FAC Explorer

Corrective Action Plans

Browse how organizations respond to audit findings

Total CAPs
56,323
In database
Filtered Results
53,338
Matching current filters
Showing Page
1475 of 2134
25 per page

Filters

Clear
Finding 4174 (2023-002)
Significant Deficiency 2023
Borger Junior College District
TX
Procurement, Suspension & Debarment § 200.206
The College agrees that a checklist for procurement requirements related to suspension and debarment is needed. The College will review the procurement manual and update to ensure compliance.
The College agrees that a checklist for procurement requirements related to suspension and debarment is needed. The College will review the procurement manual and update to ensure compliance.
View Audit 6498
Kishwaukee College
IL
Questioned Costs Student Financial Aid Eligibility
2023-001 Incorrect Direct Loans Disbursement Amount - Student Financial Aid Cluster Assistance Listing Number 84.007, 84.033, 84.063, 84.268, Grant Period - Year Ended June 30, 2023 Condition Found During our student file testing we noted one student out of forty was disbursed the incorrect Direct L...
2023-001 Incorrect Direct Loans Disbursement Amount - Student Financial Aid Cluster Assistance Listing Number 84.007, 84.033, 84.063, 84.268, Grant Period - Year Ended June 30, 2023 Condition Found During our student file testing we noted one student out of forty was disbursed the incorrect Direct Loan amount. Based on the student’s enrollment status and need this student was eligible for $1,750 in Subsidized Loans and $1,000 in Unsubsidized Loans; however, the College awarded the student $1,750 in Subsidized loans and $1,250 in Unsubsidized loans which resulted in an over award of $250 in Unsubsidized Loans. We consider this error in awarding to be an instance of noncompliance of the Eligibility Compliance Requirement. Corrective Action Plan During the audit for the year ending Jun 30, 2023, the financial aid office reviewed the finding and was able to refund the over-award of $250 in Unsub within the student’s loan period. Since the finding our Financial Aid Coordinator completed additional trainings related to the administration of Financial Aid. Within these trainings, successful completion of loan processing training was required. As of May 12, 2023, our Financial Aid Coordinator is a certified Financial Aid Administrator through the National Association of Financial Aid Administrators. Responsible Person for Corrective Action Plan Gregory Putra, Director of Financial Aid & Veterans Affairs Implementation Date of Corrective Action Plan 7/1/2023
View Audit 6494 Questioned Costs: $1
Finding 4169 (2023-002)
Material Weakness 2023
Elkhorn Area School District
WI
Questioned Costs School Nutrition Programs Eligibility
Corrective Action Plan: The District will put procedures back in place to make sure we are using current eligibility procedures (applications) to determine student eligibility. Anticipated Corrective Action Plan Completion Date: August 15, 2023 ...
Corrective Action Plan: The District will put procedures back in place to make sure we are using current eligibility procedures (applications) to determine student eligibility. Anticipated Corrective Action Plan Completion Date: August 15, 2023 Contact Information: For additional information regarding this finding please contact Bill Trewyn, Business Manager, at 262-741-9143.
View Audit 6493 Questioned Costs: $1
Independent School District No. 2190, Yellow Medicine East
MN
Procurement, Suspension & Debarment
Auditor Recommendation We recommend that the District adopt a written procurement policy to ensure that the federal program compliance requirements are being followed. Corrective Action Plan (CAP) 1. Explanation of Disagreement with Audit Finding There is no disagreement with the audit finding. 2....
Auditor Recommendation We recommend that the District adopt a written procurement policy to ensure that the federal program compliance requirements are being followed. Corrective Action Plan (CAP) 1. Explanation of Disagreement with Audit Finding There is no disagreement with the audit finding. 2. Action Planned in Response to Finding Rich Schneider (Superintendent) ensured the adoption of a written procurement policy on December 12, 2022, to ensure that the federal program compliance requirements are being followed. 3. Official Responsible for Insuring CAP Rich Schneider was the official responsible for insuring corrective action of the deficiency. 4. Planned Completion Date for CAP This plan was implemented on December 12, 2022. 5. Plan to Monitor Completion of CAP Rich Schneider monitored this plan.
View Audit 6489
Finding 4163 (2023-004)
Material Weakness 2023
Independent School District No. 2190, Yellow Medicine East
MN
Procurement, Suspension & Debarment Internal Control / Segregation of Duties
Auditor Recommendation We recommend that the District establish appropriate controls to ensure compliance in regard to the compliance requirements of federal programs. Corrective Action Plan (CAP) 1. Explanation of Disagreement with Audit Finding There is no disagreement with the audit finding. 2....
Auditor Recommendation We recommend that the District establish appropriate controls to ensure compliance in regard to the compliance requirements of federal programs. Corrective Action Plan (CAP) 1. Explanation of Disagreement with Audit Finding There is no disagreement with the audit finding. 2. Action Planned in Response to Finding Rich Schneider (Superintendent) will ensure the establishment of appropriate controls to ensure compliance in regard to federal program compliance requirements. 3. Official Responsible for Insuring CAP Rich Schneider is the official responsible for insuring corrective action of the deficiency. 4. Planned Completion Date for CAP This plan will be implemented immediately. 5. Plan to Monitor Completion of CAP Rich Schneider will be monitoring this plan.
View Audit 6489
Our Lady of Wisdom Facility Corporation
LA
HUD Housing Programs
Management agrees with the finding. The financial statements were submitted to HUD on December 21, 2022.
Management agrees with the finding. The financial statements were submitted to HUD on December 21, 2022.
View Audit 6480
Chateau De Notre Dame Facilities Corporation
LA
HUD Housing Programs
Management agrees with the finding. The financial statements were submitted to HUD on December 21, 2022.
Management agrees with the finding. The financial statements were submitted to HUD on December 21, 2022.
View Audit 6479
Finding 4156 (2023-001)
Significant Deficiency 2023
United Way of the National Capital Area
VA
Procurement, Suspension & Debarment
Fund for Emergency Food and Shelter Program – Federal Assistance Listing number. - 97.024 Recommendation: We recommend United Way of the National Capital Area design controls to ensure an adequate review process is in place to review potential vendor and subrecipient to determine they are not suspe...
Fund for Emergency Food and Shelter Program – Federal Assistance Listing number. - 97.024 Recommendation: We recommend United Way of the National Capital Area design controls to ensure an adequate review process is in place to review potential vendor and subrecipient to determine they are not suspended or debarred and to ensure documentation to support this is maintained. We also recommend that the search for suspension and debarment is performed prior to entering the first transaction. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: United Way of the National Capital Area has taken steps to ensure an adequate review process is in place to review potential vendor and subrecipient prior to entering the first transaction to determine they are not suspended or debarred and to ensure documentation to support this is maintained. The United Way of the National Capital Area verifies that all vendors with a contract of $25,000 or greater, and all subrecipients with whom the United Way of the National Capital Area intends to do business is not excluded or disqualified in accordance with 2 C.F.R. Part 200, Appendix II (1) and 2 C.F.R. §§ 180.220 and 180.300. The Manager of Community Impact shall perform a search on the General Services Administration Excluded Parties List System (EPLS) (http://sam.gov), and any state or local exclusion lists, if applicable. Results of the screenings are printed and placed in the procurement record (Control P and Save Screenshot showing Vendor Searched). For all contracts (including small purchases) with contractors and subawards with subrecipients, the United Way of the National Capital Area shall obtain from the contractor a certification (in the contract or provided in a separate document) that neither the contractor nor any of its principal employees are listed on the Excluded Parties List System in SAM. Name(s) of the contact person(s) responsible for corrective action: Robin Watkins, CFO Planned completion date for corrective action plan: 11/29/2023 If the Federal Emergency Management Agency has questions regarding this schedule, please call Robin Watkins, CFO, at 202-488-2000.
View Audit 6473
Finding 4152 (2023-001)
Significant Deficiency 2023
Golden Valley Health Center
CA
Special Tests & Provisions Eligibility
2023-001 Sliding Fee Discount Determination Name of Contact Person: Chief Financial Officer: Gurjeet Sandhu Corrective Action: Golden Valley Health Centers will: - Immediately retrain staff involved in Sliding Fee Discount Program (SFDP) on program requirements and proper implementation of s...
2023-001 Sliding Fee Discount Determination Name of Contact Person: Chief Financial Officer: Gurjeet Sandhu Corrective Action: Golden Valley Health Centers will: - Immediately retrain staff involved in Sliding Fee Discount Program (SFDP) on program requirements and proper implementation of sliding fee determination and billing. - Train all new staff at new hire orientations, conduct an internal audit, and retrain current staff based on outcome as needed. - Perform periodic audits of sliding fee transactions Proposed Completion Date: October 31, 2023
View Audit 6456
Finding 4149 (2023-002)
Significant Deficiency 2023
University of Mount Olive, Inc.
NC
Internal Control / Segregation of Duties Student Financial Aid Matching / Level of Effort / Earmarking
Name of Responsible Individual: Brian K. Blackburn, Director of Financial Aid Corrective Action: An automated batch email process has been updated to ensure that all loan disbursement notifications will be sent the same day as the loans are disbursed. In addition to the automation, calendar reminde...
Name of Responsible Individual: Brian K. Blackburn, Director of Financial Aid Corrective Action: An automated batch email process has been updated to ensure that all loan disbursement notifications will be sent the same day as the loans are disbursed. In addition to the automation, calendar reminders have been set for all scheduled disbursement days. It will be the duty of the Director to ensure the process is successful and would only fall to the Assistant Director in times that the Director is unavailable. Anticipated Completion Date: November 9, 2023
View Audit 6454
Finding 4146 (2023-003)
Significant Deficiency 2023
University of Mount Olive, Inc.
NC
Student Financial Aid Reporting Matching / Level of Effort / Earmarking
Name of Responsible Individual: Terri Grice, University Registrar Corrective Action: The Registrar’s Office is continuously cross-training all team members so duties are cross-checked, shared by at least two team members, and completed in a timely manner. The reports used by this office will be rev...
Name of Responsible Individual: Terri Grice, University Registrar Corrective Action: The Registrar’s Office is continuously cross-training all team members so duties are cross-checked, shared by at least two team members, and completed in a timely manner. The reports used by this office will be reviewed on a frequent basis to ensure information is being reported as it was intended. The team will also meet with other departments on a frequent basis to ensure information is shared in a timely manner and continue to train on the regulations and policies between our institution, Clearinghouse, and NSLDS to ensure accurate reporting of information. Anticipated Completion Date: February 23, 2024
View Audit 6454
University of Mount Olive, Inc.
NC
Student Financial Aid Matching / Level of Effort / Earmarking Subrecipient Monitoring
Name of Responsible Individual: Brian K. Blackburn, Director of Financial Aid Corrective Action: The University has implemented a weekly COD maintenance file update that will report any change activity to a student’s COD funds. This process is ensured to take place by ongoing calendar reminders as ...
Name of Responsible Individual: Brian K. Blackburn, Director of Financial Aid Corrective Action: The University has implemented a weekly COD maintenance file update that will report any change activity to a student’s COD funds. This process is ensured to take place by ongoing calendar reminders as well as progress checks between the Director and Assistant Director. Anticipated Completion Date: November 6, 2023
View Audit 6454
University of Mount Olive, Inc.
NC
Special Tests & Provisions Student Financial Aid Cash Management
FINDING 2023-004 Name of Responsible Individual: Brian K. Blackburn, Director of Financial Aid Corrective Action: The link has been submitted to the Department of Education. Anticipated Completion Date: November 16, 2023
FINDING 2023-004 Name of Responsible Individual: Brian K. Blackburn, Director of Financial Aid Corrective Action: The link has been submitted to the Department of Education. Anticipated Completion Date: November 16, 2023
View Audit 6454
Finding 4141 (2023-002)
Significant Deficiency 2023
Vermont Economic Development Authority
VT
Matching / Level of Effort / Earmarking
Management agrees with the finding and the recommendation. Management will implement an expanded centralized tracking process to include activity outside of the loan system, with a secondary, independent review of all loan maintenance activity. Responsible Party: Thad Richardson Chief Fin...
Management agrees with the finding and the recommendation. Management will implement an expanded centralized tracking process to include activity outside of the loan system, with a secondary, independent review of all loan maintenance activity. Responsible Party: Thad Richardson Chief Financial Officer Phone: (802) 828-5470 Anticipated Completion Date: December 31, 2023
View Audit 6449
Bay City Public Schools
MI
§ 200.130
The Office of Teaching Learning and Technology is aware of the requirements of time tracking for grant purposes. The Director in conjunction with Finance has identified staff and updated the processes to ensure that all staff that are grant funded provide semi-annual certifications or personal activ...
The Office of Teaching Learning and Technology is aware of the requirements of time tracking for grant purposes. The Director in conjunction with Finance has identified staff and updated the processes to ensure that all staff that are grant funded provide semi-annual certifications or personal activity reports (PARs) for the three primary pay periods – Fall Semester, Winter Semester and Summer Learning.
View Audit 6448
Bay City Public Schools
MI
The Offices of Finance, State and Federal Programs, and Human Resources will meet regularly to ensure the proper alignment of programs, financial records, and the REP. Before the submission of the REP and on an ongoing basis, the team will work collaboratively to ensure compliance with comparability...
The Offices of Finance, State and Federal Programs, and Human Resources will meet regularly to ensure the proper alignment of programs, financial records, and the REP. Before the submission of the REP and on an ongoing basis, the team will work collaboratively to ensure compliance with comparability requirements. Upon official notification of the availability of the comparability worksheet from the Michigan Department of Education, the necessary documents will be promptly filed. Key personnel and processes have been identified to ensure sustained compliance moving forward.
View Audit 6448
Finding 4133 (2023-004)
Material Weakness 2023
School District of Norwalk-Ontario-Wilton
WI
Cash Management Reporting School Nutrition Programs
Child Nutrition Reporting - Contact: Jeremy Mack, Business Agent. Completion date: June 30, 2024. The District administrator has reviewed the reporting requirements with the Child Nutrition staff and will review monthly claims for submission.
Child Nutrition Reporting - Contact: Jeremy Mack, Business Agent. Completion date: June 30, 2024. The District administrator has reviewed the reporting requirements with the Child Nutrition staff and will review monthly claims for submission.
View Audit 6442
Finding 4117 (2023-001)
Significant Deficiency 2023
School Nutrition Prog of the Archdiocese of La Education & Welfare Cor
CA
School Nutrition Programs
CORRECTIVE ACTION PLAN YEAR ENDED JUNE 30, 2023 Finding 2023-001 – Verification Population Criteria: Section III, P. of the grant agreement from the California Department of Education Nutrition Services Division Permanent Single Agreement, states that verification must be completed on Household m...
CORRECTIVE ACTION PLAN YEAR ENDED JUNE 30, 2023 Finding 2023-001 – Verification Population Criteria: Section III, P. of the grant agreement from the California Department of Education Nutrition Services Division Permanent Single Agreement, states that verification must be completed on Household meals Benefit Applications as specified by Child Nutrition Program (CNP) regulations and guidance. Local Education Agency (LEA) must select the sample by the lesser of 3% or 3000 of the approved applications on file as of October 1, selected from error prone applications. Condition: While gaining our understanding of controls over verification, management noted that they rely on their internal software, Paradox, to tally the number of applications on file as of October 1, as well as any reports considered error prone. The system does not print out a report to list out all applications and management was unable to reproduce any report to show the total number of applications to agree to the tallied applications from the Paradox system as of October 1. The paradox system is based on the applications entered into the system by the School Nutrition Program Personnel. Questioned Costs: None Corrective Actions Taken or Planned: The Paradox database system generates a report that provides a listing of students with approved applications and also provides student totals. We are working with the Applied Technology Department to develop an additional report that will populate a listing of approved applications that includes application totals. The application totals from the approved application report will be used to determine the application tally and will be used to compute the required sample size. Error prone applications have been and will continue to be used to meet the required number of application selections that are required to be verified. Responsible Official Lilia S. Chavez, Director of Externally Funded Programs lschavez@la-archdiocese.org (213) 637-7915 Anticipated Completion Date January 31, 2024
View Audit 6435
Madison County School District No. 2, Norfolk Public Schools
NE
Cash Management Internal Control / Segregation of Duties
The District will maintain original invoices for supporting documentation for grant reimbursements submissions.
The District will maintain original invoices for supporting documentation for grant reimbursements submissions.
View Audit 6410
Finding 4083 (2023-002)
Significant Deficiency 2023
Madison County School District No. 2, Norfolk Public Schools
NE
Cash Management
The District will maintain supporting documentation to substantiate all transactions.
The District will maintain supporting documentation to substantiate all transactions.
View Audit 6410
Bangor Township Schools
MI
Procurement, Suspension & Debarment
2023-003 - Suspension and Debarment Auditor Description of Condition and Effect: The District was unable to provide documentation to support its consideration of suspension and debarment requirements for 4 out of 6 vendors selected for testing. Managment has indicated that the District is conducti...
2023-003 - Suspension and Debarment Auditor Description of Condition and Effect: The District was unable to provide documentation to support its consideration of suspension and debarment requirements for 4 out of 6 vendors selected for testing. Managment has indicated that the District is conducting proper procurement processes and checking for suspension and debarment, but does not have the proper internal controls in place to ensure that documentation of the verification is retained in accordance with federal requirements. The District is exposed to an increased risk that future noncompliance could occur and not be prevented or detected by the District's internal controls. Auditor Recommendation: We recommend that the District implement necessary internal controls to ensure documentation of its compliance with the requirements of the Uniform Guidance is maintained. Corrective Action: The district will retain the suspended and debarment searches within the accouting system, along with the vendor documents. Responsible Person: Casey Hamel Anticipated Completion Date: June 2024
View Audit 6406
Abilene Christian University
TX
Student Financial Aid Reporting Special Tests & Provisions
Responsible Individual: Eric Gumm Registrar and Director of the First-Year Program and Academic Development Center Abilene Christian University Finding 2023-001 concerning Enrollment Reporting Agency Name: U.S. Department of Education Program Name: Federal Pell Grant, Federal Direct Student Loans Oc...
Responsible Individual: Eric Gumm Registrar and Director of the First-Year Program and Academic Development Center Abilene Christian University Finding 2023-001 concerning Enrollment Reporting Agency Name: U.S. Department of Education Program Name: Federal Pell Grant, Federal Direct Student Loans October 13, 2023 Finding Summary: Enrollment Reporting (34 CFR 690.93(b)(2); 34 CFR 682.610; 34 CFR 685.309) Institutions are required to report enrollment information. The University’s processes did not ensure timely and accurate student status reporting to National Student Loan Data System (NSLDS). Out of the population of 1,079 students with student attendance changes required to be reported prior to July 19, 2022 or after February 28, 2023, a sample of 25 students were selected for testing. The University reported the incorrect Program Enrollment Effective Date for 10 students and did not timely report a status change for one student. Corrective Action Plan (CAP): After review, the University acknowledges and understands the findings associated with the reporting date of enrollment changes. ACU's official policy regarding recording the effective date of a status change is to designate the date reflected in the SFAREGS screen in Banner as the official date of determination. This is the date that will be reported to NSLDS for any student status changes. Anticipated Completion Date: Within the Fall semester, the University Registrar’s Office will implement sole use of the dates as shown in our Banner mainframe system’s SFAREGS screen for reporting enrollment statuses. This will afford the consistency of dates needed.
View Audit 6383
Finding 4067 (2023-002)
Significant Deficiency 2023
Abilene Christian University
TX
Student Financial Aid Matching / Level of Effort / Earmarking Special Tests & Provisions
Responsible Individual: Thomas Ratliff Director of Student Financial Services Abilene Christian University Finding 2023-002 concerning Return of Title IV Funds Agency Name: U.S. Department of Education Program Name: Federal Pell Grant, Federal Direct Student Loans, Federal Supplemental Educational O...
Responsible Individual: Thomas Ratliff Director of Student Financial Services Abilene Christian University Finding 2023-002 concerning Return of Title IV Funds Agency Name: U.S. Department of Education Program Name: Federal Pell Grant, Federal Direct Student Loans, Federal Supplemental Educational Opportunity Grants, Federal Work Study Program, Teacher Education Assistance for College and Higher Education Grants October 13, 2023 Finding Summary: Return of Title IV Funds (34 CFR 668.173(b); 34 CFR 668.22€; 34 CFR 668.22(g) and 34 CFR 668.22(i) note that federal regulations state that the return of Title IV funds must be made in the proper amount and in a timely manner as well as apply the return of Title IV funds to federal programs as required. The University’s processes did not ensure the days in the semester were consistently calculated correctly to calculate the return of Title IV funds correctly. Out of the population of 266 students that withdrew during the year, 25 students were tested. Nine instances were noted in which the total days in the semester were not calculated correctly which resulted in the calculation of an incorrect refund amount. Corrective Action Plan (CAP): After review, the university agrees that the students identified had an incorrect number of days included in their Return of Title IV Aid calculations. There was an error in two of our standard academic calendars used for processing these calculations. The university has since manually reviewed every academic calendar for the 2023-2024 academic year to ensure all academic calendars are completely accurate for each possible enrollment variation. The Director of Student Financial Services reviewed these along with each individual who is responsible for processing Return of Title IV Aid calculations, so as to ensure all parties are in complete agreement about the calendar dates. Anticipated Completion Date: Our new manual confirmation assurance has been implemented for 2023-2024. Calendar reminders have been set for each semester of the coming years to ensure the calendars are reviewed again just before the terms begin, to ensure accuracy at the point that calculations are to start for new enrollment periods. We believe this finding will not be repeated due to our enhanced diligence.
View Audit 6383
Finding 4065 (2023-004)
Significant Deficiency 2023
Pembroke Housing for the Elderly, Inc.
NH
Allowable Costs / Cost Principles Internal Control / Segregation of Duties Reporting
Plan: Job duties will be documented for each position and a policy will be implemented to ensure all time sheets detail the duties performed. Anticipated Completion: June 30, 2023 ...
Plan: Job duties will be documented for each position and a policy will be implemented to ensure all time sheets detail the duties performed. Anticipated Completion: June 30, 2023 Contact: Duska Noel, Director of Housing Michael Tabory, Chief Operating Officer
View Audit 6375
Finding 4063 (2023-003)
Significant Deficiency 2023
Pembroke Housing for the Elderly, Inc.
NH
HUD Housing Programs Internal Control / Segregation of Duties
Plan: A procedure was implemented to ensure that the Project timely changes the certifier on forms when applicable. Anticipated Completion: June 30, 2023 (ongoing) Contact: Duska Noel,...
Plan: A procedure was implemented to ensure that the Project timely changes the certifier on forms when applicable. Anticipated Completion: June 30, 2023 (ongoing) Contact: Duska Noel, Director of Housing Michael Tabory, Chief Operating Officer
View Audit 6375
« 1 1473 1474 1476 1477 2134 »