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Corrective Action Plans

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Finding 1167169 (2025-003)
Material Weakness 2025
Westerly Courts, INC
RI
HUD Housing Programs Questioned Costs Cash Management § 200.303
2025-003 - Missing Evidence that Monthly HUD-52670 Forms are Reviewed Corrective Action: Findings were related to evidence missing that Monthly HUD-52670 forms are reviewed. Corrective action has been implemented in ensuring the check list was revised to ensure parties will review of the Monthly HUD...
2025-003 - Missing Evidence that Monthly HUD-52670 Forms are Reviewed Corrective Action: Findings were related to evidence missing that Monthly HUD-52670 forms are reviewed. Corrective action has been implemented in ensuring the check list was revised to ensure parties will review of the Monthly HUD-52670 Forms and sign off as evidence of review. Additional corrective action has been implemented in ensuring checklist form will be reviewed and initialed by another staff member so there will be a cross check. Controls continue and remain in place to assure compliance, including, but not limited to, centralization of files, improved orientation procedures and periodic internal reviews conducted by Finance staff. Assigned to: Kenneth P. Parent, Director of Residential Leasing
View Audit 378206
Finding 1167168 (2025-002)
Material Weakness 2025
Westerly Courts, INC
RI
Internal Control / Segregation of Duties Questioned Costs Eligibility § 200.303
2025-002 - Missing Evidence Tenant Files Reviewed by Supervisor Corrective Action: Findings were related to required information missing from the tenant files. Corrective action has been implemented in ensuring the check list was revised to ensure all documentation is kept for each item of documenta...
2025-002 - Missing Evidence Tenant Files Reviewed by Supervisor Corrective Action: Findings were related to required information missing from the tenant files. Corrective action has been implemented in ensuring the check list was revised to ensure all documentation is kept for each item of documentation needed to be included in the tenant files and additional corrective action has been implemented in ensuring checklist form will be reviewed and initialed by another staff member so there will be a cross check. Controls continue and remain in place to assure compliance, including, but not limited to, centralization of files, improved orientation procedures and periodic internal reviews conducted by Finance staff. Assigned to: Kenneth P. Parent, Director of Residential Leasing
View Audit 378206
Finding 1167167 (2025-001)
Material Weakness 2025
Westerly Courts, INC
RI
HUD Housing Programs Questioned Costs Eligibility
2025-001 - Missing Information from Tenant Files Corrective Action: Findings were related to required information missing from the tenant files. Corrective action has been implemented in ensuring the check list was revised to ensure all documentation is kept for each item of documentation needed to ...
2025-001 - Missing Information from Tenant Files Corrective Action: Findings were related to required information missing from the tenant files. Corrective action has been implemented in ensuring the check list was revised to ensure all documentation is kept for each item of documentation needed to be included in the tenant files and additional corrective action has been implemented in ensuring checklist form will be reviewed and initialed by another staff member so there will be a cross check. Controls continue and remain in place to assure compliance, including, but not limited to, centralization of files, improved orientation procedures and periodic internal reviews conducted by Finance staff. Assigned to: Kenneth P. Parent, Director of Residential Leasing
View Audit 378206
Finding 1167163 (2025-003)
Material Weakness 2025
Ljr Corporation
RI
HUD Housing Programs Questioned Costs Cash Management § 200.303
2025-003 - Missing Evidence that Monthly HUD-52670 Forms are Reviewed Corrective Action: Findings were related to evidence missing that Monthly HUD-52670 forms are reviewed. Corrective action has been implemented in ensuring the check list was revised to ensure parties will review of the Monthly HUD...
2025-003 - Missing Evidence that Monthly HUD-52670 Forms are Reviewed Corrective Action: Findings were related to evidence missing that Monthly HUD-52670 forms are reviewed. Corrective action has been implemented in ensuring the check list was revised to ensure parties will review of the Monthly HUD-52670 Forms and sign off as evidence of review. Additional corrective action has been implemented in ensuring checklist form will be reviewed and initialed by another staff member so there will be a cross check. Controls continue and remain in place to assure compliance, including, but not limited to, centralization of files, improved orientation procedures and periodic internal reviews conducted by Finance staff. Assigned to: Kenneth P. Parent, Director of Residential Leasing
View Audit 378205
Finding 1167162 (2025-002)
Material Weakness 2025
Ljr Corporation
RI
Internal Control / Segregation of Duties Questioned Costs Eligibility § 200.303
2025-002 - Missing Evidence Tenant Files Reviewed by Supervisor Corrective Action: Findings were related to required information missing from the tenant files. Corrective action has been implemented in ensuring the check list was revised to ensure all documentation is kept for each item of documenta...
2025-002 - Missing Evidence Tenant Files Reviewed by Supervisor Corrective Action: Findings were related to required information missing from the tenant files. Corrective action has been implemented in ensuring the check list was revised to ensure all documentation is kept for each item of documentation needed to be included in the tenant files and additional corrective action has been implemented in ensuring checklist form will be reviewed and initialed by another staff member so there will be a cross check. Controls continue and remain in place to assure compliance, including, but not limited to, centralization of files, improved orientation procedures and periodic internal reviews conducted by Finance staff. Assigned to: Kenneth P. Parent, Director of Residential Leasing
View Audit 378205
Finding 1167161 (2025-001)
Material Weakness 2025
Ljr Corporation
RI
HUD Housing Programs Questioned Costs Eligibility
2025-001 - Missing Information from Tenant Files Corrective Action: Findings were related to required information missing from the tenant files. Corrective action has been implemented in ensuring the check list was revised to ensure all documentation is kept for each item of documentation needed to ...
2025-001 - Missing Information from Tenant Files Corrective Action: Findings were related to required information missing from the tenant files. Corrective action has been implemented in ensuring the check list was revised to ensure all documentation is kept for each item of documentation needed to be included in the tenant files and additional corrective action has been implemented in ensuring checklist form will be reviewed and initialed by another staff member so there will be a cross check. Controls continue and remain in place to assure compliance, including, but not limited to, centralization of files, improved orientation procedures and periodic internal reviews conducted by Finance staff. Assigned to: Kenneth P. Parent, Director of Residential Leasing
View Audit 378205
Finding 1167157 (2025-003)
Material Weakness 2025
Jm Apartments Inc.
RI
HUD Housing Programs Questioned Costs Cash Management § 200.303
2025-003 - Missing Evidence that Monthly HUD-52670 Forms are Reviewed Corrective Action: Findings were related to evidence missing that Monthly HUD-52670 forms are reviewed. Corrective action has been implemented in ensuring the check list was revised to ensure parties will review of the Monthly HUD...
2025-003 - Missing Evidence that Monthly HUD-52670 Forms are Reviewed Corrective Action: Findings were related to evidence missing that Monthly HUD-52670 forms are reviewed. Corrective action has been implemented in ensuring the check list was revised to ensure parties will review of the Monthly HUD-52670 Forms and sign off as evidence of review. Additional corrective action has been implemented in ensuring checklist form will be reviewed and initialed by another staff member so there will be a cross check. Controls continue and remain in place to assure compliance, including, but not limited to, centralization of files, improved orientation procedures and periodic internal reviews conducted by Finance staff. Assigned to: Kenneth P. Parent, Director of Residential Leasing
View Audit 378204
Finding 1167156 (2025-002)
Material Weakness 2025
Jm Apartments Inc.
RI
Internal Control / Segregation of Duties Questioned Costs Eligibility § 200.303
2025-002 - Missing Evidence Tenant Files Reviewed by Supervisor Corrective Action: Findings were related to required information missing from the tenant files. Corrective action has been implemented in ensuring the check list was revised to ensure all documentation is kept for each item of documenta...
2025-002 - Missing Evidence Tenant Files Reviewed by Supervisor Corrective Action: Findings were related to required information missing from the tenant files. Corrective action has been implemented in ensuring the check list was revised to ensure all documentation is kept for each item of documentation needed to be included in the tenant files and additional corrective action has been implemented in ensuring checklist form will be reviewed and initialed by another staff member so there will be a cross check. Controls continue and remain in place to assure compliance, including, but not limited to, centralization of files, improved orientation procedures and periodic internal reviews conducted by Finance staff. Assigned to: Kenneth P. Parent, Director of Residential Leasing
View Audit 378204
Finding 1167155 (2025-001)
Material Weakness 2025
Jm Apartments Inc.
RI
HUD Housing Programs Questioned Costs Eligibility
2025-001 - Missing Information from Tenant Files Corrective Action: Findings were related to required information missing from the tenant files. Corrective action has been implemented in ensuring the check list was revised to ensure all documentation is kept for each item of documentation needed to ...
2025-001 - Missing Information from Tenant Files Corrective Action: Findings were related to required information missing from the tenant files. Corrective action has been implemented in ensuring the check list was revised to ensure all documentation is kept for each item of documentation needed to be included in the tenant files and additional corrective action has been implemented in ensuring checklist form will be reviewed and initialed by another staff member so there will be a cross check. Controls continue and remain in place to assure compliance, including, but not limited to, centralization of files, improved orientation procedures and periodic internal reviews conducted by Finance staff. Assigned to: Kenneth P. Parent, Director of Residential Leasing
View Audit 378204
Finding 1167151 (2025-003)
Material Weakness 2025
Bayberry Courts, Inc.
RI
HUD Housing Programs Questioned Costs Cash Management § 200.303
2025-003 - Missing Evidence that Monthly HUD-52670 Forms are Reviewed Corrective Action: Findings were related to evidence missing that Monthly HUD-52670 forms are reviewed. Corrective action has been implemented in ensuring the check list was revised to ensure parties will review of the Monthly HUD...
2025-003 - Missing Evidence that Monthly HUD-52670 Forms are Reviewed Corrective Action: Findings were related to evidence missing that Monthly HUD-52670 forms are reviewed. Corrective action has been implemented in ensuring the check list was revised to ensure parties will review of the Monthly HUD-52670 Forms and sign off as evidence of review. Additional corrective action has been implemented in ensuring checklist form will be reviewed and initialed by another staff member so there will be a cross check. Controls continue and remain in place to assure compliance, including, but not limited to, centralization of files, improved orientation procedures and periodic internal reviews conducted by Finance staff. Assigned to: Kenneth P. Parent, Director of Residential Leasing
View Audit 378203
Finding 1167150 (2025-002)
Material Weakness 2025
Bayberry Courts, Inc.
RI
Internal Control / Segregation of Duties Questioned Costs Eligibility § 200.303
2025-002 - Missing Evidence Tenant Files Reviewed by Supervisor Corrective Action: Findings were related to required information missing from the tenant files. Corrective action has been implemented in ensuring the check list was revised to ensure all documentation is kept for each item of documenta...
2025-002 - Missing Evidence Tenant Files Reviewed by Supervisor Corrective Action: Findings were related to required information missing from the tenant files. Corrective action has been implemented in ensuring the check list was revised to ensure all documentation is kept for each item of documentation needed to be included in the tenant files and additional corrective action has been implemented in ensuring checklist form will be reviewed and initialed by another staff member so there will be a cross check. Controls continue and remain in place to assure compliance, including, but not limited to, centralization of files, improved orientation procedures and periodic internal reviews conducted by Finance staff. Assigned to: Kenneth P. Parent, Director of Residential Leasing
View Audit 378203
Finding 1167149 (2025-001)
Material Weakness 2025
Bayberry Courts, Inc.
RI
HUD Housing Programs Questioned Costs Eligibility
2025-001 - Missing Information from Tenant Files Corrective Action: Findings were related to required information missing from the tenant files. Corrective action has been implemented in ensuring the check list was revised to ensure all documentation is kept for each item of documentation needed to ...
2025-001 - Missing Information from Tenant Files Corrective Action: Findings were related to required information missing from the tenant files. Corrective action has been implemented in ensuring the check list was revised to ensure all documentation is kept for each item of documentation needed to be included in the tenant files and additional corrective action has been implemented in ensuring checklist form will be reviewed and initialed by another staff member so there will be a cross check. Controls continue and remain in place to assure compliance, including, but not limited to, centralization of files, improved orientation procedures and periodic internal reviews conducted by Finance staff. Assigned to: Kenneth P. Parent, Director of Residential Leasing
View Audit 378203
Finding 1167138 (2025-003)
Material Weakness 2025
Housing Authority for the City of Freeport
IL
Questioned Costs HUD Housing Programs
Corrective action planned: The Assistant Property Manager that oversaw the annual recertification's and tenant files is no longer employed at HACF as of Nov 21, 2025. A new Assistant Property Manager is now employed. Training in HUD tenant recertification and file requirements will be provided to al...
Corrective action planned: The Assistant Property Manager that oversaw the annual recertification's and tenant files is no longer employed at HACF as of Nov 21, 2025. A new Assistant Property Manager is now employed. Training in HUD tenant recertification and file requirements will be provided to all property management staff. A checklist of all recertification and tenant file requirements will be provided to each property management staff member to help ensure compliance with all requirements. We are currently scheduling recertification's, reviewing and updating tenant files to bring them up to date, complete, and accurate. We've requested and are awaiting EIV access from HUD/REAC. We're also working to hire a new Property Operations Manager who will oversee and schedule regular internal audits of all tenant files to maintain accuracy and completeness of records according to specifications required by HUD policies and guidelines. Also, a member of management will review the recertification's and the related tenant files for at least 10% of all recertification's performed in calendar year 2026. If instances of incorrect, or missing tenant file items are found, the sample size will be expanded to help ensure that in the future all tenant files contain the required documentation. Oversight will be performed by the Board of Commissioners and the Executive Director, once hired. Contact person: Danialla Schreiber, Executive Office Administrator. Anticipated completion date: This work will be an ongoing effort, but the training will be provided to all existing property management staff by February 28, 2026, and will be provided to the property operations manager within sixty days of his or her hire.
View Audit 378188
Finding 1167089 (2025-002)
Material Weakness 2025
Anchor Community, Inc. Dba Redi Anchor Apts 101-Hd029
CO
Questioned Costs Subrecipient Monitoring
Finding 2025-002: At March 31, 2025, the Corporation's reserve for replacements fund was not invested in an interest bearing account. Comments on the Finding and Each Recommendation: The Agent should transfer the reserve for replacements fund into an interest-bearing account. Action(s) taken or plan...
Finding 2025-002: At March 31, 2025, the Corporation's reserve for replacements fund was not invested in an interest bearing account. Comments on the Finding and Each Recommendation: The Agent should transfer the reserve for replacements fund into an interest-bearing account. Action(s) taken or planned on the finding: Agreed. The Agent concurs with the finding and auditor's recommendation.
View Audit 378169
Finding 1167088 (2025-001)
Material Weakness 2025
Anchor Community, Inc. Dba Redi Anchor Apts 101-Hd029
CO
Questioned Costs Subrecipient Monitoring
Finding 2025-001: The Corporation did not make $5,634 of the total required reserve for replacement deposits during the year ended March 31, 2025. Comments on the Finding and Each Recommendation: Management should make all required deposits to the reserve for replacements fund. Management should tra...
Finding 2025-001: The Corporation did not make $5,634 of the total required reserve for replacement deposits during the year ended March 31, 2025. Comments on the Finding and Each Recommendation: Management should make all required deposits to the reserve for replacements fund. Management should transfer $5,634 from the operating account to the reserve for replacements fund. Action(s) taken or planned on the finding: Management concurs with the finding and the auditor's recommendation. The Corporation made additional deposits totaling $5,634 to the reserve for replacements fund on May 20, 2025. No further action is required.
View Audit 378169
Finding 1167085 (2025-001)
Material Weakness 2025
17th Avenue Redi, A Nonprofit Corporation 101-11198
CO
Cash Management HUD Housing Programs Questioned Costs
Finding 2025-001: The Corporation paid invoices on behalf of related entities in the amount of $819. Comments on the Finding and Each Recommendation: The Corporation has requested reimbursement from the related entity, which was received July 21, 2025. No further action is required.
Finding 2025-001: The Corporation paid invoices on behalf of related entities in the amount of $819. Comments on the Finding and Each Recommendation: The Corporation has requested reimbursement from the related entity, which was received July 21, 2025. No further action is required.
View Audit 378168
Finding 1167039 (2025-003)
Material Weakness 2025
Elkhorn Area School District
WI
Questioned Costs Allowable Costs / Cost Principles
The District will reconcile the Human Resources spreadsheet to the Grant Information to the payroll information entered into Skyward. Currently underway checking personnel by personnel, initiating needed updates and changes.
The District will reconcile the Human Resources spreadsheet to the Grant Information to the payroll information entered into Skyward. Currently underway checking personnel by personnel, initiating needed updates and changes.
View Audit 378104
Finding 1167029 (2025-004)
Material Weakness 2025
Rio Housing Association, Inc. /covenant Place 075-Ee045
WI
Questioned Costs Significant Deficiency Special Tests & Provisions
Replacement Reserve Monthly Deposits Not Made Supportive Housing for the Elderly – Assistance Listing No. 14.157 Recommendation: The Project should made the required deposits monthly. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in res...
Replacement Reserve Monthly Deposits Not Made Supportive Housing for the Elderly – Assistance Listing No. 14.157 Recommendation: The Project should made the required deposits monthly. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Management will make the required deposits monthly as cash flow allows. Name(s) of the contact person(s) responsible for corrective action: Mary Gilberts, Management Agent Planned completion date for corrective action plan: June 2026
View Audit 378086
Finding 1167023 (2025-005)
Material Weakness 2025
Brodhead School District
WI
Allowable Costs / Cost Principles Questioned Costs § 200.430
The District will use the Federal Uniform Grant guidance to ensure that the all costs are allowable. Any individual that is charged to a federal grant will keep time and effort reporting documentation.
The District will use the Federal Uniform Grant guidance to ensure that the all costs are allowable. Any individual that is charged to a federal grant will keep time and effort reporting documentation.
View Audit 378085
Finding 1167004 (2025-004)
Material Weakness 2025
Ofallon Community Consolidated School District No. 90
IL
Questioned Costs Reporting
Condition: The accounts used to record expenditures in the general ledger and the quarterly expenditure report are inconsistent with the budgeted expenses. Recommendation: We recommend reviewing the general ledger to determine that expenses are coded appropriately per the budget. Management Response...
Condition: The accounts used to record expenditures in the general ledger and the quarterly expenditure report are inconsistent with the budgeted expenses. Recommendation: We recommend reviewing the general ledger to determine that expenses are coded appropriately per the budget. Management Response: The District will review the general ledger to the budget before submitting the expenditure reports. Anticipated Date of Completion: June 30, 2026.
View Audit 378062
Finding 1167003 (2025-003)
Material Weakness 2025
Ofallon Community Consolidated School District No. 90
IL
Questioned Costs Reporting Internal Control / Segregation of Duties
Condition: Expenditure repots for the IDEA Cluster was not filed in a timely manner. Recommendation: We recommend that steps are taken, including oversight by a second employee, to ensure that all quarterly expenditure reports are filed by the dued dates. Management response: Management will take th...
Condition: Expenditure repots for the IDEA Cluster was not filed in a timely manner. Recommendation: We recommend that steps are taken, including oversight by a second employee, to ensure that all quarterly expenditure reports are filed by the dued dates. Management response: Management will take the necessary steps to file all quarterly expenditure reports on time in the future. Anticipated date of completion: June 30, 2026.
View Audit 378062
Finding 1166996 (2025-001)
Material Weakness 2025
Upper Valley Lake Sunapee Regional Planning Commission
NH
Questioned Costs Procurement, Suspension & Debarment Matching / Level of Effort / Earmarking § 200.317 § 200.327
CORRECTIVE ACTION PLAN (Concerning Finding 2025-001) Contact Person Responsible for Corrective Action: Meghan Butts, Executive Director Corrective Action: The Upper Valley Lake Sunapee Regional Planning Commission will take the following actions to address finding 2025-001: We will revise our existi...
CORRECTIVE ACTION PLAN (Concerning Finding 2025-001) Contact Person Responsible for Corrective Action: Meghan Butts, Executive Director Corrective Action: The Upper Valley Lake Sunapee Regional Planning Commission will take the following actions to address finding 2025-001: We will revise our existing procurement policy to align with the current requirements outlined in 2 CFR 200. Anticipated Completion Date: February 11th, 2026
View Audit 378056
Finding 1166844 (2025-003)
Material Weakness 2025
City of Donaldsonville
LA
Questioned Costs Reporting Internal Control / Segregation of Duties
Management shall establish and maintain procedures within its federal grants policy to ensure compliance with all applicable federal reporting requirements, including the timely, accurate, and complete submission of required reports.
Management shall establish and maintain procedures within its federal grants policy to ensure compliance with all applicable federal reporting requirements, including the timely, accurate, and complete submission of required reports.
View Audit 377983
Finding 1166822 (2025-007)
Material Weakness 2025
Independent School District No. 381
MN
Internal Control / Segregation of Duties Questioned Costs Allowable Costs / Cost Principles
Recommendation: We recommend that the District implement procedures and controls to ensure that only eligible students are included on the MARSS listing. Explanation of Disagreement with Audit Findings: There is no disagreement with the audit finding. Actions Planned in Response to the Finding: The ...
Recommendation: We recommend that the District implement procedures and controls to ensure that only eligible students are included on the MARSS listing. Explanation of Disagreement with Audit Findings: There is no disagreement with the audit finding. Actions Planned in Response to the Finding: The District will continue to work on establishing procedures and controls to ensure that only eligible students are included on the MARSS listing. Official Responsible for Ensuring CAP: Tanner Spawn, Business Manager. Planned Completion Date for CAP: June 30, 2026.
View Audit 377938
Finding 1166820 (2025-006)
Material Weakness 2025
Independent School District No. 381
MN
Internal Control / Segregation of Duties Questioned Costs Allowable Costs / Cost Principles
Recommendation: We recommend that the District implement procedures and controls to ensure the journal entries are accurate before posting. Explanation of Disagreement with Audit Findings: There is no disagreement with the audit finding. Actions Planned in Response to the Finding: The District will ...
Recommendation: We recommend that the District implement procedures and controls to ensure the journal entries are accurate before posting. Explanation of Disagreement with Audit Findings: There is no disagreement with the audit finding. Actions Planned in Response to the Finding: The District will continue to work on implementing procedures and controls to ensure all journal entries are reviewed and accurate before posting. Official Responsible for Ensuring CAP: Tanner Spawn, Business Manager. Planned Completion Date for CAP: June 30, 2026.
View Audit 377938
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