Audit 18067

Reporting. The District did not submit timely expenditure reports. The Illinois State Board of Education requires that expenditure reports be submitted on a quarterly basis 20 days after the quarter ends. No questioned costs. Of the 17 quarterly expenditure reports for project year 2022 that were submitted to the Illinois State Board of Education for the Education Stabilization fund, 4 were not filed by the required due date of 20 days after the quarter ends. Late filing of expenditure reports. A few of the grants were extended without the knowledge of management and grant coordinators. Once there was knowledge of the extension, the expediture reports were completed. The District must submit timely quarterly expenditure reports to the Illinois State Board of Education. The District will submit timely periodic expenditure reports.

Equipment/Real Property Management. The District budgeted for and included items in capital outlay objects in both the general ledger and Illinois State Board of Education expenditure reports that were below the District's capitalization threshold of $5,000. No questioned costs. Of the three ESSER grants included in the Education Stabilization Fund cluster for project year 2022, two of the grants included items below the capitalization threshold of $5,000 in capital outlay objects. The District did not follow its capitalization threshold as outlined in its Fixed Asset Policy. This was an oversight by management and the grant coordinator. The District should only include items greater than its $5,000 capitalization threshold in capital outlay objects in its general ledger, budgets, and expenditure reports filed with the Illinois State Board of Education. Management and the grant coordinator added the total cost of the project instead of the individual cost of items ordered. The grant coordinator and management have discussed and created an action plan to ensure that the threshold is considered when ordering individual items that may exceed $5,000 in total, but fall short of that amount when considered individually. Accounts have been established for equipment falling below the $5,000 threshold.

Reporting. The District did not submit timely expenditure reports. The Illinois State Board of Education requires that expenditure reports be submitted on a quarterly basis 20 days after the quarter ends. No questioned costs. Of the 17 quarterly expenditure reports for project year 2022 that were submitted to the Illinois State Board of Education for the Education Stabilization fund, 4 were not filed by the required due date of 20 days after the quarter ends. Late filing of expenditure reports. A few of the grants were extended without the knowledge of management and grant coordinators. Once there was knowledge of the extension, the expediture reports were completed. The District must submit timely quarterly expenditure reports to the Illinois State Board of Education. The District will submit timely periodic expenditure reports.

Equipment/Real Property Management. The District budgeted for and included items in capital outlay objects in both the general ledger and Illinois State Board of Education expenditure reports that were below the District's capitalization threshold of $5,000. No questioned costs. Of the three ESSER grants included in the Education Stabilization Fund cluster for project year 2022, two of the grants included items below the capitalization threshold of $5,000 in capital outlay objects. The District did not follow its capitalization threshold as outlined in its Fixed Asset Policy. This was an oversight by management and the grant coordinator. The District should only include items greater than its $5,000 capitalization threshold in capital outlay objects in its general ledger, budgets, and expenditure reports filed with the Illinois State Board of Education. Management and the grant coordinator added the total cost of the project instead of the individual cost of items ordered. The grant coordinator and management have discussed and created an action plan to ensure that the threshold is considered when ordering individual items that may exceed $5,000 in total, but fall short of that amount when considered individually. Accounts have been established for equipment falling below the $5,000 threshold.