Allowable Costs / Cost Principles Internal Control / Segregation of Duties § 200.303
FINDING 2022-005 Contact Person Responsible for Corrective Action: Brenda Layne, Food Service Director Contact Phone Number: 765-289-7323 Views of Responsible Official: We concur with the findings Description Qf Corrective Action Plan: The prompts have been fixed on the Distribution Report, so it wi...
FINDING 2022-005 Contact Person Responsible for Corrective Action: Brenda Layne, Food Service Director Contact Phone Number: 765-289-7323 Views of Responsible Official: We concur with the findings Description Qf Corrective Action Plan: The prompts have been fixed on the Distribution Report, so it will include all Cafeteria employees. The F.S.D. will also initial each time card and Distribution Report. In the future ALL Claims will be initialed by the F.S.D. And as additional control the Superintendent will also initial all claims prior to the School Board meeting. Anticipated Completion Date: February 2023
View Audit 54302
Louisburg College Inc.
NC
Questioned Costs Student Financial Aid Subrecipient Monitoring
Identifying Number: 2022-005 - USDOE Student Financial Assistance Cluster - Special Tests and Provisions: Students' Satisfactory Academic Progress Ineligibility Finding: The College disbursed funds within 30 days of the first day of class for 12 first year students out of 40 students tested. Name of...
Identifying Number: 2022-005 - USDOE Student Financial Assistance Cluster - Special Tests and Provisions: Students' Satisfactory Academic Progress Ineligibility Finding: The College disbursed funds within 30 days of the first day of class for 12 first year students out of 40 students tested. Name of Contact Person: Karen Overton, Director of Financial AidCorrective Action Plan: The College will create, follow, maintain, and monitor an appropriate satisfactory academic progress (SAP) policy that meets USDOE requirements. The USDOE requires all institutions to sustain an SAP policy that requires students to maintain a 2.0 GPA and successfully complete 67% of their educational program in order to be eligible for financial aid. Anticipated Completion Date: Beginning August 2022
View Audit 54135 Questioned Costs: $1
Louisburg College Inc.
NC
Questioned Costs Student Financial Aid Matching / Level of Effort / Earmarking
Identifying Number: 2022-004 - USDOE Student Financial Assistance Cluster - Special Tests and Provisions: Early Disbursements to Students Finding: The College disbursed funds within 30 days of the first day of class for 12 first year students out of 40 students tested. Name of Contact Person: Karen ...
Identifying Number: 2022-004 - USDOE Student Financial Assistance Cluster - Special Tests and Provisions: Early Disbursements to Students Finding: The College disbursed funds within 30 days of the first day of class for 12 first year students out of 40 students tested. Name of Contact Person: Karen Overton, Director of Financial Aid Corrective Action Plan: The College will not disburse any Title IV federal aid until after the first 30 days of classes each semester for all students. Faculty are required to take attendance. On the 30th class day, staff will submit attendance reports for all students. After a review of the reports, staff will only disburse aid for students who have been attending the College for the first 30 days per USDOE regulations. Anticipated Completion Date: Beginning August 2022
View Audit 54135 Questioned Costs: $1
Louisburg College Inc.
NC
Student Financial Aid Matching / Level of Effort / Earmarking
Identifying Number: 2022-003- USDOE Student Financial Assistance Cluster-Special Tests and Provisions: Exit Counseling Support Finding: The College could not produce support showing completed exit counseling or proof of an attempt to send exit counseling for 19 students that graduated/withdrew out o...
Identifying Number: 2022-003- USDOE Student Financial Assistance Cluster-Special Tests and Provisions: Exit Counseling Support Finding: The College could not produce support showing completed exit counseling or proof of an attempt to send exit counseling for 19 students that graduated/withdrew out of 40 students tested. Name of Contact Person: Karen Overton, Director of Financial Aid Corrective Action Plan: The College will provide and document exit counseling information ( or proof of an attempt to send exit counseling) to all graduated and withdrawn students. The College will maintain the evidence through email communication, certified mail receipts, and USDOE Common Origination and Disbursement (COD) reports.
View Audit 54135
Louisburg College Inc.
NC
Student Financial Aid Reporting
Identifying Number: 2022-002 - USDOE Student Financial Assistance Cluster - Special Tests and Provisions: Enrollment Status Reporting Finding: The College did not report status changes for various students, primarily withdrawn students, within a timely manner as required. Name of Contact Person: Kar...
Identifying Number: 2022-002 - USDOE Student Financial Assistance Cluster - Special Tests and Provisions: Enrollment Status Reporting Finding: The College did not report status changes for various students, primarily withdrawn students, within a timely manner as required. Name of Contact Person: Karen Overton, Director of Financial Aid Corrective Action Plan: The College will report status changes for all students, including withdrawn students, every 30 to 45 days which is required by National Student Clearinghouse and National Student Loan Data System (NSLDS). All faculty are required to take attendance. Faculty report excessive absence concerns to lcabscences@louisburg.edu. During the first seven days of classes all students who are identified as 'No Shows' will be reported to the Registrar's Office. After Census Day (the end of Drop/Add), students will be identified who have missed the equivalent of 14 class days per USDOE regulations. These students will be withdrawn according to USDOE regulations. This process will be initially completed in National Student Clearinghouse, per regulations, and then reconciled in NSLDS. Anticipated Completion Date: Monthly, beginning August 2022
View Audit 54135
Louisburg College Inc.
NC
Student Financial Aid Reporting Matching / Level of Effort / Earmarking
Identifying Number: 2022-001 - USDOE Student Financial Assistance Cluster - Special Tests and Provisions: Borrower Data Transmission and Reconciliation Finding: The College was unable to produce the reconciliations for review. Name of Contact Person: Karen Overton, Director of Financial Aid Correcti...
Identifying Number: 2022-001 - USDOE Student Financial Assistance Cluster - Special Tests and Provisions: Borrower Data Transmission and Reconciliation Finding: The College was unable to produce the reconciliations for review. Name of Contact Person: Karen Overton, Director of Financial Aid Corrective Action Plan: Using the data files, provided by USDOE Common Origination and Disbursement (COD), the College will upload the files every month into CAMS to perform COD reconciliation monthly. A specific staff has been assigned to perform this task each month. Anticipated Completion Date: Monthly, beginning August 2022
View Audit 54135
Coastal Area District Development Authority, Inc.
GA
Questioned Costs Reporting Matching / Level of Effort / Earmarking
Finding: 2022-02 Name of contact person: Terrence T. Louk, Chief Executive Officer Corrective Action: Management acknowledges the finding related to the reporting error on Form ED-209, RLF Financial Report for fiscal year 2021. Per a review with the Economic Development Administration (EDA), this er...
Finding: 2022-02 Name of contact person: Terrence T. Louk, Chief Executive Officer Corrective Action: Management acknowledges the finding related to the reporting error on Form ED-209, RLF Financial Report for fiscal year 2021. Per a review with the Economic Development Administration (EDA), this error is a result of the complexity of reporting a partial loan loss in the EDA?s Salesforce system. Management will work with the EDA to reconcile the report balances. Proposed Completion Date: September 30, 2023
View Audit 54072 Questioned Costs: $1
Coastal Area District Development Authority, Inc.
GA
Matching / Level of Effort / Earmarking
Finding: 2022-01 Name of contact person: Terrence T. Louk, Chief Executive Officer Corrective Action: Management acknowledges that the agreement was not included in the loan documentation. Management is in the process of obtaining an executed agreement signed by the borrower. Management is also impl...
Finding: 2022-01 Name of contact person: Terrence T. Louk, Chief Executive Officer Corrective Action: Management acknowledges that the agreement was not included in the loan documentation. Management is in the process of obtaining an executed agreement signed by the borrower. Management is also implementing a closing checklist that includes all required documents that are to be included in each loan file. Proposed Completion Date: September 30, 2023
View Audit 54072
Finding 48081 (2022-001)
Significant Deficiency 2022
Jackson Hole Land Trust
WY
Procurement, Suspension & Debarment Subrecipient Monitoring Allowable Costs / Cost Principles
Finding 2022-001 Contact person and responsible person: Derek Schaefer, Chief Financial Officer. Email address: derek@jhlandtrust.org Corrective Action Planned: As a result of the September 30, 2021 Schedule of Findings and Questioned Costs, subsequent to the month of May 2022, the Land Trust develo...
Finding 2022-001 Contact person and responsible person: Derek Schaefer, Chief Financial Officer. Email address: derek@jhlandtrust.org Corrective Action Planned: As a result of the September 30, 2021 Schedule of Findings and Questioned Costs, subsequent to the month of May 2022, the Land Trust developed a checklist of processes and procedures to guide the Land Trust through future conservation easement purchases made with federal funds. The Land Trust assigned an employee to review federal contracts and extract and summarize applicable compliance requirements. The Land Trust will continue to develop and hone these new procedures and tools. Anticipated Completion Date: Substantially completed at September 30, 2022 with ongoing adjustments.
View Audit 53099
Finding 48078 (2022-004)
Significant Deficiency 2022
Pequea Valley School District
PA
Allowable Costs / Cost Principles Reporting
#2022-004 - COVID-19 Education Stabilization Fund - AL #: 84.425D, Year Ended June 30, 2022 Criteria: The Pennsylvania Department of Education (PDE) requires the recipient of ESSER I funding to use the correct number of nonpublic low-income students that proactively affirm participation in the ESS...
#2022-004 - COVID-19 Education Stabilization Fund - AL #: 84.425D, Year Ended June 30, 2022 Criteria: The Pennsylvania Department of Education (PDE) requires the recipient of ESSER I funding to use the correct number of nonpublic low-income students that proactively affirm participation in the ESSER I grant when calculating the nonpublic schools? funding allocation. Statement of Condition: Pequea Valley School District inadvertently excluded two nonpublic students in its allocation of the nonpublic school?s calculated share of the ESSER I grant. Cause and Effect: Pequea Valley School District did not have a second level review process in place prior to submitting the nonpublic school?s allocation amount to PDE. As a result, the per pupil allocation was higher than it should have been. Questioned Costs: None over the reportable threshold. Identification of Repeat Finding: No Recommendation: Pequea Valley School District should implement a second-level review process for its submissions to grantors for funding and reporting purposes. Management Response: The School District?s Assistant Superintendent who is responsible for Federal Programs will review and certify that per pupil calculations for non-public students are recorded accurately.
View Audit 53112
Finding 48077 (2022-001)
Material Weakness 2022
Drew Central School District
AR
The CFO, Stephanie Goad will take more care to ensure that all expenditures are properly monitored and budgets are amended as necessary, and consult with DESE for further guidance regarding this matter. The CFO will strive to make improvements to ensure that Drew Central School District operates acc...
The CFO, Stephanie Goad will take more care to ensure that all expenditures are properly monitored and budgets are amended as necessary, and consult with DESE for further guidance regarding this matter. The CFO will strive to make improvements to ensure that Drew Central School District operates according to both state and federal laws.
View Audit 53381
Finding 48076 (2022-001)
Material Weakness 2022
Bethel Towers
LA
HUD Housing Programs
2022-1 ? Reserve for Replacement Deposit Not Made Timely Condition: The Project did not make the required deposit into the bank account for January 2022 until February 2022 Response: The January 2022 Reserve for Replacement required deposit was not made until February 2022 due to cash flow issues du...
2022-1 ? Reserve for Replacement Deposit Not Made Timely Condition: The Project did not make the required deposit into the bank account for January 2022 until February 2022 Response: The January 2022 Reserve for Replacement required deposit was not made until February 2022 due to cash flow issues during the month of January 2022. That deposit was made in February along with all required monthly deposits for the remaining of the year. The project has complied with the replacement Reserve requirement as mentioned in HUD Handbook 4350.1 REV-1, Chapter 4-2. Though, the project was late in depositing the January payment this is not a significant violation of the HUD Handbook 4350.1 REV-1, Chapter 4-2 and the Regulatory Agreement. The requirement to fund and maintain the Replacement Reserve account was accomplished. The project must not be penalized for a 30-day delay in making a monthly payment. The defect was cured in a timely manner. Also, this is not a material weakness to raise it to the level of a reportable condition. We do not agree that this is an instance of material weakness to be elevated to a reportable condition.
View Audit 52790
Finding 48075 (2022-002)
Significant Deficiency 2022
Bethel Towers
LA
HUD Housing Programs
2022-2 ? HUD 9250 Instructions Not Followed Condition: Reserve for Replacement funds were not returned to the account as required by HUD. Response: Management agree that $21,073 was not returned to the Reserve for Replacement Account. This was an oversight due to paying unforeseen increased expenses...
2022-2 ? HUD 9250 Instructions Not Followed Condition: Reserve for Replacement funds were not returned to the account as required by HUD. Response: Management agree that $21,073 was not returned to the Reserve for Replacement Account. This was an oversight due to paying unforeseen increased expenses, specifically with utilities that increased substantially. (See attached General Ledger)
View Audit 52790
Finding 48074 (2022-002)
Material Weakness 2022
S.g. Noble Garden of Hope
LA
HUD Housing Programs Cash Management
2022-2 Excess Residual Receipts Condition: The Project did not prepare a HUD 9250 to remit excess residual receipts nor did it mail a check or transmit a wire of those funds. Criteria: According to the Consolidated Appropriations Act, 2017, owners subject to a Section 202 or 811 Project Rental Assis...
2022-2 Excess Residual Receipts Condition: The Project did not prepare a HUD 9250 to remit excess residual receipts nor did it mail a check or transmit a wire of those funds. Criteria: According to the Consolidated Appropriations Act, 2017, owners subject to a Section 202 or 811 Project Rental Assistance Contract (PRAC) are required to remit any excess balance in a Residual Receipts account, greater than $250 per unit, to HUD?s Accounting Center upon termination or renewal of the PRAC contract. Effect: Residual receipts balance is $30,133 as of December 31, 2022. The allowable balance is $7,250 ($250 X 29 units), resulting in excess residual receipts of $22,883. Recommendation: I recommend the Property prepare the HUD 9250 requesting to remit excess funds to HUD. Management Response: The property needs to money for improvements at the property. There will be an increase in the costs of future expenses due to inflations. It is not prudent for management to return funds for a property of this age. They do have Replacement Reserve funds but those funds may not be adequate enough to cover what will be needed. We have witnessed substantial increases in Insurance. Additionally, in order to maintain staff we would be looking at increases in Health Insurance, Compensation, and Fringe Benefits. Surplus cash is based on historical costs, it does not take into consideration what may happen in the future.
View Audit 52789
Finding 48073 (2022-001)
Material Weakness 2022
S.g. Noble Garden of Hope
LA
HUD Housing Programs Cash Management
2022-1 Surplus Cash Not Deposited to Residual Receipts Condition: Surplus cash was calculated at $9,619 at December 31, 2021. Criteria: Surplus cash is required to be deposited into the residual receipts account at the end of each fiscal year in which it was calculated. Cause: The cause is undetermi...
2022-1 Surplus Cash Not Deposited to Residual Receipts Condition: Surplus cash was calculated at $9,619 at December 31, 2021. Criteria: Surplus cash is required to be deposited into the residual receipts account at the end of each fiscal year in which it was calculated. Cause: The cause is undeterminable. Effect: The property is not in compliance with HUD rules and regulations as it relates to surplus cash. Recommendation: I recommend management make all required deposits of surplus cash to the residual receipts account in compliance with HUD rules and regulations. Management Response: It is our understanding that the Board of Directors will be requesting a meeting with HUD to discuss the dissolution of this item. Upon meeting with HUD it will be discharged.
View Audit 52789
Finding 48072 (2022-007)
Significant Deficiency 2022
Ucan
IL
Questioned Costs Allowable Costs / Cost Principles Internal Control / Segregation of Duties § 200.430
Identifying Number: 2022-007 Finding: Unallowable cost-salary allocation Corrective Actions Taken or Planned: UCAN agrees with this finding and is committed to strengthening internal controls to ensure that amounts are properly reported to the funder. We believe that significant turnover in the ...
Identifying Number: 2022-007 Finding: Unallowable cost-salary allocation Corrective Actions Taken or Planned: UCAN agrees with this finding and is committed to strengthening internal controls to ensure that amounts are properly reported to the funder. We believe that significant turnover in the finance department led to this deficiency, so we are actively documenting procedures and cross-training employees. All vouchers will also go through a review process before they are sent to the funder. This is a repeat finding, with the original corrective action plan to be completed before June 30, 2023. We do believe that corrective actions that have been taken have resolved this issue. Contact person is Kimberly Parish, Chief Financial Officer and she can be reached at kim.parish@ucanchicago.org.
View Audit 53429 Questioned Costs: $1
Finding 48071 (2022-001)
Significant Deficiency 2022
Village Cooperative of Sioux City
IA
Internal Control / Segregation of Duties Significant Deficiency
The Board of Directors is and will remain involved in the financial affairs of the Cooperative.
The Board of Directors is and will remain involved in the financial affairs of the Cooperative.
View Audit 53107
Finding 48070 (2022-001)
Significant Deficiency 2022
Joint School District No. 28-J of the Counties of Adams and Arapahoe
CO
Reporting Internal Control / Segregation of Duties
CORRECTIVE ACTION PLAN Report Issued: November 11, 2022 FISCAL YEAR OF FINDING: 2021-2022 FINDING: Single Audit 2022-001 Significant Deficiency - Reporting for Higher Education Emergency Relief Fund (HEERF) Student Aid Portion Four quarterly Student Aid reports for fiscal year 2021-2022 were to...
CORRECTIVE ACTION PLAN Report Issued: November 11, 2022 FISCAL YEAR OF FINDING: 2021-2022 FINDING: Single Audit 2022-001 Significant Deficiency - Reporting for Higher Education Emergency Relief Fund (HEERF) Student Aid Portion Four quarterly Student Aid reports for fiscal year 2021-2022 were to be posted on the District's website by the federal due dates to comply with federal regulations. The third quarter report was not posted. We recommend that the District take immediate action to post the missing report to the website, obtain clarification for any confusing, ambiguous, or complex compliance requirements, and stay diligent in staying abreast of the specific reporting requirements. CLIENT PLANNED ACTION: The district agrees with the finding. The required posting of the Student Aid portion of the HEERF has been corrected. The district will ensure appropriate reporting for HEERF as required by grant compliance requirements. Additionally, the district will obtain clarification for any confusing, ambiguous, or complex compliance requirements, and remain diligent to stay abreast of the specific reporting requirements. CLIENT RESPONSIBLE PARTY: Kevin Simpson - Director, Operations and Management Pickens Technical College Aurora Public Schools COMPLETION DATE: Completed as of November 3, 2022
View Audit 52782
Finding 48069 (2022-001)
Material Weakness 2022
Carteret County, North Carolina
NC
Eligibility Internal Control / Segregation of Duties Material Weakness
Corrective Action Plan Section III. Findings and Questioned Costs for Federal Awards Material Weakness in Internal Control Over Compliance ? Medicaid Cluster Finding 2022-001 and 2022-002 "See Corrective Action Plan for Chart/Table"
Corrective Action Plan Section III. Findings and Questioned Costs for Federal Awards Material Weakness in Internal Control Over Compliance ? Medicaid Cluster Finding 2022-001 and 2022-002 "See Corrective Action Plan for Chart/Table"
View Audit 52742
Finding 48068 (2022-001)
Significant Deficiency 2022
The Housing Authority of the City of Auburn, Alabama
AL
Eligibility HUD Housing Programs Significant Deficiency
Finding 2022-001 ? Moving to Work Tenant Files ? Eligibility ? Annual Recertifications ? Noncompliance & Significant Deficiency ? CFDA #14.881 Corrective Action Plan: The Auburn Housing Authority (AHA) has implemented and/or will implement the following by FYE 2023: a. PBV case management is now ...
Finding 2022-001 ? Moving to Work Tenant Files ? Eligibility ? Annual Recertifications ? Noncompliance & Significant Deficiency ? CFDA #14.881 Corrective Action Plan: The Auburn Housing Authority (AHA) has implemented and/or will implement the following by FYE 2023: a. PBV case management is now administered in-house b. HCV has developed an action plan to ensure that all PBV files are HUD-compliant c. PBV calendar-year 2022 (January 2022-December 2022) re-exams are substantially complete. All files will be HUD-compliance by FYE2023. d. During FYE2023, the HCV Manager will perform quality controls by randomly selecting departmental files. e. Other internal control measures will be implemented to eliminate future audit findings. Person Responsible: Sharon Tolbert, CEO Anticipated Completion Date: June 30, 2023
View Audit 51285
Shiloh Neighborhood Development Corporation
OH
Subrecipient Monitoring
FINDING 2022-003: Audit Report Deadline (Repeated 2021-004, 2020-003 and 2019-003) Response: As stated above, the delays that Gallatin County has experienced in issuing our annual audit report in a timely manner stem from a financial software transition in FY 2019. The software impl...
FINDING 2022-003: Audit Report Deadline (Repeated 2021-004, 2020-003 and 2019-003) Response: As stated above, the delays that Gallatin County has experienced in issuing our annual audit report in a timely manner stem from a financial software transition in FY 2019. The software implementation put us behind on our audits and we have spent several years working to get caught up. The County is happy to report that with the issuance of our FY 2022 audit, we ar now in a position to have our FY 2023 audit submitted in time to meet the March 31st deadline.
View Audit 52559
Finding 48063 (2022-002)
Significant Deficiency 2022
Minneapolis College of Art and Design
MN
Procurement, Suspension & Debarment § 200.318 § 200.326
Finding 2022-002: COVID1-19 Education Stabilization Fund, Higher Education Emergency Relief Funds ? Procurement, Suspension and Debarment Program: COVID-19 Education Stabilization Fund (ESF) Federal Agency: U.S. Department of Education Pass Through Entity: Not Applicable Assistance Listing Number: ...
Finding 2022-002: COVID1-19 Education Stabilization Fund, Higher Education Emergency Relief Funds ? Procurement, Suspension and Debarment Program: COVID-19 Education Stabilization Fund (ESF) Federal Agency: U.S. Department of Education Pass Through Entity: Not Applicable Assistance Listing Number: 84.425F Federal Award Number: P425E200445 Federal Award Year: June 30, 2022 Condition: The College?s policies and procedures over procurement generally conform to the requirements outlined by the Uniform Guidance. The auditors compared the College?s policies and procedures to the applicable sections of the Uniform Guidance by reviewing two vendors of a total of eleven vendors with expenditure for the ESF funds and obtained the associated supporting documentation for our selections. For one of the vendors, it was determined that the College did not obtain multiple quotes before engaging in the contract. Additionally, the auditors noted that the Institution?s procedures were not followed with regard to ensuring full and open competition, obtaining bids/quotes for the items above the micro-purchase threshold, or retaining documentation for the requirement for verifying for vendor suspension or debarment prior to contracting. The sample was not a statistically valid sample. Corrective Action Plan Management agrees with the finding, and is committed to strengthening its procedures to avoid similar issues in the future. Staff responsible for procurement did not appropriately follow federal procurement guidelines related to costs that were included in the institutional reimbursement portion of HEERF funding. This was an oversight and occurred as a result of the timing of when the purchases were made, or the contracts were entered into, and when the HEERF funding and applicable guidance was communicated by the Department of Education. At the time the contracts were entered into, all contracts and the related costs were appropriately reviewed for reasonableness to ensure that the College was being prudent with its financial resources, whether from the federal government or not. Members of the College have also subsequently reviewed SAM to ensure that these vendors were not suspended or debarred. The College?s federal procurement policies and procedures will be updated to ensure that all items from the Uniform Guidance are included and followed for all federal grants.
View Audit 51558
Finding 48061 (2022-001)
Significant Deficiency 2022
Minneapolis College of Art and Design
MN
Subrecipient Monitoring Reporting Significant Deficiency § 200.328 § 200.329
Finding 2022-01: COVID1-19 Education Stabilization Fund, Higher Education Emergency Relief Funds ? Reporting Program: COVID-19 Education Stabilization Fund Federal Agency: U.S. Department of Education Pass Through Entity: Not Applicable Assistance Listing Number: 84.425E, 84.425F Federal Award Numb...
Finding 2022-01: COVID1-19 Education Stabilization Fund, Higher Education Emergency Relief Funds ? Reporting Program: COVID-19 Education Stabilization Fund Federal Agency: U.S. Department of Education Pass Through Entity: Not Applicable Assistance Listing Number: 84.425E, 84.425F Federal Award Number: P425E200445 Federal Award Year: June 30, 2022 Condition: The College did not post the required quarterly reports for the Student Portion. Additionally, during the audit, it was noted that the College was unable to provide a copy of the annual report and supporting documentation for the year ended December 31, 2021. Corrective Action Plan Management agrees with the finding, and is committed to strengthening its procedures to avoid similar issues in the future. Quarterly reports for the Student Portion have now been posted on the College website. Turnover in finance department staff resulted in difficulty locating copies of reports submitted by former staff. New staff will be trained on the Department?s HEERF requirements to ensure accurate and timely future reporting.
View Audit 51558
Rotary International
IL
Reporting
The Standard Form 425 (SF-425) is required to be submitted on a quarterly basis within 30 days after quarter-end. In addition, USAID requires performance reports to be submitted on a monthly basis within 10 days of month-end. The quarterly report is dependent on monthly close of the General Ledger,...
The Standard Form 425 (SF-425) is required to be submitted on a quarterly basis within 30 days after quarter-end. In addition, USAID requires performance reports to be submitted on a monthly basis within 10 days of month-end. The quarterly report is dependent on monthly close of the General Ledger, while the monthly performance reports are dependent upon receiving reports and surveys from sub-awardees. The monthly and quarterly reports were submitted in a short time following the due date. The delay is attributed to turnover in Rotary?s staff producing the agency's reports and the limited availability of other resources to assist due to the implementation of Rotary?s new financial system. Rotary was not notified by USAID of any negative impact on its payment processing subsequent to the late submission of the quarterly or monthly reports. Rotary will develop and implement a plan to monitor and ensure that reports are submitted by the established due dates. If circumstances appear to result in reporting delays, Rotary will promptly request an extension and obtain acknowledgement of the extension in writing from USAID. Amanda Ottman, Manager of Strategic Relationship will oversee and implement the corrective action plan by third quarter of fiscal year 2023.
View Audit 41740
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