Corrective Action Plans

Finding 13105 (2022-005)

Significant Deficiency 2022

PA

Internal Control / Segregation of Duties

Finding 2022-005 Grant Program/CFDA#: COVID-19 Local Fiscal Recovery Funds, 21.027 Federal Agency/Pass-Through Entity: United States Department of Treasury Finding - Segregation of Duties: A limited number of personnel are involved in accounting functions in which they are responsible for al...

Finding 2022-005 Grant Program/CFDA#: COVID-19 Local Fiscal Recovery Funds, 21.027 Federal Agency/Pass-Through Entity: United States Department of Treasury Finding - Segregation of Duties: A limited number of personnel are involved in accounting functions in which they are responsible for all related transactions (i.e. the same person recording transactions, preparing checks, recording cash disbursements, mailing checks and reconciling bank accounts, etc.). This lack of segregation of duties results in a weakness within the Borough?s internal control system. It was recommended by the auditors that a greater segregation of duties can be achieved by the implementation of additional procedures that utilize current and new personnel. However, in evaluating this need, the Borough must weigh the cost of employing additional personnel against the benefits to be derived there from. Borough Response: The Borough understands that it only has a limited number of employees within the business office to assign certain duties. Additionally, it understands the various employees? capabilities restrict its options to achieve an optimal segregation of duties. Consequently, the Borough has determined that with its current checks and balances in place, it feels it has achieved its optimal segregation of duties. It does not expect to generate any future benefit by expending additional funding to achieve a greater segregation of duties.

View Audit 17459

Finding 13104 (2022-004)

Material Weakness 2022

Borough of Berwick

PA

Reporting Internal Control / Segregation of Duties

Finding 2022-004 Grant Program/CFDA#: COVID-19 Local Fiscal Recovery Funds, 21.027 Federal Agency/Pass-Through Entity: United States Department of Treasury Finding - General - Financial Statement Preparation: In connection with the audit of the Borough of Berwick?s financial statements, like...

Finding 2022-004 Grant Program/CFDA#: COVID-19 Local Fiscal Recovery Funds, 21.027 Federal Agency/Pass-Through Entity: United States Department of Treasury Finding - General - Financial Statement Preparation: In connection with the audit of the Borough of Berwick?s financial statements, like most smaller local governmental entities, management has requested that its external auditors assist in the drafting of the schedule of expenditures of federal awards. Borough management has determined that it is more cost-beneficial to utilize the services of its auditors to assist in drafting the schedule of expenditures of federal awards, as opposed to hiring a professional accountant trained in such matters. While the Borough?s internal accounting personnel have the ability to interpret and understand its schedule of expenditures of federal awards, they do not have sufficient experience in preparing that schedule in accordance with generally accepted accounting principles. It was recommended by the auditors that management should prepare its schedule of expenditures of federal awards. However, in evaluating this need, the Borough must weigh the cost of employing additional personnel against the benefits to be derived therefrom. Borough Response: The Borough will consider training staff to achieve these duties, but it does not expect to hire additional personnel to perform these duties.

View Audit 17459

Finding 13102 (2022-002)

Material Weakness 2022

Erie County Community College of Pennsylvania

PA

Questioned Costs HUD Housing Programs Reporting

View of Responsible Officials and Planned Corrective Action: EC3 agrees with the recommendation of its auditors, Maher Duessel, that EC3 Finance Department must ensure that the proper GAAP?s concerning capital asset additions, depreciation expense, student tuition, fees, federal and local grant rev...

View of Responsible Officials and Planned Corrective Action: EC3 agrees with the recommendation of its auditors, Maher Duessel, that EC3 Finance Department must ensure that the proper GAAP?s concerning capital asset additions, depreciation expense, student tuition, fees, federal and local grant revenue and unearned revenue, leases, prepaids, and payroll liabilities are accurately approved, recorded, and reconciled on a timely basis to ensure that the financial statements can be prepared internally in accordance with GAAP. The financials must be provided to Management for review and approval at year-end for the auditors to prepare their independent audit, based on the financial statements presented to them by Management. As of July 2022, the Finance Department has recognized the lack of internal control over the financial reporting process. The Finance Department is currently reviewing and adjusting all account balances, ensuring that the past and current transactions have support documentation and are accurately recorded. This includes performing all reconciliations of balance sheet accounts to ensure the financial activity of EC3 is presented accurately and is compliant with GAAP.

View Audit 17089

Finding 13101 (2022-001)

Significant Deficiency 2022

Home of Guiding Hands Corporation and Affiliates

CA

Questioned Costs HUD Housing Programs Matching / Level of Effort / Earmarking § 200.303

Finding 2022-001 a. Program Information: 14.181 Supportive Housing for Persons with Disabilities b. Criteria: In accordance with 2 CFR 200.303, nonfederal entities receiving Federal awards (i.e., auditee management) must establish and maintain internal controls designed to reasonably ensure compli...

Finding 2022-001 a. Program Information: 14.181 Supportive Housing for Persons with Disabilities b. Criteria: In accordance with 2 CFR 200.303, nonfederal entities receiving Federal awards (i.e., auditee management) must establish and maintain internal controls designed to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. According to the Anja House Regulatory Agreement, item 5(a) issued by the U.S. Department of Housing and Urban Development (HUD), the mortgager will deposit an amount equal to $173 per month into a reserve fund for replacements in a separate account unless a different date or amount is approved in writing by HUD. c. Condition: Internal controls were not in place to ensure timely compliance with the requirement to deposit the specified amount into the reserve fund account monthly and deposits for the months of December 2021 and June 2022 were not made. Response: a. A process is being implemented that a formal transfer request will be made to the Controller every month detailing the monthly transfers required by HUD using the monthly vouchers received by Home of Guiding Hands. There is an existing process in place to reconcile transfers to the HUD vouchers. This will provide more oversight on these transactions and ensure timely compliance with the requirement to deposit the specified amount into the reserve fund account. Contact person responsible for corrective action: Jan Adams, CFO Anticipated completion date: October 21, 2022

View Audit 17434 Questioned Costs: $1

Finding 13071 (2022-013)

Significant Deficiency 2022

City and County of Denver

CO

Questioned Costs Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties § 200.303

2022-013 Finding: Activities Allowed and Unallowed, Allowable Costs - ALN 21.023 ? Emergency Rental Assistance Program / Department of the Treasury / Award Number: ERAE0437; ERAE0436 / Award Year: 2021 Status: Corrective action complete Corrective Action: The City agrees with the finding and have im...

2022-013 Finding: Activities Allowed and Unallowed, Allowable Costs - ALN 21.023 ? Emergency Rental Assistance Program / Department of the Treasury / Award Number: ERAE0437; ERAE0436 / Award Year: 2021 Status: Corrective action complete Corrective Action: The City agrees with the finding and have implemented procedures ensure that all timecards for individuals charging time and effort to the program be subjected to review prior to payroll being processed. Due to mitigating circumstances beyond HOST?s control, the City was not able to utilize the electronic timekeeping system due to a global Kronos ransomware attack. During the outage the City was limited to a web-based timesheet that unfortunately did not ensure supervisor approval. The City was eventually able to begin the process of restoring Kronos in June/July 2022. We have now transitioned to tracking time and effort in Workday beginning August 1, 2023 that requires allocations for employees charging to grants, and supervisor review and approval. Person(s) Responsible for Implementing: HOST ? Melissa Thate Implementation Date: Complete

View Audit 17407

Finding 13060 (2022-014)

Significant Deficiency 2022

City and County of Denver

CO

Questioned Costs Subrecipient Monitoring Reporting § 200.303

2022-014 Finding: Reporting - ALN 14.241 ? Housing Opportunities for Persons with AIDS / Department of Housing and Urban Development / Award Number: COH20-FHW001; COH21-F001; COH20-F001 / Award Year: 2020; 2021 Status: Corrective action in progress Corrective Action: The City agrees with the finding...

2022-014 Finding: Reporting - ALN 14.241 ? Housing Opportunities for Persons with AIDS / Department of Housing and Urban Development / Award Number: COH20-FHW001; COH21-F001; COH20-F001 / Award Year: 2020; 2021 Status: Corrective action in progress Corrective Action: The City agrees with the finding, and we have implemented procedures to ensure submissions of FFATA reports are reviewed. Due to mitigating circumstances beyond HOST?s control, the issuance of a federal Unique Entity Identifier (UEI) was significantly delayed. HOST was able to obtain its Unique Entity Identifier (UEI) on September 14, 2022. Reports are current through FY2022, and proof of the submissions were provided to BDO on July 29, 2023 in response to this finding. This matter has been remediated going forward, however, per the assessment, this issue is a carryover into 2022 sub-awards based on the contract timeframes. Person(s) Responsible for Implementing: HOST Operations Division Directors Implementation Date: July 2023

View Audit 17407

Finding 13053 (2022-015)

Significant Deficiency 2022

City and County of Denver

CO

Questioned Costs Allowable Costs / Cost Principles Matching / Level of Effort / Earmarking § 200.303

2022-015 Finding: Activities Allowed or Unallowed, Allowable Costs - ALN 93.778 ? Medicaid Cluster / ALN 93.659 ? Adoption Assistance Program / ALN 93.563 ? Child Support Enforcement / ALN 93.090 ? Guardianship Assistance (Non-Major) / ALN 93.658 ? Foster Care Title IV-E / ALN 10.551/10.561 ? Supple...

2022-015 Finding: Activities Allowed or Unallowed, Allowable Costs - ALN 93.778 ? Medicaid Cluster / ALN 93.659 ? Adoption Assistance Program / ALN 93.563 ? Child Support Enforcement / ALN 93.090 ? Guardianship Assistance (Non-Major) / ALN 93.658 ? Foster Care Title IV-E / ALN 10.551/10.561 ? Supplemental Nutrition Assistance Program (SNAP Cluster) / Department of Health and Human Services and Department of Agriculture / Award Number: N/A / Award Year: 2022 Status: Corrective action in progress Corrective Action: The City agrees with the finding. After a lot of back and forth and research we have determined that the City?s Central Services Cost Allocation Plan should be submitted to the FAA. This was submitted to the Airport for submission to the FAA on June 16, 2023. We have been unable to obtain acknowledgement of receipt. The FY22 City?s Central Services Cost Allocation Plan was submitted to the FAA on September 1, 2023. Person(s) Responsible for Implementing: Jessica Chandler, Rachel Bardin - Department of Finance Implementation Date: September 2023

View Audit 17407

Finding 13052 (2022-010)

Significant Deficiency 2022

City and County of Denver

CO

Questioned Costs Allowable Costs / Cost Principles Matching / Level of Effort / Earmarking § 200.303

2022-010 Finding: Activities Allowed and Unallowed, Allowable Costs - / ALN 93.778 ? Medicaid Cluster, ALN 93.659 ? Adoption Assistance Program, ALN 93.563 ? Child Support Enforcement, ALN 93.558 ? Temporary Assistance for Needy Families, ALN 93.658 ? Foster Care Title IV-E, ALN 93.667 ? Social Serv...

2022-010 Finding: Activities Allowed and Unallowed, Allowable Costs - / ALN 93.778 ? Medicaid Cluster, ALN 93.659 ? Adoption Assistance Program, ALN 93.563 ? Child Support Enforcement, ALN 93.558 ? Temporary Assistance for Needy Families, ALN 93.658 ? Foster Care Title IV-E, ALN 93.667 ? Social Services Block Grant, ALN 10.551/10.561 ? Supplemental Nutrition Assistance Program (SNAP) Cluster / Department of Health and Human Services and Department of Agriculture / Award Number: N/A / Award Year: 2022 Status: Corrective action in progress Corrective Action: The City agrees with the finding. The City and County of Denver is in the process of switching from Kronos to Workday to track employee time and attendance. As part of this change, DHS will provide updated guidance to department employees who split their time between programs and those employees? supervisors, including reminding them of the requirement that timecards be approved by supervisors each pay period. DHS will conduct internal audits to verify compliance with this requirement. Person(s) Responsible for Implementing: DHS ? Robert Baker Implementation Date: October 31, 2023

View Audit 17407

Finding 13045 (2022-006)

Material Weakness 2022

City and County of Denver

CO

Questioned Costs Subrecipient Monitoring Allowable Costs / Cost Principles § 200.303

2022-006 Finding: Special Tests and Provisions ? Obligation, Expenditure and Payment Requirements - ALN 14.231 ? Emergency Solutions Grant Program / Department of Housing and Urban Development / Award Number: E-21-MC-08-0005, E-20-MC-08-0005/E-20-MW-08-0005 / Award Years: 2020, 2021 Status: Correcti...

2022-006 Finding: Special Tests and Provisions ? Obligation, Expenditure and Payment Requirements - ALN 14.231 ? Emergency Solutions Grant Program / Department of Housing and Urban Development / Award Number: E-21-MC-08-0005, E-20-MC-08-0005/E-20-MW-08-0005 / Award Years: 2020, 2021 Status: Corrective action in progress Corrective Action: The City agrees with the finding. HOST makes every effort to comply with not only federal requirements but also City Charter requirements for timely payment. Occasionally there are exceptional circumstances where there is a need to update the City financial system Workday, for budget modifications or the like that could result in a delay of payment. In an effort to determine these items ahead of time we?ve updated our internal policies to require finance budget review prior to contract execution. Likewise, HOST is engaged in an application upgrade with Salesforce which is in the final User Acceptance Testing (UAT) phase to incorporate changes that now include status tracking for vendor invoice submissions and reimbursement payments. This will support a more comprehensive and accurate accounting of any legitimate postponed payments due to waiting on more required information from vendors, budget modifications, contract amendments, etc. Person(s) Responsible for Implementing: HOST Operations Division Directors Implementation Date: Q1-2024

View Audit 17407

Finding 13044 (2022-005)

Material Weakness 2022

City and County of Denver

CO

Questioned Costs Procurement, Suspension & Debarment Subrecipient Monitoring § 200.303

2022-005 Finding: Special Tests and Provisions ? Obligation, Expenditure and Payment Requirements - ALN 14.231 ? Emergency Solutions Grant Program / Department of Housing and Urban Development / Award Number: E-21-MC-08-0005 / Award Year: 2021 Status: Corrective action in progress Corrective Action:...

2022-005 Finding: Special Tests and Provisions ? Obligation, Expenditure and Payment Requirements - ALN 14.231 ? Emergency Solutions Grant Program / Department of Housing and Urban Development / Award Number: E-21-MC-08-0005 / Award Year: 2021 Status: Corrective action in progress Corrective Action: The City agrees with the finding. However, based on when the finding was identified, there was insufficient time to address the finding prior to December 31, 2022. To remediate prior finding 2021-010, HOST updated the agency?s Grant Administrator Policies & Procedures, and our Contract & Performance Management Policies that now include language to ensure obligation of funding within the required deadlines. These policies were modified complete in June 2022 and July 2023. HOST?s current Notice of Funding Availability (NOFA) cycle for ESG funding will apply to subrecipient programs awarded beginning 01/01/2024, with anticipated contract executions in Q4 2023. Copies of both policies were provided to BDO on August 16, 2023, in response to the finding. This matter has been remediated, however, per the assessment this issue is a carryover into 2022 sub-awards based on the contract timeframes. Person(s) Responsible for Implementing: HOST Operations Division Directors Implementation Date: July 2023

View Audit 17407

Finding 13037 (2022-003)

Significant Deficiency 2022

Sheppard and Enoch Pratt Foundation, Inc.

MD

Questioned Costs HUD Housing Programs Internal Control / Segregation of Duties

U.S. Department of Labor ? Direct Award Assistance Listing #64.033 ? Supportive Services for Veteran Families Federal Award: 12-MD-042/12-MD-042SS Recipient Organization: Mosaic Community Services, Inc. Finding 2022-003 ? Internal Controls over Cash Disbursements Management acknowledges that the AP...

U.S. Department of Labor ? Direct Award Assistance Listing #64.033 ? Supportive Services for Veteran Families Federal Award: 12-MD-042/12-MD-042SS Recipient Organization: Mosaic Community Services, Inc. Finding 2022-003 ? Internal Controls over Cash Disbursements Management acknowledges that the AP department struggled with managing receipt collection from program staff after purchases were made. Program staff lack of support for purchases was the source of 5 of the 6 findings. Nathan Turner, AP Manager, retired the Mosaic credit card program and centralized the organization on one credit card platform Truist which requires an electronic receipt copy to be held in the system as support and documentation. The system requires a formal electronic approval from managers. This was implemented fully by 3/1/2023.

View Audit 17187 Questioned Costs: $1

Finding 13036 (2022-002)

Significant Deficiency 2022

Sheppard and Enoch Pratt Foundation, Inc.

MD

Internal Control / Segregation of Duties Questioned Costs

U.S. Department of Labor ? Direct Award Assistance Listing #64.033 ? Supportive Services for Veteran Families Federal Award: 12-MD-042/12-MD-042SS Recipient Organization: Mosaic Community Services, Inc. Finding 2022-002 ? Internal Controls over Payroll Approval ? Employee Timesheets Finance and Pay...

U.S. Department of Labor ? Direct Award Assistance Listing #64.033 ? Supportive Services for Veteran Families Federal Award: 12-MD-042/12-MD-042SS Recipient Organization: Mosaic Community Services, Inc. Finding 2022-002 ? Internal Controls over Payroll Approval ? Employee Timesheets Finance and Payroll management acknowledge that the unique Community Services payroll policies no longer reflect the current process related to payroll approvals. The Payroll Director, Maria DaSilva, has retired the Mosaic payroll process effective 7/1/22 and the organization will rely on the Sheppard Pratt Payroll policy which is reflective of the current process for Fiscal Year 2023.

View Audit 17187

Finding 13035 (2022-001)

Significant Deficiency 2022

Breezy Hill Water and Sewer Company, Inc.

SC

HUD Housing Programs Significant Deficiency Internal Control / Segregation of Duties

SIGNIFICANT DEFICIENCY 2022-001 SEGREGATION OF DUTIES. NAME OF CONTACT PERSON: JEFF LOWE, GENERAL MANAGER. CORRECTIVE ACTION: THE DUTIES WILL BE SEGREGATED AS MUCH AS POSSIBLE AND THE BOARD OF DIRECTORS WILL REMAIN INVOLVED IN THE FINANCIAL AFFAIRS OF THE COMPANY TO PROVIDE OVERSIGHT AND INDEPENDENT...

SIGNIFICANT DEFICIENCY 2022-001 SEGREGATION OF DUTIES. NAME OF CONTACT PERSON: JEFF LOWE, GENERAL MANAGER. CORRECTIVE ACTION: THE DUTIES WILL BE SEGREGATED AS MUCH AS POSSIBLE AND THE BOARD OF DIRECTORS WILL REMAIN INVOLVED IN THE FINANCIAL AFFAIRS OF THE COMPANY TO PROVIDE OVERSIGHT AND INDEPENDENT REVIEW FUNCTIONS. PROPOSEZD COMPLETION DATE: MANAGEMENT WILL IMPLEMENT THE ABOVE ACTION IMMEDIATELY.

View Audit 17164

Finding 13016 (2022-001)

Significant Deficiency 2022

Howard-Winneshiek Community School District

IA

Internal Control / Segregation of Duties

Audit period: Year ended June 30, 2022 The finding from the June 30, 2022 schedule of findings and questioned costs is discussed below. The finding is numbered consistently with the numbers assigned in the schedule. FINDING - FEDERAL AWARDS PROGRAM AUDIT U.S. Department of Education Internal cont...

Audit period: Year ended June 30, 2022 The finding from the June 30, 2022 schedule of findings and questioned costs is discussed below. The finding is numbered consistently with the numbers assigned in the schedule. FINDING - FEDERAL AWARDS PROGRAM AUDIT U.S. Department of Education Internal control deficiencies: Federal Assistance Listing Number 84.010: Title I Grants to Local Educational Agencies Education Stabilization Fund (ESF): Federal Assistance Listing Number 84.425C: COVID-19 Governor?s Emergency Education Relief Fund (GEER) Federal Assistance Listing Number 84.425D: American Rescue Plan Elementary and Secondary School Emergency Relief (ARP ESSER III) Elementary and Secondary School Emergency Relief Fund II (ESSER II) Elementary and Secondary School Emergency Relief Fund II (ESSER) Federal Assistance Listing Number 84.425W: American Rescue Plan Elementary and Secondary School Emergency Relief Homeless Children and Youth (ARP-HCY) Federal Assistance Listing Number 84.425U: American Rescue Plan Elementary and Secondary School Emergency Relief (ARP ESSER III) Internal control deficiencies: See Finding 2022-001

View Audit 17368

Finding 13011 (2022-001)

Material Weakness 2022

Centennial Square

MN

Material Weakness Reporting Internal Control / Segregation of Duties

Management will continue to rely on CliftonLarsonAllen to draft the financial statements and the related notes to the financial statements, and will review, approve, and accept responsibility for the annual financial statements prior to their issuance.

View Audit 17123

Finding 13003 (2022-001)

Significant Deficiency 2022

Organization of Teratology Information Specialists and Affiliate

TN

Questioned Costs Reporting Internal Control / Segregation of Duties § 200.152

CORRECTIVE ACTION PLAN U.S. Department of Health and Human Services Organization of Teratology Information Specialists and Affiliate ("the Organization") respectfully submits the following corrective action plan for the report dated August 16, 2023. Name and address of independent public accounting ...

CORRECTIVE ACTION PLAN U.S. Department of Health and Human Services Organization of Teratology Information Specialists and Affiliate ("the Organization") respectfully submits the following corrective action plan for the report dated August 16, 2023. Name and address of independent public accounting firm: BBD, LLP 1835 Market Street, 3rd Floor Philadelphia, PA, 19103 Audit period: January 1, 2022 - December 31, 2022 The findings from the December 31, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the number assigned in the schedule. Significant Deficiency in Internal Controls over Compliance Finding 2022-001 ? Management?s financial accounting did not submit December 31, 2021 reporting package within the required timeframe. 2022-001 Recommendation: The Organization of Teratology Information Specialists should develop a reporting package timeline and submit the required documents within the earlier of 30 calendar days after receipt of the audit or nine months after the end of the audit period. Action Taken: We concur with the recommendation and will establish procedures to ensure all financial reports are submitted within set deadlines. Date of Completion: August 16, 2023 If the U.S. Department of Health and Human Services has questions regarding this plan, please call Elizabeth Wasternack, Executive Director, at 615-649-3082. Sincerely, Elizabeth Wasternack Executive Director

View Audit 17625

Finding 13002 (2022-007)

Material Weakness 2022

County of Allegheny, Pennsylvania

PA

Questioned Costs HUD Housing Programs Equipment & Real Property Management

C. Corrective Action Plan: We review each invoice monthly as they are submitted. Most of the review is insuring the items being invoiced are eligible under HUD and making sure the amounts are added correctly. We will review more closely the match submitted. Match for HUD is now reported based on the...

C. Corrective Action Plan: We review each invoice monthly as they are submitted. Most of the review is insuring the items being invoiced are eligible under HUD and making sure the amounts are added correctly. We will review more closely the match submitted. Match for HUD is now reported based on the entire funding and not by individual grants. All match from all HUD programs is added together and submitted on one ?nal report at the end of each funding year. The requirement is 25% on all budget lines except for Leasing. However, if one program?s match is short of the 25% requirement, the overall CoC is responsible for the full match so additional DHS Admin costs are used to represent the additional match needed.

View Audit 17689

Finding 12990 (2022-002)

Material Weakness 2022

Bayfield School District

CO

Reporting Internal Control / Segregation of Duties § 200.100 § 200.510

Finding 2022-002 Material Weakness, Inaccurate Schedule of Expenditures of Federal Awards (SEFA) Personnel Responsible for Corrective Action: John Moore, Director of Finance and Leon Hanhardt, Superintendent Anticipated Completion Date: September 30, 2023 Corrective Action Plan: District person...

Finding 2022-002 Material Weakness, Inaccurate Schedule of Expenditures of Federal Awards (SEFA) Personnel Responsible for Corrective Action: John Moore, Director of Finance and Leon Hanhardt, Superintendent Anticipated Completion Date: September 30, 2023 Corrective Action Plan: District personnel will agree amounts reported on the SEFA to the corresponding expenditures recorded in the general ledger and an individual independent of preparation of the SEFA will review the report.

View Audit 17135

Finding 12987 (2022-008)

None 2022

Calumet City School District 155

IL

Questioned Costs Reporting Internal Control / Segregation of Duties

Condition: During compliance testing of the District's accounting records to the expenditure report filed with the Illinois State Board of Education, we noted the District double-claimed $2,247 worth of expenditures. Plan: Management will review its policies and procedures and implement changes to...

Condition: During compliance testing of the District's accounting records to the expenditure report filed with the Illinois State Board of Education, we noted the District double-claimed $2,247 worth of expenditures. Plan: Management will review its policies and procedures and implement changes to strengthen internal control over federal reporting. Anticipated Date of Completion: 6/30/2023. Name of Contact Person: Joe Zotto, Superintendent. Management Response: The District will verify all expenditures claimed support the respective accounts on the general ledger.

View Audit 17649 Questioned Costs: $1

Finding 12986 (2022-007)

None 2022

Calumet City School District 155

IL

Questioned Costs Reporting Internal Control / Segregation of Duties

Condition: During compliance testing of the District's accounting records to the expenditure report filed with the Illinois State Board of Education, we noted the District double-claimed $2,720 worth of expenditures. Plan: Management will review its policies and procedures and implement changes to...

Condition: During compliance testing of the District's accounting records to the expenditure report filed with the Illinois State Board of Education, we noted the District double-claimed $2,720 worth of expenditures. Plan: Management will review its policies and procedures and implement changes to strengthen internal control over federal reporting. Anticipated Date of Completion: 6/30/2023. Name of Contact Person: Joe Zotto, Superintendent. Management Response: The District will verify all expenditures claimed support the respective accounts on the general ledger.

View Audit 17649 Questioned Costs: $1

Finding 12985 (2022-006)

None 2022

Calumet City School District 155

IL

Questioned Costs Reporting Internal Control / Segregation of Duties

Condition: During compliance testing of the District's accounting records to the expenditure report filed with the Illinois State Board of Education, we noted the District claimed $365 worth of expenditures without underlying expenditures on the general ledger. Plan: Management will review its pol...

Condition: During compliance testing of the District's accounting records to the expenditure report filed with the Illinois State Board of Education, we noted the District claimed $365 worth of expenditures without underlying expenditures on the general ledger. Plan: Management will review its policies and procedures and implement changes to strengthen internal control over federal reporting. Anticipated Date of Completion: 6/30/2023. Name of Contact Person: Joe Zotto, Superintendent. Management Response: The District will verify all expenditures claimed support the respective accounts on the general ledger.

View Audit 17649 Questioned Costs: $1

Finding 12982 (2022-005)

None 2022

Calumet City School District 155

IL

Questioned Costs Allowable Costs / Cost Principles Cash Management

Condition: The District did not submit their final expenditure report accurately based on the approved budgetary expenditures per function code. Plan: Management will review its policies and procedures and implement changes to strengthen internal control over federal reporting. Anticipated Date of...

Condition: The District did not submit their final expenditure report accurately based on the approved budgetary expenditures per function code. Plan: Management will review its policies and procedures and implement changes to strengthen internal control over federal reporting. Anticipated Date of Completion: 6/30/2023. Name of Contact Person: Joe Zotto, Superintendent. Management Response: The District will verify all expenditures claimed support the respective accounts on the general ledger.

View Audit 17649 Questioned Costs: $1

Finding 12981 (2022-004)

None 2022

Calumet City School District 155

IL

Questioned Costs Reporting Internal Control / Segregation of Duties

Condition: During compliance testing of the District accounting records to the expenditure report filed with ISBE, we noted the District claimed $581 worth of expenditures which had not been paid or recorded as of the reporting period. Plan: Management will review its policies and procedures and i...

Condition: During compliance testing of the District accounting records to the expenditure report filed with ISBE, we noted the District claimed $581 worth of expenditures which had not been paid or recorded as of the reporting period. Plan: Management will review its policies and procedures and implement changes to strengthen internal control over federal reporting. Anticipated Date of Completion: 6/30/2023. Name of Contact Person: Joe Zotto, Superintendent. Management Response: The District will verify all expenditures claimed support the respective accounts on the general ledger.

View Audit 17649 Questioned Costs: $1

Finding 12950 (2022-002)

Significant Deficiency 2022

Catholic Charities of the Archdiocese of St. Paul and Minneapolis

MN

Questioned Costs Reporting Significant Deficiency

Finding 2022-002 Federal Agency Name: Department of Treasury Program Name: Coronavirus State and Local Fiscal Recovery Funds Program CFDA # 21.027 Finding Summary: Management has designed internal controls related to reporting, however, the controls were not formally documented. Responsible Individu...

Finding 2022-002 Federal Agency Name: Department of Treasury Program Name: Coronavirus State and Local Fiscal Recovery Funds Program CFDA # 21.027 Finding Summary: Management has designed internal controls related to reporting, however, the controls were not formally documented. Responsible Individuals: Thomas Krolak Corrective Action Plan: A review of required reports will be done for each federal grant and the appropriate staff will be assigned to review and approved reports prior to submission Anticipated Completion Date: June 30, 2023

View Audit 17083

Finding 12938 (2022-002)

Significant Deficiency 2022

Irvington Community Schools, Inc.

IN

Subrecipient Monitoring Questioned Costs Matching / Level of Effort / Earmarking § 200.334

Finding 2022-002 Document Retention (Significant Deficiency) Federal Program: Child Nutrition Cluster Finding: Per 7 CFR 200.334, ?Financial records, supporting documents, statistical records, and all other non-Federal entity records pertinent to a Federal award must be retained for a period of thre...

Finding 2022-002 Document Retention (Significant Deficiency) Federal Program: Child Nutrition Cluster Finding: Per 7 CFR 200.334, ?Financial records, supporting documents, statistical records, and all other non-Federal entity records pertinent to a Federal award must be retained for a period of three years from the date of submission of the final expenditure report or, for Federal awards that are renewed quarterly or annually, from the date of the submission of the quarterly or annual financial report, respectively, as reported to the Federal awarding agency or pass-through entity in the case of a subrecipient.? Management Corrective Action: While the school?s annual total meals served for the 2021-22 audit year were more than the meals claimed for reimbursement, the school was unable to reconcile all of the individual months. The school has since implemented and automated system to record lunches served. This point-of-sale system will eliminate the ongoing monthly accounting required to support monthly claims assuring the numbers served reconciles with the numbers claimed. Chris Ashmore has already implemented this system and tested the subsequent year-to-date audit period to assure this corrective action has, in fact, eliminated the problem.

View Audit 18123

Corrective Action Plans

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