Information on the federal program:
Subject: Education Stabilization Fund (ESSER) – Internal Controls
Federal Agency: Department of Education
Federal Program: COVID-19 – Education Stabilization Fund
Assistance Listing Number: 84.425C, 84.425D, 84.425U
Federal Award Numbers and Years (or Other Identi...
Information on the federal program:
Subject: Education Stabilization Fund (ESSER) – Internal Controls
Federal Agency: Department of Education
Federal Program: COVID-19 – Education Stabilization Fund
Assistance Listing Number: 84.425C, 84.425D, 84.425U
Federal Award Numbers and Years (or Other Identifying Numbers): S425D200013, S425D210013,
S425U210013
Pass-Through Entity: Indiana Department of Education
Compliance Requirement: Reporting
Audit Finding: Material Weakness
Condition: An effective internal control system was not in place at the School Corporation in order to
ensure compliance with requirements related to the grant agreement and the Reporting compliance
requirements.
Context: The School Corporation was required to submit Annual Data Reports to the Indiana Department
of Education (IDOE) during the audit period to meet federal reporting requirements for ESSER grant
awards. We noted that the ESSER I amount reported on the Year 3 report ($266,367) did not agree to the
underlying expenditure record ($96,019) for the period of July 1, 2021 through June 30, 2022. Additionally,
the ESSER II and ESSER III amount reported on the Year 2 report ($1,433,207, and $643,771, respectively)
did not agree to the underlying expenditure records ($1,400,698, and $630,465 respectively) for the period
of July 1, 2021 through June 30, 2022.
We also noted that the ESSER II and ESSER III amounts reported on the Year 3 report ($4,291 and
$1,522,378, respectively) did not agree to the underlying expenditure records ($4,590 and $1,774,722,
respectively) for the period of July 1, 2022 through June 30, 2023.
Additionally, the School Corporation was not able to provide any support for the 288 full-time equivalent
(FTE) positions on September 30, 2022, reported on the Year 2 CrossAct report or the 338 full-time
equivalent (FTE) positions on September 30, 2023, reported on the Year 3 CrossAct report. Crowe also
noted that the School Corporation reported 0 full-time equivalent (FTE) positions paid by ESSER on
September 2023, but there were ESSER positions reported in the ESSER applications.
Corrective Action Plan: The School Corporation will implement a system of internal controls and an
effective review process to ensure amounts reported on annual data reports agrees to the underlying
transaction detail or other supporting documentation.
Person responsible for implementation and projected implementation date: The Business Manager
will be responsible for overseeing the implementation of the corrective action plan, which will go into effect
with the next annual data report submission.