Finding Text
Finding 2022-004: Special Tests and Provisions ? Enrollment Reporting: Program-Level Criteria: Per 2 CFR Part 200.303(a), an Institution must establish and maintain effective internal control over the federal awards that provides reasonable assurance that the auditee is managing the federal award in compliance with federal statues, regulations, and terms and conditions of the federal award. Specific criteria for accurate program begin date enrollment reporting is established by the U.S. Department of Education within the NSLDS Enrollment Reporting Guide Chapter 4. Condition: Eleven students? program begin dates were not properly reported. Cause: Beloit College uses the National Student Clearinghouse?s enrollment roster to report enrollment information which is then shared with the National Student Loan Database System (NSLDS). The College utilizes a certain software system (the system) to aid in recording program and campus level enrollment status changes to be reported to NSLDS. The program begin date within the system automatically changes when any additions are made to major documentation within the software for all majors listed for the student. As such, when the Registrar exported data from the system to report to NSLDS the program begin dates were automatically and improperly changed and the incorrect Program Begin Date was reported to the NSLDS. Effect: Noncompliance with federal regulations could result in the loss of future federal financial aid funding. In addition, not reporting program begin dates properly could cause the improper determination of compliance with the College?s Satisfactory Academic Progress policy. Questioned Costs: None Context: Eleven out of 16 students tested from a population of 121 students with enrollment status changes were not reported with the accurate program begin date. Repeat finding: No Recommendation: We recommend that management consider implementing reviews of program begin dates within the software system and NSLDS and compare to internal major declaration records periodically. Views of Responsible Official: Management agrees with this finding. Please see corrective action plan attached.