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Corrective Action Plans

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McMinn County, Tennessee
TN
Questioned Costs Special Tests & Provisions Internal Control / Segregation of Duties
FINDING THE SCHOOL DEPARTMENT DID NOT DOCUMENT COMPLIANCE WITH THE DA VIS-BACON ACT Response and Corrective Action Plan Prepared by: Jason D. Luallen, Director of Finance Person Responsible for Implementing the Corrective Action: Jason D. Luallen, Director of Finance Anticipated Completion D...
FINDING THE SCHOOL DEPARTMENT DID NOT DOCUMENT COMPLIANCE WITH THE DA VIS-BACON ACT Response and Corrective Action Plan Prepared by: Jason D. Luallen, Director of Finance Person Responsible for Implementing the Corrective Action: Jason D. Luallen, Director of Finance Anticipated Completion Date of Corrective Action: 7/1/22 Repeat Finding: No Reason Corrective Action was Not Taken in the Prior Year: N/A Planned Corrective Action: McMinn County has already taken steps to assure that Davis-Bacon Act compliance is included in bids for federally funded projects.
View Audit 28135 Questioned Costs: $1
Finding 37376 (2022-018)
Significant Deficiency 2022
State of Texas C/o Comptroller of Public Accounts
TX
Questioned Costs Allowable Costs / Cost Principles § 200.430
Corrective action plan: TCEQ will provide refresher training to staff and supervisors and review its standard operating procedures to ensure that staff record time and charge to grants accurately, and that calculated allocations of staff time are accurate. The overall objective will be to ensure tha...
Corrective action plan: TCEQ will provide refresher training to staff and supervisors and review its standard operating procedures to ensure that staff record time and charge to grants accurately, and that calculated allocations of staff time are accurate. The overall objective will be to ensure that salaries and wages are based on records that correctly reflect the work performed. Implementation date(s): March 1,2023 Responsible persons: Yolanda Davis, Deputy Director of Financial Administration Division
View Audit 28519 Questioned Costs: $1
Finding 37333 (2022-004)
Significant Deficiency 2022
State of Texas C/o Comptroller of Public Accounts
TX
Questioned Costs Allowable Costs / Cost Principles Period of Performance § 200.303 § 200.308 § 200.403
Corrective action plan: DPS will update the profile setup process in CAPPS to ensure the Service/Receipt Date Indicator box is checked in CAPPS on all profile setups relating to Grants. DPS Grants staff will receive training on how to fill out a Profile Setup Form to ensure the Service/Receipt Dat...
Corrective action plan: DPS will update the profile setup process in CAPPS to ensure the Service/Receipt Date Indicator box is checked in CAPPS on all profile setups relating to Grants. DPS Grants staff will receive training on how to fill out a Profile Setup Form to ensure the Service/Receipt Date Indicator Box is checked at the time the project is setup in CAPPS. The Grants staff will run a monthly report from CAPPS to see if all active projects have the service date indicator box checked. Implementation date(s): March 1, 2023 Responsible persons: Grants Manager, Deputy Administrator, Financial Reporting
View Audit 28519 Questioned Costs: $1
Finding 37289 (2022-002)
Significant Deficiency 2022
State of Texas C/o Comptroller of Public Accounts
TX
Questioned Costs Eligibility Internal Control / Segregation of Duties § 200.303
EA Application/Determination Corrective action plan: DFPS will ensure that INV/AR staff receive ongoing communication/training regarding EA and how to correctly document and record income within the IMPACT. DFPS will update the current EA policy and publishing a new resource guide for staff. DFPS ...
EA Application/Determination Corrective action plan: DFPS will ensure that INV/AR staff receive ongoing communication/training regarding EA and how to correctly document and record income within the IMPACT. DFPS will update the current EA policy and publishing a new resource guide for staff. DFPS staff will be provided training, tip sheets and ongoing support regarding the new policy and resource guide. The policy will be published by April 1, 2023. DFPS will continue to strengthen our internal quality assurance review of cases eligible for EA to ensure that INV/AR staff are complying with federal guidelines and internal policies. DFPS has submitted an IT ticket request to resolve the condition for the participant that had the incorrect income range of $0-$10,000 selected to the correct income range of $20,550 to $40,549 to align with the investigation report. The participant remains eligible for assistance regardless as the family unit makes less than $63,000. CPI will initiate a request for an IT project to conduct analysis of any limitations with verifying Emergency Assistance eligibility in the IMPACT system regarding why two of the three EA statements now show not answered. DFPS staff will be researching the issue to determine next steps by 2nd quarter FY 2024. Implementation date(s): Ongoing communication ? will vary, first communication by April 1, 2023; IMPACT research January 31, 2024. Responsible persons: Jerome Green PEAF Corrective action plan: DFPS uses an established recoupment process to address overpayments. A Kinship Development Worker writes a letter to the kinship caregiver regarding the overpayment and details the steps needed to return funds. This letter is also sent to accounting for follow up. DFPS maintains a proactive approach to strengthening/enhancing IMPACT limitations to ensure accurate data is maintained for accurate payments/disbursements through continuous program improvement. Implementation date(s): On January 13, 2023 ? staff initiated the above described recoupment process to recoup the second payment for the subject children. Responsible persons: Debbie Bouldin
View Audit 28519 Questioned Costs: $1
Finding 37275 (2022-007)
Significant Deficiency 2022
State of Texas C/o Comptroller of Public Accounts
TX
Questioned Costs Allowable Costs / Cost Principles Matching / Level of Effort / Earmarking § 200.303
Corrective action plan: To strengthen requirements related to unique disaster funding, DSHS will amend DSHS Policy AA-3301: Monitoring and Management of the Operating Budget to establish roles and responsibilities for ensuring expenditures are reviewed and within grant parameters. We anticipate poli...
Corrective action plan: To strengthen requirements related to unique disaster funding, DSHS will amend DSHS Policy AA-3301: Monitoring and Management of the Operating Budget to establish roles and responsibilities for ensuring expenditures are reviewed and within grant parameters. We anticipate policy revisions to be drafted by July 31, 2023. Implementation date(s): July 31, 2023 Responsible persons: Chief Financial Officer
View Audit 28519 Questioned Costs: $1
Finding 37274 (2022-006)
Significant Deficiency 2022
State of Texas C/o Comptroller of Public Accounts
TX
Questioned Costs Allowable Costs / Cost Principles Matching / Level of Effort / Earmarking § 200.303
Corrective action plan: To strengthen requirements related to unique disaster funding, DSHS will amend DSHS Policy AA-3301: Monitoring and Management of the Operating Budget to establish roles and responsibilities for ensuring expenditures are reviewed and within grant parameters. We anticipate poli...
Corrective action plan: To strengthen requirements related to unique disaster funding, DSHS will amend DSHS Policy AA-3301: Monitoring and Management of the Operating Budget to establish roles and responsibilities for ensuring expenditures are reviewed and within grant parameters. We anticipate policy revisions to be drafted by July 31, 2023. Implementation date(s): July 31, 2023 Responsible persons: Chief Financial Officer
View Audit 28519 Questioned Costs: $1
Finding 37271 (2022-022)
Significant Deficiency 2022
State of Texas C/o Comptroller of Public Accounts
TX
Questioned Costs Eligibility Internal Control / Segregation of Duties
Corrective action plan: To prevent similar errors from occurring until program closure, TRR management shared these findings with the external application review vendor on January 26, 2023, reiterating the processes for reviewing and approving rental assistance according to all program policies an...
Corrective action plan: To prevent similar errors from occurring until program closure, TRR management shared these findings with the external application review vendor on January 26, 2023, reiterating the processes for reviewing and approving rental assistance according to all program policies and procedures and ensuring that appropriate documentation related to review of applications is maintained in the files. Eligibility errors are expected in all programs, and TRR has developed different processes to address errors when identified. For these particular cases, TRR management requested the vendor take corrective action for each case as applicable (e.g., by requesting a return of funds for overpayment or by requesting additional information from applicants). Implementation date(s): January 26, 2023 Responsible persons: Danny Shea, TRR Senior Program Manager
View Audit 28519 Questioned Costs: $1
Over the Rainbow Ass'n & Subsidiaries
IL
Questioned Costs HUD Housing Programs Matching / Level of Effort / Earmarking
For the Rockford Supportive Housing Facility FINDING 2022-003: SECTION 811, ASSISTANCE LISTING NUMBER 14.181 HUD SUBSIDY LOAN FROM REPLACEMENT RESERVES NOT REPAID Recommendation: The Project should repay the HUD subsidy loan as soon as funds are available...
For the Rockford Supportive Housing Facility FINDING 2022-003: SECTION 811, ASSISTANCE LISTING NUMBER 14.181 HUD SUBSIDY LOAN FROM REPLACEMENT RESERVES NOT REPAID Recommendation: The Project should repay the HUD subsidy loan as soon as funds are available. Action Taken: The Project agrees with the finding. A $15,000 transfer will be made once funds are available. Management will be reminded to carefully review HUD correspondence to make sure HUD subsidy loan terms are being followed. If the Department of Housing and Urban Development has questions regarding this plan, please call Les Russo at 847-424-5601.
View Audit 36617 Questioned Costs: $1
Over the Rainbow Ass'n & Subsidiaries
IL
Questioned Costs HUD Housing Programs Matching / Level of Effort / Earmarking
Over the Rainbow Association and Subsidiaries CORRECTIVE ACTION PLANS (CONTINUED) YEAR ENDED DECEMBER 31, 2022 FINDING 2022-002: SECTION 8, ASSISTANCE LISTING NUMBER 14.195 SPONSOR LOAN PAYMENT WITHOUT HUD APPROVAL Recommendat...
Over the Rainbow Association and Subsidiaries CORRECTIVE ACTION PLANS (CONTINUED) YEAR ENDED DECEMBER 31, 2022 FINDING 2022-002: SECTION 8, ASSISTANCE LISTING NUMBER 14.195 SPONSOR LOAN PAYMENT WITHOUT HUD APPROVAL Recommendation: The Sponsor should work with HUD to determine if the $130,019 needs to be paid back to the Project. Action Taken: The Sponsor will work with HUD to determine if the $130,019 needs to be paid back to the Project.
View Audit 36617 Questioned Costs: $1
Over the Rainbow Ass'n & Subsidiaries
IL
Questioned Costs HUD Housing Programs Cash Management
Over the Rainbow Association and Subsidiaries CORRECTIVE ACTION PLANS YEAR ENDED DECEMBER 31, 2022 Over the Rainbow Association and Subsidiaries respectfully submits the following corrective action plans for the year ended December 31, 2022. ...
Over the Rainbow Association and Subsidiaries CORRECTIVE ACTION PLANS YEAR ENDED DECEMBER 31, 2022 Over the Rainbow Association and Subsidiaries respectfully submits the following corrective action plans for the year ended December 31, 2022. Name and address of independent public accounting firm: Hinrichs & Associates, Ltd. 1000 Shelard Parkway, Suite 110 Minneapolis, MN 55426 Audit period: December 31, 2022 The findings from the December 31, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Section A of the schedule, Summary of Audit Results, does not include findings and is not addressed. FINDINGS - FINANCIAL STATEMENT AUDIT NONE FINDINGS - FEDERAL AWARD PROGRAMS AUDIT DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT For the Hill Housing Facility FINDING 2022-001: SECTION 8, ASSISTANCE LISTING NUMBER 14.195 SURPLUS CASH NOT DEPOSITED INTO RESIDUAL RECEIPT ACCOUNT Recommendation: The Project should deposit surplus cash as of December 31, 2021 into a residual receipts account as soon as possible. Action Taken: The Project agrees with the finding. Management will deposit $14,079 into a residual receipts account as soon as possible.
View Audit 36617 Questioned Costs: $1
Finding 37229 (2022-004)
Significant Deficiency 2022
Bethany College
KS
Questioned Costs Special Tests & Provisions Student Financial Aid
Corrective Action Plan 2022-004: The College concurs with the finding and has provided corrective action through adding additional review of the calculation of institutionally scheduled breaks and total days used in the R2T4 calculations. Completion Date: May 2022 Contact Person: Christoffer Larse...
Corrective Action Plan 2022-004: The College concurs with the finding and has provided corrective action through adding additional review of the calculation of institutionally scheduled breaks and total days used in the R2T4 calculations. Completion Date: May 2022 Contact Person: Christoffer Larsen, Executive Director of Student Financial Services
View Audit 30545 Questioned Costs: $1
Finding 37206 (2022-002)
Significant Deficiency 2022
New Mexico Primary Care Association, Inc.
NM
Questioned Costs
Technical and Non-Financial Assistance to Health Centers ? Assistance Listing No. 93.129 and 93.527 Recommendation: Design controls to ensure the records support personnel costs. Explanation of disagreement with audit finding: Time sheets not approved - Time sheets are provided from the employee to ...
Technical and Non-Financial Assistance to Health Centers ? Assistance Listing No. 93.129 and 93.527 Recommendation: Design controls to ensure the records support personnel costs. Explanation of disagreement with audit finding: Time sheets not approved - Time sheets are provided from the employee to the supervisor, and subsequently to Finance for payroll processing. These time sheets are frequently provided in a spreadsheet format via email. As part of payroll processing, these time sheets are noted as to being received via email from the supervisor. The sending of time sheets via email is considered approval. Employees / Positions not listed in federal budgets - Federal budgets are created prior to the beginning of the budget period and the categories therein are allowed to vary without prior approval up to 25% of the overall budget amount. Employee appreciation pay not consistent with grant funded FTE - Federal budgets are created prior to the beginning of the budget period and the categories therein are allowed to vary without prior approval up to 25% of the overall budget amount. 330 funded Employee appreciation pay for employees not solely dedicated to the grant ? internal controls identify separate projects within the NMPCA and keep expenses separate such that expenses are not charged to more than one project or grant. HCCN funded vacation pay for employee not solely dedicated to the grant ? internal controls identify separate projects within the NMPCA and keep expenses separate such that expenses are not charged to more than one project or grant. Action taken in response to finding: No action needed. Name(s) of the contact person(s) responsible for corrective action: John Dailey Planned completion date for corrective action plan: 6/30/2023
View Audit 34460 Questioned Costs: $1
Finding 37205 (2022-001)
Significant Deficiency 2022
New Mexico Primary Care Association, Inc.
NM
Questioned Costs Procurement, Suspension & Debarment
Technical and Non-Financial Assistance to Health Centers ? Assistance Listing No. 93.129 and 93.527 Recommendation: Design controls to ensure compliance with federal procurement regulation and federal procurement policy, including debarment. Explanation of disagreement with audit finding: For the au...
Technical and Non-Financial Assistance to Health Centers ? Assistance Listing No. 93.129 and 93.527 Recommendation: Design controls to ensure compliance with federal procurement regulation and federal procurement policy, including debarment. Explanation of disagreement with audit finding: For the audit period 7/1/2021 ? 6/30/2022, the NMPCA had a service with Compliatric to check for suspension or debarment against the OIG database. This test was performed monthly, and confirmations were received and stored. The NMPCA procurement policy provides for three sets of purchasing requirements, as indicated in federal regulations by standard procurement requirements, purchasing requirements under the Simplified Acquisition Threshold and purchasing requirements under the Micro Purchase Threshold. The auditors did not identify to NMPCA management any purchases in excess of the Simplified Acquisition Threshold. For purchases under the Simplified Acquisition Threshold, the NMPCA purchasing policy does not require a minimum number of bids, nor does it require a vendor contract. The only requirement under the policy for purchases under the Simplified Acquisition Threshold and above the Micro Purchase Threshold is two signatures, which are supplied with the check. Action taken in response to finding: No action needed. Name(s) of the contact person(s) responsible for corrective action: John Dailey Planned completion date for corrective action plan: 6/30/2023
View Audit 34460 Questioned Costs: $1
Rice Arlington Senior Supportive Housing, Inc.
MN
Questioned Costs HUD Housing Programs
RICE ARLINGTON SENIOR SUPPORTIVE HOUSING, INC. HUD PROJECT NO. 092-EE060 CORRECTIVE ACTION PLAN YEAR ENDED DECEMBER 31, 2022 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Rice Arlington Senior Supportive Housing, Inc. respectfully submits the ...
RICE ARLINGTON SENIOR SUPPORTIVE HOUSING, INC. HUD PROJECT NO. 092-EE060 CORRECTIVE ACTION PLAN YEAR ENDED DECEMBER 31, 2022 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Rice Arlington Senior Supportive Housing, Inc. respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and address of independent public accounting firm: Hinrichs & Associates, Ltd., 1000 Shelard Parkway, Suite 110, Minneapolis, MN 55426. Audit Period: December 31, 2022 The findings from the December 31, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Section A of the schedule, Summary of Audit Results, does not include findings and is not addressed. FINDINGS - FINANCIAL STATEMENT AUDIT NONE FINDINGS - FEDERAL AWARD PROGRAMS AUDIT DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2022-001: SECTION 202, ASSISTANCE LISTING NUMBER 14.157 Condition: For one of the tenant files tested, there was a mathematical error in computing the tenant's medical expense deduction in the process of computing the tenant share of monthly rent. Recommendation: The Project should recompute the HUD subsidy and tenant rent for this tenant and adjust a future monthly billing, if necessary. Project managers should be aware of the importance of computing the tenant's medical expense deduction accurately. Action Taken: The Project agrees with the finding. Tenant rent was recomputed and management adjusted a future monthly HUD billing in February 2023. If the Department of Housing and Urban Development has questions regarding this plan, please call Chuck Reuter at 651-645-7271.
View Audit 32015 Questioned Costs: $1
Finding 37181 (2022-003)
Material Weakness 2022
Victor Valley Union High School District
CA
Questioned Costs Equipment & Real Property Management Procurement, Suspension & Debarment
The Board of Trustees has authorized a reorganization of the Fiscal Services department that includes adding Purchasing Manager and Purchasing Technician to ensure the District follows all purchasing guidelines and compliance requirements related to purchasing. The Purchasing Manager will also be re...
The Board of Trustees has authorized a reorganization of the Fiscal Services department that includes adding Purchasing Manager and Purchasing Technician to ensure the District follows all purchasing guidelines and compliance requirements related to purchasing. The Purchasing Manager will also be responsible for our warehouse and inventory processes. This reorganization was approved effective July 1, 2023. Recruitment has begun for these positions.
View Audit 31772 Questioned Costs: $1
Finding 37163 (2022-002)
Significant Deficiency 2022
Mercy Hospital Iowa City, Ia
IA
Questioned Costs Allowable Costs / Cost Principles Cash Management
Finding No. 2022-002: Personnel Responsible for Corrective Action: Stuart Elkin, Vice President of Finance, Mercy Iowa City Anticipated Completion Date: Completed as of September 23, 2022 Corrective Action Plan: As it relates to the PRF Reporting Portal submissions, in addition to the review and app...
Finding No. 2022-002: Personnel Responsible for Corrective Action: Stuart Elkin, Vice President of Finance, Mercy Iowa City Anticipated Completion Date: Completed as of September 23, 2022 Corrective Action Plan: As it relates to the PRF Reporting Portal submissions, in addition to the review and approval of the Controller, the Vice President of Finance (Stuart Elkin) will also review and approve the submissions, to ensure all expenses submitted are appropriate and that expenses that do not relate to the prevention, preparation or response to the coronavirus are not included in future reporting. This corrective action plan was implemented as of September 23, 2022, prior to the Period 3 PRF reporting submission.
View Audit 37762 Questioned Costs: $1
Finding 37134 (2022-003)
Significant Deficiency 2022
Boys & Girls Clubs of Northeast Ohio
OH
Questioned Costs Allowable Costs / Cost Principles Cash Management
Managers have explained the importance of properly accounting and reviewing grant reimbursements with accounting staff. Staff accountants will review reimbursements thoroughly for errors such as typos before submitting reports.
Managers have explained the importance of properly accounting and reviewing grant reimbursements with accounting staff. Staff accountants will review reimbursements thoroughly for errors such as typos before submitting reports.
View Audit 31559 Questioned Costs: $1
Finding 37090 (2022-001)
Significant Deficiency 2022
Tri-Vision Housing Corporation, Inc. 054-11089
SC
Questioned Costs HUD Housing Programs Procurement, Suspension & Debarment
Finding #2022-001 Comments on Finding and Recommendation: The Corporation did not increase the monthly reserve for replacement deposits as required by HUD during the year ended December 31, 2022. The management agent should transfer funds of $269 from the operating account to bring the reserve for r...
Finding #2022-001 Comments on Finding and Recommendation: The Corporation did not increase the monthly reserve for replacement deposits as required by HUD during the year ended December 31, 2022. The management agent should transfer funds of $269 from the operating account to bring the reserve for replacements account current and communicate with the lender to ensure deposit increases are being made. Action(s) taken or planned on the finding: Management agrees with the recommendation.
View Audit 31067 Questioned Costs: $1
Bear River Head Start
UT
Questioned Costs Allowable Costs / Cost Principles
Bear River Head Start Inc.?s management became aware that a few hourly maintenance staff employees were recording time in excess of actual hours that were worked. The employees certified they were working the documented hours and their immediate supervisor also certified that the hours were true and...
Bear River Head Start Inc.?s management became aware that a few hourly maintenance staff employees were recording time in excess of actual hours that were worked. The employees certified they were working the documented hours and their immediate supervisor also certified that the hours were true and correct (even though she had knowledge that they were not correct). Management immediately conducted an internal investigation, concluded that fraudulent time had been reported, disclosed the fraud to their Board, notified the Regional Office (grantor), consulted with legal counsel, and turned over the investigation to the local police department (investigation still ongoing). To help mitigate risks in the future, an additional timecard procedure of internally auditing timecards on a random sample basis as well as a new Critical Fiscal Issues Procedure have been incorporated into Bear River Head Start Inc.?s internal controls.
View Audit 36296 Questioned Costs: $1
Coe College
IA
Questioned Costs Cash Management Matching / Level of Effort / Earmarking
Identifying Number: 2022-001 Finding: The College did not return excess Federal Direct Student Loan funds and the student portion of COVID-19 Education Stabilization funds within the required timeframe. Corrective Actions Taken or Planned: The Controller will access the Federal Student Aid (FSA) P...
Identifying Number: 2022-001 Finding: The College did not return excess Federal Direct Student Loan funds and the student portion of COVID-19 Education Stabilization funds within the required timeframe. Corrective Actions Taken or Planned: The Controller will access the Federal Student Aid (FSA) Partner Connect website, which is updated daily, prior to every draw. This will be in addition to verifying the G5 federal loan site and grant disbursement levels. They will ensure that it won?t be missed in the future as G5 reconciliation is only required monthly. Persons Responsible and Completion Date: Barb Hoffman, Director of Financial Aid and Carly Szawiel, Assistant Controller
View Audit 28019 Questioned Costs: $1
B'nai B'rith Iii, Inc.
MA
Questioned Costs Special Tests & Provisions HUD Housing Programs
Finding 2022-001 a. Comments on the Finding and Each Recommendation Management concurs with the finding that the monthly deposits to the replacement reserve were not made resulting in a shortfall of $5,926. b. Actions Taken or Planned on the Finding Management transferred $5,926 into the replacemen...
Finding 2022-001 a. Comments on the Finding and Each Recommendation Management concurs with the finding that the monthly deposits to the replacement reserve were not made resulting in a shortfall of $5,926. b. Actions Taken or Planned on the Finding Management transferred $5,926 into the replacement reserve account on March 22, 2023 to cover the shortfall.
View Audit 34218 Questioned Costs: $1
Asi Kansas City, Inc.
MN
Questioned Costs HUD Housing Programs
ASI KANSAS CITY, INC. HUD PROJECT NO. 084-HD054 CORRECTIVE ACTION PLAN YEAR ENDED JUNE 30, 2022 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ASI Kansas City, Inc. respectfully submits the following corrective action plan for the year ended June 30, ...
ASI KANSAS CITY, INC. HUD PROJECT NO. 084-HD054 CORRECTIVE ACTION PLAN YEAR ENDED JUNE 30, 2022 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ASI Kansas City, Inc. respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of independent public accounting firm: Hinrichs & Associates, Ltd. 1000 Shelard Parkway, Suite 110 Minneapolis, MN 55426 Audit Period: June 30, 2022 The findings from the June 30, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Section A of the schedule, Summary of Audit Results, does not include findings and is not addressed. FINDINGS - FINANCIAL STATEMENT AUDIT NONE FINDINGS - FEDERAL AWARD PROGRAMS AUDIT DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2022-001: SECTION 811, ASSISTANCE LISTING NUMBER 14.181 The Project did not make three months of HUD required deposits into its replacement for reserve account. Recommendation: The Project should deposit $8,800 into the replacement reserve account. Action Taken: The Project agrees with the finding. Management deposited $8,800 into the replacement reserve account in July 2022 when it realized the error. If the Department of Housing and Urban Development has questions regarding this plan, please call Chuck Reuter at 651-645-7271.
View Audit 36126 Questioned Costs: $1
Finding 36764 (2022-002)
Material Weakness 2022
Asi - Jackson County, Inc.
MN
Questioned Costs HUD Housing Programs Reporting
ASI - JACKSON COUNTY, INC. HUD PROJECT NO. 126-HD028 CORRECTIVE ACTION PLAN Department of Housing and Urban Development ASI-Jackson County, Inc. respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and address of Independent Public Accounting Fir...
ASI - JACKSON COUNTY, INC. HUD PROJECT NO. 126-HD028 CORRECTIVE ACTION PLAN Department of Housing and Urban Development ASI-Jackson County, Inc. respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and address of Independent Public Accounting Firm: Bjorklund & Montplaisir 1 Lincoln Center, Suite 470 10300 SW Greenburg Road Portland, Oregon 97223 Audit period: January 1, 2022 through December 31, 2022 The findings from the December 31, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the number assigned in the schedule. Finding No. 2022-002 - Section 811, CFDA 14.181 Recommendation: The Project should deposit the reserve for replacement shortage of $3,271. Planned Corrective Action: Once the Project starts receiving the subsidy payments, the reserve for replacement deposits will be caught up and made monthly thereafter. Anticipated Date of Completion: June 30, 2023 If the Department of Housing and Urban Development has questions regarding this plan, please call Chuck Reuter at (651) 645-7271. Sincerely, 04/26/23 Chuck Reuter Date
View Audit 35137 Questioned Costs: $1
Finding 36763 (2022-001)
Material Weakness 2022
Asi - Jackson County, Inc.
MN
Questioned Costs HUD Housing Programs Eligibility
ASI - JACKSON COUNTY, INC. HUD PROJECT NO. 126-HD028 CORRECTIVE ACTION PLAN Department of Housing and Urban Development ASI-Jackson County, Inc. respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and address of Independent Public Accounting Fir...
ASI - JACKSON COUNTY, INC. HUD PROJECT NO. 126-HD028 CORRECTIVE ACTION PLAN Department of Housing and Urban Development ASI-Jackson County, Inc. respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and address of Independent Public Accounting Firm: Bjorklund & Montplaisir 1 Lincoln Center, Suite 470 10300 SW Greenburg Road Portland, Oregon 97223 Audit period: January 1, 2022 through December 31, 2022 The findings from the December 31, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the number assigned in the schedule. FINDINGS ? FINANCIAL STATEMENT AND FEDERAL AWARD FINDING Department of Housing and Urban Development Finding No. 2022-001 - Section 811, CFDA 14.181 Recommendation: The Project should complete the recertification process for the remaining tenants. Planned Corrective Action: The tenant recertifications will be monitored by the owner to ensure they are being completed in a timely manner. Anticipated Date of Completion: June 30, 2023 If the Department of Housing and Urban Development has questions regarding this plan, please call Chuck Reuter at (651) 645-7271. Sincerely, 04/26/23 Chuck Reuter Date
View Audit 35137 Questioned Costs: $1
Finding 36759 (2022-003)
Significant Deficiency 2022
Portland Va Research Foundation
OR
Questioned Costs Internal Control / Segregation of Duties Subrecipient Monitoring
Allowable Costs Recommendation: We recommend that the organization implement procedures to ensure that indirect costs are charged in accordance with its approved indirect cost rate proposal. Explanation of disagreement with audit findings: There is no disagreement with the audit findings. Action tak...
Allowable Costs Recommendation: We recommend that the organization implement procedures to ensure that indirect costs are charged in accordance with its approved indirect cost rate proposal. Explanation of disagreement with audit findings: There is no disagreement with the audit findings. Action taken in response to finding: Once the issue was identified as a result of the audit, PVARF staff worked diligently to return the excess funds to the funding source, as well as determining an effective resolution to ensure there is no reoccurrence of inappropriate billing of the foundation?s indirect cost rate. Action Plan: In addition to implementing a project management platform that accurately identify the correct indirect cost rate to be charged, PVARF is also working to ensure cross training is occurring between administrative positions, improving information sharing, and standardizing training. Name(s) of the contact people responsible for correction action: J. Rowland, H. Tyre, S. Dolan Plan completion date for corrective action plan: July 31, 2023
View Audit 35130 Questioned Costs: $1
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