FAC Explorer

Corrective Action Plans

Browse how organizations respond to audit findings

Total CAPs
61,795
In database
Filtered Results
23,815
Matching current filters
Showing Page
640 of 953
25 per page

Filters

Clear
Active filters: Questioned Costs
Finding 1731 (2023-001)
Significant Deficiency 2023
St. Mary's University of San Antonio, Texas
TX
Matching / Level of Effort / Earmarking Special Tests & Provisions Questioned Costs § 200.303
To correct this error and ensure all disbursement notifications are sent, the following corrective actions have been implemented. 1. Modified the FA_RZLNDSB_Loan_Process_to_BDM script (weekly job that emails students with loan disbursements within the last 7 days) by removing the logic that used aid...
To correct this error and ensure all disbursement notifications are sent, the following corrective actions have been implemented. 1. Modified the FA_RZLNDSB_Loan_Process_to_BDM script (weekly job that emails students with loan disbursements within the last 7 days) by removing the logic that used aid year to identify which year to use when pulling disbursement records and instead allows all disbursed loans that occurred within the last 7 days, regardless of aid year, to be pulled for notification. 2 Created a new FA_RZLNDSB_Loan_Process_to_BDM_Weekly Error script, that identifies students that do not have an email entry on RUAMAIL form (GURMAIL table) for disbursed loans. This script then generates the email and PDF to be sent to the student.
View Audit 3005
Finding 1728 (2023-002)
Significant Deficiency 2023
St. Mary's University of San Antonio, Texas
TX
Questioned Costs Reporting Matching / Level of Effort / Earmarking § 200.303
To eliminate student data input errors, the following corrective actions will be implemented: 1. For TRiO SSS program, the University will automate student data information migration from the existing ERP Banner system into the program database.  This database automation/migration will minimize stud...
To eliminate student data input errors, the following corrective actions will be implemented: 1. For TRiO SSS program, the University will automate student data information migration from the existing ERP Banner system into the program database.  This database automation/migration will minimize student data entry points that are currently keyed in manually. Each of the TRIO programs will perform additional reviews on the student data.  The following procedures will be implemented: For all data entered manually into a program’s database, the data will be reviewed by the person who keyed in the data or a separate individual based on staffing availability. The individual will review the data input for accuracy and sign off indicating the data has been reviewed and is correct. Every month each program’s PD will pull a random sample of 25 student records for error verification.  If a single data error is found in a program, then the random sample will be expanded by another 25 student records.  If an additional data error is found, all the remaining new student records entered that month will be verified by the PD. All errors identified will be corrected before submission of the APR. For all programs, error message reports and subsequent data revisions will be printed, saved, and reviewed by the PDs to verify accuracy of corrections.
View Audit 3005
East Texas Baptist University
TX
Questioned Costs Allowable Costs / Cost Principles Eligibility
Need Analysis Planned Corrective Action: ETBU financial aid staff have used a Jenzabar PX product for over 20 years. Within that product, there is no built-in compliance to assist with awarding and managing Federal Direct Loan awarding amounts based on need. The initial Federal Direct Loans were aw...
Need Analysis Planned Corrective Action: ETBU financial aid staff have used a Jenzabar PX product for over 20 years. Within that product, there is no built-in compliance to assist with awarding and managing Federal Direct Loan awarding amounts based on need. The initial Federal Direct Loans were awarded correctly based on student need eligibility. However, when scholarships were added/removed or aid was adjusted based on enrollment status after origination, manual adjustments to loans are required. As a result of previous finding, ETBU implemented processes where Direct Subsidized Loans were over awarded when scholarships were added after initial packaging and eliminated all finding related to Need Analysis in 2022-2023. However, the quality assurance checks were not written to check for reduction of scholarships that might result in an under award of Direct Subsidized Loans. ETBU has a log file to document that the student elected to reduce their subsidized loan which was determined to be a finding. After further review of regulations, ETBU financial aid was only honoring the student request. ETBU financial aid office added this quality assurance check to their procedures and has conducted a 100% check for all Federal Direct Student loans for the 2022- 23 award year for over awards as well as under awarding of all Direct Loans. ETBU financial aid has implemented a new administrative software, Jenzabar Financial Aid (JFA) for the 2023-24 financial aid year. JFA has built in Federal Direct Loan packaging that checks need at the time of awarding, as well as, evaluating need when awards are changed. Additionally, quality assurance processes have been written in the new software to double check Federal Direct Loan award amounts after any funding movement on student accounts. These processes are completed before any loan disbursements to assure that compliance is maintained. Person Responsible for Corrective Action Plan: Linda Slawson, Director Financial Aid Anticipated Date of Completion: Completed
View Audit 2989
Finding 1708 (2023-004)
Significant Deficiency 2023
Community Unit School District 100
IL
Equipment & Real Property Management Questioned Costs Reporting
Condition: The ESSER III Digital Equity grant included items below the capitalization threshold of $5,000 in capital outlay objects. Plan: To avoid this compliance and internal control issue, the District should communicate with its staff the capitalization policy and have a review process to...
Condition: The ESSER III Digital Equity grant included items below the capitalization threshold of $5,000 in capital outlay objects. Plan: To avoid this compliance and internal control issue, the District should communicate with its staff the capitalization policy and have a review process to ensure that only include items greater than its $5,000 capitalization threshold is followed. Anticipated Date of Completion: June 30, 2024 Name of Contact Person: Lisa Schuenke, Assistant Superintendent of Finance and Human Resources Management Response: This District is aware of the issue and management will communicate the District's capitalization policy and the proper recording of items that fall underneath the District's capitalization threshold with all District employees who are involved with grant writing, grant reporting, and posting to the general ledger system.
View Audit 2972
Finding 1707 (2023-008)
Significant Deficiency 2023
Community Unit School District 100
IL
Questioned Costs Subrecipient Monitoring Allowable Costs / Cost Principles
Condition: Expenditures claimed on the projects’ quarterly reports were not included in the detailed budget approved by ISBE resulting in questioned costs for the projects. Plan: To avoid this reporting and internal control issue, the District should compare expenditure reports to the program budge...
Condition: Expenditures claimed on the projects’ quarterly reports were not included in the detailed budget approved by ISBE resulting in questioned costs for the projects. Plan: To avoid this reporting and internal control issue, the District should compare expenditure reports to the program budget that has been submitted. Budget policies per the State and Federal Grant Administration Policy should be reviewed and followed accordingly. Anticipated Date of Completion: June 30, 2024 Name of Contact Person: Lisa Schuenke, Assistant Superintendent of Finance and Human Resources Management Response: The District will work to properly report transactions in the future and follow the guidelines set forth in the policy manual.
View Audit 2972 Questioned Costs: $1
Finding 1703 (2023-007)
Significant Deficiency 2023
Community Unit School District 100
IL
Questioned Costs Subrecipient Monitoring Allowable Costs / Cost Principles
Condition: Expenditures claimed on the projects’ quarterly reports were not included in the detailed budget approved by ISBE resulting in questioned costs for the projects. Plan: To avoid this reporting and internal control issue, the District should compare expenditure reports to the program budge...
Condition: Expenditures claimed on the projects’ quarterly reports were not included in the detailed budget approved by ISBE resulting in questioned costs for the projects. Plan: To avoid this reporting and internal control issue, the District should compare expenditure reports to the program budget that has been submitted. Budget policies per the State and Federal Grant Administration Policy should be reviewed and followed accordingly. Anticipated Date of Completion: June 30, 2024 Name of Contact Person: Lisa Schuenke, Assistant Superintendent of Finance and Human Resources Management Response: The District will work to properly report transactions in the future and follow the guidelines set forth in the policy manual.
View Audit 2972 Questioned Costs: $1
Finding 1682 (2023-004)
Significant Deficiency 2023
Stanly County
NC
Questioned Costs Eligibility
Finding 2023-004 ELIGIBILITY - INADEQUATE REQUEST FOR INFORMATION Name of contact person: "Stacy Ragsdale, Adult Medicaid Supervisor" Corrective Action: Unit Meeting to discuss running work number and go over 1/3 reduction policy. Proposed Completion Date: 10/31/...
Finding 2023-004 ELIGIBILITY - INADEQUATE REQUEST FOR INFORMATION Name of contact person: "Stacy Ragsdale, Adult Medicaid Supervisor" Corrective Action: Unit Meeting to discuss running work number and go over 1/3 reduction policy. Proposed Completion Date: 10/31/2023. Will be checked on monthly 2nd party reviews.
View Audit 2951
Finding 1681 (2023-003)
Significant Deficiency 2023
Stanly County
NC
Questioned Costs Eligibility
Finding 2023-003 ELIGIBILITY - INACCURATE RESOURCE ENTRY Name of contact person: "Stacy Ragsdale, Adult Medicaid Supervisor" Corrective Action: One on one training with worker that did not mark vehicles property and reminder at an Adult Medicaid unit meeting to all worker...
Finding 2023-003 ELIGIBILITY - INACCURATE RESOURCE ENTRY Name of contact person: "Stacy Ragsdale, Adult Medicaid Supervisor" Corrective Action: One on one training with worker that did not mark vehicles property and reminder at an Adult Medicaid unit meeting to all workers. Proposed Completion Date: 10/31/2023. Will be checked on monthly 2nd party reviews.
View Audit 2951
Finding 1680 (2023-002)
Significant Deficiency 2023
Stanly County
NC
Questioned Costs Eligibility Internal Control / Segregation of Duties
Finding 2023-002 ELIGIBILITY - INACCURATE INFORMATION ENTRY Name of contact person: "Robin Huneycutt, Family and Children's Medicaid Supervisor" Corrective Action: Unit meeting to discuss the importance/requirement to enter all information correctly into NCFast. P...
Finding 2023-002 ELIGIBILITY - INACCURATE INFORMATION ENTRY Name of contact person: "Robin Huneycutt, Family and Children's Medicaid Supervisor" Corrective Action: Unit meeting to discuss the importance/requirement to enter all information correctly into NCFast. Proposed Completion Date: Meeting will be held on 10/31/2023. Will be checked during monthly 2nd party reviews.
View Audit 2951
Finding 1678 (2023-004)
Significant Deficiency 2023
Brunswick County
NC
Questioned Costs Eligibility
Finding 2023-004 ELIGIBILITY - NON-COOPERATION WITH CHILD SUPPORT PROCEDURES Name of contact person: "Catherine Lytch, DSS Director" Corrective Action: "The department incorrectly interpreted the policy which required the department to send a post-eligibility 5097 form, a...
Finding 2023-004 ELIGIBILITY - NON-COOPERATION WITH CHILD SUPPORT PROCEDURES Name of contact person: "Catherine Lytch, DSS Director" Corrective Action: "The department incorrectly interpreted the policy which required the department to send a post-eligibility 5097 form, at the time of the determination, counties could not terminate an individual's Medicaid for non-cooperation with child support. However, under new guidance published in Admin Letter 13-23 on August 18, 2023, due to the unwinding period the request for absent parent information is no longer required, therefore this will no longer be an issue going forward. " Proposed Completion Date: "DHHS updated policy in Admin Letter 13-23 on August 18, 2023, this will no longer be an issue going forward. "
View Audit 2925
Finding 1677 (2023-003)
Significant Deficiency 2023
Brunswick County
NC
Questioned Costs Eligibility
Finding 2023-003 ELIGIBILITY - INADEQUATE REQUEST FOR INFORMATION Name of contact person: "Catherine Lytch, DSS Director" Corrective Action: "The department will conduct refresher training on running and reviewing electronic sources and checking all resources. Additional...
Finding 2023-003 ELIGIBILITY - INADEQUATE REQUEST FOR INFORMATION Name of contact person: "Catherine Lytch, DSS Director" Corrective Action: "The department will conduct refresher training on running and reviewing electronic sources and checking all resources. Additionally, the department will conduct targeted case reads for the next three months to ensure the agency is following policy. " Proposed Completion Date: 1/31/2024
View Audit 2925
Finding 1676 (2023-002)
Significant Deficiency 2023
Brunswick County
NC
Questioned Costs Eligibility
Finding 2023-002 ELIGIBILITY - INACCURATE RESOURCE ENTRY Name of contact person: "Catherine Lytch, DSS Director" Corrective Action: "The department supervisors will remind staff to double-check casework to ensure dates and amounts are entered correctly prior to processing...
Finding 2023-002 ELIGIBILITY - INACCURATE RESOURCE ENTRY Name of contact person: "Catherine Lytch, DSS Director" Corrective Action: "The department supervisors will remind staff to double-check casework to ensure dates and amounts are entered correctly prior to processing the case during monthly conferences, team meetings, and trainings. " Proposed Completion Date: 1/31/2024
View Audit 2925
Finding 1675 (2023-001)
Significant Deficiency 2023
Brunswick County
NC
Questioned Costs Eligibility Internal Control / Segregation of Duties
Finding 2023-001 ELIGIBILITY - INACCURATE INFORMATION ENTRY Name of contact person: "Catherine Lytch, DSS Director" Corrective Action: "The department will conduct refresher training on reading and reviewing electronic sources. Additionally, the department will conduct ta...
Finding 2023-001 ELIGIBILITY - INACCURATE INFORMATION ENTRY Name of contact person: "Catherine Lytch, DSS Director" Corrective Action: "The department will conduct refresher training on reading and reviewing electronic sources. Additionally, the department will conduct targeted case reads for the next three months to ensure the agency is following policy. " Proposed Completion Date: 1/31/2024
View Audit 2925
Advanced Living Inc.'s Schwenckfeld Manor
PA
HUD Housing Programs Questioned Costs Cash Management
We will follow the recommendation received from HUD.
We will follow the recommendation received from HUD.
View Audit 2917
Missouri Housing Development Commission
MO
Allowable Costs / Cost Principles Matching / Level of Effort / Earmarking Questioned Costs § 200.400 § 200.401
Finding 2023-003 – Allowable Costs and Activities, Eligibility – Compliance Federal Award. No. 21.026 Homeowner Assistance Fund – COVID 19 Corrective Action Plan: The Commission was made aware of the sophisticated fraudulent entity through its contacts with the National Council of State Housing Agen...
Finding 2023-003 – Allowable Costs and Activities, Eligibility – Compliance Federal Award. No. 21.026 Homeowner Assistance Fund – COVID 19 Corrective Action Plan: The Commission was made aware of the sophisticated fraudulent entity through its contacts with the National Council of State Housing Agencies (NCSHA). Staff remains active in those groups, participating in weekly and monthly calls and will adopt further preventative measures that have been shown to be effective in other states. Staff has implemented a more rigorous servicer onboarding process, whereby questionable items or documentation deemed to be suspicious or potentially altered will be presented to the program director, finance staff, compliance staff, or other internal staff for further investigation. Staff does not anticipate further issues with falsified information with the enhanced onboarding procedures implemented. In addition, balances owed are verified by loan servicers, and funds are paid directly to the servicer and never to individual homeowners. Completion Date: The Commission implemented additional compliance review procedures during fiscal year 2023 and completed its investigation of the identified case. Contact Person: Steve Whitson, Director of Community Programs
View Audit 2908 Questioned Costs: $1
Finding 1672 (2023-002)
Material Weakness 2023
Missouri Housing Development Commission
MO
Allowable Costs / Cost Principles Eligibility Questioned Costs § 200.400 § 200.401
Finding 2023-002 – Allowable Costs and Activities, Eligibility – Compliance and Control Finding Federal Award No. 21.023 Emergency Rental Assistance Program – COVID 19 Corrective Action Plan: The Commission administered direct assistance according to the program rules and regulations. The Commission...
Finding 2023-002 – Allowable Costs and Activities, Eligibility – Compliance and Control Finding Federal Award No. 21.023 Emergency Rental Assistance Program – COVID 19 Corrective Action Plan: The Commission administered direct assistance according to the program rules and regulations. The Commission collected the required information and documentation to review and approve applications. Applicants submitted certified applications meeting the requirements of the program. However, the Commission staff discovered through its noncompliance review and identification processes that some program applicants provided false information and fraudulent documentation that continues to be investigated and reported to the proper authorities. Internal controls have been enhanced to mitigate and help prevent further exposure to noncompliance. Past and ongoing measures implemented to ensure eligibility of all funds disbursed include: the adoption of a formal fraud, waste, and abuse policy in July 2021 as well as providing additional training to employees and third parties that were responsible for reviewing and approving applications in order to better detect invalid applicants to prevent funding these applicants. In May 2021, the Commission hired an Internal Compliance Manager and created an Internal Compliance Department who has engaged a third party law firm and a consulting group to provide consultative assistance to improve processes and to assist in investigating applications deemed to be questionable. Further, internal staffing capacity was expanded with the creation of the Community Programs Processes Department in fall 2021 and the Data and Analytics Department in early 2022. Additional investigative techniques such as “mass denial metrics” and tiered level reviews were implemented into weekly application processing. Commission staff set regular internal coordination meetings to improve communication and aid in the identification of new indicators. Internal compliance staff actively participates in national groups administering similar programs, and explores and adopts new preventative or other review measures demonstrated to be effective in other states. As program funds for direct rental and utility assistance have been expended and direct assistance applications no longer accepted, additional internal metrics and compliance review processes are being developed to apply a consistent process for examining any outstanding questioned costs and to make a final determination regarding the eligibility of disbursed funds. Completion Date: The Commission implemented additional compliance review procedures during fiscal years 2021 and 2022 and expects to conclude its investigation of the fiscal year identified cases during calendar year 2024. Contact Person: Steve Whitson, Director of Community Programs
View Audit 2908 Questioned Costs: $1
Finding 1670 (2023-001)
Material Weakness 2023
Missouri Housing Development Commission
MO
Allowable Costs / Cost Principles Questioned Costs Subrecipient Monitoring § 200.400 § 200.401
Finding 2023-001 – Allowable Costs and Activities – Compliance and Control Finding Federal Award No. 14.231 Emergency Solutions Grant Program – COVID 19 Corrective Action Plan: The Commission administered direct assistance according to the program rules and regulations. The Commission collected the ...
Finding 2023-001 – Allowable Costs and Activities – Compliance and Control Finding Federal Award No. 14.231 Emergency Solutions Grant Program – COVID 19 Corrective Action Plan: The Commission administered direct assistance according to the program rules and regulations. The Commission collected the required information and documentation to review and approve applications. Applicants submitted certified applications meeting the requirements of the program. However, the Commission staff discovered through its noncompliance review and identification processes that some program applicants provided false information and fraudulent documentation that continues to be investigated and reported to the proper authorities. Internal controls have been enhanced to mitigate and identify instances of potential noncompliance. The use of program funds for direct rental assistance under this program was concluded and the final disbursements made in early May 2021. Past and ongoing measures implemented to ensure eligibility of all funds disbursed include: The Commission hiring an Internal Compliance Manager and establishing an internal compliance department in May 2021 who engaged a third party law firm and a consulting group to provide consultative assistance to improve processes and to assist in investigating applications deemed to be questionable. A formal fraud, waste and abuse policy was adopted in July 2021. During fiscal year 2022, the Commission undertook extensive efforts to detect instances of ineligible applicants and documentation irregularities, which resulted in identification of these instances of applicant noncompliance. As program funds for direct rental assistance have been expended, additional internal metrics and compliance review processes are being developed to apply a consistent process for examining any outstanding questioned costs and to make a final determination regarding the eligibility of disbursed funds. Completion Date: The Commission implemented additional compliance review procedures during fiscal years 2021 and 2022, reviewed applications to identify potentially fraudulent applications during fiscal years 2022 and 2023 and expects to conclude its investigation of identified cases during fiscal year 2024. Contact Person: Steve Whitson, Director of Community Programs
View Audit 2908 Questioned Costs: $1
Finding 1621 (2023-001)
Significant Deficiency 2023
California Academy of Sciences
CA
Questioned Costs Allowable Costs / Cost Principles
The Accounting team will include a step in the monthly close process to reconcile the indirect cost rate utilized in the calculation of expense against the current negotiated indirect cost rate to ensure that indirect cost expenses are calculated and recorded using the appropriate rates.
The Accounting team will include a step in the monthly close process to reconcile the indirect cost rate utilized in the calculation of expense against the current negotiated indirect cost rate to ensure that indirect cost expenses are calculated and recorded using the appropriate rates.
View Audit 2868
Finding 1606 (2023-002)
Significant Deficiency 2023
Universidad Carlos Albizu, Inc.
PR
Questioned Costs Allowable Costs / Cost Principles
Finding No. 2023-002 Cost principles – overcharge of funds Condition Found During our audit procedures on the allowable activities and cost principles compliance requirements, we noted that on one (1) instance, a vendor invoiced $42,350, and the institution claimed $42,675 to the program for the s...
Finding No. 2023-002 Cost principles – overcharge of funds Condition Found During our audit procedures on the allowable activities and cost principles compliance requirements, we noted that on one (1) instance, a vendor invoiced $42,350, and the institution claimed $42,675 to the program for the same transaction. Corrective Action Plan Management accepts the finding and considers it an isolated case. We verified all the items claimed to HEERF and found this to be the only difference. The University requested and obtained an extension of this program. Thus, it is still open to process more transactions until the end of the year. The amount was promptly reimbursed to HEERF on September 13, 2023. Name(s) of the Contact Person(s) Responsible for Corrective Action Ramón L. Menéndez, Chief Financial Officer Anticipated Completion Date Completed on September 13, 2023.
View Audit 2832 Questioned Costs: $1
Saint Xavier University
IL
Special Tests & Provisions Questioned Costs Student Financial Aid
2023-002: Late Return of Title IV Credit Balance - Student Financial Aid Cluster Assistance Listing #s 84.007, 84.033, 84.038, 84.063, 84.268, 84.379, 93.264- Grant Period - Year Ended June 30, 2023 Condition Found: During our Credit Balance testing, we noted that the University did not return the c...
2023-002: Late Return of Title IV Credit Balance - Student Financial Aid Cluster Assistance Listing #s 84.007, 84.033, 84.038, 84.063, 84.268, 84.379, 93.264- Grant Period - Year Ended June 30, 2023 Condition Found: During our Credit Balance testing, we noted that the University did not return the credit balances for two out of forty students we tested within the required time frame. We consider the untimely return of credit balance to the students accounts to be a significant deficiency to the Special Tests and Provisions Compliance Requirement. Corrective Action Plan - The refund date is calculated manually. There was a miscommunication in the department and refunds were processed at 16 days instead of the required 14. Staff have been retrained and will start the refund process sooner. Responsible Person for Corrective Action Plan - Karrie Mallo, Director of Student Accounts Implementation Date of Corrective Action Plan - Action has already been completed. Staff have been retrained. The Director of Student Accounts will review all calculated refund dates.
View Audit 2826
Saint Xavier University
IL
Questioned Costs Special Tests & Provisions Student Financial Aid
2023-001: Improper Return of Title IV Financial Aid - Student Financial Aid Cluster Assistance Listing #s 84.007, 84.033, 84.038, 84.063, 84.268, 84.379, 93.264 - Grant Period - Year Ended June 30, 2023 Condition Found: During our Return of Title IV Fund testing, we noted that the University did not...
2023-001: Improper Return of Title IV Financial Aid - Student Financial Aid Cluster Assistance Listing #s 84.007, 84.033, 84.038, 84.063, 84.268, 84.379, 93.264 - Grant Period - Year Ended June 30, 2023 Condition Found: During our Return of Title IV Fund testing, we noted that the University did not calculate properly or return Title IV Student Financial Aid in the required time frame for two out of twenty-five students we tested. We consider the untimely returns and incorrect calculations of the Return of Title IV to be an instance of noncompliance to the Special Tests and Provisions Compliance Requirement. This is also a repeat finding reported in Section IV Prior Year Financial Statement and Federal Award findings as 2022-001. Corrective Action Plan Action has already been completed. In both cases, the calculation was complete timely, but there were errors in the calculation. When the errors were identified, both calculations were purged and recalculated and the correct funds were returned. Manager currently reviews all refund calculations to ensure accurate calculations and will continue that practice to ensure compliance. Responsible Person for Corrective Action Plan Susan Swisher, Executive Director Office of Financial Aid. Implementation Date of Corrective Action Plan
View Audit 2826 Questioned Costs: $1
Finding 1598 (2023-004)
Material Weakness 2023
Kearney Public Schools District No. 07
NE
Questioned Costs Eligibility
As a result of this audit, Kearney Public Schools Bearcat Diner employees (2) will each be responsible for entering the free and reduced applications and sign off on their completed applications. Each, will then be responsible for verifying the accuracy of their co-worker’s data entry. The person wh...
As a result of this audit, Kearney Public Schools Bearcat Diner employees (2) will each be responsible for entering the free and reduced applications and sign off on their completed applications. Each, will then be responsible for verifying the accuracy of their co-worker’s data entry. The person who originally completes the application will be the determining official and both employees will sign the application. Director of Nutrition Services will create a daily checklist to include: Application checked by co-worker, data entered into nutrition software and SIS, letters have been mailed a hard copy and an email, and list of families emailed to FSD daily to verify completion. Additionally, the Bearcat Diner Systems Analyst will complete the verification process and the FSD will review responses of the verification and check for accuracy, family notification of status and that data has been entered into nutrition software and SIS before submitting verification data to the state website. The Director will be responsible for reviewing and verifying the data entered and that all other recommendations provided are met with timeliness and accuracy.
View Audit 2825 Questioned Costs: $1
North Greenville University
SC
Questioned Costs Allowable Costs / Cost Principles Eligibility
Need Analysis Planned Corrective Action: The financial aid staff has reporting available within PowerFAIDS to monitor and check for oversights related to need analysis. The team will review the reports to ensure that they are set up properly to identify such issues created by human error, as well a...
Need Analysis Planned Corrective Action: The financial aid staff has reporting available within PowerFAIDS to monitor and check for oversights related to need analysis. The team will review the reports to ensure that they are set up properly to identify such issues created by human error, as well as ensuring that these reports are being monitored more regularly. The team is also investigating what additional information can be added to the PowerFAIDS student financial aid portal to help students better understand the benefits of accepting a subsidized loan over an unsubsidized loan. Person Responsible for Corrective Action Plan: Cindi Patterson, Director for Financial Aid Anticipated Date of Completion: December 2023
View Audit 2823
Finding 1582 (2023-001)
Significant Deficiency 2023
North Greenville University
SC
Student Financial Aid Questioned Costs Matching / Level of Effort / Earmarking
Inaccurate and Untimely Return of Title IV Funds (R2T4) Planned Corrective Action: Context: The financial aid staff will continue to take advantage of the training resources provided by the National Association of Student Financial Aid Administrators (NASFAA) to ensure understanding of the newer re...
Inaccurate and Untimely Return of Title IV Funds (R2T4) Planned Corrective Action: Context: The financial aid staff will continue to take advantage of the training resources provided by the National Association of Student Financial Aid Administrators (NASFAA) to ensure understanding of the newer regulations related to R2T4 calculations for modular-based programs. They will also ensure that our internal R2T4 procedure document is accurate and that it is followed as a guide when completing calculations for these programs. And lastly, the team will have two trained aid administrators review R2T4 calculations, specifically for the modular-based programs (online and graduate students), to monitor for accuracy. Person Responsible for Corrective Action Plan: Cindi Patterson, Director for Financial Aid Anticipated Date of Completion: October 2023
View Audit 2823 Questioned Costs: $1
Finding 1579 (2023-001)
Significant Deficiency 2023
Anderson University and Subsidiary
SC
Student Financial Aid Eligibility Questioned Costs
Disbursements to Ineligible Students Planned Corrective Action: While the Office of Financial Aid sought to replicate controls that were in place within the legacy system, the noted disbursements to ineligible students were a direct result of the system conversion to Workday. The following measures ...
Disbursements to Ineligible Students Planned Corrective Action: While the Office of Financial Aid sought to replicate controls that were in place within the legacy system, the noted disbursements to ineligible students were a direct result of the system conversion to Workday. The following measures have been or will be taken to prevent such disbursements in the future. Transfer credit evaluation (prior degree and TEACH grant) To ensure students with prior bachelor’s degrees are not awarded incorrectly, the office will coordinate with the Registrar’s Office to ensure that all undergraduate students with a prior degree are flagged immediately after transcript evaluation. The transfer credit coordinator will notify the Office of Financial Aid. If the student’s ISIR does not reflect they have earned a prior bachelor’s degree the student will be notified and the ISIR will be corrected. Existing award programming prevents students with ISIRs indicating a prior degree from being awarded aid for which they are ineligible. To ensure transfer students with GPAs that do not meet the requirements to receive TEACH grant are not awarded incorrectly, the office will conduct a review of all transfer students awarded TEACH grant once all their transcripts have been received to ensure they meet transfer GPA eligibility requirements. Loans in excess of limits To ensure students are not awarded loans in excess of their aggregate limits, the financial aid operations department has begun to proactively review NSLDS data for any student that is seen to be approaching loan limits. When an ISIR indicates an eligibility amount that is less than a single year’s maximum award, the operations department reviews NSLDS and overrides aggregate totals as needed to ensure students are not awarded over their limits. We are going to work with our post-implementation consulting partner, Alchemy, to determine other best practices within Workday. Pell Grant awarded for courses that do not apply to student’s program of study To ensure students are not awarded Pell grant for courses that do not apply to their program of study, the office developed reports to compare the financial aid load used to calculate the award with the financial aid loan within the student’s program of study. While these reports were in use during the 2022-2023 award year, there were some academic programs that had to be updated because of issues with their initial setup. Those changes have abated in this second academic year, but the financial aid technician will conduct a final check in the last week of the 7A and 7B terms so any changes to program of study load status can be reevaluated. Person Responsible for Corrective Action Plan: Michael Sapienza, Associate Vice President of Enrollment Services Anticipated Date of Completion: Necessary reports and calculations will be developed prior to December 1, 2023. Review will continue on a continuous basis.
View Audit 2820 Questioned Costs: $1
« 1 638 639 641 642 953 »