Finding Number 2023-002 – Enrollment Reporting, Significant Deficiency in Internal Control over Compliance.
Contact Person(s):
Shanell Tilo, Financial Aid Officer
Dr. Emilia Le’i, Dean of Student Services
Dr. Letupu Moananu, Vice President of Academics, Community, and Student Affairs
Explanation ...
Finding Number 2023-002 – Enrollment Reporting, Significant Deficiency in Internal Control over Compliance.
Contact Person(s):
Shanell Tilo, Financial Aid Officer
Dr. Emilia Le’i, Dean of Student Services
Dr. Letupu Moananu, Vice President of Academics, Community, and Student Affairs
Explanation and specific reasons for disagreement with the audit finding or that corrective action is not required (if applicable): No disagreement.
Corrective actions taken/planned:
The Financial Aid Coordinator (control #1, with FA Officer as alternate) has been assigned to transmit the bi-monthly Enrollment Report roster. The control #1 reviews the roster and performs data entry, status updates, and submission by the 15th of the reporting month.
On the 1st of every nonreporting month, control #1 will review and report any enrollment status changes before the 15th.
Financial Aid Manager (control #2) will review the status updates on NSLDS before and after every submission. Identified errors will be documented and returned to control #1 for correction and resubmission. The policy will ensure all student changes in status are identified, updated, and submitted timely and accurately.
ASCC FAO participates in Federal Student Aid (FSA) training and conferences regarding NSLDS updates, changes, and functionality. FAO also subscribes to the Weekly Knowledge Center Updates from FSA Partner Connect. ASCC is a member of the National Association of Student Financial Aid Administrators (NASFAA). All of these resources provide access and education in the process of enrollment reporting and compliance, as well as the responsibilities and consequences of inaccurate reporting.
Graduates: Students who graduate will be updated into NSLDS within one week after graduation.
Official / Unofficial Withdrawal: All Withdrawals must then be reported to NSLDS within 45 days.
On the 1st of every nonreporting month, control #1 will review and report any enrollment status changes before the 15th.
Financial Aid Manager (control #2) will review the status updates on NSLDS before and after every submission. Identified errors will be documented and returned to control #1 for correction and resubmission. The policy will ensure all student changes in status are identified, updated, and submitted timely and accurately.
ASCC FAO participates in Federal Student Aid (FSA) training and conferences regarding NSLDS updates, changes, and functionality. FAO also subscribes to the Weekly Knowledge Center Updates from FSA Partner Connect. ASCC is a member of the National Association of Student Financial Aid Administrators (NASFAA). All of these resources provide access and education in the process of enrollment reporting and compliance, as well as the responsibilities and consequences of inaccurate reporting.
Graduates: Students who graduate will be updated into NSLDS within one week after graduation.
Official / Unofficial Withdrawal: All Withdrawals must then be reported to NSLDS within 45 days.