Condition: The College did not report certain students’ status to the National Student Loan Data System (NSLDS) in an accurate and timely manner during the fiscal year.
Context - There were two errors identified that attributed to this finding:
1) Of the 40 students tested, there were 10 students w...
Condition: The College did not report certain students’ status to the National Student Loan Data System (NSLDS) in an accurate and timely manner during the fiscal year.
Context - There were two errors identified that attributed to this finding:
1) Of the 40 students tested, there were 10 students who withdrew or graduated whose status changes were not reported accurately to the NSLDS. The students were reported timely but with an incorrect effective date.
2) Of the 40 students tested, there were 33 students who withdrew or graduated whose status changes were not reported to the NSLDS within 60 days.
Planned Corrective Action:
The College corrective action plan implemented as of the time of this communication has included integrated feedback from multiple campus constituencies received through a series of meetings led by our Academic Dean in order to define a process focused on managing this particular compliance obligation. The participating departments included; Academic Affairs, Enrollment, Financial Aid, Business Office, IT, Registrar, Student Life, Academic Services and the President’s Office. The result was development of an internal policy with clearly defined protocols, procedures and timelines (referred to as the “Adrian College Data Integrity Notification Guidelines” policy document). Assessment will be periodically evaluated via the College’s internal audit process.
Note:
• Re status change for withdrawn or graduating students: The College submitted its report to the National Student Clearinghouse (NSC) twenty-eight (28) days prior to the sixty (60) day requirement to be received by the NSLDS. The College was subsequently notified by NSC that it had been the victim of a third-party security breach. We believe this event contributed to delay for the NSC to review, certify and post to the NSLDS; contributing to this finding.
Re student reporting with incorrect effective dates posted: It appears that the effective
dates submitted by the College to NSC were subsequently modified within the NSC
database. We believe a third-party security breach identified to the College by NSC may
have contributed to the posting of incorrect effective dates to NSLDS; contributing to this
finding.
There were no questioned costs associated with the finding.
Contact person responsible for corrective action:
Andrea Milner
VP Academic Affairs/Dean
Anticipated Completion Date: Academic Year 2023-2024