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Corrective Action Plans

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Finding 38783 (2022-001)
Significant Deficiency 2022
Stamford Health, Inc.
CT
Reporting Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties
Finding 2022 ? 001 Reporting Identification of the Federal Program: Grantor: Department of Health and Human Services Program Name: COVID-19 ? Provider Relief Fund Assistance Listing No.: 93.498 Views of Responsible Individuals: Management concurs with the audit finding above. The method utilized to...
Finding 2022 ? 001 Reporting Identification of the Federal Program: Grantor: Department of Health and Human Services Program Name: COVID-19 ? Provider Relief Fund Assistance Listing No.: 93.498 Views of Responsible Individuals: Management concurs with the audit finding above. The method utilized to calculate lost revenue is allowable, however a budget used in the lost revenue calculation was not approved by the date specified in the terms and conditions of Option II, so the incorrect method was selected in the PRF portal submission. Management will refine its existing controls and implement additional controls to ensure that the lost revenue reporting method selected within future PRF portal submissions is consistent with the methodology utilized to calculate lost revenue. These existing controls will be refined, and the new controls will be implemented, by fiscal year ending September 30, 2023. Name of responsible individual: Nicholas Jamieson, Corporate Controller
View Audit 44142
Shepherd Public School District No. 37
MT
Procurement, Suspension & Debarment Reporting § 200.512
The District is working with the auditors to ensure that the 2023 financial statement audit is submitted on time.
The District is working with the auditors to ensure that the 2023 financial statement audit is submitted on time.
View Audit 44141
Finding 38778 (2022-002)
Significant Deficiency 2022
Commonwealth of Puerto Rico Municipal Revenue Collection Center
PR
Reporting Significant Deficiency § 200.512
See Corrective Action Plan for chart/table
See Corrective Action Plan for chart/table
View Audit 44138
Finding 38771 (2022-001)
Significant Deficiency 2022
University of San Francisco
CA
Reporting
Corrective Action Plan: Management acknowledges and concurs with this finding. Management has reestablished its Higher Education Emergency Relief Fund (HEERF) task force which is inclusive of the Office of Contracts and Grants, Financial Aid Office, and Accounting and Business Services. This task fo...
Corrective Action Plan: Management acknowledges and concurs with this finding. Management has reestablished its Higher Education Emergency Relief Fund (HEERF) task force which is inclusive of the Office of Contracts and Grants, Financial Aid Office, and Accounting and Business Services. This task force will allow multiple departments to have oversight and discussion on future reporting deadlines to ensure timely updates. Name of Responsible Persons: Office of Contracts and Grants, Financial Aid Office, and Accounting and Business Services Anticipated Completion Date: Fiscal year 2023
View Audit 37862
Finding 38759 (2022-002)
Material Weakness 2022
Partnership Academy - Charter School #4097
MN
Reporting
2022-002 - Identification of Federal Funds for Purposes of Assembling the Schedule of Expenditures of Federal Awards (SEFA); AL Nos. 93.434 and 93.575 Views of Responsible Officials and Planned Corrective Action: The School agrees with this finding. Lisa Hendricks, the Director of Finance, and the ...
2022-002 - Identification of Federal Funds for Purposes of Assembling the Schedule of Expenditures of Federal Awards (SEFA); AL Nos. 93.434 and 93.575 Views of Responsible Officials and Planned Corrective Action: The School agrees with this finding. Lisa Hendricks, the Director of Finance, and the 3rd party accountant will work closely to develop a grant tracking system that determines the source of the grant funds prior to expending any of the funds. This will be completed in time for our fiscal year 2023 audit.
View Audit 35466
Steps, Inc.
VA
Reporting
Section IV - Corrective Action Plan Finding 2022-001 Reporting Views of Responsible Officials and Corrective Action: Management agrees with the auditor's recommendation, and the following action will be taken to improve the situation. In the future, we will ensure that financial activity is recorded...
Section IV - Corrective Action Plan Finding 2022-001 Reporting Views of Responsible Officials and Corrective Action: Management agrees with the auditor's recommendation, and the following action will be taken to improve the situation. In the future, we will ensure that financial activity is recorded and reports are completed in a timely manner. Additionally, we will work with the funding source to rectify the system award issue and file the referenced reports as soon as possible. Name of Responsible Person / Contact: Sharon Harrup, President & CEO Projected Implementation Date: As soon as possible
View Audit 37794
Finding 38725 (2022-001)
Significant Deficiency 2022
Horsham Water and Sewer Authority
PA
Reporting Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties § 200.303
State Memorandum of Agreement Program for the Reimbursement of Technical Services ? ALN 21.113; U.S. Department of the Navy Cooperative Agreement #N40085-15-2-8711 Condition: Reports required by the federal program were not prepared and submitted timely and internal controls were not followed to en...
State Memorandum of Agreement Program for the Reimbursement of Technical Services ? ALN 21.113; U.S. Department of the Navy Cooperative Agreement #N40085-15-2-8711 Condition: Reports required by the federal program were not prepared and submitted timely and internal controls were not followed to ensure timely filing occurred. Planned Corrective Action: Tina M. O?Rourke, Business Manager, will ensure quarterly performance and financial reports are prepared and submitted 30 days following the end of each calendar quarter. Management?s Response: The Authority disagrees with this finding because periodic payment applications reflect the level of completion and outstanding for each budget line item. The Authority has implemented the recommendation for the year ending December 31, 2023. Individuals of the Authority management performing reporting will be aware of the requirements and follow established controls to ensure reports are prepared and submitted timely.
View Audit 47151
Finding 38723 (2022-002)
Significant Deficiency 2022
Koinonia, Inc. 053-11202
NC
HUD Housing Programs Procurement, Suspension & Debarment Reporting § 200.302 § 200.303
Koinonia, Inc. Lenoir, North Carolina CORRECTIVE ACTION PLAN June 26, 2023 U.S. Department of Housing and Urban Development Charles Bennett Federal Building 400 West Bay Street, Suite 1015 Jacksonville, Florida 32202 Koinonia, Inc. respectfully submits the fol...
Koinonia, Inc. Lenoir, North Carolina CORRECTIVE ACTION PLAN June 26, 2023 U.S. Department of Housing and Urban Development Charles Bennett Federal Building 400 West Bay Street, Suite 1015 Jacksonville, Florida 32202 Koinonia, Inc. respectfully submits the following Corrective Action Plan for the year ended December 31, 2022. Bernard Robinson & Company, L.L.P. 1501 Highwoods Blvd., Suite 300 Post Office Box 19608 Greensboro, North Carolina 27419-9608 The findings from the year ended December 31, 2022 Schedule of Findings and Questioned Costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDING - Financial Statement Audit and Federal Award Program Audit Finding 2022-001: U.S. Department of Housing and Urban Development, Mortgage Insurance for the Purchase or Refinancing of Existing Multifamily Projects (Section 223(f)/207) Recommendation: We recommend that the Project funds are only used for expenses of the Project. Additionally, we recommend the related entity reimburse the operating cash of the Project $2,000 for the accounting fees paid. Action Taken: Management acknowledges the Project funds were used for expenses of another entity. Management will ensure the related entity reimburses the operating cash of the Project $2,000 for the accounting fees paid and ensure that the Project funds are only used for expenses of the Project. Finding 2022-002: U.S. Department of Housing and Urban Development, Mortgage Insurance for the Purchase or Refinancing of Existing Multifamily Housing Projects (Section 223(f)/207) Recommendation: We recommend management review/enhance its accounting and internal control procedures to ensure that all key accounts are reconciled and reviewed with supporting evidence of such review. Action Taken: We agree with Finding 2022-002 and the recommendation described in the accompanying schedule of findings and questioned costs. Management will review the accounting and financial procedures, system of internal controls and policies. FINDING - Federal Award Program Audit Finding 2022-003: U.S. Department of Housing and Urban Development, Mortgage Insurance for the Purchase or Refinancing of Existing Multifamily Housing Projects (Section 223(f)/207) Recommendation: We recommend that the Project continuously monitor cash balances to ensure that funds are always covered by FDIC insurance limits, collateral agreements are obtained, or funds are invested in government securities. Action Taken: Management acknowledges the Project funds were in excess of FDIC insured limits and will transfer funds to provide adequate FDIC insurance coverage for all cash accounts. If HUD has questions regarding this corrective action plan, please call 828-758-2617. Sincerely yours, Chassidy Triplett Project Administrator Koinonia, Inc.
View Audit 47149
State Science and Technology Institute
OH
Subrecipient Monitoring Reporting Matching / Level of Effort / Earmarking
Corrective Action Plan Year Ended December 31 , 2022 Finding: 2022-001 Corrective Action Plan: State Science and Technology Institute did not file sub-grant reports required under the Federal Funding Accountability and Transparency Act ("FFATA") for subgrants that satisfy the applicable requirements...
Corrective Action Plan Year Ended December 31 , 2022 Finding: 2022-001 Corrective Action Plan: State Science and Technology Institute did not file sub-grant reports required under the Federal Funding Accountability and Transparency Act ("FFATA") for subgrants that satisfy the applicable requirements. State Science and Technology Institute has developed and established a Corrective Action Plan to submit past due FFATA sub-grant reports and implement procedures to review future federal awards for the applicability of FFATA reporting requirements to ensure that this oversight does not recur. Daniel Berglund President and Chief Executive Officer
View Audit 44210
Finding 38688 (2022-001)
Significant Deficiency 2022
Clackamas County, Oregon
OR
Subrecipient Monitoring Reporting
June 29, 2023 In accordance with OMB Uniform Guidance, we have provided below Clackamas County?s response and corrective action plan addressing the findings in the ?Report on Federal Awards in Accordance with the OMB Uniform Guidance? for the fiscal year that ended June 30, 2022. Finding 2022-00...
June 29, 2023 In accordance with OMB Uniform Guidance, we have provided below Clackamas County?s response and corrective action plan addressing the findings in the ?Report on Federal Awards in Accordance with the OMB Uniform Guidance? for the fiscal year that ended June 30, 2022. Finding 2022-001: Reporting ? Significant Deficiency in Internal Control over Compliance Management agrees with the finding and the auditor?s recommendation. Contact Person responsible for corrective action: Patrick Williams Deputy Finance Director pwilliams@clackamas.us 971-325-5392 Corrective Action Planned: Procedures will be incorporated into the County workflow to provide additional monitoring, oversight, and record retention related to reporting. These will include: ? Compiling a comprehensive inventory of grants and reporting deadlines ? Timely monitoring for the status of reporting and tracking of extensions ? Obtain copies of all grant reports and documentation of extensions with Finance records Anticipated Completion Date: December 31, 2023
View Audit 44205
Finding 38609 (2022-003)
Material Weakness 2022
Alamosa County
CO
Reporting Internal Control / Segregation of Duties
Finding 2022-003: Airport Improvement Program, CFDA No. 20.106 U.S. Department of Transportation Compliance Requirement: Reporting Grant No.: Not Applicable Type of Finding: Internal Control (material weakness) and Compliance (material noncompliance) Recommendation: The County should strengthen its ...
Finding 2022-003: Airport Improvement Program, CFDA No. 20.106 U.S. Department of Transportation Compliance Requirement: Reporting Grant No.: Not Applicable Type of Finding: Internal Control (material weakness) and Compliance (material noncompliance) Recommendation: The County should strengthen its internal controls with adopted policies and procedures to ensure accurate financial reporting in compliance with AlP requirements. Action Taken: ? Initiate a secondary review by administrator by December 31, 2024 ? Develop necessary internal controls needed to ensure proper reporting by December 31, 2024
View Audit 34681
Finding 38598 (2022-003)
Material Weakness 2022
Nisqually Land Trust
WA
Reporting
2022-003 PREPARATION OF THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS Nisqually Land Trust Leadership understands the function and necessity of preparing a complete and accurate Schedule of Expenditures of Federal Awards (SEFA). By October 20, 2023, training specific to the preparation and reportin...
2022-003 PREPARATION OF THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS Nisqually Land Trust Leadership understands the function and necessity of preparing a complete and accurate Schedule of Expenditures of Federal Awards (SEFA). By October 20, 2023, training specific to the preparation and reporting requirements will be added to the training plan for the following positions: Finance and Operations Manager and contract bookkeeper. By October 20, 2023, a process will be developed and implemented for the Finance and Operations Manager in coordination with program leaders to identify information for all new grants, including the source of funding, and to review the information on existing grants when they come up for renewal. This report will be reviewed by the Executive Director quarterly to ensure the process is followed and for accountability. See above for explanation of the monthly review and reconciliation process that will be implemented in Nisqually Land Trust?s finance department. Responsible Officials: Jeanette Dorner, Executive Director Jeff Barrett, Finance and Operations Manager
View Audit 31354
Finding 38596 (2022-001)
Material Weakness 2022
Nisqually Land Trust
WA
Procurement, Suspension & Debarment Cash Management Reporting
The Nisqually Land Trust agrees with the findings reported and will take corrective actions to rectify the findings. All of the below actions will be in place by October 20, 2023. 2022-001 GRANT ACCOUNTING The financial operating procedures will be revised to reflect an improved level of internal ...
The Nisqually Land Trust agrees with the findings reported and will take corrective actions to rectify the findings. All of the below actions will be in place by October 20, 2023. 2022-001 GRANT ACCOUNTING The financial operating procedures will be revised to reflect an improved level of internal controls and procedures in the finance department, including the following: o Implementation of a monthly procedure for reconciling and reviewing all accounting functions and reporting. o Executive level leadership has been given access to review reports within the accounting software. Notes and reports from monthly review between the Finance and Operations Manager, bookkeeper, and program directors will be provided to the Executive Director for review monthly. o The Finance and Operations Manager position description will be updated to make clear that they have a responsibility to ensure all processes are being followed & to identify training gaps. Monthly self-monitoring is part of the Finance and Operations Manager duties to oversee or delegate as needed. The purpose of the self-monitoring is to spot check various aspects of accounting tasks to ensure processes are being followed and training is provided immediately. ? Reporting on grant activities will be updated and standardized for all programs and for the Nisqually Land Trust in its entirety. This will allow Nisqually Land Trust?s finance processes to be more transparent to program directors and the Board. ? Training plans are being improved and implemented for all finance positions as well as identifying necessary training for program management. o A training plan for each finance position will be developed and initiated in the current year. It will be evaluated annually and updated to stay current with training needs. o The training plans and progress are monitored by the Finance and Operations Manager and the Executive Director. o Nisqually Land Trust will continue to prioritize budgeting for training of fiscal staff
View Audit 31354
Vcc Social Enterprises Inc.
VA
Reporting
U.S. Department of Treasury VCC Social Enterprises Inc. and Subsidiaries respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and address of independent public accounting firm: Brown, Edwards & Company, L.L.P. 105 Arbor Drive, 3rd Floor, Christiansburg...
U.S. Department of Treasury VCC Social Enterprises Inc. and Subsidiaries respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and address of independent public accounting firm: Brown, Edwards & Company, L.L.P. 105 Arbor Drive, 3rd Floor, Christiansburg, VA 24073 Audit Period: Year ending December 31, 2022 The findings from the December 31, 2022 schedule of findings and questioned costs are discussed below. The findings are numbers consistently with the numbers assigned in the schedule. Section A of the schedule, Summary of Audit Results, does not include findings and is not addressed. Findings ? Financial Statement Audit NONE Findings ? Federal Award Programs Audits U.S. Department of the Treasury 2022-001: Community Development Financial Institutions Fund Assistance Listing No. 21.020 and Capital Magnet Assistance Listing No. 21.011. Recommendation: We recommend that the Organization develop a process to track the filing of the data collection form and reporting package. Action Taken: The Financial Reporting Manager and Executive Director of Finance will add tracking of the data collection form and reporting package to their formal task lists to ensure filing is complete and timely. Name of Contact Person: Ashley Coleman, Executive Director of Finance Signature of Contact Person: ______________________________________
View Audit 37429
Finding 38578 (2022-002)
Material Weakness 2022
Homeboy Industries
CA
Reporting Matching / Level of Effort / Earmarking
Management will hold monthly meetings with Government Director and Grants Manager to discuss any new grants received, status changes of existing grants, and review agreements to ensure all federal granted dollars are recognized and included in the SEFA.
Management will hold monthly meetings with Government Director and Grants Manager to discuss any new grants received, status changes of existing grants, and review agreements to ensure all federal granted dollars are recognized and included in the SEFA.
View Audit 34305
Finding 38574 (2022-001)
Significant Deficiency 2022
Menomonie Housing Authority
WI
Internal Control / Segregation of Duties Reporting
2022-001 - Lack of Segregation of Duties Corrective Action Planned: Due to the Authority's size, it is cost-prohibitive and impractical to achieve the ideal level of segregation of duties. The Authority has implemented as many controls and segregation of duties as practically possible for an organiz...
2022-001 - Lack of Segregation of Duties Corrective Action Planned: Due to the Authority's size, it is cost-prohibitive and impractical to achieve the ideal level of segregation of duties. The Authority has implemented as many controls and segregation of duties as practically possible for an organization of this size. Completion Date: Ongoing
View Audit 30354
Finding 38553 (2022-039)
Significant Deficiency 2022
State of Vermont
VT
Special Tests & Provisions Reporting Significant Deficiency § 200.303
Corrective Action Plan: The Agency has submitted the Medical Loss Ratio report for the year ending 12/31/2021 no later than 12/31/2022. The report was delivered on 12/29/2022. Department of Vermont Health Access (DVHA) and the Agency of Human Services (AHS) have worked together over the past year t...
Corrective Action Plan: The Agency has submitted the Medical Loss Ratio report for the year ending 12/31/2021 no later than 12/31/2022. The report was delivered on 12/29/2022. Department of Vermont Health Access (DVHA) and the Agency of Human Services (AHS) have worked together over the past year to define the roles and responsibilities needed to deliver the Medical Loss Ratio (MLR) to AHS by the due date. AHS has agreed to provide Medicaid summaries, and once December enrollment is available, provide capitation rates multiplied by final enrollment for total calendar year expenditures. Additional to AHS deliverables, DVHA has updated its Standard Operating Procedures (SOP) to reflect the deliverables from AHS, additional detail to support each step in the process, and validation steps for AHS upon completion of the report by DVHA. The steps that have been added to the process allow for a more comprehensive review of the deliverable by both departments which will allow for an on-time delivery in its entirety by the due date of December 31. Scheduled Completion Date of Corrective Action Plan: December 29, 2022 Contacts for Corrective Action Plan: Patrick Rooney, DVHA Financial Director patrick.rooney@vermont.gov Allison Nowak, DVHA Financial Director allison.jensen@vermont.gov Tracy O?Connell, AHS-CO Financial Director tracy.oconnell@vermont.gov Peter Moino, AHS Director of Internal Audit peter.moino@vermont.gov
View Audit 30446
Finding 38552 (2022-038)
Material Weakness 2022
State of Vermont
VT
Subrecipient Monitoring Material Weakness Reporting § 200.303
Corrective Action Plan: Agency of Human Services Internal Audit Group (AHS-IAG) is a designated centralized reporter of subawards for a Medicaid cluster (AL No. 93.775, 93.777, 93.778) that is shared between all AHS departments. To address omissions and timeliness of subawards and subaward modificat...
Corrective Action Plan: Agency of Human Services Internal Audit Group (AHS-IAG) is a designated centralized reporter of subawards for a Medicaid cluster (AL No. 93.775, 93.777, 93.778) that is shared between all AHS departments. To address omissions and timeliness of subawards and subaward modifications reporting to FSRS, IAG will conduct additional training tailored to each AHS Department to examine the results of FFATA testing conducted internally, and reemphasize the FFATA compliance regulations. This will ensure the Internal Audit Group (IAG) is provided with complete, accurate and timely subaward information for reporting in FSRS going forward. Further, on at least an annual basis, IAG will conduct a review of current federal rules and regulations pertaining to FFATA reporting for FSRS to assure the Agency?s procedures are up-to-date. Coincidentally, IAG will also select a random sample of subawards and subawards modifications that meet the required threshold for FFATA reporting to ensure they are reported in FSRS system on a complete, accurate and timely basis. Scheduled Completion Date of Corrective Action Plan: Annual review of FFATA rules and regulations including subawards sample testing December 31, 2022 Individualized training for each AHS Department January 31, 2023 Contact for Corrective Action Plan: Peter Moino AHS Director of Internal Audit peter.moino@vermont.gov
View Audit 30446
Finding 38544 (2022-033)
Significant Deficiency 2022
State of Vermont
VT
Subrecipient Monitoring Reporting Significant Deficiency § 200.303
Corrective Action Plan: The Financial Administrator will ensure that subrecipient grants containing federal funding that meet the FFATA reporting threshold are marked as ?required for entry into the FSRS system? upon grant execution. The Financial Administrator and Manager will then confirm that al...
Corrective Action Plan: The Financial Administrator will ensure that subrecipient grants containing federal funding that meet the FFATA reporting threshold are marked as ?required for entry into the FSRS system? upon grant execution. The Financial Administrator and Manager will then confirm that all executed agreements that meet the FFATA reporting requirement have been entered and submitted into the FSRS system by the last business day of each month. Scheduled Completion Date: 2/1/2023 Contacts for Corrective Action Plan: Jessica Brown, Financial Administrator, Vermont Department of Health Karen Clark, Financial Manager, Vermont Department of Health Megan Hoke, Financial Director, Vermont Department of Health Peter Moino, Director of Internal Audit, Vermont Agency of Human Services
View Audit 30446
Finding 38543 (2022-032)
Significant Deficiency 2022
State of Vermont
VT
Reporting Significant Deficiency Matching / Level of Effort / Earmarking § 200.303
Corrective Action Plan ? Program Reporting: The Administrative Services Manager and the Public Health Preparedness Coordinator will create a central location for all supporting documentation to be stored and will ensure that the appropriate backup documentation is available for each progress report...
Corrective Action Plan ? Program Reporting: The Administrative Services Manager and the Public Health Preparedness Coordinator will create a central location for all supporting documentation to be stored and will ensure that the appropriate backup documentation is available for each progress report submitted to the CDC. The State Epidemiologist and PH Preparedness Coordinator will be responsible for ensuring that subject matter experts responsible for providing the information contained in progress reports are aware of the need to save supporting documentation. This supporting documentation will include ?point in time? reports from various electronic reporting systems as needed to ensure that data included in progress reports can be validated in the future. To ensure that progress reports are submitted timely the Public Health Preparedness Coordinator will verify that final copies of all program reports submitted are saved in a central location. The PH Preparedness Coordinator will also ensure that this supporting documentation includes a way to verify the date of report submission to the CDC. Corrective Action Plan ? Financial Reporting: The VDH Business Office will ensure that all financial reports are reviewed for accuracy prior to submission. The VDH business office will also continue to ensure that supporting documentation is available for all financial reports submitted, including date/time stamps recording timely submission. Scheduled Completion Date: 2/1/2023 Contacts for Corrective Action Plan: Patsy Kelso, State Epidemiologist, Vermont Department of Health Catherine Markesich, PH Preparedness Coordinator, Vermont Department of Health Megan Hoke, Financial Director, Vermont Department of Health Peter Moino, Director of Internal Audit, Vermont Agency of Human Services
View Audit 30446
Finding 38540 (2022-031)
Significant Deficiency 2022
State of Vermont
VT
Reporting Subrecipient Monitoring Significant Deficiency § 200.303
Corrective Action Plan: The Financial Administrator will ensure that subrecipient grants containing federal funding that meet the FFATA reporting threshold are marked as ?required for entry into the FSRS system? upon grant execution. The Financial Administrator and Manager will then confirm that al...
Corrective Action Plan: The Financial Administrator will ensure that subrecipient grants containing federal funding that meet the FFATA reporting threshold are marked as ?required for entry into the FSRS system? upon grant execution. The Financial Administrator and Manager will then confirm that all executed agreements that meet the FFATA reporting requirement have been entered and submitted into the FSRS system by the last business day of each month. Scheduled Completion Date: 2/1/2023 Contacts for Corrective Action Plan: Jessica Brown, Financial Administrator, Vermont Department of Health Karen Clark, Financial Manager, Vermont Department of Health Megan Hoke, Financial Director, Vermont Department of Health Peter Moino, Director of Internal Audit, Vermont Agency of Human Services
View Audit 30446
Finding 38529 (2022-029)
Significant Deficiency 2022
State of Vermont
VT
Subrecipient Monitoring Reporting Significant Deficiency § 200.303
Corrective Action Plan: To address the accuracy and timeliness of our entries into the FFATA system, we will use the USASPENDING.GOV website to assist us in reconciling what has been entered into the FFATA system. This will allow us to ensure that our grant ledgers agree with what is entered into ...
Corrective Action Plan: To address the accuracy and timeliness of our entries into the FFATA system, we will use the USASPENDING.GOV website to assist us in reconciling what has been entered into the FFATA system. This will allow us to ensure that our grant ledgers agree with what is entered into FFATA. This will be a reconciliation completed at least quarterly (following SOV fiscal year quarters) and will be completed by the Deputy CFO or position assigned by the Deputy CFO. We will also implement a process that will have all the steps necessary for a grant award or an amendment to ensure it is posted properly within our internal files and the external systems. This will ensure that new awards and amendments get routed and entered in the FFATA system timely. Our finance team also attended a FFATA training on February 3, 2023 for additional training on the FFATA system. We will look into the Batch upload process which was described in that training. Position Responsible for Implementation of Corrective Action Name: Sean Cousino Position: Deputy Chief Financial Officer Email: sean.cousino@vermont.gov Phone Number: 802 595-3693 Date of Implementation of Corrective Action: First Reconciliation to be completed March/April 2023 Full Implementation June 1,2023
View Audit 30446
Finding 38528 (2022-027)
Significant Deficiency 2022
State of Vermont
VT
Reporting Cash Management Significant Deficiency § 200.302 § 200.303
Corrective Action Plan: We will be implementing a new process that is more automated to ensure accuracy and timeliness of our CMIA draws. We have created a new draw sheet that will be more easily loaded and will be reconciled a couple times a year. The Deputy CFO or person assigned by the Deput...
Corrective Action Plan: We will be implementing a new process that is more automated to ensure accuracy and timeliness of our CMIA draws. We have created a new draw sheet that will be more easily loaded and will be reconciled a couple times a year. The Deputy CFO or person assigned by the Deputy CFO will perform a reconciliation at least two times a year, with the first reconciliation being done before the end of FY 2023. We are currently using the new form and plan to be doing our draws in compliance with CMIA by 4/1/2023. We are also keeping all the backup for the draw electronically to allow for the review to be done more easily. Position Responsible for Implementation of Corrective Action Name: Sean Cousino Position: Deputy CFO Email: sean.cousino@vermont.gov Phone Number: 802 595-3693 Date of Implementation of Corrective Action: April 1st, 2023
View Audit 30446
Finding 38491 (2022-008)
Material Weakness 2022
Osborne County Memorial Hospital
KS
Material Weakness Reporting Internal Control / Segregation of Duties
Condition Management should have a process in place to ensure the internal completion of the schedule of federal expenditures (SEFA) including all required disclosures. Views of responsible officials and planned corrective actions We will continue to monitor and, although we have limited personnel...
Condition Management should have a process in place to ensure the internal completion of the schedule of federal expenditures (SEFA) including all required disclosures. Views of responsible officials and planned corrective actions We will continue to monitor and, although we have limited personnel, we will continue to enhance our internal controls over the completion of the SEFA. Anticipated completion date Ongoing
View Audit 36422
Finding 38490 (2022-007)
Material Weakness 2022
Osborne County Memorial Hospital
KS
Questioned Costs Allowable Costs / Cost Principles Cash Management
Condition During the process of identifying expenses eligible under the COVID-19 Testing and Mitigation for Rural Health Clinics program, management did not reduce certain costs by estimated cost-based reimbursement to be received from Medicare. Views of responsible officials and planned corrective...
Condition During the process of identifying expenses eligible under the COVID-19 Testing and Mitigation for Rural Health Clinics program, management did not reduce certain costs by estimated cost-based reimbursement to be received from Medicare. Views of responsible officials and planned corrective actions Management will continue to refine processes to ensure only allowable costs are reported.
View Audit 36422 Questioned Costs: $1
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