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Corrective Action Plans

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Finding 388132 (2023-005)
Significant Deficiency 2023
Gilchrist County District School Board
FL
Questioned Costs Procurement, Suspension & Debarment Special Tests & Provisions
Planned Corrective Action - Vendors cited for the 22-23 fiscal year have been solicited for wage records as per the Davis-Bacon act. Once they have been provided, they will be issued to the State Auditors General's Office. All future projects occurring on Federal Funds of $2,000 or more will requi...
Planned Corrective Action - Vendors cited for the 22-23 fiscal year have been solicited for wage records as per the Davis-Bacon act. Once they have been provided, they will be issued to the State Auditors General's Office. All future projects occurring on Federal Funds of $2,000 or more will require copies of the prevailing wage records by vendors. Anticipated Completion Date - For the 22-23 fiscal year records, we hope to have copies in April of 2024. For all future charges, these records are being collected as the costs are incurred. Responsible Contact Person - Alethea Geiger & Dorota Micale
View Audit 299949 Questioned Costs: $1
Loretto Apts at O'Brien Road Hdfc, Inc. (o'brien Rd SR Appts 2)
NY
HUD Housing Programs Cash Management
U.S. Department of Housing and Urban Development Loretto Apartments at O’Brien Road Housing Development Fund Company, Inc. (O’Brien Road Senior Apartments 2), HUD Project No. 014-EE287/NY06-S101-004 respectfully submits the following corrective action plan for the year ended December 31, 2023. Nam...
U.S. Department of Housing and Urban Development Loretto Apartments at O’Brien Road Housing Development Fund Company, Inc. (O’Brien Road Senior Apartments 2), HUD Project No. 014-EE287/NY06-S101-004 respectfully submits the following corrective action plan for the year ended December 31, 2023. Name and address of independent public accounting firm: Bonadio & Co., LLP 432 North Franklin Street #60 Syracuse, New York 13204 Audit period: January 1, 2023 – December 31, 2023 The findings from the 2023 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS – FINANCIAL STATEMENT AUDIT None FINDINGS – FEDERAL AWARD PROGRAM AUDIT Finding 2023-001: Supportive Housing for the Elderly (Section 202), Federal Assistance Listing Number 14.157 Recommendation: Our auditors recommended that we ensure residual receipts are made within 60 days of year-end in accordance with the HUD Regulatory Agreement. Action Taken: O’Brien Road Senior Apartments 2 made the required payment in August 2023. Name of Contact Person Responsible for Corrective Action: Kyle Lyskawa, CFO, (315) 424-1821. Completion Date: August 2023
View Audit 299948
Taylor Brown Hdf CO (east Main Street Apartments
NY
HUD Housing Programs
U.S. Department of Housing and Urban Development Taylor Brown Housing Development Fund Company, Inc. (East Main Street Apartments), FHA Project No. 014-11145 respectfully submits the following corrective action plan for the year ended December 31, 2023. Name and address of independent public accou...
U.S. Department of Housing and Urban Development Taylor Brown Housing Development Fund Company, Inc. (East Main Street Apartments), FHA Project No. 014-11145 respectfully submits the following corrective action plan for the year ended December 31, 2023. Name and address of independent public accounting firm: Bonadio & Co., LLP 432 North Franklin Street #60 Syracuse, New York 13204 Audit period: January 1, 2023 – December 31, 2023 The findings from the 2023 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS – FINANCIAL STATEMENT AUDIT None FINDINGS – FEDERAL AWARD PROGRAM AUDIT Finding 2023-001: Mortgage Insurance – Rental Housing (Section 207), federal assistance listing number 14.134 Recommendation: East Main Street Apartments should ensure residual receipts are made within 60 days of year-end in accordance with the HUD Regulatory Agreement. Action Taken: East Main Street Apartments made the required payment was made after the 60-day timeline. Completion Date: March 2024 Name of Contact Person Responsible for Corrective Action: Kyle Lyskawa, CFO (315) 424-1821
View Audit 299944
Finding 388123 (2023-001)
Material Weakness 2023
North Ridgeville City School District
OH
School Nutrition Programs Cash Management Material Weakness
Finding Number: 2023-001 Planned Corrective Action: In 2022- 2023, Aramark hired a new Food Service Supervisor. The Supervisor failed to report the numbers correctly. She was told to pull the POS report and use the Aramark calendar, which differs from a monthly calendar. Once she had the numbers, ...
Finding Number: 2023-001 Planned Corrective Action: In 2022- 2023, Aramark hired a new Food Service Supervisor. The Supervisor failed to report the numbers correctly. She was told to pull the POS report and use the Aramark calendar, which differs from a monthly calendar. Once she had the numbers, they would be manually input into the Aramark program. She was using these numbers to report to the ODE. When doing this, she made several errors, which resulted in us reporting more meals than we actually served. Correction : 1) Report numbers to the ODE using the CN6 and CN7 reports. 2) Correct our reported number to ODE using the CN6 and CN7 reports for August - November 2023. Anticipated Completion Date: 1) We started in December 2023 using the correct report s, the CN6 and CN 7, to report our numbers to the ODE for reimbursement. 2) In February, we put in the correct numbers for August- November 2023 with the ODE, so our numbers will balance for the 2023-2024 school year. Responsible Contact Person : Michael Pissini, Treasurer Leslie McKimmie, Food Service Director
View Audit 299940
Finding 388122 (2023-010)
Significant Deficiency 2023
Delaware State Housing Authority
DE
HUD Housing Programs Special Tests & Provisions Significant Deficiency
DSHA will implement controls to monitor and verify required periodic inspections are performed timely by implementing the following controls: 1. All biannual inspections will be performed by the Housing Manager and the Housing Asset Manager (supervisor). 2. Letters will be sent to residents notifyi...
DSHA will implement controls to monitor and verify required periodic inspections are performed timely by implementing the following controls: 1. All biannual inspections will be performed by the Housing Manager and the Housing Asset Manager (supervisor). 2. Letters will be sent to residents notifying them of the date of scheduled inspections. 3. A work order will be generated in the computer for all units indicating the date of the inspection and list all maintenance/housekeeping deficiencies. 4. Housing Managers will use their Outlook calendar as a means of tracking/alerting them of the due date for all future inspections. 5. All documents will be scanned into the resident file on Ap-extender. This will include a copy of the inspection letter and inspection work order. Responsible Official: Doris Hall, Director of Housing Management Completion Date: July 2023
View Audit 299937
Finding 388121 (2023-009)
Significant Deficiency 2023
Delaware State Housing Authority
DE
Subrecipient Monitoring Reporting Significant Deficiency § 200.1
DSHA will work immediately to update the most recent report with the proper data, including accurate SDI and AMI data, and ensure that the reported amounts for expenditures and obligations are correctly reflected. This will involve a thorough review of the original data sources and any available sup...
DSHA will work immediately to update the most recent report with the proper data, including accurate SDI and AMI data, and ensure that the reported amounts for expenditures and obligations are correctly reflected. This will involve a thorough review of the original data sources and any available supporting documentation to ensure accuracy. In addition, we will also establish a post‐report submission review to prevent similar issues from occurring in the future. This process will involve a comprehensive review of each report submitted to ensure accuracy, completeness, and compliance with reporting requirements. Finally, clear procedures will be established for maintaining supporting documents for Quarterly and Annual report submissions. The HAF Program Manager and the Vendor will collaborate and ensure the accuracy and reliability of the reports. Responsible Official: Brian Rossello, Director of Housing Finance Completion Date: March 2024
View Audit 299937
Finding 388120 (2023-008)
Significant Deficiency 2023
Delaware State Housing Authority
DE
Questioned Costs Matching / Level of Effort / Earmarking Eligibility
DSHA will ensure accurate calculation of applicant income. This will include implementing standardized procedures for verifying income sources, documenting calculations, and reviewing income determinations for accuracy. Additional training will be available to the processing team responsible for cal...
DSHA will ensure accurate calculation of applicant income. This will include implementing standardized procedures for verifying income sources, documenting calculations, and reviewing income determinations for accuracy. Additional training will be available to the processing team responsible for calculating applicant income. This will focus on proper methods for verifying income, calculating income eligibility, and identifying common errors that may lead to overpayments. The HAF Program Manager will coordinate with the Vendor to ensure accuracy of income calculations and prevent overpayments on assistance received. This corrective plan will be implemented immediately. Responsible Official: Brian Rossello, Director of Housing Finance Completion Date: March 2024
View Audit 299937 Questioned Costs: $1
Finding 388119 (2023-007)
Significant Deficiency 2023
Delaware State Housing Authority
DE
Questioned Costs Cash Management § 200.305
DSHA will establish robust internal controls to monitor and manage the funds held by our organization. We will include regular reconciliations and review to identify any interest accrued and ensure timely remittance to the Department of Health and Human Services. The HAF Program Manager and Financia...
DSHA will establish robust internal controls to monitor and manage the funds held by our organization. We will include regular reconciliations and review to identify any interest accrued and ensure timely remittance to the Department of Health and Human Services. The HAF Program Manager and Financial & Reporting Section Manager will coordinate with the Director of Housing Finance and the Director of Financial Management to oversee this process and address any discrepancies in a timely manner. This corrective action plan will be implemented immediately to prevent any future delays. Responsible Official: Brian Rossello, Director of Housing Finance Completion Date: March 2024
View Audit 299937 Questioned Costs: $1
Finding 388118 (2023-006)
Significant Deficiency 2023
Delaware State Housing Authority
DE
Questioned Costs Allowable Costs / Cost Principles § 200.406
DSHA has implemented the process of requiring the reduction of applicable credits to be applied to all future payment batches and be utilized to fund assistance. This as a result, will eliminate the funds being held by the vendor and remove the need to report as a federal expenditure. The responsibi...
DSHA has implemented the process of requiring the reduction of applicable credits to be applied to all future payment batches and be utilized to fund assistance. This as a result, will eliminate the funds being held by the vendor and remove the need to report as a federal expenditure. The responsibility for implementing this corrective action lies with the following DSHA staff: HAF Program Manager, Director of Housing Finance, Financial Accounting & Reporting Section Manager, and the Director of Financial Management. They will oversee the necessary adjustments to the process and ensure that future payment batches adhere to the revised guidelines. Responsible Official: Brian Rossello, Director of Housing Finance Completion Date: December 2023
View Audit 299937 Questioned Costs: $1
Finding 388117 (2023-005)
Significant Deficiency 2023
Delaware State Housing Authority
DE
Special Tests & Provisions Allowable Costs / Cost Principles Reporting § 200.303
DSHA has contracted with a third-party vendor that will work in tandem with an Internal DSHA ERA Staff person to submit UST reports. DSHA will work to update its policies related to UST reports to include capturing uploaded reports, documents, and dates that information is submitted, saving informat...
DSHA has contracted with a third-party vendor that will work in tandem with an Internal DSHA ERA Staff person to submit UST reports. DSHA will work to update its policies related to UST reports to include capturing uploaded reports, documents, and dates that information is submitted, saving information to internal files as some information submitted to the UST Portal is not accessible for review after the reporting period has ended and report submission has been approved by UST. Responsible Official: Devon Manning, Director of Policy & Planning
View Audit 299937
Finding 388116 (2023-004)
Significant Deficiency 2023
Delaware State Housing Authority
DE
Questioned Costs Allowable Costs / Cost Principles Eligibility
DSHA recognizes that there were cases where cases were paid more than allowable under UST Program Guidelines. In future direct assistance programs, DSHA will update policies and procedures to add an internal DSHA staff review of any case that is approved for payment to ensure that program recipient...
DSHA recognizes that there were cases where cases were paid more than allowable under UST Program Guidelines. In future direct assistance programs, DSHA will update policies and procedures to add an internal DSHA staff review of any case that is approved for payment to ensure that program recipients are not approved for payments extending the UST’s current eighteen (18) months of assistance. DSHA will incorporate measures that regulate how direct payments are coded within its accounting department to ensure that all outgoing payments are made from the associated ERA account. Responsible Official: Devon Manning, Director of Policy and Planning. Completion Date: July 2023
View Audit 299937 Questioned Costs: $1
Finding 388114 (2023-009)
Significant Deficiency 2023
University of Illinois
IL
Subrecipient Monitoring Matching / Level of Effort / Earmarking § 200.303 § 200.331 § 200.332
Finding 2023-009 Lack of Subrecipient Monitoring Plan: The University of Illinois Springfield will review procedures to ensure subrecipient monitoring is conducted and documented for all subawards. Expected Implementation Date: April 2024 Contact: Charles Alsbury, Director Office of Research & Spons...
Finding 2023-009 Lack of Subrecipient Monitoring Plan: The University of Illinois Springfield will review procedures to ensure subrecipient monitoring is conducted and documented for all subawards. Expected Implementation Date: April 2024 Contact: Charles Alsbury, Director Office of Research & Sponsored Programs, Post-Award University of Illinois Springfield Ralsb01s@uis.edu 217-206-7849
View Audit 299935
Finding 388112 (2023-008)
Significant Deficiency 2023
University of Illinois
IL
Student Financial Aid Matching / Level of Effort / Earmarking § 200.303
Finding 2023-008 Error in Return of Title IV Funds Calculation Plan: Registrar Office has implemented regular report generation to identify any future scenarios where the effective date used on a student withdrawal is not correctly entered on the SFAWDRL form for Student Financial Aid Office’s use. ...
Finding 2023-008 Error in Return of Title IV Funds Calculation Plan: Registrar Office has implemented regular report generation to identify any future scenarios where the effective date used on a student withdrawal is not correctly entered on the SFAWDRL form for Student Financial Aid Office’s use. Expected Implementation Date: October 19, 2023Contact: Donna Butler Sr. Associate Registrar University of Illinois Urbana-Champaign dbutler@illinois.edu 217-244-9078
View Audit 299935
Finding 388111 (2023-007)
Significant Deficiency 2023
University of Illinois
IL
Matching / Level of Effort / Earmarking Student Financial Aid Reporting § 200.303
Finding 2023-007 Errors in Reporting for NSLDS Plan: An update to the university’s student information system fixed the error which stemmed from a production defect. Expected Implementation Date: June 4, 2023 Contact: Christopher Sayer Acting Registrar University of Illinois Chicago Csayre2@uic.edu ...
Finding 2023-007 Errors in Reporting for NSLDS Plan: An update to the university’s student information system fixed the error which stemmed from a production defect. Expected Implementation Date: June 4, 2023 Contact: Christopher Sayer Acting Registrar University of Illinois Chicago Csayre2@uic.edu 312-996-3077
View Audit 299935
Finding 388108 (2023-006)
Significant Deficiency 2023
University of Illinois
IL
Subrecipient Monitoring Cash Management Reporting § 200.303 § 200.305
Finding 2023-006 Cash Management – Timeliness of Subrecipient Payments Plan: The University of Illinois Chicago will send reminders to research administrators communicating the importance of timely payments to subrecipients. This University of Illinois Urbana-Champaign’s administering unit establish...
Finding 2023-006 Cash Management – Timeliness of Subrecipient Payments Plan: The University of Illinois Chicago will send reminders to research administrators communicating the importance of timely payments to subrecipients. This University of Illinois Urbana-Champaign’s administering unit established an email alert to notify individuals when the central sponsored program office sends a subrecipient invoice. Also, an automated process creates a checklist for processing. Additionally, the Sponsored Programs Office will implement internal measures, including the development and implementation of a subaward invoice automation platform, to address inefficiencies related to the current multi-department review, approval, and payment process. Expected Implementation Date: UIC – March 2024 UIUC – June 2025Contact: Katrina Lopez, Assistant Director University of Illinois Chicago – Office of Sponsored Programs (OSP) klopez3@uic.edu 312-996-3782 Justine Story, Director Budget and Resource Planning, Sponsored Research Administration Carl R. Woese Institute for Genomic Biology University of Illinois Urbana-Champaign jrussian@illinois.edu 217-244-0131 Karen Thomas, Director Post-award Sponsored Programs Administration University of Illinois Urbana-Champaign Kthomas2@illinois.edu 217-265-4096
View Audit 299935
Finding 388107 (2023-005)
Significant Deficiency 2023
University of Illinois
IL
Reporting Matching / Level of Effort / Earmarking § 200.303
Finding 2023-005 Federal Funding Accountability and Transparency Act Reporting Plan: The University of Illinois Chicago will implement an additional layer of review following subaward execution to detect any data entry errors in the University’s proposal management system. Expected Implementation Da...
Finding 2023-005 Federal Funding Accountability and Transparency Act Reporting Plan: The University of Illinois Chicago will implement an additional layer of review following subaward execution to detect any data entry errors in the University’s proposal management system. Expected Implementation Date: March 2024 Contact: Karen McCormack, Executive Director University of Illinois Chicago – Office of Sponsored Programs (OSP) krnmccor@uic.edu 312-996-0624
View Audit 299935
Finding 388096 (2023-004)
Significant Deficiency 2023
University of Illinois
IL
Reporting Internal Control / Segregation of Duties Matching / Level of Effort / Earmarking § 200.303
Finding 2023-004 Reporting Plan: The University of Illinois Chicago will send reminders communicating the importance of timely programmatic reports. The University of Illinois Urbana Champaign will train an additional staff member to prepare the quarterly reports and will be activated as needed. Thi...
Finding 2023-004 Reporting Plan: The University of Illinois Chicago will send reminders communicating the importance of timely programmatic reports. The University of Illinois Urbana Champaign will train an additional staff member to prepare the quarterly reports and will be activated as needed. This will allow greater flexibility and increased capacity for achieving timely quarterly reporting. Outlook calendar reminders will be added to both the PI and backup staff member’s calendars to help ensure future quarterly reports are prepared and submitted by the sponsor deadline. The University of Illinois Springfield will review internal processes used to identify and document financial reporting requirements, and conduct refresher training, as appropriate. Expected Implementation Date: UIC – March 2024 UIUC - January 1, 2024 UIS – April 2024 Contact: Sue Farruggia, Asst. Vice Chancellor Planning and Assessment University of Illinois Chicago – Student Affairs spf@uic.edu 312-355-3269 Katrina Lopez, Assistant Director University of Illinois Chicago – Office of Sponsored Programs (OSP) klopez3@uic.edu 312-996-3782Glenn Heistand, Section Head Coordinated Hazzard Assessment and Mapping Program University of Illinois Urbana-Champaign heistand@illinois.edu 217-244-8856 Charles Alsbury, Director Office of Research & Sponsored Programs, Post-Award University of Illinois Springfield Ralsb01s@uis.edu 217-206-7849
View Audit 299935
Finding 388093 (2023-001)
Significant Deficiency 2023
Elizabeth City Housing Authority
NC
Eligibility HUD Housing Programs Reporting
Corrective Action Plan For the year ended june 30,2023 Section II - Financial Statement Findings None Reported Section III - Federal Award Findings and Questioned Costs Finding 2023-001 Name of Contact Person: Sandra Perry Executive Director Corrective Action: We will implement proper internal c...
Corrective Action Plan For the year ended june 30,2023 Section II - Financial Statement Findings None Reported Section III - Federal Award Findings and Questioned Costs Finding 2023-001 Name of Contact Person: Sandra Perry Executive Director Corrective Action: We will implement proper internal control procedures for the Low Rent Public Housing eligibility requirements. Proposed Completion Date: Immediately.
View Audit 299931
Finding 388092 (2023-002)
Significant Deficiency 2023
Greenfield Community College
MA
Student Financial Aid Reporting Matching / Level of Effort / Earmarking
Finding number: 2023-002 Corrective Action Plan: To ensure that the college is using the same effective date for (unofficial) withdrawal on both the R2T4 calculations and for reporting unofficial withdrawal enrollment changes to NSLDS, the financial aid office will forward the list of students who...
Finding number: 2023-002 Corrective Action Plan: To ensure that the college is using the same effective date for (unofficial) withdrawal on both the R2T4 calculations and for reporting unofficial withdrawal enrollment changes to NSLDS, the financial aid office will forward the list of students who are determined to have unofficially withdrawn and their associated date of unofficial withdrawal to the registrar's office at the end of each term. The registrar's office will then adjust all students' records in their SIS (Banner) as needed prior to submitting their report to NSC/NSLDS. The registrar's office will have an established workflow in place to process these changes prior to the end of the spring 2024 term. Timeline for Implementation of Corrective Action Plan: Immediately Contact Person Mark Boudreau, Comptroller
View Audit 299928
Finding 388090 (2023-001)
Significant Deficiency 2023
Greenfield Community College
MA
Student Financial Aid Reporting Matching / Level of Effort / Earmarking
Finding number: 2023-001 Corrective Action Plan: An internal review of our process for reporting Pell payments to Common Origination & Disbursement (COD) reveal that the vast majority of Pell payments are reported within 2 business of disbursement. The Pell payment in question was disbursed two we...
Finding number: 2023-001 Corrective Action Plan: An internal review of our process for reporting Pell payments to Common Origination & Disbursement (COD) reveal that the vast majority of Pell payments are reported within 2 business of disbursement. The Pell payment in question was disbursed two weeks after our scheduled fall disbursement date and reported to COD 11 days late. The disbursement occurred once the student completed all outstanding financial aid requirements. The procedures for reporting all Title IV payments and disbursements to COD has been reviewed with the staff members responsible for transmitting origination and disbursement records to COD. Procedures have been developed to more readily identify financial aid disbursements that take place outside of the established disbursement date for the term. Timeline for Implementation of Corrective Action Plan: Immediately Contact Person Mark Boudreau, Comptroller
View Audit 299928
Finding 388089 (2023-001)
Significant Deficiency 2023
Delta Human Resource Agency
TN
Questioned Costs Cash Management Internal Control / Segregation of Duties
Person Responsible for Implementing the Corrective Action: Adrienne McGarity, Executive Director. Aniticipated Completion Date of Corrective Action: June 30, 2024. Repeated Findings: Yes. Planned Corrective Action: We concur with this finding. Policies will be adjusted, where deemed necessary. Extra...
Person Responsible for Implementing the Corrective Action: Adrienne McGarity, Executive Director. Aniticipated Completion Date of Corrective Action: June 30, 2024. Repeated Findings: Yes. Planned Corrective Action: We concur with this finding. Policies will be adjusted, where deemed necessary. Extra care will be taken to ensure amounts are transferred correctly. We will take extra caution reviewing employees time as it relates to each program.
View Audit 299919 Questioned Costs: $1
Finding 388087 (2023-097)
Significant Deficiency 2023
State of Maine
ME
Cash Management Significant Deficiency § 200.303
Department: Defense, Veterans and Emergency Management Administrative and Financial Services Title: Internal control over DG – PA program cash management needs improvement Questioned Costs: None Status: Corrective action is complete Corrective Action: The Department revised the current process based...
Department: Defense, Veterans and Emergency Management Administrative and Financial Services Title: Internal control over DG – PA program cash management needs improvement Questioned Costs: None Status: Corrective action is complete Corrective Action: The Department revised the current process based on a review of the TSA agreement and a comparison to the current practices. The Department developed a process diagram and review it with the Service Center. The Department trained MEMA Business Office Staff on the new process. The Department wrote a revised cash management procedure. The Department reviewed the process with MEMA Program Staff. The Department implemented the revised cash management process. Completion Date: November 21, 2023 (first and second items), November 30, 2023 (third and fourth items), December 4, 2023 (fifth item) and December 11, 2023 (sixth item) Agency Contact: James Belanger, Business Office Director MEMA, 207-707-2912
View Audit 299909
Finding 388085 (2023-096)
Material Weakness 2023
State of Maine
ME
Subrecipient Monitoring Material Weakness Reporting § 200.303
Department: Defense, Veterans and Emergency Management Title: Internal control over DG – PA program special reporting needs improvement Questioned Costs: None Status: Corrective action in progress Corrective Action: The Department will develop written procedures for the monthly identification of sub...
Department: Defense, Veterans and Emergency Management Title: Internal control over DG – PA program special reporting needs improvement Questioned Costs: None Status: Corrective action in progress Corrective Action: The Department will develop written procedures for the monthly identification of subawards, the collection of UEIs, input to FSRS, and a reconciliation to MEMA records. The Department will identify FSRS entries recorded for current awards and compare them to the actual subawards (identified by the review of contracts, analysis of Advantage payments, and interview of program staff). The Department will input the remaining subawards into FSRS. The Department will compare the complete subaward list in FSRS to MEMA records. The Department will switch over to a monthly input of new subawards. Completion Date: April 1, 2024, May 3, 2024 and June 20, 2024 respectively Agency Contact: James Belanger, Business Office Director MEMA, 207-707-2912
View Audit 299909
Finding 388051 (2023-095)
Significant Deficiency 2023
State of Maine
ME
Procurement, Suspension & Debarment § 200.303 § 200.318
Department: Administrative and Financial Services Title: Internal control over conflict of interest requirements needs improvement Questioned Costs: None Status: Corrective action in progress Corrective Action: The Department will add updated verbiage to the service contract and IT service contract ...
Department: Administrative and Financial Services Title: Internal control over conflict of interest requirements needs improvement Questioned Costs: None Status: Corrective action in progress Corrective Action: The Department will add updated verbiage to the service contract and IT service contract templates. The Department will notify agencies of the updated contract and transition timeline to accommodate contract negotiations in process. The Department will require the mandatory use of new contract templates. The Department will revise the NOI-PJF to include statutory reference and departmental attestation to conflict of interest. The Department will revise PJF guidance documents to include direction regarding conflict of interest acknowledgement/attestation. The Department will require the mandatory use of the revised NOI-PJF form. Completion Date: March 31, 2024 (first, second and fourth items), April 15, 2024 (fifth item) and July 31, 2024 (third and sixth items) Agency Contact: David Morris, Acting Chief Procurement Officer, DAFS, 207-624-7335
View Audit 299909
Finding 388050 (2023-094)
Significant Deficiency 2023
State of Maine
ME
Internal Control / Segregation of Duties Allowable Costs / Cost Principles Significant Deficiency § 200.303
Department: Health and Human Services Title: Internal control over Medicaid drug rebates needs improvement Questioned Costs: None Status: Corrective action in progress Corrective Action: As a part of the quarterly drug rebate invoicing cycle, the pharmacy unit drug rebate team will review and approv...
Department: Health and Human Services Title: Internal control over Medicaid drug rebates needs improvement Questioned Costs: None Status: Corrective action in progress Corrective Action: As a part of the quarterly drug rebate invoicing cycle, the pharmacy unit drug rebate team will review and approve the pre-invoicing variances prior to the generation of invoices. On a quarterly basis, the QA team will review a sample of medical claim drug lines to calculate the drug utilization and compare that to PRIMS and confirm that the invoice is calculated correctly. Completion Date: May 31, 2024 and June 15, 2024 respectively Agency Contact: Michelle Probert, Director, Office of MaineCare Services, DHHS, 207-287-2093
View Audit 299909
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