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Corrective Action Plans

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Finding 389656 (2022-001)
Material Weakness 2022
Satchmo Plaza Branch of Central City Housing Development, Inc.
LA
Subrecipient Monitoring Reporting Internal Control / Segregation of Duties § 200.512
CCEOC advertised for audit services in January 2023 and did not receive a response. After consulting with our Board, recommendations were made to directly solicit capable firms. CCEOC was able to engage a new firm in April 2023. Due the unfamiliarity with the organization, voluminous amounts of in...
CCEOC advertised for audit services in January 2023 and did not receive a response. After consulting with our Board, recommendations were made to directly solicit capable firms. CCEOC was able to engage a new firm in April 2023. Due the unfamiliarity with the organization, voluminous amounts of information was required, creating a number of challenges to our part-time accounting staff.
View Audit 300559
Finding 389515 (2022-001)
Significant Deficiency 2022
Good Shepherd Health Care System
OR
Reporting
The Hospital will monitor federal grant expenditures, including pass-through grants, so it is aware when $750,000 or more in federal grants were expended and a Uniform Guidance audit is required.
The Hospital will monitor federal grant expenditures, including pass-through grants, so it is aware when $750,000 or more in federal grants were expended and a Uniform Guidance audit is required.
View Audit 300469
Finding 389484 (2022-001)
Significant Deficiency 2022
Children's National Medical Center and Subsidiaries
DC
Reporting
Management's View: CNMC Management agrees with the finding. In September 2023, we incorporated a comprehensive review and reconciliation of all amounts recorded to Grant revenue in a fiscal year. This captured federally sourced revenue and expenditures recorded throughout the institution that span b...
Management's View: CNMC Management agrees with the finding. In September 2023, we incorporated a comprehensive review and reconciliation of all amounts recorded to Grant revenue in a fiscal year. This captured federally sourced revenue and expenditures recorded throughout the institution that span beyond the research and development cluster and were to be reported on the SEFA. Further, funded sources identified through this reconciliation were reviewed in depth to confirm federal financial compliance requirements are being met or were corrected immediately. Education to key stakeholders also took place to spread awareness of the compliance requirements regarding federally funded sources that are to be reported on the SEFA. Corrective Action Plan: Contact Persons: Carmen Mendez, Vice President of Finance & Academic Administration and Scott Wuenschell, Vice President of Accounting & Controller - At the completion of each fiscal period, grants accounting in collaboration with general accounting will prepare a comprehensive reconciliation of grant revenue recorded throughout the institution. Funding sources identified beyond the research and development cluster will be reviewed in depth to confirm federal financial compliance requirements are being met. - Education on management of federal funds received outside grants accounting has been completed to all finance leadership to assist on early identification of federal funds.
View Audit 300453
Finding 389474 (2022-004)
Significant Deficiency 2022
Northeast Missouri Area Agency on Aging
MO
Allowable Costs / Cost Principles Cash Management § 200.302
Recommendation: We recommend the Agency draft and adopt written procedures in accordance with Uniform Guidance requirements. Action Taken: Management agrees with the finding and adopted the appropriate policies and procedures in December 2023.
Recommendation: We recommend the Agency draft and adopt written procedures in accordance with Uniform Guidance requirements. Action Taken: Management agrees with the finding and adopted the appropriate policies and procedures in December 2023.
View Audit 300445
Finding 389473 (2022-003)
Material Weakness 2022
Northeast Missouri Area Agency on Aging
MO
Subrecipient Monitoring Reporting § 200.332
Recommendation: We recommend the Agency monitors its subrecipients regularly. Action Taken: In March 2023, the Agency hired a new Executive Director and in August 2023, a new Fiscal Officer. The new management team has implemented policies and procedures to comply with subrecipient monitoring requir...
Recommendation: We recommend the Agency monitors its subrecipients regularly. Action Taken: In March 2023, the Agency hired a new Executive Director and in August 2023, a new Fiscal Officer. The new management team has implemented policies and procedures to comply with subrecipient monitoring requirements.
View Audit 300445
Finding 389296 (2022-003)
Significant Deficiency 2022
Global Fund to End Modern Slavery
DC
Subrecipient Monitoring § 200.113 § 200.516
Year Ended December 31, 2022 Contact – Randy Willard, New Director of Finance Telephone Number – (410)-733-9113 Completion Date – First Quarter of 2024 Information on Federal Program(s) U.S. Department of State Name of Program: Program to End Modern Slavery Assistance Listing Number: 19.019 ...
Year Ended December 31, 2022 Contact – Randy Willard, New Director of Finance Telephone Number – (410)-733-9113 Completion Date – First Quarter of 2024 Information on Federal Program(s) U.S. Department of State Name of Program: Program to End Modern Slavery Assistance Listing Number: 19.019 Grant Award Number: S-SJTIP-17-CA-1018/S-SJTIP-18-CA-1014/ S-SJTIP-18-CA-3035 Grant Award Period: October 1, 2017 to June 30, 2022, October 1, 2018 to December 31, 2022, October 1, 2021 to September 30, 2024 Management’s Corrective Action Plan: The financial impropriety was within a subrecipient organization that affected numerous projects/donor funding and not only the PEMS2 funds. GFEMS completed the necessary reporting to the Office of the Inspector General (OIG) for the Department of State. There were no costs or loss sustained from the incident because GFEMS subtracted the misappropriated amount, $4,979.75, from the final disbursement to the subrecipient. GFEMS will continue to apply its existing due diligence and subgrantee monitoring procedures to minimize risk of fraud and non-compliance of subgrants awarded. This will include review of subgrantees policies, procedures, vouchers, receipts, and audit reports as well as desk and site visit financial monitoring, as appropriate.
View Audit 300302
Finding 389293 (2022-002)
Significant Deficiency 2022
Global Fund to End Modern Slavery
DC
Subrecipient Monitoring Reporting § 200.512
Year Ended December 31, 2022 Contact – Randy Willard, New Director of Finance Telephone Number – (410)-733-9113 Completion Date – First Quarter of 2024 Information on Federal Program(s) U.S. Department of State Name of Program: Program to End Modern Slavery Assistance Listing Number: 19.019 ...
Year Ended December 31, 2022 Contact – Randy Willard, New Director of Finance Telephone Number – (410)-733-9113 Completion Date – First Quarter of 2024 Information on Federal Program(s) U.S. Department of State Name of Program: Program to End Modern Slavery Assistance Listing Number: 19.019 Grant Award Number: S-SJTIP-17-CA-1018/S-SJTIP-18-CA-1014/ S-SJTIP-18-CA-3035 Grant Award Period: October 1, 2017 to June 30, 2022, October 1, 2018 to December 31, 2022, October 1, 2021 to September 30, 2024 Management’s Corrective Action Plan: With the stabilization of staffing and improved timeliness of the monthly close of the financial records, accompanied with monthly reconciliation of accounts, we expect streamlined and efficient preparation of year-end records for the 2023 external audit. We plan a much shorter total period needed to complete the 2023 external audit and as a result a timely submission of the data and information to the Federal Audit Clearinghouse.
View Audit 300302
Finding 388420 (2022-003)
Material Weakness 2022
Christus Health
TX
Questioned Costs Eligibility Period of Performance
Finding 2022-003 Identification of the federal program: Federal Grantor: United States Department of the Treasury Assistance Listing No.: 21.027 COVID – 19 Coronavirus State and Local Fiscal Recovery Funds. Pass-Through Award Numbers: Good Shepherd, pass-through Gregg County: SKM_C55822012711390 ...
Finding 2022-003 Identification of the federal program: Federal Grantor: United States Department of the Treasury Assistance Listing No.: 21.027 COVID – 19 Coronavirus State and Local Fiscal Recovery Funds. Pass-Through Award Numbers: Good Shepherd, pass-through Gregg County: SKM_C55822012711390 Trinity Mother Frances, Pass-through Smith County: Not available Santa Rosa, Pass-through the City of San Marcos: Not available Award Period of Performance: Good Shepherd, pass-through Gregg County, September 1, 2021 – November 30, 2021 Trinity Mother Frances, Pass-through Smith County, October 1, 2021 – November 30, 2021 Santa Rosa, Pass-through the City of San Marcos, March 03, 2021 through December 31, 2026 Corrective Action Planned: Management concurs with the finding and is in the process of performing a full audit of all expenditures reported to the respective pass-through agency. Upon completion of that review, we will seek guidance from the respective pass-through agency as to the appropriate corrective action. Responsible party: Lee Sonne, Vice President of Finance and Controller, jointly with the Melissa Crenwelge-Nedbalek Accounting Director responsible for Grant Reporting Implementation Date: Full audit of reported expenditures has begun in each ministry. Ultimate resolution is dependent on timing and results of meetings with the respective pass-thru agencies, but we expect to have procedures completed by June 30, 2024 to request the meeting with the pass-thru agencies.
View Audit 300148 Questioned Costs: $1
Finding 388417 (2022-002)
Material Weakness 2022
Christus Health
TX
Reporting Internal Control / Segregation of Duties § 200.303 § 200.502 § 200.510
Finding 2022-002 Federal Program Information: Federal Grantor: United States Department of the Treasury Pass-Through Entity: Smith County, Texas and the City of San Marcos, Texas Assistance Listing No.: 21.027, Coronavirus State and Local Fiscal Recovery Funds Pass-Through Award Numbers: Trinity ...
Finding 2022-002 Federal Program Information: Federal Grantor: United States Department of the Treasury Pass-Through Entity: Smith County, Texas and the City of San Marcos, Texas Assistance Listing No.: 21.027, Coronavirus State and Local Fiscal Recovery Funds Pass-Through Award Numbers: Trinity Mother Frances, Pass-through Smith County: Not available Santa Rosa, Pass-through the City of San Marcos: Not available Award Periods of Performance: Trinity Mother Frances, Pass-through Smith County, October 1, 2021 – November 30, 2021 Santa Rosa, Pass-through the City of San Marcos, March 03, 2021 through December 31, 2026 Corrective Action Planned: Management agrees that the Department of Treasury awards passed through Smith County and the City of San Marcos were not included in the Schedule of Expenditures of Federal Awards. However, grant management identified the oversight and took corrective action to inform external auditors immediately upon the discovery. We have reviewed our processes that led to the initial oversight. We have instituted a new process to obtain confirmation from each CFO that their Ministry’s reported amounts on the Schedule of Expenditures of Federal and State awards is complete and accurate. Responsible party: Lee Sonne, Vice President of Finance and Controller, jointly with the Melissa Crenwelge-Nedbalek, Accounting Director responsible for Grant Reporting Implementation Date: January 2024 prior to the final reissuance of the FY 22 Uniform Guidance Reporting Package.
View Audit 300148
Finding 388416 (2022-001)
Material Weakness 2022
Christus Health
TX
Questioned Costs Internal Control / Segregation of Duties Allowable Costs / Cost Principles
Finding 2022-001 Federal Program Information Federal Agency: U.S. Department of Health and Human Services, Health Resources and Services Administration (HRSA) Assistance Listing No.: 93.498 COVID-19 Provider Relief Fund and American Rescue Plan (ARP) Rural Distribution Award Period of Performance: ...
Finding 2022-001 Federal Program Information Federal Agency: U.S. Department of Health and Human Services, Health Resources and Services Administration (HRSA) Assistance Listing No.: 93.498 COVID-19 Provider Relief Fund and American Rescue Plan (ARP) Rural Distribution Award Period of Performance: July 1, 2020 to June 30, 2022 Corrective Action Planned: Management agrees that certain expenses to the COVID department were not reviewed and approved at the order entry level in specific cases. Although evidence of review was not retained for every charge to the COVID department, we believe the appropriateness of the charge was reasonable. Additionally, based on monthly review of departmental expenses and full-time equivalent (FTE) analysis at the facility level, we believe that these expenditures are subject to the appropriate level of review to identify unexpected variances. As it relates to the COVID Activity Code, this code was created as a means to track certain COVID hours worked, but was not configured to calculate the amounts associated with those hours, resulting in the need to make reasonable estimates. Even using the base pay rate at the time the hours were incurred would not have been accurate since it would omit adjustments for shift differentials, weekend hours, and overtime. We performed internal analyses and reviewed the results of samples selected by the auditors and concluded that the risk of a material overcharge to the program was minimal. Further, we have almost $40 million of unused lost revenues after our final PRF submission for Period 5, such that any questioned costs would easily be covered by other eligible uses of PRF funds. We have reviewed our processes related to the retention of expense documentation to improve audit evidence should this program ever be awarded in future periods. Responsible party: Lee Sonne, Vice President of Finance and Controller Implementation Date: Procedures were reviewed and analysis completed along with the Period 5 portal filing in September 2023.
View Audit 300148 Questioned Costs: $1
Finding 387785 (2022-001)
Material Weakness 2022
MacHne Naarim
NY
Procurement, Suspension & Debarment Allowable Costs / Cost Principles School Nutrition Programs
Hayim Prero, as lead person for the SFSP program for Machne Naarim, will ensure that all expenditures show proper approval before purchases are made. This recommendation was made in the fall of 2022 and went into effect in the summer of 2023. As this was the procedure until now, however, there was n...
Hayim Prero, as lead person for the SFSP program for Machne Naarim, will ensure that all expenditures show proper approval before purchases are made. This recommendation was made in the fall of 2022 and went into effect in the summer of 2023. As this was the procedure until now, however, there was no signature to verify the approval, and this took minimal time to correct. As part of yearly training, the director of each site will be directed to ensure that there is a signature indicating proper approval for all expenditures before purchases are made. This will also be verified for all the sites by the Machne Naarim bookkeeping staff when the invoices are submitted to Machne Naarim for verification of the integrity of their programs.
View Audit 299842
Finding 387734 (2022-001)
Material Weakness 2022
City of Grand Rapids, Michigan
MI
Reporting Subrecipient Monitoring Material Weakness § 200.501 § 200.508 § 200.510 § 200.518
Finding Number: 2022-001 Condition: The original SEFA prepared for audit purposes did not include all federal expenditures that should have been reported under ALN 66.443. Planned Corrective Action: All programs that have both Federal and State/Local funding will be examined to ensure correct expend...
Finding Number: 2022-001 Condition: The original SEFA prepared for audit purposes did not include all federal expenditures that should have been reported under ALN 66.443. Planned Corrective Action: All programs that have both Federal and State/Local funding will be examined to ensure correct expenditure by funding source is properly recorded. Contact person responsible for corrective action: Curt A. Reppuhn, CPA Deputy Comptroller Anticipated Completion Date: Fiscal Year Ended June 30, 2023
View Audit 299804
Kit Carson County
CO
Procurement, Suspension & Debarment Subrecipient Monitoring
County will verify that the companies that were awarded grants are not debarred, suspended or otherwise excluded fromparticipation in Federal Assistance programs. Continue to closely monitor all federal grant guidelines and comply with all requirements.
County will verify that the companies that were awarded grants are not debarred, suspended or otherwise excluded fromparticipation in Federal Assistance programs. Continue to closely monitor all federal grant guidelines and comply with all requirements.
View Audit 299705
Kit Carson County
CO
Procurement, Suspension & Debarment
All procurement bids for grants will be required to request bids from three (3) companies, if obtainable, regardless of previous bids. Where only one bid is received and no other providers are interested in bidding or where there are no additional providers who will service our remote area, a forma...
All procurement bids for grants will be required to request bids from three (3) companies, if obtainable, regardless of previous bids. Where only one bid is received and no other providers are interested in bidding or where there are no additional providers who will service our remote area, a formal notation in the BOCC minutes will be noted
View Audit 299705
Kit Carson County
CO
Allowable Costs / Cost Principles Special Tests & Provisions
County had additional funds available in Other Allowable Costs to offset the premuim pay to exempt workers. County will not offer premium pay to employees classified as exempt.
County had additional funds available in Other Allowable Costs to offset the premuim pay to exempt workers. County will not offer premium pay to employees classified as exempt.
View Audit 299705
Finding 387334 (2022-002)
Significant Deficiency 2022
Directorio Democratico Cubano, Inc.
FL
Internal Control / Segregation of Duties
For the future audits, an audit coordinator has been instituted to monitor the progress of the audit performance. For the 2023 audit, management and the audit firm have made a commitment to begin the audit promptly after May 15th and to conclude the entire process, including the issuance of the aud...
For the future audits, an audit coordinator has been instituted to monitor the progress of the audit performance. For the 2023 audit, management and the audit firm have made a commitment to begin the audit promptly after May 15th and to conclude the entire process, including the issuance of the audit package, on or before September 20th, 2024.
View Audit 299528
Finding 387333 (2022-001)
Significant Deficiency 2022
Directorio Democratico Cubano, Inc.
FL
Internal Control / Segregation of Duties
The board will establish policies and procedures and Management has designated a Report Coordinator to ensure that grant reports are submitted on a timely basis, as per its internal control policies and procedures and per the grant agreement reporting schedule.
The board will establish policies and procedures and Management has designated a Report Coordinator to ensure that grant reports are submitted on a timely basis, as per its internal control policies and procedures and per the grant agreement reporting schedule.
View Audit 299528
Finding 387258 (2022-008)
Significant Deficiency 2022
Board of Education of Prince George's County Maryland
MD
Reporting § 200.302 § 200.303 § 200.327 § 200.328 § 200.502
The School System does not concur with the auditor’s findings and recommendations. The total expenditures for all federal programs recorded in the Schedule of Expenditures for Federal Awards are accurately presented and tie to the general ledger. The payroll sub-ledger is corrected before posting t...
The School System does not concur with the auditor’s findings and recommendations. The total expenditures for all federal programs recorded in the Schedule of Expenditures for Federal Awards are accurately presented and tie to the general ledger. The payroll sub-ledger is corrected before posting to the general ledger every two weeks. The resulting differences are most often immaterial, but can be traced to corrections made by the Accounting Office after payroll is reviewed by the grants Restricted Funds Supervisor to ensure payroll is not posted to expired grants. To ensure all employees are paid according to pay dates established in our various labor agreements and recorded correctly in the general ledger, we will continue the payroll transaction validation process that assures the payroll expenses recorded are allowable and accurately stated in the SEFA and balance to the general ledger. BDO Response – We have reviewed management’s response and our finding remains as indicated, since we could not validate the details of the differences.
View Audit 299515
Finding 387254 (2022-007)
Significant Deficiency 2022
Board of Education of Prince George's County Maryland
MD
Procurement, Suspension & Debarment Subrecipient Monitoring Allowable Costs / Cost Principles § 200.308 § 200.309 § 200.403
The School System concurs with the auditor’s findings and recommendations. The Infants and Toddlers Supervisor will conduct monthly reviews of outstanding purchase orders in Oracle, addressing issues promptly with the Business Operation Officer/Financial Analyst. Professional development sessions ...
The School System concurs with the auditor’s findings and recommendations. The Infants and Toddlers Supervisor will conduct monthly reviews of outstanding purchase orders in Oracle, addressing issues promptly with the Business Operation Officer/Financial Analyst. Professional development sessions will be attended to enhance invoice scrutiny for allowable expenses within the grant period. Quarterly reminders and Financial Quarterly Review meetings will be instituted for supervisors, ensuring timely action on outstanding purchase orders. Following will be implemented: 1. Infants and Toddler Supervisor will hold monthly meetings with the Financial Analyst and the secretarial staff to ensure consistent actions are taken when generating purchase orders and processing invoices. 2. The Infants and Toddler secretary will review invoice dates against contracts and purchase orders to ensure they fall within grant timelines before submitting them to the supervisor for signature. 3. Infants and Toddler Supervisor will confirm that purchases made with grant funds are allowable and within the designated grant period. The Supervisor will cross-reference invoice dates against grant periods before signing and sending to accounts payable. 4. The infants and Toddler Supervisor will confirm the work being invoiced has been completed and vendor details are checked, and dates verified. 5. Grant Accountants will provide transaction detail reports (at least quarterly). The Infant and Toddlers Coordinating Supervisor will review and sign-off on the quarterly transaction reports. 6. The Financial Analyst will meet monthly with the Infants and Toddler Supervisor and Coordinating Supervisor to ensure grant allowable expenses are adhered to and invoicing is updated and falls within grant-specific timelines.
View Audit 299515
Finding 387241 (2022-009)
Significant Deficiency 2022
Board of Education of Prince George's County Maryland
MD
Internal Control / Segregation of Duties Reporting Matching / Level of Effort / Earmarking § 200.303 § 200.512
The School System does not concur with the auditor’s findings and recommendations. The fiscal year 2022 single audit was not completed for the auditors to provide a final report to certify in the Federal Audit Clearinghouse within the specified timeframe as noted in the Uniform Guidance in 2 CFR Sec...
The School System does not concur with the auditor’s findings and recommendations. The fiscal year 2022 single audit was not completed for the auditors to provide a final report to certify in the Federal Audit Clearinghouse within the specified timeframe as noted in the Uniform Guidance in 2 CFR Section 200.512. This is the first time that our auditors have not entered the appropriate information into the data collection form for us to certify. In the future, we will provide reminders as the date approaches in time to meet the deadline. BDO Response – We have reviewed management’s response and our finding remains as indicated, the School System did not have the established controls to ensure the reporting package is submitted to the FAC annually within the required timeframe.
View Audit 299515
Finding 387240 (2022-006)
Significant Deficiency 2022
Board of Education of Prince George's County Maryland
MD
Procurement, Suspension & Debarment
The School System concurs with the auditor’s findings and recommendations. The district is evaluating a centralized contract management solution that would maintain all contracts and agreements upon execution, as well as manage renewals and amendments. This tool will be leveraged during the procure...
The School System concurs with the auditor’s findings and recommendations. The district is evaluating a centralized contract management solution that would maintain all contracts and agreements upon execution, as well as manage renewals and amendments. This tool will be leveraged during the procurement process with a copy of the current executed contract uploaded by the Grant Program Manager at the time requisitions are created to encumber funds. In addition, we are also considering modifications in the Oracle Financial System to add validation controls when matching contractual services invoices for payment to ensure alignment with the service period outlined in the executed contract. Finally, additional training opportunities for Grant Program Managers will be offered to ensure services outlined in contractual agreements will not be authorized before they are approved and signed by the Director of Purchasing.
View Audit 299515
Finding 387239 (2022-005)
Significant Deficiency 2022
Board of Education of Prince George's County Maryland
MD
Allowable Costs / Cost Principles Matching / Level of Effort / Earmarking § 200.303 § 200.430
The School System concurs with the auditor’s findings and recommendations. As an on-going effort, the process for creating pay elements for specialized compensation will be monitored for accuracy during the creation stages. Electronic alerts generated in the oracle system will be re-employed to no...
The School System concurs with the auditor’s findings and recommendations. As an on-going effort, the process for creating pay elements for specialized compensation will be monitored for accuracy during the creation stages. Electronic alerts generated in the oracle system will be re-employed to notify appropriate finance personnel when new elements are created by the Payroll Department to ensure the distribution accuracy of salary expenses along with applicable fringes to the appropriate grant accounts. This will prevent manual journal entry realignment postings of large data sets of salary and fringes to the primary assignment costing versus accounts created specifically for specialized pay that is approved in the respective grant application as an allowable cost.
View Audit 299515
Finding 387010 (2022-008)
Material Weakness 2022
Workforce Development Board Work4wv Region 1, Inc.
WV
Allowable Costs / Cost Principles Cash Management Matching / Level of Effort / Earmarking § 200.303
2022-008 Allocation of Grant Expenses U.S. Department of Labor Assistance Listing Number 17.258/17.259/17.278 Recommendation: We recommend that the Board implement policies and procedures to ensure that all expenses are for actual expenses incurred, and that timely reconciliations are performed to ...
2022-008 Allocation of Grant Expenses U.S. Department of Labor Assistance Listing Number 17.258/17.259/17.278 Recommendation: We recommend that the Board implement policies and procedures to ensure that all expenses are for actual expenses incurred, and that timely reconciliations are performed to ensure the expenses are properly charged to the correct assistance listing number and grant. Action Taken: The Board has developed a process to correctly allocate expenditures to the correct funding stream. At each month’s end, all employees complete an allocation spreadsheet. When all spreadsheets are completed, approved, and turned in, the Board determines the allocation of payroll and expenditures. Expenditures that occurred in March will be allocated using the allocation chart for February. Also, this procedure is backup for each cash request that is submitted for funding. Also, this is reviewed for the reconciliation between the cash request and the Board’s accounting software.
View Audit 299381
Finding 387009 (2022-007)
Material Weakness 2022
Workforce Development Board Work4wv Region 1, Inc.
WV
Subrecipient Monitoring Eligibility Matching / Level of Effort / Earmarking § 200.303
2022-007 Eligibility U.S. Department of Labor Assistance Listing Number 17.258/17.259/17.278 Recommendation: We recommend that the Board implement policies and procedures to ensure that the necessary controls are in place to properly verify the eligibility of all Youth Activities participants. Act...
2022-007 Eligibility U.S. Department of Labor Assistance Listing Number 17.258/17.259/17.278 Recommendation: We recommend that the Board implement policies and procedures to ensure that the necessary controls are in place to properly verify the eligibility of all Youth Activities participants. Action Taken: The Board’s Youth Liaison monitors the In School and Out of School Youth eligibility every six months following the policy and procedures referencing the CF200. The Board’s Youth Liaison reviews the Youth files to determine if the Youth meets the eligibility criteria for either the Youth In or the Youth Out program. Her monitoring is reviewed every six months during the State Audit. The Board will review her monitoring along with copies of the completed registrations from the Board’s subrecipient which determines which program the youth is eligible for the fiscal year. The Board will state that they have reviewed the eligibility perimeters and these were followed by the subrecipient and verified by the Youth Liaison.
View Audit 299381
Finding 387008 (2022-006)
Material Weakness 2022
Workforce Development Board Work4wv Region 1, Inc.
WV
Subrecipient Monitoring § 200.303 § 200.332
2022-006 Subrecipient Monitoring U.S. Department of Labor Assistance Listing Number 17.258/17.259/17.278 Recommendation: We recommend that the Board review its policies and procedures for sufficiency and commit the appropriate personnel to subrecipient monitoring to ensure that the Board is in comp...
2022-006 Subrecipient Monitoring U.S. Department of Labor Assistance Listing Number 17.258/17.259/17.278 Recommendation: We recommend that the Board review its policies and procedures for sufficiency and commit the appropriate personnel to subrecipient monitoring to ensure that the Board is in compliance with all federal requirements. Action Taken: With the assistance of Workforce WV, the Board met with a private company representative (via Zoom) who made recommendations to the Board for fiscal monitoring of the Board’s subrecipient. A plan is in the process of accomplishing this action for both 21-22 and 22-23 Fiscal Years. The Board is planning on submitting a monitoring report within the next week. This process will be developed, and a six-month monitoring period is being developed to enter into the Board’s policies and procedures as a normal course of action.
View Audit 299381
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