FAC Explorer

Finding 393354 (2023-006)

Material Weakness
Requirement
H
Questioned Costs
-
Year
2023
Accepted
2024-04-16
Audit: 303627
Organization: South Carolina State Housing Finance and Development Authority (SC)
Auditor: Cliftonlarsonaallen LLP

AI Summary

  • Core Issue: The Authority failed to document approvals for expenses charged to the COVID-19 Emergency Rental Assistance program after the performance period ended.
  • Impacted Requirements: This violates the compliance requirement outlined in 2 CFR 200.344(d) regarding the period of performance for grant funds.
  • Recommended Follow-Up: Implement an internal control system to ensure all expenses are properly approved before being charged to the grant.

Finding Text

Federal Agency: U.S. Department of Treasury Federal Program Name: COVID-19 Emergency Rental Assistance (ERA) Assistance Listing Number: 21.023 Federal Award Identification Number and Year: ERAE0406 and ERAE0407 - 2022 Award Period: July 1, 2022 – June 30, 2023 Compliance Requirement: Period of Performance Type of Finding:  Material Weakness in Internal Control over Compliance Criteria or specific requirement: The period of performance for the Emergency Rental Assistance program is defined in 2 CFR 200.344(d) and requires that all grant funds be expended within the approved period of performance. Condition: The Authority did not maintain support to document that expenses charged to the grant at the period of performance end were properly approved to be charged to the program. Questioned costs: None. Context: A sample of 40 expenses charged to the grant after the period of performance identified that 29 of 40 expenses lacked evidence that an internal control over compliance was present. Cause: The Authority did not maintain support to properly evidence an internal control over compliance. Effect: The Authority is not meeting the Uniform Guidance requirements for internal controls over compliance with ERA reporting requirements. Repeat Finding: No. Recommendation: We recommend the Authority implements an internal control over compliance to evidence the expenses are approved to be charged to the grant. Views of responsible officials: There is no disagreement with the audit finding.

Corrective Action Plan

COVID-19 Emergency Rental Assistance – Assistance Listing Number 21.023 Recommendation: We recommend the Authority implements an internal control over compliance to evidence the expenses are approved to be charged to the grant. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned/taken in response to finding: Monthly reports are provided for Cost Distribution by Deputy Director of Financial Operations to Deputy Director Programs for review of appropriate charging. Corrections are provided back to Finance and made in the financial system. Name(s) of the contact person(s) responsible for corrective action: Ellen Eudy, Deputy Director, Financial Operations and Marni Holloway, Deputy Director, Programs Planned completion date for corrective action plan: June 30, 2024

Categories

Material Weakness Period of Performance Reporting Internal Control / Segregation of Duties

Other Findings in this Audit

  • 393344 2023-002
    Material Weakness Repeat
  • 393345 2023-002
    Material Weakness Repeat
  • 393346 2023-002
    Material Weakness Repeat
  • 393347 2023-003
    Material Weakness Repeat
  • 393348 2023-003
    Material Weakness Repeat
  • 393349 2023-003
    Material Weakness Repeat
  • 393350 2023-004
    Material Weakness Repeat
  • 393351 2023-004
    Material Weakness Repeat
  • 393352 2023-004
    Material Weakness Repeat
  • 393353 2023-005
    Material Weakness Repeat
  • 393355 2023-007
    Significant Deficiency Repeat
  • 393356 2023-007
    Significant Deficiency Repeat
  • 393357 2023-007
    Significant Deficiency Repeat
  • 393358 2023-008
    Significant Deficiency
  • 393359 2023-008
    Significant Deficiency
  • 393360 2023-008
    Significant Deficiency
  • 393361 2023-009
    Significant Deficiency
  • 393362 2023-009
    Significant Deficiency
  • 393363 2023-009
    Significant Deficiency
  • 393364 2023-010
    Significant Deficiency
  • 393365 2023-010
    Significant Deficiency
  • 393366 2023-010
    Significant Deficiency
  • 969786 2023-002
    Material Weakness Repeat
  • 969787 2023-002
    Material Weakness Repeat
  • 969788 2023-002
    Material Weakness Repeat
  • 969789 2023-003
    Material Weakness Repeat
  • 969790 2023-003
    Material Weakness Repeat
  • 969791 2023-003
    Material Weakness Repeat
  • 969792 2023-004
    Material Weakness Repeat
  • 969793 2023-004
    Material Weakness Repeat
  • 969794 2023-004
    Material Weakness Repeat
  • 969795 2023-005
    Material Weakness Repeat
  • 969796 2023-006
    Material Weakness
  • 969797 2023-007
    Significant Deficiency Repeat
  • 969798 2023-007
    Significant Deficiency Repeat
  • 969799 2023-007
    Significant Deficiency Repeat
  • 969800 2023-008
    Significant Deficiency
  • 969801 2023-008
    Significant Deficiency
  • 969802 2023-008
    Significant Deficiency
  • 969803 2023-009
    Significant Deficiency
  • 969804 2023-009
    Significant Deficiency
  • 969805 2023-009
    Significant Deficiency
  • 969806 2023-010
    Significant Deficiency
  • 969807 2023-010
    Significant Deficiency
  • 969808 2023-010
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
21.023 Emergency Rental Assistance Program $179.83M
14.195 Section 8 Housing Assistance Payments Program $158.19M
21.026 Homeowner Assistance Fund $122.54M
14.275 Housing Trust Fund $6.62M
14.239 Home Investment Partnerships Program $4.63M
14.871 Section 8 Housing Choice Vouchers $2.26M
14.228 Community Development Block Grants/state's Program and Non-Entitlement Grants in Hawaii $961,767
14.879 Mainstream Vouchers $285,184