Corrective Action Plans

Finding 62792 (2022-001)

Significant Deficiency 2022

OR

Questioned Costs HUD Housing Programs Reporting

Condition: The security deposit liabilities of $20.052 exceeded the balance in the security deposit bank account of $18,496. There is a security deposit funding deficit of $1,556, resulting in an instance of noncompliance. Comments on the finding and the recommendation: The Organization concurs with...

Condition: The security deposit liabilities of $20.052 exceeded the balance in the security deposit bank account of $18,496. There is a security deposit funding deficit of $1,556, resulting in an instance of noncompliance. Comments on the finding and the recommendation: The Organization concurs with the finding and the recommendation. Action(s) taken or planned on the finding: The management agent, Quantum, is responsible for reconciling the security liability account with the security deposit funding. The Asset Management Director, Holly Vander Schaaf is responsible for reviewing the security deposit handling and accounting on a monthly basis.

View Audit 54429 Questioned Costs: $1

Finding 62717 (2022-001)

Material Weakness 2022

Second Harvest Foodbank of Southern Wisconsin, Inc.

WI

Procurement, Suspension & Debarment

For the Year Ended June 30, 2022 Finding 2022-001 In response to the pandemic, the Organization received new grant funding through Feeding Wisconsin which originated with the Department of Agriculture, Trade and Consumer Protection. The treatise of this funding was not made clear until 9/2/2022, and...

For the Year Ended June 30, 2022 Finding 2022-001 In response to the pandemic, the Organization received new grant funding through Feeding Wisconsin which originated with the Department of Agriculture, Trade and Consumer Protection. The treatise of this funding was not made clear until 9/2/2022, and that Second Harvest would be considered a sub-recipient of the funding. Second Harvest was not aware of the need to check for disbarment and has since acted once it was brought to our attention. Status: Completed Completion Date: 10/13/2022 Corrective Action: Management agrees with the finding. Management has since put in place an automated service to check compliance on a monthly basis. The service, VerifyComply, scans State and Federal databases for individuals or organizations who are excluded from receiving Federal funding. Existing entities that Second Harvest has relationships with as vendors or partner agencies were scanned on 10/13/2022 and no excluded parties were found. Preparer: Mike Wilson Title: Chief Administrative Officer Contact information: 2802 Dairy Dr, Madison, WI 53718 608-223-9121 mikew@shfbmadison.org Date: November 3, 2022

View Audit 52214

Finding 62683 (2022-001)

Material Weakness 2022

Maine School Administrative District No. 32

ME

Questioned Costs Procurement, Suspension & Debarment Subrecipient Monitoring

Recommendations We recommend the District implement a federal procurement policy to follow. We also recommend they work with the Contractor to determine if prevailing wages were paid and pay any additional amount necessary to adhere to the prevailing wage amounts. District?s Response The District...

Recommendations We recommend the District implement a federal procurement policy to follow. We also recommend they work with the Contractor to determine if prevailing wages were paid and pay any additional amount necessary to adhere to the prevailing wage amounts. District?s Response The District is committed to remedying the findings. A federal procurement policy is being drafted and is expected to be implemented by the Board of Directors soon. The District will determine how much (if any) additional wages are to be paid to meet the prevailing wages requirement and pay them as soon as they have been identified.

View Audit 54477 Questioned Costs: $1

Finding 62644 (2022-002)

Material Weakness 2022

Nationwide Children's Hospital

OH

Questioned Costs Allowable Costs / Cost Principles Reporting § 200.303

Finding 2022-002 Grantor: Department of Health and Human Services Federal Program: Teenage Pregnancy Prevention Program Allergy And Infectious Diseases Research Assistance Listing #: 93.267 93.855 Pass-through Grantor Pass-Through Award Number Pass-through Award Period None None Various ...

Finding 2022-002 Grantor: Department of Health and Human Services Federal Program: Teenage Pregnancy Prevention Program Allergy And Infectious Diseases Research Assistance Listing #: 93.267 93.855 Pass-through Grantor Pass-Through Award Number Pass-through Award Period None None Various Award Year: Fiscal year 2022 1/1/2022 ? 12/31/2022 Award Number: 5 TP1AH000212-02 5R01AI126890-05 5U01AI131386-05 5R01AI146581-02 Management agrees with the recommendation. Management will implement the following changes to Time and Effort practices. Corrective Action Plan and Anticipated Completion Date Management?s corrective action plan includes: ? Review and revise Time and Effort internal policy to include more robust internal controls. ? Develop escalation procedures for delayed certification. ? Outstanding time and efforts to be certified. Responsible person: Aaron Ufferman, Director, Sponsored Projects Completion Date: December 31, 2023.

View Audit 54476 Questioned Costs: $1

Finding 62571 (2022-001)

Significant Deficiency 2022

Boise State University

ID

Student Financial Aid Matching / Level of Effort / Earmarking

Federal Program Title: Student Financial Assistance Cluster ALN: 84.007, 84.038, 84.063, 84.268, 84.379 Recommendation: We recommend the University update their R2T4 calculation process to eliminate the students that completed 49% of the payment period days in their modular classes. We also recomm...

Federal Program Title: Student Financial Assistance Cluster ALN: 84.007, 84.038, 84.063, 84.268, 84.379 Recommendation: We recommend the University update their R2T4 calculation process to eliminate the students that completed 49% of the payment period days in their modular classes. We also recommend the University review the calculation for automatic last date of attendance overrides. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned/taken in response to finding: The Financial Aid and Scholarships office has created the following workflow queries to systematically review R2T4 calculations for accuracy: 1) BFA_R2T4_MOD_ONLY_AUDIT_1 -- module-only students who have earned more that 49% and have an R2T4 calculation. 2) BFA_R2T4_MOD_ONLY_AUDIT_2 -- the percent earned on the Return TIV Session does not match the Pct. TIV Aid Earned on the Worksheet. 3) BFA_R2T4_MOD_ONLY_AUDIT_3 -- if there are two withdrawal dates, the latest is used in the worksheet. These queries will become part of the monthly workflows and alert management for additional review. Name(s) of the contact person(s) responsible for corrective action: Kelley Christianson, Director of Financial Aid and Scholarships: kelleychristianson@boisestate.edu Planned completion date for corrective action plan: March 31, 2023

View Audit 54662

Finding 62570 (2022-004)

Significant Deficiency 2022

Brookshire Municipal Water District

TX

Procurement, Suspension & Debarment

Finding 2022-004: Written Policies and Procedures: Significant Deficiency Contact Information of Responsible Party: Tonya Pierre, General Manager Corrective Action Plans: The District concurs with the finding. The District will adopt a written policy and procedures manual related to all aspects of g...

Finding 2022-004: Written Policies and Procedures: Significant Deficiency Contact Information of Responsible Party: Tonya Pierre, General Manager Corrective Action Plans: The District concurs with the finding. The District will adopt a written policy and procedures manual related to all aspects of grant funding including cost principles and procurement suspension and debarment and will discuss seeking professionals' consultant. Start Date: April 2023 Target End Date: July 2023 Status: 20% Completed

View Audit 54120

Finding 62569 (2022-003)

Material Weakness 2022

Brookshire Municipal Water District

TX

Cash Management Reporting Internal Control / Segregation of Duties

Finding 2022-003: Cash Management Contact Information of Responsible Party: Tonya Pierre, General Manager Corrective Action Plans: The District will review and monitor debt compliance requirements throughout the year to ensure that timely decisions can be made to ensure compliance. the District will...

Finding 2022-003: Cash Management Contact Information of Responsible Party: Tonya Pierre, General Manager Corrective Action Plans: The District will review and monitor debt compliance requirements throughout the year to ensure that timely decisions can be made to ensure compliance. the District will discuss increase the water and wastewater rates again to insure they are producing sufficient revenue to pay the district expenses. Start Date: April 2023 Target End Date: July 2024 Status: 50% Completed

View Audit 54120

Finding 62568 (2022-002)

Material Weakness 2022

Brookshire Municipal Water District

TX

Reporting Internal Control / Segregation of Duties

Finding 2022-002: Audit Adjustments Contact Information of Responsible Party: Tonya Pierre, General Manager Corrective Action Plan: The District agrees with the finding. The District will review the reconciliation of District accounts processes along with setting up a communication plan with the Dis...

Finding 2022-002: Audit Adjustments Contact Information of Responsible Party: Tonya Pierre, General Manager Corrective Action Plan: The District agrees with the finding. The District will review the reconciliation of District accounts processes along with setting up a communication plan with the District's financial consultants. Start Date: April 2023 Target End Date: July 2024 Status: 40% Completed

View Audit 54120

Finding 62567 (2022-001)

Material Weakness 2022

Brookshire Municipal Water District

TX

Reporting

Finding 2022-001: Financial Statement and Schedule of Expenditure of Federal Awards ("SEF A) Preparation Contact Information of Responsible Party:_ Tonya Pierre, General Manager Corrective Action Plans: The District concurs with the finding. The District engages a bookkeeper who possesses industry k...

Finding 2022-001: Financial Statement and Schedule of Expenditure of Federal Awards ("SEF A) Preparation Contact Information of Responsible Party:_ Tonya Pierre, General Manager Corrective Action Plans: The District concurs with the finding. The District engages a bookkeeper who possesses industry knowledge and expertise in special district accounting. However, the bookkeeper does not have the expertise to prepare financial statements in accordance with generally accepted accounting principles or a SEF A. The District's independent auditor normally prepares the financial statements as a non-attest service and has advised the Board that this is a material weakness. The District considers the cost of internal controls relative to the benefit of the controls and has decided that it was not fiscally prudent to hire additional employees with the expertise to performs these duties. This is common in our industry. The District will continue to perform monthly and annual (or as need) reviews of the financial reports and will discuss seeking professional consultation and address this material weakness should the District request federal awards in future years. Start Date: March 2023 Target End Date: July 2024 Status: 20% Completed

View Audit 54120

Finding 62497 (2022-001)

Material Weakness 2022

Harvard Townhouse, Inc.

NE

Internal Control / Segregation of Duties Material Weakness Reporting

Finding 2022-001 The Project is relatively small with only one administrative staff. Further the Board of Directors is a volunteer board and not a managing board. It does not have the time nor expertise to provide the necessary services to correct the internal control deficiencies noted. The Board o...

Finding 2022-001 The Project is relatively small with only one administrative staff. Further the Board of Directors is a volunteer board and not a managing board. It does not have the time nor expertise to provide the necessary services to correct the internal control deficiencies noted. The Board of Directors has reviewed this issue, and determined there are no additional procedures which can reasonably be done to eliminate these deficiencies. As such, the Board of Directors accepts this finding.

View Audit 54288

Finding 62492 (2022-002)

Significant Deficiency 2022

Gaston Family Health Services, INC

NC

Special Tests & Provisions

Gaston Family Health Services takes application of the sliding fee scale very seriously. To help ensure that the sliding fee schedule is being applied correctly, each practice will undergo further training on the application of the Sliding Fee Scale once a year, in addition to thorough training upo...

Gaston Family Health Services takes application of the sliding fee scale very seriously. To help ensure that the sliding fee schedule is being applied correctly, each practice will undergo further training on the application of the Sliding Fee Scale once a year, in addition to thorough training upon hiring staff. Also, each practice manager will run a monthly report for sliding fee patients and review accounts to ensure sliding fee reduction have been properly recorded to patient accounts.

View Audit 53955

Finding 62417 (2022-005)

Significant Deficiency 2022

Morgan County Hospital Authority

GA

Reporting Matching / Level of Effort / Earmarking

Significant Deficiency (2022-005) Recommendation: The Authority should continue to improve its understanding of the reporting requirements as specified in the applicable loan document and create a process to ensure reports are submitted in a timely manner. Planned Corrective Action: The Authority wi...

Significant Deficiency (2022-005) Recommendation: The Authority should continue to improve its understanding of the reporting requirements as specified in the applicable loan document and create a process to ensure reports are submitted in a timely manner. Planned Corrective Action: The Authority will create a process to send the Annual Budget, Projected Cashflow and quarterly Internal Financial Statements to the USDA. This will be included as a part of our month end close process and reports will be sent to the USDA by our Finance Department and confirmed by the CFO.

View Audit 54105

Finding 62342 (2022-001)

None 2022

Bulter County Community College

KS

Reporting

Finding Reference Number ? 2022-001 Criteria or Specific Requirement ? Under the CARES Act 18004(e) and the CRRSAA 314(e), there are three components to reporting HEERF, public reporting on student aid portion, public reporting on the institutional portion, and annual reporting. The public reporti...

Finding Reference Number ? 2022-001 Criteria or Specific Requirement ? Under the CARES Act 18004(e) and the CRRSAA 314(e), there are three components to reporting HEERF, public reporting on student aid portion, public reporting on the institutional portion, and annual reporting. The public reporting on student aid requires institutions to publicly post certain information, including four items defined by the U.S. Department of Education (ED) as key items, on their website as soon as possible but no later than 30 days after the publication of the notice or 30 days after the ED first obligated funds. The report must be updated no later than 10 days after the end of each calendar quarter. The public reporting on institutional aid requires institutions to publicly post the HEERF institutional reporting form on the institution's primary website no later than 10 days after the end of each calendar quarter with the exception of the first report, which was due October 30, 2020, and the report covering the first quarter of 2021, which was due July 10, 2021. Recommendation ? We recommend that management review this area and establish procedures to ensure required reports are completed timely. Views of Responsible Officials and Corrective Action Plan ? Management concurs with the findings and recommendation. Responsible personnel will review current guidance available from the Department of Education website and develop internal procedures to ensure timely compliance. This plan will include personnel (responsibility) redundancy to account for employee absences or turnover, and a monthly review of available guidance to ensure the College stays current with any changes to this guidance. Individuals Responsible ? _______ Anticipated Completion Date ? _________

View Audit 52273

Finding 62268 (2022-003)

Material Weakness 2022

Bethany Lutheran Home for the Aged, Inc.

SD

Special Tests & Provisions Subrecipient Monitoring Material Weakness § 200.303

2022-003 Department of Agriculture Federal Financial Assistance Listing/CFDA #10.766 Communities Facilities and Loans Grants Cluster Special Tests & Provisions Material Weakness in Internal Control over Compliance Condition: Management did not have access to the relevant documents and was unaware...

2022-003 Department of Agriculture Federal Financial Assistance Listing/CFDA #10.766 Communities Facilities and Loans Grants Cluster Special Tests & Provisions Material Weakness in Internal Control over Compliance Condition: Management did not have access to the relevant documents and was unaware of the USDA reserve requirement until further discussion with USDA. The Organization had cash balances on hand exceeding the required reserve amount; however, the funds were not segregated in a separate bookkeeping account or bank account. Responsible Party: Dalton Huber, CFO Corrective Action Plan: Management is presently working with First Interstate Bank to set up an FDIC insured savings account for this reserve requirement. This account will be maintained going forward. The required balance will be presented to the board monthly in comparison to the actual balance in the account. Anticipated Completion Date: January 31, 2023.

View Audit 54088

Finding 62192 (2022-005)

Material Weakness 2022

City of Manistique

MI

Reporting Allowable Costs / Cost Principles § 200.303 § 200.502 § 200.510

Finding Number: 2022-005 Condition: The SEFA was not appropriately reconciled to federal grant revenues and expenditures recorded in the financial statements. Planned Corrective Action: The City will work to improve closing processes and communications with various departments and consultants to ens...

Finding Number: 2022-005 Condition: The SEFA was not appropriately reconciled to federal grant revenues and expenditures recorded in the financial statements. Planned Corrective Action: The City will work to improve closing processes and communications with various departments and consultants to ensure the SEFA is complete and accurate. Contact person responsible for corrective action: Finance Director and Treasurer Anticipated Completion Date: 6/30/2023

View Audit 50190

Finding 62183 (2022-001)

Material Weakness 2022

Warsaw Community Schools

IN

Procurement, Suspension & Debarment § 200.303 § 200.317 § 200.318 § 200.327

FINDING 2022-001 Contact Person Responsible for Corrective Action: Stacie Light, Director of FNS Daniele Raber, Corporation Treasurer Contact Phone Number: 574-371-5098 ext. 2408 574-371-5098 ext. 2451 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: ...

FINDING 2022-001 Contact Person Responsible for Corrective Action: Stacie Light, Director of FNS Daniele Raber, Corporation Treasurer Contact Phone Number: 574-371-5098 ext. 2408 574-371-5098 ext. 2451 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: WCS was fully operating during a pandemic and had to do whatever it took to get products for our students and families. Although we feel we followed the proper procedures for these purchases, we will take your recommendations to make sure we're following protocol. During the pandemic, due to supply chain issues, we had to utilize vendors outside of the co-op in order to meet these needs which resulted in higher total expenditure costs for these vendors. Supply chain issues are not as prevalent as the pandemic has lessened. These purchases to outside co-op vendors are decreasing. We will do payment history checks on the vendors our Child and Nutrition program is utilizing throughout the year to ensure they are under the small purchase threshold and will receive contracts with vendors should they exceed this threshold. We will continue to follow our already established process of checking SAM.gov when new vendors are entered into our system for use. We will begin to do an annual check of vendors that our Child and Nutrition program utilizes to ensure that previously established vendors are not on the suspension or debarment listing. Anticipated Completion Date: We will begin these corrections immediately for the remainder of the school year and will more fully implement these corrections as of the beginning of the 2023-2024 school year.

View Audit 59331

Finding 62159 (2022-004)

Material Weakness 2022

Union School Corporation

IN

Procurement, Suspension & Debarment Internal Control / Segregation of Duties § 200.303 § 200.318 § 200.319 § 200.320

Finding 2022-004 ? Special Education Cluster ? Procurement and Suspension and Debarment Contact Person Responsible for Corrective Action: Michael Huber Contact Phone Number: 765-853-5464 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: When o...

Finding 2022-004 ? Special Education Cluster ? Procurement and Suspension and Debarment Contact Person Responsible for Corrective Action: Michael Huber Contact Phone Number: 765-853-5464 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: When our current contract is nearing its end we will follow procurement bid procedures. Anticipated Completion Date: 2029

View Audit 58369

Finding 62158 (2022-003)

Material Weakness 2022

Union School Corporation

IN

Cash Management Subrecipient Monitoring § 200.303 § 200.305

Finding 2022-003 ? Special Education Cluster ? Cash Management Contact Person Responsible for Corrective Action: Abigail Lindsey Contact Phone Number: 765-853-5464 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: Upon receiving invoices from K...

Finding 2022-003 ? Special Education Cluster ? Cash Management Contact Person Responsible for Corrective Action: Abigail Lindsey Contact Phone Number: 765-853-5464 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: Upon receiving invoices from K12 for programs funded through reimbursement grants, Union will issue payment immediately upon receiving reimbursement. Anticipated Completion Date: 06/30/2023

View Audit 58369

Finding 62157 (2022-002)

Material Weakness 2022

Union School Corporation

IN

Internal Control / Segregation of Duties Allowable Costs / Cost Principles Material Weakness § 200.303

Finding 2022-002 ? Special Education Cluster - Activities Allowed or Unallowed, Allowable Costs/Cost Principles Contact Person Responsible for Corrective Action: Abigail Lindsey Contact Phone Number: 765-853-5464 Views of Responsible Official: We concur with the finding. Description of Correc...

Finding 2022-002 ? Special Education Cluster - Activities Allowed or Unallowed, Allowable Costs/Cost Principles Contact Person Responsible for Corrective Action: Abigail Lindsey Contact Phone Number: 765-853-5464 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: INDLS will provide Abigail with a digital copy of all invoices related to sub contracted services. Abigail will review the invoices to insure purchases were permissible prior to asking for reimbursement. Anticipated Completion Date: 06/01/2023

View Audit 58369

Finding 62154 (2022-001)

Significant Deficiency 2022

Matchbook Learning Schools of Indiana, Inc.

IN

Reporting Significant Deficiency Matching / Level of Effort / Earmarking § 200.329

FINDING 2022-001 REPORTING SIGNIFICANT DEFICIENCY Federal Program: Education Stabilization Fund Assistance Listing Number: 84.4250 The school did not report activity related to the use of Elementary and Secondary Emergency Relief Fund in line with actual activity. The school did not have controls in...

FINDING 2022-001 REPORTING SIGNIFICANT DEFICIENCY Federal Program: Education Stabilization Fund Assistance Listing Number: 84.4250 The school did not report activity related to the use of Elementary and Secondary Emergency Relief Fund in line with actual activity. The school did not have controls in place to ensure accurate reporting. The school will ensure that the ESSER data collection report reflects actual expenditures for the next period. Will use the grant tracking system to ensure dollar amounts are accurate on the report. Responsible Individual: Don Stewart, Director of Finance

View Audit 57314

Finding 62153 (2022-002)

Significant Deficiency 2022

Matchbook Learning Schools of Indiana, Inc.

IN

Reporting Significant Deficiency Internal Control / Segregation of Duties

FINDING 2022-002 MAINTENANCE OF EFFORT (SIGNIFICANT DEFICIENCY) Matchbook Learning Schools of lndiana, Inc. was not reporting expenses in line with the guidelines set by the Indiana Department of Education with the Form 9. The Director of Finance got approval to allow the accounting firm the school ...

FINDING 2022-002 MAINTENANCE OF EFFORT (SIGNIFICANT DEFICIENCY) Matchbook Learning Schools of lndiana, Inc. was not reporting expenses in line with the guidelines set by the Indiana Department of Education with the Form 9. The Director of Finance got approval to allow the accounting firm the school employs to assist with more accurately reporting the input required for completion of the Form 9 in March of 2020. The school will continue to work with the accountants and the firm hired to ensure the Form 9 and maintenance of effort is accurate. Responsible Individual: Don Stewart, Director of Finance

View Audit 57314

Finding 62145 (2022-001)

Significant Deficiency 2022

Columbus House, Inc. and Subsidiaries

CT

Procurement, Suspension & Debarment Significant Deficiency Internal Control / Segregation of Duties § 200.318 § 200.326

U.S Department of Housing and Urban Development Columbus House, Inc. and Subsidiaries (the Organization) respectfully submits the following corrective action plan for the year ended June 30, 2022. Audit period: July 1, 2021 ? June 30, 2022 The findings from the schedule of findings and questioned c...

U.S Department of Housing and Urban Development Columbus House, Inc. and Subsidiaries (the Organization) respectfully submits the following corrective action plan for the year ended June 30, 2022. Audit period: July 1, 2021 ? June 30, 2022 The findings from the schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS?FEDERAL AWARD PROGRAMS AUDITS U.S DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT 2022-001 Emergency Solutions Grant Program ? Assistance Listing No. 14.231 Recommendation: We recommend that the Organization review its formal procurement policies and make necessary changes to comply with the terminology requirements as set out in 2 CFR sections 200.318 and 200.326. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Management is in the process of updating its procurement policies to ensure that all necessary language is included so that it will comply with all of the requirements listed in sections 200.315 through 200.326 of the Uniform Guidance. Name of the contact person responsible for corrective action: Margaret Middleton, CEO Planned completion date for corrective action plan: February 2023 If the U.S Department of Housing and Urban Development has questions regarding this plan, please call Margaret Middleton at 203-401-4400.

View Audit 57170

Finding 62143 (2022-003)

Significant Deficiency 2022

Marymount Manhattan College

NY

Student Financial Aid Special Tests & Provisions Eligibility

Name of contact person: Chris Pesotski Corrective action: With respect to the finding relating to program length issues, the College agrees with this finding and will make appropriate changes to ensure that the NSLDS records for program length are based on years, correcting the earlier issue of bas...

Name of contact person: Chris Pesotski Corrective action: With respect to the finding relating to program length issues, the College agrees with this finding and will make appropriate changes to ensure that the NSLDS records for program length are based on years, correcting the earlier issue of basing program length by weeks. With respect to the program change date record retention issue, the College agrees with this finding and will take appropriate actions to correct this issue. These actions will include retraining of staff to reinforce the necessity of retaining the records, providing adequate secure storage facilities for paper records and conducting regular quality control exercises to ensure that this issue does not re-occur. Proposed completion date: 6/30/2023

View Audit 57169

Finding 62139 (2022-001)

Material Weakness 2022

National Foundation for the Centers for Disease Control and Prevention

GA

Subrecipient Monitoring Material Weakness Reporting § 200.303

Finding 2022-01: Reporting Requirements Name of contact person: Nedra Jones, CFO Recommendation: We recommend the Foundation develop and implement adequate control policies and procedures to ensure accurate and timely subaward information is reported to the FSRS as required by FFATA. Corrective A...

Finding 2022-01: Reporting Requirements Name of contact person: Nedra Jones, CFO Recommendation: We recommend the Foundation develop and implement adequate control policies and procedures to ensure accurate and timely subaward information is reported to the FSRS as required by FFATA. Corrective Action: During the 2021-2022 fiscal year, the Foundation acknowledges that subaward information was not reported timely, as stipulated by FFATA. Pursuant to FFATA requirements, the Foundation has now implemented a policy and procedures to ensure accurate and timely submissions. Note that all monitoring to ensure that expenditures made by subrecipients were allowable under the applicable awards and regulatory guidance was, and continues to be, handled by the Foundation. Effective March 2023, the Foundation will submit data, as required, within 30 days after an award is received and subawards are subsequently made. All subaward data submissions are and will continue to be reviewed and subsequently approved by multiple staff, across our Legal, Finance, and Internal Operations departments. To ensure compliance with the FFATA reporting requirement, once an award is approved and subaward agreements, over the threshold of $30,000, are executed, the Foundation will employ a collaborative approach wherein the Grants Coordinator (Federal Grants and Compliance) will confer with the Federal Finance Manager (Finance) to review subaward data requirements. Once the list of sub awards to be reported is identified and approved, the reports will be submitted into FSRS. A copy of the completed data for that period, will be uploaded into the Foundation?s CRM, Salesforce, where this data will be housed under the applicable record. Proposed Completion Date: March 2023 and ongoing.

View Audit 57080

Finding 62138 (2022-001)

None 2022

Sterling High School District

NJ

School Nutrition Programs

Summary Description - The School District?s food service fund net cash resources exceeded its three months average expenditures by $155,201.99. Corrective Action Plan - That the School District develop a plan to reduce the food service fund's net cash resources below its three (3) month average exp...

Summary Description - The School District?s food service fund net cash resources exceeded its three months average expenditures by $155,201.99. Corrective Action Plan - That the School District develop a plan to reduce the food service fund's net cash resources below its three (3) month average expenditures. Method of Implementation - Monitor net cash resources. Work with cafeteria staff and administration to identify and create plan to use funds on allowable purchases to reduce net cash. Person Responsible for Implementation - Mr. Matt Sheehan, Superintendent Estimate Completion Date - March 2023, ongoing.

View Audit 57079

Corrective Action Plans

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