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Corrective Action Plans

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Finding 26349 (2022-008)
Significant Deficiency 2022
Richmond County
NC
Eligibility Reporting
Finding 2022-008 Untimely Review of SSI Termination Name of contact person: Theressa Smith, Deputy Social Services Director Corrective Action: Training completed on November 3, 2022. Policy MA-1000 and MA-1100 was discussed with all Adult Medicaid Workers. Jo...
Finding 2022-008 Untimely Review of SSI Termination Name of contact person: Theressa Smith, Deputy Social Services Director Corrective Action: Training completed on November 3, 2022. Policy MA-1000 and MA-1100 was discussed with all Adult Medicaid Workers. Job aids and powerpoint from The Learning Gateway were reviewed and distributed to all Adult Medicaid workers. Proposed Completion Date: November 3, 2022 and ongoing
View Audit 25920
The Georgia Chapter of the American Academy of Pediatrics, Inc.
GA
Subrecipient Monitoring Cash Management Reporting
Corrective Plan Management should ensure CFDA numbers are included on all grants and file the report with the Federal Audit Clearinghouse in a timely manner.
Corrective Plan Management should ensure CFDA numbers are included on all grants and file the report with the Federal Audit Clearinghouse in a timely manner.
View Audit 23736
Finding 26317 (2022-006)
Material Weakness 2022
Detroit Health Care for the Homeless Dba Advantage Health Centers
MI
Reporting
Advantage will adhere to written grant procedures to ensure adherence to applicable compliance requirements.
Advantage will adhere to written grant procedures to ensure adherence to applicable compliance requirements.
View Audit 19491
Finding 26315 (2022-004)
Significant Deficiency 2022
Detroit Health Care for the Homeless Dba Advantage Health Centers
MI
Reporting
Due to administrative issues, the Organization was unable to submit the reports in a timely manner. We will ensure that all the reports are timely submitted as per the grant requirements.
Due to administrative issues, the Organization was unable to submit the reports in a timely manner. We will ensure that all the reports are timely submitted as per the grant requirements.
View Audit 19491
Finding 26300 (2022-002)
Significant Deficiency 2022
Annex Teen Clinic, Inc.
MN
Reporting Significant Deficiency Internal Control / Segregation of Duties
Finding 2022-002: Significant Deficiency - Separation of Duties Condition The origination and completion of single transactions should not be under the control of the same individual. Each transaction should pass through two or more individuals with the result that the work of one is under the rev...
Finding 2022-002: Significant Deficiency - Separation of Duties Condition The origination and completion of single transactions should not be under the control of the same individual. Each transaction should pass through two or more individuals with the result that the work of one is under the review of another. Corrective Action Plan Journal Entry transactions will be done by either Staff Account or GL Accountant at MACC and reviewed by Controller, all adjustments must be reviewed and approved by the controller. If ATC management request any adjustment controller must receive email with Brian Russ cc?d for approval. Names of Contact Persons Responsible for Corrective Action: Victoria Robinson, Brian Russ Anticipated Completion Date: October, 2023
View Audit 20929
Finding 26299 (2022-001)
Material Weakness 2022
Annex Teen Clinic, Inc.
MN
Material Weakness Reporting Internal Control / Segregation of Duties
Finding 2022-001: Material Weakness - Financial Reporting Condition There is a lack of controls over the year-end financial reporting process. During the course of the audit, material adjustments were made to the year-end financial statements and disclosures to ensure they met GAAP reporting requi...
Finding 2022-001: Material Weakness - Financial Reporting Condition There is a lack of controls over the year-end financial reporting process. During the course of the audit, material adjustments were made to the year-end financial statements and disclosures to ensure they met GAAP reporting requirements. It is important that management and the outsourced accounting team understand transactions recorded in the general ledger, timely reconciliation of accounts, review journal entries to ensure there is proper documentation to support the transaction and ensure that transactions are recorded in the correct year. Corrective Action Plan General Ledger Accountant will start reconciling account monthly to stay on track and follow up with discrepancies as timely as possible. ATC Management will review financials monthly and make sure expenses and revenue are on track for their programs and follow up with controller if any discrepancies are found so there are no big adjustments at yearend. Names of Contact Persons Responsible for Corrective Action: Victoria Robinson, Brian Russ Anticipated Completion Date: October, 2023
View Audit 20929
Finding 26291 (2022-001)
Significant Deficiency 2022
Housing Authority of the City of Muncie
IN
HUD Housing Programs Reporting Significant Deficiency
Finding 2022-001 Significant Deficiency in Internal Control over Financial Reporting; Significant Deficiency in Internal Control over Compliance Corrective Action Plan: HCV staff will be trained on established procedures. The HCV Manager will conduct quarterly file audits (selecting samples randomly...
Finding 2022-001 Significant Deficiency in Internal Control over Financial Reporting; Significant Deficiency in Internal Control over Compliance Corrective Action Plan: HCV staff will be trained on established procedures. The HCV Manager will conduct quarterly file audits (selecting samples randomly) to ensure that staff members are following established procedures. Name of Responsible Person: Shannel Lampkins, HCV Manager Projected Completion Date: March 31, 2023
View Audit 23243
Finding 26285 (2022-008)
Material Weakness 2022
City of Jacksonville
FL
Allowable Costs / Cost Principles Cash Management Matching / Level of Effort / Earmarking § 200.306 § 200.330
Action Plan: We will work with our departments to ensure that controls for grants are documented with written procedures. These procedures will include the title of the positions responsible for each control (preparation, review, reconciliation, etc.) and will require that the performance of the co...
Action Plan: We will work with our departments to ensure that controls for grants are documented with written procedures. These procedures will include the title of the positions responsible for each control (preparation, review, reconciliation, etc.) and will require that the performance of the controls be documented in a clear, re-performable manner with the name of the responsible individuals, the specific control(s) they performed over compliance for the grant, and the date(s) the controls were performed. Contact Names Responsible for the plan - Marcia Saulo Anticipated completion date of the plan - September 20, 2024
View Audit 17864
Finding 26281 (2022-007)
Material Weakness 2022
City of Jacksonville
FL
Allowable Costs / Cost Principles Special Tests & Provisions Period of Performance § 200.306 § 200.330
Action Plan: We will work with our departments to ensure that controls for grants are documented with written procedures. These procedures will include the title of the positions responsible for each control (preparation, review, reconciliation, etc.) and will require that the performance of the co...
Action Plan: We will work with our departments to ensure that controls for grants are documented with written procedures. These procedures will include the title of the positions responsible for each control (preparation, review, reconciliation, etc.) and will require that the performance of the controls be documented in a clear, re-performable manner with the name of the responsible individuals, the specific control(s) they performed over compliance for the grant, and the date(s) the controls were performed. Contact Names Responsible for the plan - Marcia Saulo Anticipated completion date of the plan - September 20, 2024
View Audit 17864
City of Cortland
NY
Reporting
Corrective Action Plan: Expenses to date were reconciled in late July 2023. In addition, Common Council adopted an allocation plan for remaining funds in August 2023 to help direct and track remaining projects utilizing American Rescue Plan Act funds. Common Council will receive updated reporting ...
Corrective Action Plan: Expenses to date were reconciled in late July 2023. In addition, Common Council adopted an allocation plan for remaining funds in August 2023 to help direct and track remaining projects utilizing American Rescue Plan Act funds. Common Council will receive updated reporting on American Rescue Plan Act funds at a minimum of twice per year. Anticipated Completed Date: April 15, 2024. Responsible Contact Person: Lisa Henty, Director of Administration & Finance City of Cortland, 25 Court Street, Cortland, NY 13045 (607) 758-8373
View Audit 23007
Finding 26253 (2022-003)
Significant Deficiency 2022
Pardeeville Area School District
WI
Reporting Internal Control / Segregation of Duties
Management Views ? Management agrees with the finding and the recommendation. Corrective Action Planned - Management and the Board will continue to designate competent staff to oversee and review the financial reports and approve them before issuance. However, it is not feasible or cost effective t...
Management Views ? Management agrees with the finding and the recommendation. Corrective Action Planned - Management and the Board will continue to designate competent staff to oversee and review the financial reports and approve them before issuance. However, it is not feasible or cost effective to add staff with the competence to prepare these reports. Anticipated Completion Date ? This action will be ongoing.
View Audit 23165
Finding 26250 (2022-003)
Material Weakness 2022
City of Montgomery, Alabama
AL
Subrecipient Monitoring Reporting § 200.303
Management concurs. The City will ensure responsible personnel has a clear understanding of the reporting guidance including what constitutes a subrecipient. The City will implement policies and procedures to monitor and review all reports prepared and submitted by the Grants Department.
Management concurs. The City will ensure responsible personnel has a clear understanding of the reporting guidance including what constitutes a subrecipient. The City will implement policies and procedures to monitor and review all reports prepared and submitted by the Grants Department.
View Audit 22891
Finding 26248 (2022-003)
Significant Deficiency 2022
Alton Community Unit School District #11
IL
Reporting
Condition: During testing of the Education Stabilization Fund grant, it was noted that the District did not submit timely expenditure reports. The Illinois State Board of Education requires that expenditure reports be submitted on a quarterly basis 20 days after the quarter ends. Recommendation: ...
Condition: During testing of the Education Stabilization Fund grant, it was noted that the District did not submit timely expenditure reports. The Illinois State Board of Education requires that expenditure reports be submitted on a quarterly basis 20 days after the quarter ends. Recommendation: The District must submit timely quarterly expenditure reports to the Illinois State Board of Education. Management Response: The District will submit timely periodic expenditure reports. Anticipated Date of Completion: June 30, 2023
View Audit 18067
Finding 26245 (2022-002)
Material Weakness 2022
Sumner County Kansas
KS
Procurement, Suspension & Debarment Allowable Costs / Cost Principles Reporting
Person responsible for corrective action: County Attorney and Sheriff Corrective action planned: County Attorney and Sheriff is going to be responsible for determining allowable costs, in compliance with the specific compliance guidelines for this program. The $14,179.04 of non-allowable costs w...
Person responsible for corrective action: County Attorney and Sheriff Corrective action planned: County Attorney and Sheriff is going to be responsible for determining allowable costs, in compliance with the specific compliance guidelines for this program. The $14,179.04 of non-allowable costs will be repaid to the program. Anticipated completion date: County Attorney will pay back by year-end 2023. Immediately, the County Attorney and Sheriff will review the compliance guidelines for the program.
View Audit 17812
Finding 26235 (2022-001)
Significant Deficiency 2022
Wagner College
NY
Student Financial Aid Reporting Significant Deficiency
Finding 2022-001 ? Special Tests and Provisions ? Enrollment Reporting Name of contact person responsible for corrective action: John Carrescia jcarresc@wagner.edu 718-420-4264 Corrective action: The College has been working diligently across multiple departments to make these historical correcti...
Finding 2022-001 ? Special Tests and Provisions ? Enrollment Reporting Name of contact person responsible for corrective action: John Carrescia jcarresc@wagner.edu 718-420-4264 Corrective action: The College has been working diligently across multiple departments to make these historical corrections. We have identified the various groupings of students that require correction, and have worked through our historical data to update the program begin date (campus level data) to be the first day of the earliest semester for which each student began attending their respective program. We have submitted the listings to the National Student Clearinghouse for revision. We currently have a process in place and are working collaboratively with our information technology system analysts to implement controls to ensure the correct program begin date is used for all future students entering the College. We are now in the process of reviewing and updating our program level enrollment data.
View Audit 23421
Finding 26203 (2022-001)
Significant Deficiency 2022
Community Youth Advance
MD
Reporting
The prior auditor informed the organization (CYA) in November 2022 that they were not able to conduct the Single audit although CYA closed their FY 21-22 books timely (before November 2022). Therefore, CYA had to commence a search for another audit firm in November 2022. CYA was able to find and eng...
The prior auditor informed the organization (CYA) in November 2022 that they were not able to conduct the Single audit although CYA closed their FY 21-22 books timely (before November 2022). Therefore, CYA had to commence a search for another audit firm in November 2022. CYA was able to find and engage a new audit firm 3 months later. This caused a delay in starting the audit process for FY 21-22. We guarantee that in future years, the year-end closing will continue to be completed timely. Now that CYA has a new audit firm, capable of conducting Single Audits, we will ensure the audit process starts with sufficient lead time to ensure that the Single Audit process is completed timely. We have allocated the Human Resources needed to manage the increased workload and reporting requirements pertaining to CFR 200 Audit Requirements. Additional Human Resources will ensure a quicker year-end closing process and complete preparation for the year-end Single Audit process to be completed in a timely manner. In addition, moving forward we will confirm the audit engagement with the audit firm earlier to begin the audit process earlier in the subsequent year and plan sufficient time to provide the information needed to complete the financial audit and the Single Audit in a timely manner. Name of the contact persons responsible for corrective action: Jhae Thompson, Executive Director, and Goldin Group CPAs. Planned completion date for corrective action plan: The FY2023 books are expected to be closed by the end of October 2023. The FY2023 audit is expected to start in November 2023 and be completed by the end of March 2024.
View Audit 27883
Finding 26186 (2022-003)
Significant Deficiency 2022
Dayspring Health, Inc.
TN
Reporting
Management agrees with the recommendation.
Management agrees with the recommendation.
View Audit 23763
Dayspring Health, Inc.
TN
Reporting
Management agrees with the recommendation.
Management agrees with the recommendation.
View Audit 23763
Finding 26180 (2022-005)
Material Weakness 2022
Palestine Gardens, INC
MO
HUD Housing Programs Procurement, Suspension & Debarment Eligibility
Finding 2022-005 Responsible Party Name: Ju Chinnery Position: Property Accountant Telephone Number: (816) 246-9220 Federal Agency Department of Housing and Urban Development Federal Program Mortgage Insurance for the Purchase or Refinancing of Existing Multifamily Housing Projects (Sec 207/223(F)) ...
Finding 2022-005 Responsible Party Name: Ju Chinnery Position: Property Accountant Telephone Number: (816) 246-9220 Federal Agency Department of Housing and Urban Development Federal Program Mortgage Insurance for the Purchase or Refinancing of Existing Multifamily Housing Projects (Sec 207/223(F)) Compliance Requirements E - Eligibility Finding Type Federal Awards Auditee?s Comment on Finding We agree with the auditor?s finding. Corrective Action We will follow procedures to ensure applicant and tenant eligibility and recertification is being maintained properly and management will review the accuracy / completeness of the documentation being processed in the tenant files on a quarterly basis. Anticipated Completion Date June 30, 2023
View Audit 23691
Finding 26179 (2022-004)
Material Weakness 2022
Palestine Gardens, INC
MO
HUD Housing Programs Procurement, Suspension & Debarment Eligibility
Finding 2022-004 Responsible Party Name: Ju Chinnery Position: Property Accountant Telephone Number: (816) 246-9220 Federal Agency Department of Housing and Urban Development Federal Program Mortgage Insurance for the Purchase or Refinancing of Existing Multifamily Housing Projects (Sec 207/223(F)) ...
Finding 2022-004 Responsible Party Name: Ju Chinnery Position: Property Accountant Telephone Number: (816) 246-9220 Federal Agency Department of Housing and Urban Development Federal Program Mortgage Insurance for the Purchase or Refinancing of Existing Multifamily Housing Projects (Sec 207/223(F)) Compliance Requirements E - Eligibility Finding Type Federal Awards Auditee?s Comment on Finding We agree with the auditor?s finding. Corrective Action We will follow procedures to ensure tenant eligibility and establish and maintain security deposits for move outs and management will review the accuracy / completeness of the documentation being processed in the tenant files on a quarterly basis. Anticipated Completion Date June 30, 2023
View Audit 23691
Finding 26178 (2022-003)
Material Weakness 2022
Palestine Gardens, INC
MO
HUD Housing Programs Special Tests & Provisions Procurement, Suspension & Debarment
Finding 2022-003 Responsible Party Name: Ju Chinnery Position: Property Accountant Telephone Number: (816) 246-9220 Federal Agency Department of Housing and Urban Development Federal Program Mortgage Insurance for the Purchase or Refinancing of Existing Multifamily Housing Projects (Sec 207/223(F)) ...
Finding 2022-003 Responsible Party Name: Ju Chinnery Position: Property Accountant Telephone Number: (816) 246-9220 Federal Agency Department of Housing and Urban Development Federal Program Mortgage Insurance for the Purchase or Refinancing of Existing Multifamily Housing Projects (Sec 207/223(F)) Compliance Requirements N ? Special Tests and Provisions Finding Type Federal Awards Auditee?s Comment on Finding We agree with the auditor?s finding. Corrective Action We will obtain the necessary elevator certification. Anticipated Completion Date June 30, 2023
View Audit 23691
Finding 26177 (2022-002)
Significant Deficiency 2022
Palestine Gardens, INC
MO
Questioned Costs HUD Housing Programs Special Tests & Provisions
Finding 2022-002 Responsible Party Name: Ju Chinnery Position: Property Accountant Telephone Number: (816)246-9220 PALESTINE GARDENS, INC. 2627 EAST 33RD STREET KANSAS CITY, MO 64128 48 Federal Agency Department of Housing and Urban Development Federal Program Mortgage Insurance for the Purchase or ...
Finding 2022-002 Responsible Party Name: Ju Chinnery Position: Property Accountant Telephone Number: (816)246-9220 PALESTINE GARDENS, INC. 2627 EAST 33RD STREET KANSAS CITY, MO 64128 48 Federal Agency Department of Housing and Urban Development Federal Program Mortgage Insurance for the Purchase or Refinancing of Existing Multifamily Housing Projects (Sec 207/223(F)) Compliance Requirements N ? Special Tests and Provisions Finding Type Federal Awards Auditee?s Comment on Finding We agree with the auditor?s finding. Corrective Action We will deposit the shortfall of $912 into the reserve for replacement account. Anticipated Completion Date June 30, 2023
View Audit 23691 Questioned Costs: $1
Finding 26176 (2022-001)
Material Weakness 2022
Palestine Gardens, INC
MO
HUD Housing Programs Special Tests & Provisions Procurement, Suspension & Debarment
CORRECTIVE ACTION PLAN FOR THE YEAR ENDED DECEMBER 31, 2022 Title 2, U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), Subpart F, Section 511 ? Audit Findings Follow-up requires the auditee t...
CORRECTIVE ACTION PLAN FOR THE YEAR ENDED DECEMBER 31, 2022 Title 2, U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), Subpart F, Section 511 ? Audit Findings Follow-up requires the auditee to prepare a corrective action plan to address each audit finding included in the current year auditor?s reports. The Corrective Action Plan for Current Year Findings present our corrective action plan for the Financial Statement and/or Federal Award Findings described in the accompanying Schedule of Findings and Questioned Costs for the period ended December 31, 2022. Finding 2022-001 Responsible Party Name: Ju Chinnery Position: Property Accountant Telephone Number: (816)246-9220 Federal Agency Department of Housing and Urban Development Federal Program Mortgage Insurance for the Purchase or Refinancing of Existing Multifamily Housing Projects (Sec 207/223(F)) Compliance Requirements N ? Special Tests and Provisions Finding Type Federal Awards Auditee?s Comment on Finding We agree with the auditor?s finding. Corrective Action We will adopt a policy to ensure tenants requesting maintenance of property via work orders is being maintained properly in the work order system and management will review the accuracy of the documentation being processed in the work order system on a quarterly basis. Anticipated Completion Date June 30, 2023
View Audit 23691
Finding 26175 (2022-004)
Material Weakness 2022
Palestine Gardens North, INC
MO
Special Tests & Provisions Subrecipient Monitoring HUD Housing Programs
Finding 2022-004 Responsible Party Name: Ju Chinnery Position: Property Accountant Telephone Number: (816)246-9220 Federal Agency Department of Housing and Urban Development Federal Program Supportive Housing for the Elderly (Section 202) Compliance Requirements N ? Special Tests and Provisions Find...
Finding 2022-004 Responsible Party Name: Ju Chinnery Position: Property Accountant Telephone Number: (816)246-9220 Federal Agency Department of Housing and Urban Development Federal Program Supportive Housing for the Elderly (Section 202) Compliance Requirements N ? Special Tests and Provisions Finding Type Federal Awards Auditee?s Comment on Finding We agree with the auditor?s finding. Corrective Action We will obtain the necessary elevator certification. Anticipated Completion Date June 30, 2023
View Audit 23630
Finding 26174 (2022-003)
Significant Deficiency 2022
Palestine Gardens North, INC
MO
Special Tests & Provisions Subrecipient Monitoring HUD Housing Programs
Finding 2022-003 Responsible Party Name: Ju Chinnery Position: Property Accountant Telephone Number: (816) 246-9220 Federal Agency Department of Housing and Urban Development Federal Program Supportive Housing for the Elderly (Section 202) Compliance Requirements N ? Special Tests and Provisions Fin...
Finding 2022-003 Responsible Party Name: Ju Chinnery Position: Property Accountant Telephone Number: (816) 246-9220 Federal Agency Department of Housing and Urban Development Federal Program Supportive Housing for the Elderly (Section 202) Compliance Requirements N ? Special Tests and Provisions Finding Type Federal Awards Auditee?s Comment on Finding We agree with the auditor?s finding. Corrective Action We will follow our procedure to ensure tenants requesting maintenance of property via work orders are completed in a timely manner and required documentation is retained in our records. Anticipated Completion Date May 4, 2023
View Audit 23630
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