Finding Text
Finding 2022-003: Special Tests and Provisions ? Enrollment Reporting: Campus-Level Criteria: Per 34 CFR 682.605(c), an Institution is required to notify the lender and the Secretary of a student?s withdrawal date including the month, day, and year of the withdrawal date. Condition: Three students? enrollment change dates were not properly reported. Cause: Beloit College uses the National Student Clearinghouse?s enrollment roster to report enrollment information which is then shared with the National Student Loan Database System (NSLDS). Effective January 2022, a new Registrar was put in place. Registrar was unaware of the proper date to be reported as the effective date for withdrawals. Effect: Noncompliance with federal regulations could result in the loss of future federal financial aid funding. In addition, not reporting enrollment status changes properly can impact an individual student?s loan deferment and repayment schedule. Questioned Costs: None Context: Three out of 16 students tested from a population of 121 students with enrollment status changes were not reported with the accurate date of status change. Repeat finding: No Recommendation: We recommend that management consider implementing training to outline the reporting requirements to staff members involved in the enrollment reporting process and develop a review process to ensure compliance with the reporting requirement. Views of Responsible Official: Management agrees with this finding. Please see corrective action plan attached.