Finding Text
Identification of the federal program and specific federal award:
i. Assistance listing title and number: Student Financial Assistance - Cluster, Federal
Pell Grant (Pell) - 84.063
ii. Federal award identification number and year: P063P210331, 2021 - 2022 Federal Award Year
iii. Name of federal agency: U.S. Department of Education
iv. Name of the applicable pass-through entity: Not applicable
b. Criteria or specific requirement (including statutory, regulatory or other citation):
An institution shall, upon receipt of an Enrollment Reporting roster file from the Secretary of the U.S.
Department of Education (ED) (Secretary), complete and return that report within 30 days of receipt. Unless
the institution expects to submit its next enrollment report to the Secretary within the next 60 days, the
institution must notify the Secretary or the lender within 30 days if: the institution discovers that a federal
loan has been made to or on behalf of a student who enrolled at that school but who has ceased to be enrolled
on at least a half-time basis; the institution discovers that a federal loan has been made to or on behalf of a
student who has been accepted for enrollment at that school but who failed to enroll on at least a half-time
basis for the period for which the loan was intended; or the institution discovers that a student who is
enrolled has changed his or her permanent address. See 34 C.F.R. § 685.309(b).
c. Condition:
The University was required, as a result of the Focused Program Review (OPE ID: 00301200) (FPR)
regarding its participation in the “Pell for Students Who Are Incarcerated” experiment (Second Chance
Pell), to complete a full file review (enrollment status, effective dates, reporting dates) of all National
Student Loan Data System (NSLDS) enrollment reporting for the 2019-20 and 2020-21 award years, and
update and correct errors identified. Cause:
ED, as a result of the FPR and the findings contained within the Final Program Review Determination
(FPRD) on September 16, 2022, required the University to update its enrollment data to correct certain
errors.
e. Effect or potential effect:
The enrollment data for the University’s students in the NSLDS was deemed to be inaccurate by ED.
f. Questioned costs:
There are no questioned costs associated with this finding.
g. Context:
This matter arose as a result of the FPR and findings contained within the FPR and ED’s determination that
data needed to be corrected. The University commenced the process to correct the data subsequent to the
issuance of the FPRD and completed this process subsequent to May 31, 2023.
h. Identification as a repeat finding, if applicable:
This is a repeat finding of Finding 2023-001.
i. Recommendation:
We recommend the University review its policies and procedures to ensure that there are timely and
complete submissions to the NSLDS, and that training occur for those individuals who are involved in the
uploading of enrollment data to the NSLDS.
j. Views of responsible officials:
Management concurs with the finding. The Registrar’s Office has performed a further review of its policies
and procedures to continue to ensure timely, accurate and complete submissions to the NSLDS. A how-to
manual has been developed and training has occurred and regular training cadence has been developed
utilizing training resources provided by associations and the U.S. Department of Education. The required
corrections were completed on September 30, 2024.