Corrective Action Plans

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Management has made an ongoing evaluation of the respective costs and benefits of obtaining internal or external resources, specifically for the preparation of financial statements, and has determined that the additional benefits derived from implementing such a system would not outweigh the costs i...
Management has made an ongoing evaluation of the respective costs and benefits of obtaining internal or external resources, specifically for the preparation of financial statements, and has determined that the additional benefits derived from implementing such a system would not outweigh the costs incurred to do so. Management will continue to review the draft financial statements and notes prior to approving them and accepting responsibility for their content and presentation.
Management’s Response: Management agrees with the finding and is implementing procedures to correct it. Corrective Action will be take place January 2025.
Management’s Response: Management agrees with the finding and is implementing procedures to correct it. Corrective Action will be take place January 2025.
The Attendance and Records Center (ARC) team has put in place a process to check students with any cohort removal codes on a weekly basis, and ensure any required backup documentation is scanned into Aeries. Additionally, all staff received training on the Status Change form and the cohort exit code...
The Attendance and Records Center (ARC) team has put in place a process to check students with any cohort removal codes on a weekly basis, and ensure any required backup documentation is scanned into Aeries. Additionally, all staff received training on the Status Change form and the cohort exit codes that require backup documentation. The ACCESS Administrative Guidelines and Procedures Manual was also shared with staff, including section 3.9 addressing, "Documentation and Evidence Required in Order to Remove a Student from the High School Graduation Rate Cohort." All new staff will receive a copy of the manual. In response to the 2023-2024 audit additional measures have been taken in perpetuity: a) Every four weeks a sql query is run to find all cohort removal exit codes. Each one is confirmed or changed according to the documentation provided. b) Each year we re-train the enrollment staff to follow procedures in alignment with the state requirements. The meeting for this year was held on May 22, 2024 and it will be reviewed again in the Spring. c) Internal Policy and Procedure reflects not only the importance of proper documentation but provides details about what the documentation should be. These monitoring steps will ensure that this will not be a finding in the following year.
Views of Responsible Officials and Planned Corrective Actions Clearinghouse reports are from the college’s student information system (SIS). Though the student’s withdrawal was processed and entered in the SIS in a timely manner, the system categorized the student as "less than half time” because of...
Views of Responsible Officials and Planned Corrective Actions Clearinghouse reports are from the college’s student information system (SIS). Though the student’s withdrawal was processed and entered in the SIS in a timely manner, the system categorized the student as "less than half time” because of a passing grade in a course from which the student was exempted due to passing a proficiency test. The SIS did not change the student status to withdrawn until the semester ended, which was more than 60 days beyond the withdrawal date. Action Taken/Planned: The college’s Business Office maintains an online spreadsheet list of withdrawn students outside of the SIS that is updated when a student withdraws from the college. The list has been shared with the personnel responsible for the Clearinghouse reports. Personnel will monitor the withdrawal listing and verify that all withdrawn students are accurately categorized in the Clearinghouse report from the SIS before completing the submission. Anticipated Completion Date/Date Completed: November 18, 2024
We will continue to review our procedures and implement controls when possible
We will continue to review our procedures and implement controls when possible
Planned Corrective Action: This issue has already been resolved. This goes back to budget year 2019-2020, when Provider Relief Funds issued to the county were not properly reported. The current administration was notified of this issue in November 2023, and immediately responded to the informatio...
Planned Corrective Action: This issue has already been resolved. This goes back to budget year 2019-2020, when Provider Relief Funds issued to the county were not properly reported. The current administration was notified of this issue in November 2023, and immediately responded to the information, but was still required to pay penalty and interest, which was done in January 2024.
View Audit 336025 Questioned Costs: $1
Condition: Total federal expenditures for the year ended June 30, 2024 amounted to $1,095,663. Prior to the performance of financial statement audit procedures, the Organization had determined that federal expenditures during the year ended June 30, 2024 did not exceed the threshold of $750,000. Re...
Condition: Total federal expenditures for the year ended June 30, 2024 amounted to $1,095,663. Prior to the performance of financial statement audit procedures, the Organization had determined that federal expenditures during the year ended June 30, 2024 did not exceed the threshold of $750,000. Recommendation: We recommend that all funding contracts are carefully reviewed to determine whether the amounts awarded represent federal funding and whether they should be classified as contractor payments or as subrecipient payments. If there is any uncertainty, we recommend that the Organization contact the funding source for clarification. We recommend that a schedule of expenditures of federal awards is prepared on an annual basis to determine if total expenditures exceed the threshold which would require a Single Audit. Name of Contact Person: Kristen Genovese, CEO Phone Number: 602-652-0163 Anticipated Completion Date: June 30, 2025 Views of Responsible Officials and Corrective Actions: notMYkid, Inc. will establish procedures to review all contracts and, if necessary, to communicate with funding sources to ensure that receipts of federal funding are properly classified as subrecipient versus contractor arrangements to ensure completeness of the Schedule of Expenditures of Federal Awards. notMYkid, Inc. will also prepare the Schedule of Expenditures of Federal Awards on an annual basis to determine whether the threshold for a Single Audit is exceeded.
Due to staff turnover and key vacant positions, we were unable to locate some supporting documentation. However, procedures have been developed and implemented to ensure all reports and supporting documentation will be kept on file for a minimum of three years in a location accessible by all employe...
Due to staff turnover and key vacant positions, we were unable to locate some supporting documentation. However, procedures have been developed and implemented to ensure all reports and supporting documentation will be kept on file for a minimum of three years in a location accessible by all employees.
Finding 517797 (2024-001)
Significant Deficiency 2024
The School agrees to solely use the food service bank account for all revenues and expenses related to the food service program. As of yearend the School has completed the process of transitioning bank information to respective vendors and governmental agencies to ensure the monies received for the ...
The School agrees to solely use the food service bank account for all revenues and expenses related to the food service program. As of yearend the School has completed the process of transitioning bank information to respective vendors and governmental agencies to ensure the monies received for the food service program are deposited into the account and expenses for the food service program are paid out of this account.
The District agrees and intends to continue supervision and monitoring of accounting information and operations, including obtaining explanations for variances from unexpected results. The Superintendent will continue to sign off on all payroll check registers and journal entries.
The District agrees and intends to continue supervision and monitoring of accounting information and operations, including obtaining explanations for variances from unexpected results. The Superintendent will continue to sign off on all payroll check registers and journal entries.
Corrective Action Plan for Title I semi-annual Certifications In response to the finding regarding the completion and signing of Title I Semi-annual Certifications, the Hannibal School District has developed the following Corrective Action Plan (CAP) to ensure full compliance with Title I regulation...
Corrective Action Plan for Title I semi-annual Certifications In response to the finding regarding the completion and signing of Title I Semi-annual Certifications, the Hannibal School District has developed the following Corrective Action Plan (CAP) to ensure full compliance with Title I regulations moving forward. The plan outlines the actions that will be taken, identifies the responsible individual(s), and specifies the anticipated completion date for corrective actions. Corrective Action Plan Details: 1. Finding: The Title I semi-annual Certifications were not completed and signed in accordance with the required timeline after the applicable period. 2. Planned Actions: o Immediate Review and Verification: The District will immediately review all Title I semi-annual Certifications for the current year to ensure they are completed, signed, and filed properly. Any missing or unsigned certifications will be identified and corrected. o Establishment of Procedures for Timely Completion and Signing: A formal procedure will be established to ensure that all Title I semi-annual Certifications are completed and signed after the applicable period ends. This includes: ■ Clear Timelines: Specific deadlines will be set to ensure all certifications are completed and signed no later than 30 business days after the end of the applicable period. ■ Automated Reminders: The District will set up automated reminders through our internal tracking system to ensure certification completion and signing is done promptly. ■ Internal Monitoring: Regular checks will be conducted by the Title I coordinator to verify that all certifications are completed and signed within the required timeframe. o Training and Staff Accountability: All relevant staff members, including Title I coordinators and administrative personnel, will undergo training on the new procedures and the importance of meeting the required deadlines. Additionally, clear roles and responsibilities will be assigned to individuals for monitoring and submitting the certifications. 3. Person(s) Responsible: o Superintendent of Schools: Oversee the implementation of this Corrective Action Plan to ensure that all procedures are followed. o Title I Coordinator: Ensure that all certifications are completed and signed on time and monitor staff adherence to the new processes. 60 o Administrative Staff: Responsible for assisting with the timely submission of required documentation. • 4. Anticipated Completion Date: The District aims to have the corrective actions fully implemented and the procedures in place by February 1st, 2025. We are committed to ensuring compliance with Title I requirements and addressing any discrepancies that may arise. The District will provide updates on progress as needed and will conduct periodic reviews to ensure ongoing compliance. If you have any questions or require additional information, please feel free to contact me directly. Sincerely, Susan Johnson Superintendent of Schools Hannibal School District #60
CORRECTIVE ACTION PLAN October 23, 2024 Kansas State Department of Education and Kansas State Department of Administration Unified School District Number 374 respectfully submits the following corrective action plan for the year ended June 30, 2024. Medill & Thooft, CPA Po Box 885 Ulysses, KS 67...
CORRECTIVE ACTION PLAN October 23, 2024 Kansas State Department of Education and Kansas State Department of Administration Unified School District Number 374 respectfully submits the following corrective action plan for the year ended June 30, 2024. Medill & Thooft, CPA Po Box 885 Ulysses, KS 67880 Audit Period: June 30, 2024 FINDINGS – FEDERAL AWARD PROGRAMS AUDIT U.S. Department of Education Passed Through Kansas State Department of Education Program Name: Education Stabilization Fund Cluster Federal Assistance Listing Numbers: 84.425U Finding 2024-001 Recommendations: The District should have an employee compare the Board Clerk’s supporting documentation and the Education Stabilization Fund spreadsheet report before its submission to the State of Kansas for its accuracy. After the approval by the secondary review employee, the report submitted should be printed, initialed by the secondary reviewer, stapled with the information used to compile the report and combined with all financial records for the fiscal year. Action Taken: We agree with the recommendation. Our targeted implementation date is November 2024. If the Kansas State Department of Education and/or Kansas State Department of Administration has questions regarding this plan, please call Rex Richardson at 620-675-2277. Sincerely yours, Rex Richardson Superintendent
View Audit 335854 Questioned Costs: $1
S3800-090 Auditor's Summary of the Auditee's Comments on the Finding and Recommendations We concur that the Corporation failed to make the required annual deposits to the reserve for replacement. S3800-130 Response Indicator Agree S3800-140 Completion Date July 1, 2024 S3800-150 Response The Corpora...
S3800-090 Auditor's Summary of the Auditee's Comments on the Finding and Recommendations We concur that the Corporation failed to make the required annual deposits to the reserve for replacement. S3800-130 Response Indicator Agree S3800-140 Completion Date July 1, 2024 S3800-150 Response The Corporation has made the required deposit prior to issuance of the financial statements. S3800-160 Contact Person First Name Carlyle S3800-180 Contact Person Last Name Ackley
View Audit 335817 Questioned Costs: $1
Name of Contact Person: Melanie Imholte Finance Director mimholte@soldotna.org 907-714-1224 Finding 2024-001 Reporting – Significant Deficiency in Internal Control Over Compliance Corrective Action The City of Soldotna will revise policies and procedures to ensure review and approval of grant report...
Name of Contact Person: Melanie Imholte Finance Director mimholte@soldotna.org 907-714-1224 Finding 2024-001 Reporting – Significant Deficiency in Internal Control Over Compliance Corrective Action The City of Soldotna will revise policies and procedures to ensure review and approval of grant reports being submitted. Expected Completion Date: Fiscal Year 2025
CORRECTIVE ACTION PLAN FOR AUDIT FINDING 2024-002 The Organization agrees with the finding. Management has implemented controls to assure all subsidiaries are included in the financial statements. The June 30, 2023 financial statements were restated to include Englewood Family Homes LLC. Contact: Mi...
CORRECTIVE ACTION PLAN FOR AUDIT FINDING 2024-002 The Organization agrees with the finding. Management has implemented controls to assure all subsidiaries are included in the financial statements. The June 30, 2023 financial statements were restated to include Englewood Family Homes LLC. Contact: Michael Herman, CEO Completion Date: November 20, 2024
CORRECTIVE ACTION PLAN FOR AUDIT FINDING 2024-001 The Organization agrees with the finding. The delinquent deposit was made on September 5, 2024 and internal controls have been implemented to assure timely replacement reserve deposits in the future. Contact: Michael Herman, CEO Completion Date: Sept...
CORRECTIVE ACTION PLAN FOR AUDIT FINDING 2024-001 The Organization agrees with the finding. The delinquent deposit was made on September 5, 2024 and internal controls have been implemented to assure timely replacement reserve deposits in the future. Contact: Michael Herman, CEO Completion Date: September 5, 2024
The District relies on the auditor to propose adjustments necessary to prepare the schedule of expenditures of federal awards including the related note disclosures. The District reviews the schedule of expenditures of federal awards and approves all adjustments.
The District relies on the auditor to propose adjustments necessary to prepare the schedule of expenditures of federal awards including the related note disclosures. The District reviews the schedule of expenditures of federal awards and approves all adjustments.
Response – The Organization is committed enhancing its financial reporting process, particularly during the end of the year conversion from cash-based to accrual accounting, to ensure revenues and expenses are properly aligned with the correct fiscal years. In fiscal year 2024, two independent accou...
Response – The Organization is committed enhancing its financial reporting process, particularly during the end of the year conversion from cash-based to accrual accounting, to ensure revenues and expenses are properly aligned with the correct fiscal years. In fiscal year 2024, two independent accounting firms supported the year-end financial reporting, and the Organization will continue collaborating with them or other qualified professionals to maintain accurate and comprehensive financial statements. Responsible party for corrective action – Dekow Sagar, Executive Director
Response – The accounting firm will refrain from entering expenses into the QuickBooks reconciliation unless supported by signed invoices. The Executive Director (ED) and Finance Manager will sign all recurrent payment invoices, regardless of the amount, prior to payment. Additionally, the Finance M...
Response – The accounting firm will refrain from entering expenses into the QuickBooks reconciliation unless supported by signed invoices. The Executive Director (ED) and Finance Manager will sign all recurrent payment invoices, regardless of the amount, prior to payment. Additionally, the Finance Manager, ED, and the accounting firm will cross-check transactions for accuracy. While we respect the auditor's recommendation, we consider it minor, as all purchases were accompanied by supporting documentation. The auditors requested additional invoice approval for all recurrent payments, such as subcontractor payments to Lincoln Literacy, despite the existence of binding agreements or MOUs governing those transactions. Responsible party for corrective action – Dekow Sagar, Executive Director
Finding 517664 (2024-003)
Significant Deficiency 2024
Contact person responsible for correction action – Michell Hall, CFO Anticipated completion date – June 30, 2024 Corrective action Sterling College agrees with the auditors finding regarding special reporting. We do not anticipate any issues with future reporting as we now understand the process for...
Contact person responsible for correction action – Michell Hall, CFO Anticipated completion date – June 30, 2024 Corrective action Sterling College agrees with the auditors finding regarding special reporting. We do not anticipate any issues with future reporting as we now understand the process for the reporting.
Finding 517663 (2024-002)
Significant Deficiency 2024
Contact person responsible for correction action – Mitzi Suhler, Financial Aid Director Anticipated completion date – June 30, 2024 Corrective action Sterling College agrees with the finding of the under award of the Federal Supplemental Education Opportunity funds. This was an oversight of the $100...
Contact person responsible for correction action – Mitzi Suhler, Financial Aid Director Anticipated completion date – June 30, 2024 Corrective action Sterling College agrees with the finding of the under award of the Federal Supplemental Education Opportunity funds. This was an oversight of the $100 threshold for awarding this fund. The financial aid office will review the awarding of this fund each year to ensure thresholds and awarding criteria are understood and followed.
Management acknowledges the finding and will take corrective action to address the issue and ensure that all required forms are maintained in the file.
Management acknowledges the finding and will take corrective action to address the issue and ensure that all required forms are maintained in the file.
Management acknowledges the finding and will take corrective action to address the issue and ensure that all required forms are maintained in the file.
Management acknowledges the finding and will take corrective action to address the issue and ensure that all required forms are maintained in the file.
2024-002 Preparation of Financial Statement; District management believes that the cost of employing internal resources to draft financial statements and related notes under the GASB 34 model, including the related GASB 24 conversion entries, would outweigh the benefits received. Furthermore, Distri...
2024-002 Preparation of Financial Statement; District management believes that the cost of employing internal resources to draft financial statements and related notes under the GASB 34 model, including the related GASB 24 conversion entries, would outweigh the benefits received. Furthermore, District management will continue to employ personnel who have the capability to review, approve and accept responsibility for the financial statements.
2024-001 Segregation of Duties; District management is cognizant of their internal control structure and continues to evaluate cost effective opportunities to further improve segregation of duties. In addition, they will continue to closely monitor the financial operations of the District.
2024-001 Segregation of Duties; District management is cognizant of their internal control structure and continues to evaluate cost effective opportunities to further improve segregation of duties. In addition, they will continue to closely monitor the financial operations of the District.
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