Federal Program
TRIO Cluster
Compliance requirements
Reporting
Criteria or specific requirement
Internal controls should be in place to ensure that required reporting data is accurately submitted to the Department of Education.
Condition
During testing, we identified errors in certain data elements reported during the year for TRIO participants.
Context
Of the 60 participants tested for reporting items within the APR, one had an incorrect first enrollment date, one had an incorrect date of first project service, one had an incorrect college grade level (entry into project), three had an incorrect eligibility status (at time of initial selection), one had an incorrect at risk: low grade point average (at time of initial selection), and two had an incorrect at risk: pre-algebra or algebra course not successfully completed by beginning of 10th grade (at time of initial selection). None of these items resulted in an ineligible individual participating in the program; only the reporting data submitted to the Department of Education was inaccurate.
Cause
Attributes were entered incorrectly as a result of human error.
Effect
Several reporting attributes had inaccurate data reported for some of the participants. No material impacts on the financial statements or on the program are anticipated.
Recommendation
We recommend that the College review its controls to ensure that accurate data is reported.
Views of responsible officials
See Corrective Action Plan.
Federal Program
TRIO Cluster
Compliance requirements
Reporting
Criteria or specific requirement
Internal controls should be in place to ensure that required reporting data is accurately submitted to the Department of Education.
Condition
During testing, we identified errors in certain data elements reported during the year for TRIO participants.
Context
Of the 60 participants tested for reporting items within the APR, one had an incorrect first enrollment date, one had an incorrect date of first project service, one had an incorrect college grade level (entry into project), three had an incorrect eligibility status (at time of initial selection), one had an incorrect at risk: low grade point average (at time of initial selection), and two had an incorrect at risk: pre-algebra or algebra course not successfully completed by beginning of 10th grade (at time of initial selection). None of these items resulted in an ineligible individual participating in the program; only the reporting data submitted to the Department of Education was inaccurate.
Cause
Attributes were entered incorrectly as a result of human error.
Effect
Several reporting attributes had inaccurate data reported for some of the participants. No material impacts on the financial statements or on the program are anticipated.
Recommendation
We recommend that the College review its controls to ensure that accurate data is reported.
Views of responsible officials
See Corrective Action Plan.
Federal Program
TRIO Cluster
Compliance requirements
Reporting
Criteria or specific requirement
Internal controls should be in place to ensure that required reporting data is accurately submitted to the Department of Education.
Condition
During testing, we identified errors in certain data elements reported during the year for TRIO participants.
Context
Of the 60 participants tested for reporting items within the APR, one had an incorrect first enrollment date, one had an incorrect date of first project service, one had an incorrect college grade level (entry into project), three had an incorrect eligibility status (at time of initial selection), one had an incorrect at risk: low grade point average (at time of initial selection), and two had an incorrect at risk: pre-algebra or algebra course not successfully completed by beginning of 10th grade (at time of initial selection). None of these items resulted in an ineligible individual participating in the program; only the reporting data submitted to the Department of Education was inaccurate.
Cause
Attributes were entered incorrectly as a result of human error.
Effect
Several reporting attributes had inaccurate data reported for some of the participants. No material impacts on the financial statements or on the program are anticipated.
Recommendation
We recommend that the College review its controls to ensure that accurate data is reported.
Views of responsible officials
See Corrective Action Plan.
Federal Program
Student Financial Assistance Cluster
Compliance requirements
Reporting and Special Tests and Provisions - Verification
Criteria or specific requirement
When a student is selected for, and completes, the verification process, their verification status code should be accurately reflected within the COD origination records.
Condition
During testing, we identified that five students of the 40 tested showed a status code within COD origination records that indicated that they had been selected for, and undergone, the verification process. However, upon review of their files, verification was not completed.
Context
For three of the students, they had an action related to their file that needed to be processed within the institution’s verification software. Upon completion of the action, the software automatically indicates that these students were “verified” and populates the “V” status. However, this is actually a file review situation. The process should end with staff removal of the verification status and appropriate update of the verification code. For two of the students, the staff member working on their file accidentally opened the 2022-2023 ISIR when they intended to work on a review of the 2023-2024 ISIR. The staff member recognized their error, but they did not get all fields corrected.
Cause
Turnover within the student financial aid department led to new employees that were unaware of the need to update the verification status code after a file review. That turnover was also responsible for employees not knowing what fields must be corrected when they mistakenly work on a student’s verification from the wrong fiscal year.
Effect
Students who had not undergone the verification process were reported to COD as having done so.
Recommendation
We recommend that the College review its controls to ensure that accurate data is reported.
Views of responsible officials
See Corrective Action Plan.
Federal Program
Student Financial Assistance Cluster
Compliance requirements
Reporting and Special Tests and Provisions - Verification
Criteria or specific requirement
When a student is selected for, and completes, the verification process, their verification status code should be accurately reflected within the COD origination records.
Condition
During testing, we identified that five students of the 40 tested showed a status code within COD origination records that indicated that they had been selected for, and undergone, the verification process. However, upon review of their files, verification was not completed.
Context
For three of the students, they had an action related to their file that needed to be processed within the institution’s verification software. Upon completion of the action, the software automatically indicates that these students were “verified” and populates the “V” status. However, this is actually a file review situation. The process should end with staff removal of the verification status and appropriate update of the verification code. For two of the students, the staff member working on their file accidentally opened the 2022-2023 ISIR when they intended to work on a review of the 2023-2024 ISIR. The staff member recognized their error, but they did not get all fields corrected.
Cause
Turnover within the student financial aid department led to new employees that were unaware of the need to update the verification status code after a file review. That turnover was also responsible for employees not knowing what fields must be corrected when they mistakenly work on a student’s verification from the wrong fiscal year.
Effect
Students who had not undergone the verification process were reported to COD as having done so.
Recommendation
We recommend that the College review its controls to ensure that accurate data is reported.
Views of responsible officials
See Corrective Action Plan.
Federal Program
Student Financial Assistance Cluster
Compliance requirements
Special Tests and Provisions – Return to Title IV
Criteria or specific requirement
When a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV aid earned by the student as of the student’s withdrawal date. In order to accurately determine that amount, the institution must use the correct calendar dates related to that recipient’s program of study. Furthermore, scheduled breaks of five or more consecutive days must be excluded from the calculation. A scheduled break is considered all days between the last scheduled day of classes before a scheduled break and the first day classes resume.
Condition
During testing, we identified that three of the sixteen students tested had an incorrect Return to Title IV calculation on file.
Context
For students who utilized the Great Bend Face to Face academic calendar, seven break days were excluded from their calculation of aid earned. However, for both the Fall and Spring breaks, scheduled classes ended on a Friday and did not resume until the second subsequent Monday, which totals to nine break days. Two of the sixteen students tested showed this error. In addition, one student had incorrect dates used in their calculation of aid earned.
Cause
Turnover within the student financial aid department led to the input of the seven break days instead of the nine that had been used in prior years, and a new employee also input the incorrect academic calendar for one of the students tested.
Effect
Of the two students tested that showed an incorrect number of break days, using nine break days only resulted in a changed outcome for one of them. The other had completed 60% of the semester. For the other student, an additional $40 of aid should have been returned. For the student tested that showed use of an incorrect academic calendar, an additional $174 of aid should have been returned. Total estimated questioned costs when comparing the sample against the population are $1,197.
Recommendation
We recommend that the College review its controls to ensure that accurate Return to Title IV calculations are completed.
Views of responsible officials
See Corrective Action Plan.
Federal Program
Student Financial Assistance Cluster
Compliance requirements
Special Tests and Provisions – Return to Title IV
Criteria or specific requirement
When a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV aid earned by the student as of the student’s withdrawal date. In order to accurately determine that amount, the institution must use the correct calendar dates related to that recipient’s program of study. Furthermore, scheduled breaks of five or more consecutive days must be excluded from the calculation. A scheduled break is considered all days between the last scheduled day of classes before a scheduled break and the first day classes resume.
Condition
During testing, we identified that three of the sixteen students tested had an incorrect Return to Title IV calculation on file.
Context
For students who utilized the Great Bend Face to Face academic calendar, seven break days were excluded from their calculation of aid earned. However, for both the Fall and Spring breaks, scheduled classes ended on a Friday and did not resume until the second subsequent Monday, which totals to nine break days. Two of the sixteen students tested showed this error. In addition, one student had incorrect dates used in their calculation of aid earned.
Cause
Turnover within the student financial aid department led to the input of the seven break days instead of the nine that had been used in prior years, and a new employee also input the incorrect academic calendar for one of the students tested.
Effect
Of the two students tested that showed an incorrect number of break days, using nine break days only resulted in a changed outcome for one of them. The other had completed 60% of the semester. For the other student, an additional $40 of aid should have been returned. For the student tested that showed use of an incorrect academic calendar, an additional $174 of aid should have been returned. Total estimated questioned costs when comparing the sample against the population are $1,197.
Recommendation
We recommend that the College review its controls to ensure that accurate Return to Title IV calculations are completed.
Views of responsible officials
See Corrective Action Plan.
Federal Program
Student Financial Assistance Cluster
Compliance requirements
Special Tests and Provisions – Return to Title IV
Criteria or specific requirement
When a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV aid earned by the student as of the student’s withdrawal date. In order to accurately determine that amount, the institution must use the correct calendar dates related to that recipient’s program of study. Furthermore, scheduled breaks of five or more consecutive days must be excluded from the calculation. A scheduled break is considered all days between the last scheduled day of classes before a scheduled break and the first day classes resume.
Condition
During testing, we identified that three of the sixteen students tested had an incorrect Return to Title IV calculation on file.
Context
For students who utilized the Great Bend Face to Face academic calendar, seven break days were excluded from their calculation of aid earned. However, for both the Fall and Spring breaks, scheduled classes ended on a Friday and did not resume until the second subsequent Monday, which totals to nine break days. Two of the sixteen students tested showed this error. In addition, one student had incorrect dates used in their calculation of aid earned.
Cause
Turnover within the student financial aid department led to the input of the seven break days instead of the nine that had been used in prior years, and a new employee also input the incorrect academic calendar for one of the students tested.
Effect
Of the two students tested that showed an incorrect number of break days, using nine break days only resulted in a changed outcome for one of them. The other had completed 60% of the semester. For the other student, an additional $40 of aid should have been returned. For the student tested that showed use of an incorrect academic calendar, an additional $174 of aid should have been returned. Total estimated questioned costs when comparing the sample against the population are $1,197.
Recommendation
We recommend that the College review its controls to ensure that accurate Return to Title IV calculations are completed.
Views of responsible officials
See Corrective Action Plan.
2023-004
Federal Program
Student Financial Assistance Cluster
Compliance requirements
Special Tests and Provisions – Enrollment Reporting
Criteria or specific requirement
Institutions must review, update, and certify student enrollment statuses, program information, and effective dates that appear on the Enrollment Reporting Roster files or on the Enrollment Maintenance page of the NSLDS Professional Access website.
Condition
During testing, we identified that three of the fourteen students tested did not have an enrollment status change reported.
Context
One student withdrew completely from the Institution after beginning the semester, and they underwent a Return to Title IV calculation. However, the withdrawal status was not reported to NSLDS. The other two students dropped courses during the semester without completely withdrawing, but the change to their enrollment status from full-time to part-time and half-time to less-than-half time was not reported to NSLDS.
Cause
One of the enrollment reporting errors was caused by human error. The other two were the result of the College’s policies related to reporting students who drop courses after “census” dates within the semester.
Effect
Enrollment status changes were not reported for all students.
Recommendation
We recommend that the College review its controls to ensure that accurate enrollment information is reported to NSDLS.
Views of responsible officials
See Corrective Action Plan.
2023-004
Federal Program
Student Financial Assistance Cluster
Compliance requirements
Special Tests and Provisions – Enrollment Reporting
Criteria or specific requirement
Institutions must review, update, and certify student enrollment statuses, program information, and effective dates that appear on the Enrollment Reporting Roster files or on the Enrollment Maintenance page of the NSLDS Professional Access website.
Condition
During testing, we identified that three of the fourteen students tested did not have an enrollment status change reported.
Context
One student withdrew completely from the Institution after beginning the semester, and they underwent a Return to Title IV calculation. However, the withdrawal status was not reported to NSLDS. The other two students dropped courses during the semester without completely withdrawing, but the change to their enrollment status from full-time to part-time and half-time to less-than-half time was not reported to NSLDS.
Cause
One of the enrollment reporting errors was caused by human error. The other two were the result of the College’s policies related to reporting students who drop courses after “census” dates within the semester.
Effect
Enrollment status changes were not reported for all students.
Recommendation
We recommend that the College review its controls to ensure that accurate enrollment information is reported to NSDLS.
Views of responsible officials
See Corrective Action Plan.
Federal Program
TRIO Cluster
Compliance requirements
Reporting
Criteria or specific requirement
Internal controls should be in place to ensure that required reporting data is accurately submitted to the Department of Education.
Condition
During testing, we identified errors in certain data elements reported during the year for TRIO participants.
Context
Of the 60 participants tested for reporting items within the APR, one had an incorrect first enrollment date, one had an incorrect date of first project service, one had an incorrect college grade level (entry into project), three had an incorrect eligibility status (at time of initial selection), one had an incorrect at risk: low grade point average (at time of initial selection), and two had an incorrect at risk: pre-algebra or algebra course not successfully completed by beginning of 10th grade (at time of initial selection). None of these items resulted in an ineligible individual participating in the program; only the reporting data submitted to the Department of Education was inaccurate.
Cause
Attributes were entered incorrectly as a result of human error.
Effect
Several reporting attributes had inaccurate data reported for some of the participants. No material impacts on the financial statements or on the program are anticipated.
Recommendation
We recommend that the College review its controls to ensure that accurate data is reported.
Views of responsible officials
See Corrective Action Plan.
Federal Program
TRIO Cluster
Compliance requirements
Reporting
Criteria or specific requirement
Internal controls should be in place to ensure that required reporting data is accurately submitted to the Department of Education.
Condition
During testing, we identified errors in certain data elements reported during the year for TRIO participants.
Context
Of the 60 participants tested for reporting items within the APR, one had an incorrect first enrollment date, one had an incorrect date of first project service, one had an incorrect college grade level (entry into project), three had an incorrect eligibility status (at time of initial selection), one had an incorrect at risk: low grade point average (at time of initial selection), and two had an incorrect at risk: pre-algebra or algebra course not successfully completed by beginning of 10th grade (at time of initial selection). None of these items resulted in an ineligible individual participating in the program; only the reporting data submitted to the Department of Education was inaccurate.
Cause
Attributes were entered incorrectly as a result of human error.
Effect
Several reporting attributes had inaccurate data reported for some of the participants. No material impacts on the financial statements or on the program are anticipated.
Recommendation
We recommend that the College review its controls to ensure that accurate data is reported.
Views of responsible officials
See Corrective Action Plan.
Federal Program
TRIO Cluster
Compliance requirements
Reporting
Criteria or specific requirement
Internal controls should be in place to ensure that required reporting data is accurately submitted to the Department of Education.
Condition
During testing, we identified errors in certain data elements reported during the year for TRIO participants.
Context
Of the 60 participants tested for reporting items within the APR, one had an incorrect first enrollment date, one had an incorrect date of first project service, one had an incorrect college grade level (entry into project), three had an incorrect eligibility status (at time of initial selection), one had an incorrect at risk: low grade point average (at time of initial selection), and two had an incorrect at risk: pre-algebra or algebra course not successfully completed by beginning of 10th grade (at time of initial selection). None of these items resulted in an ineligible individual participating in the program; only the reporting data submitted to the Department of Education was inaccurate.
Cause
Attributes were entered incorrectly as a result of human error.
Effect
Several reporting attributes had inaccurate data reported for some of the participants. No material impacts on the financial statements or on the program are anticipated.
Recommendation
We recommend that the College review its controls to ensure that accurate data is reported.
Views of responsible officials
See Corrective Action Plan.
Federal Program
Student Financial Assistance Cluster
Compliance requirements
Reporting and Special Tests and Provisions - Verification
Criteria or specific requirement
When a student is selected for, and completes, the verification process, their verification status code should be accurately reflected within the COD origination records.
Condition
During testing, we identified that five students of the 40 tested showed a status code within COD origination records that indicated that they had been selected for, and undergone, the verification process. However, upon review of their files, verification was not completed.
Context
For three of the students, they had an action related to their file that needed to be processed within the institution’s verification software. Upon completion of the action, the software automatically indicates that these students were “verified” and populates the “V” status. However, this is actually a file review situation. The process should end with staff removal of the verification status and appropriate update of the verification code. For two of the students, the staff member working on their file accidentally opened the 2022-2023 ISIR when they intended to work on a review of the 2023-2024 ISIR. The staff member recognized their error, but they did not get all fields corrected.
Cause
Turnover within the student financial aid department led to new employees that were unaware of the need to update the verification status code after a file review. That turnover was also responsible for employees not knowing what fields must be corrected when they mistakenly work on a student’s verification from the wrong fiscal year.
Effect
Students who had not undergone the verification process were reported to COD as having done so.
Recommendation
We recommend that the College review its controls to ensure that accurate data is reported.
Views of responsible officials
See Corrective Action Plan.
Federal Program
Student Financial Assistance Cluster
Compliance requirements
Reporting and Special Tests and Provisions - Verification
Criteria or specific requirement
When a student is selected for, and completes, the verification process, their verification status code should be accurately reflected within the COD origination records.
Condition
During testing, we identified that five students of the 40 tested showed a status code within COD origination records that indicated that they had been selected for, and undergone, the verification process. However, upon review of their files, verification was not completed.
Context
For three of the students, they had an action related to their file that needed to be processed within the institution’s verification software. Upon completion of the action, the software automatically indicates that these students were “verified” and populates the “V” status. However, this is actually a file review situation. The process should end with staff removal of the verification status and appropriate update of the verification code. For two of the students, the staff member working on their file accidentally opened the 2022-2023 ISIR when they intended to work on a review of the 2023-2024 ISIR. The staff member recognized their error, but they did not get all fields corrected.
Cause
Turnover within the student financial aid department led to new employees that were unaware of the need to update the verification status code after a file review. That turnover was also responsible for employees not knowing what fields must be corrected when they mistakenly work on a student’s verification from the wrong fiscal year.
Effect
Students who had not undergone the verification process were reported to COD as having done so.
Recommendation
We recommend that the College review its controls to ensure that accurate data is reported.
Views of responsible officials
See Corrective Action Plan.
Federal Program
Student Financial Assistance Cluster
Compliance requirements
Special Tests and Provisions – Return to Title IV
Criteria or specific requirement
When a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV aid earned by the student as of the student’s withdrawal date. In order to accurately determine that amount, the institution must use the correct calendar dates related to that recipient’s program of study. Furthermore, scheduled breaks of five or more consecutive days must be excluded from the calculation. A scheduled break is considered all days between the last scheduled day of classes before a scheduled break and the first day classes resume.
Condition
During testing, we identified that three of the sixteen students tested had an incorrect Return to Title IV calculation on file.
Context
For students who utilized the Great Bend Face to Face academic calendar, seven break days were excluded from their calculation of aid earned. However, for both the Fall and Spring breaks, scheduled classes ended on a Friday and did not resume until the second subsequent Monday, which totals to nine break days. Two of the sixteen students tested showed this error. In addition, one student had incorrect dates used in their calculation of aid earned.
Cause
Turnover within the student financial aid department led to the input of the seven break days instead of the nine that had been used in prior years, and a new employee also input the incorrect academic calendar for one of the students tested.
Effect
Of the two students tested that showed an incorrect number of break days, using nine break days only resulted in a changed outcome for one of them. The other had completed 60% of the semester. For the other student, an additional $40 of aid should have been returned. For the student tested that showed use of an incorrect academic calendar, an additional $174 of aid should have been returned. Total estimated questioned costs when comparing the sample against the population are $1,197.
Recommendation
We recommend that the College review its controls to ensure that accurate Return to Title IV calculations are completed.
Views of responsible officials
See Corrective Action Plan.
Federal Program
Student Financial Assistance Cluster
Compliance requirements
Special Tests and Provisions – Return to Title IV
Criteria or specific requirement
When a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV aid earned by the student as of the student’s withdrawal date. In order to accurately determine that amount, the institution must use the correct calendar dates related to that recipient’s program of study. Furthermore, scheduled breaks of five or more consecutive days must be excluded from the calculation. A scheduled break is considered all days between the last scheduled day of classes before a scheduled break and the first day classes resume.
Condition
During testing, we identified that three of the sixteen students tested had an incorrect Return to Title IV calculation on file.
Context
For students who utilized the Great Bend Face to Face academic calendar, seven break days were excluded from their calculation of aid earned. However, for both the Fall and Spring breaks, scheduled classes ended on a Friday and did not resume until the second subsequent Monday, which totals to nine break days. Two of the sixteen students tested showed this error. In addition, one student had incorrect dates used in their calculation of aid earned.
Cause
Turnover within the student financial aid department led to the input of the seven break days instead of the nine that had been used in prior years, and a new employee also input the incorrect academic calendar for one of the students tested.
Effect
Of the two students tested that showed an incorrect number of break days, using nine break days only resulted in a changed outcome for one of them. The other had completed 60% of the semester. For the other student, an additional $40 of aid should have been returned. For the student tested that showed use of an incorrect academic calendar, an additional $174 of aid should have been returned. Total estimated questioned costs when comparing the sample against the population are $1,197.
Recommendation
We recommend that the College review its controls to ensure that accurate Return to Title IV calculations are completed.
Views of responsible officials
See Corrective Action Plan.
Federal Program
Student Financial Assistance Cluster
Compliance requirements
Special Tests and Provisions – Return to Title IV
Criteria or specific requirement
When a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV aid earned by the student as of the student’s withdrawal date. In order to accurately determine that amount, the institution must use the correct calendar dates related to that recipient’s program of study. Furthermore, scheduled breaks of five or more consecutive days must be excluded from the calculation. A scheduled break is considered all days between the last scheduled day of classes before a scheduled break and the first day classes resume.
Condition
During testing, we identified that three of the sixteen students tested had an incorrect Return to Title IV calculation on file.
Context
For students who utilized the Great Bend Face to Face academic calendar, seven break days were excluded from their calculation of aid earned. However, for both the Fall and Spring breaks, scheduled classes ended on a Friday and did not resume until the second subsequent Monday, which totals to nine break days. Two of the sixteen students tested showed this error. In addition, one student had incorrect dates used in their calculation of aid earned.
Cause
Turnover within the student financial aid department led to the input of the seven break days instead of the nine that had been used in prior years, and a new employee also input the incorrect academic calendar for one of the students tested.
Effect
Of the two students tested that showed an incorrect number of break days, using nine break days only resulted in a changed outcome for one of them. The other had completed 60% of the semester. For the other student, an additional $40 of aid should have been returned. For the student tested that showed use of an incorrect academic calendar, an additional $174 of aid should have been returned. Total estimated questioned costs when comparing the sample against the population are $1,197.
Recommendation
We recommend that the College review its controls to ensure that accurate Return to Title IV calculations are completed.
Views of responsible officials
See Corrective Action Plan.
2023-004
Federal Program
Student Financial Assistance Cluster
Compliance requirements
Special Tests and Provisions – Enrollment Reporting
Criteria or specific requirement
Institutions must review, update, and certify student enrollment statuses, program information, and effective dates that appear on the Enrollment Reporting Roster files or on the Enrollment Maintenance page of the NSLDS Professional Access website.
Condition
During testing, we identified that three of the fourteen students tested did not have an enrollment status change reported.
Context
One student withdrew completely from the Institution after beginning the semester, and they underwent a Return to Title IV calculation. However, the withdrawal status was not reported to NSLDS. The other two students dropped courses during the semester without completely withdrawing, but the change to their enrollment status from full-time to part-time and half-time to less-than-half time was not reported to NSLDS.
Cause
One of the enrollment reporting errors was caused by human error. The other two were the result of the College’s policies related to reporting students who drop courses after “census” dates within the semester.
Effect
Enrollment status changes were not reported for all students.
Recommendation
We recommend that the College review its controls to ensure that accurate enrollment information is reported to NSDLS.
Views of responsible officials
See Corrective Action Plan.
2023-004
Federal Program
Student Financial Assistance Cluster
Compliance requirements
Special Tests and Provisions – Enrollment Reporting
Criteria or specific requirement
Institutions must review, update, and certify student enrollment statuses, program information, and effective dates that appear on the Enrollment Reporting Roster files or on the Enrollment Maintenance page of the NSLDS Professional Access website.
Condition
During testing, we identified that three of the fourteen students tested did not have an enrollment status change reported.
Context
One student withdrew completely from the Institution after beginning the semester, and they underwent a Return to Title IV calculation. However, the withdrawal status was not reported to NSLDS. The other two students dropped courses during the semester without completely withdrawing, but the change to their enrollment status from full-time to part-time and half-time to less-than-half time was not reported to NSLDS.
Cause
One of the enrollment reporting errors was caused by human error. The other two were the result of the College’s policies related to reporting students who drop courses after “census” dates within the semester.
Effect
Enrollment status changes were not reported for all students.
Recommendation
We recommend that the College review its controls to ensure that accurate enrollment information is reported to NSDLS.
Views of responsible officials
See Corrective Action Plan.