Views of Responsible Officials: The Foundation informed the auditors prior to the start of the audit
fieldwork that staffers who worked on the federal program did not code their time, on their timesheet,
to the grant. However, the Foundation has alternative tracking mechanisms to identify the federa...
Views of Responsible Officials: The Foundation informed the auditors prior to the start of the audit
fieldwork that staffers who worked on the federal program did not code their time, on their timesheet,
to the grant. However, the Foundation has alternative tracking mechanisms to identify the federal and
nonfederal program work (by week) via a staffing list that specifically identifies the federal program
weeks. The Foundation did not effectively communicate the requirement for the newly hired staffers
for the spring program, even though it was communicated to other various programs throughout the
year. The Foundation made the determination to not open closed timesheet periods to make the
necessary changes and instead, made an allocation entry for the proper amount. The Foundation has
made managers aware of the issue so that they can be mindful during the timesheet approval
process. Moving forward, Finance will request a staffing list, monthly, to confirm hours are properly
coded and ensure proper timesheet training. For the record, the Foundation always bills the federal
government correctly.