FINDING 2024-005 Corrective Action Plan
Refer to the corrective action plans for findings 2024-001, 2024-002 and 2024-003.
Finding 2024-001 Corrective Action Plan
Before the end of fiscal year June 30, 2024, Veterans Northeast Outreach Center, Inc. (the Organization) began implementing procedures...
FINDING 2024-005 Corrective Action Plan
Refer to the corrective action plans for findings 2024-001, 2024-002 and 2024-003.
Finding 2024-001 Corrective Action Plan
Before the end of fiscal year June 30, 2024, Veterans Northeast Outreach Center, Inc. (the Organization) began implementing procedures to strengthen its system of internal controls. Included as part of this implementation the Organization will begin procedures where:
• the Executive Director reviews and approves each weekly payroll by email. In addition, any changes to the payroll being approved that differs from the previous weekly payroll will be noted in the email and part of the approval process. This includes new hire compensation and any adjustments to current staff.
• the COO notifies the Executive Director and Chief Financial Officer of any terminated employee that has been removed from applicable benefits, software applications, and physical access rights within the Organization.
• all checks will be procured at the front desk by intake staff and logged into a check and wire log before being brought to the Finance Office where the checks are then copied, deposited, and filed.
• rent rolls are regularly updated by housing staff and any updates are made to the Organization’s accounts receivable subledger. Additionally, the Organization will be reviewing outstanding tenant receivables on a monthly and quarterly basis to ensure timely collection of rent.
• all payments, including reimbursement and credit card purchases, be reviewed for appropriate backup and approved by the applicable program manager and/or supervisor; and all invoices and backup will be filed in the appropriate accounts payable file.
Responsible party: Bill Kelly; Executive Director; (978) 853-7013
Anticipated completion date: June 30, 2025
FINDING 2024-002 Corrective Action Plan
Management will work to identify a process of reviewing journal entries on a regular basis. The challenge with implementing a journal review process is the limited staff to facilitate a multi-level review of journal entries. The Organization will be discussing internally and with the Board of Directors a manner in which this can be accomplished.
Responsible party: Bill Kelly; Executive Director; (978) 853-7013
Anticipated completion date: June 30, 2025
FINDING 2024-003 Corrective Action Plan
Beginning in December 2024, the Finance Department implemented procedures where all bank account reconciliations are performed in a timely fashion the month following the closing of the previous month. Additionally, beginning in June 2024, the Finance Department implemented policies and procedures to have monthly financial reports prepared and provided to the Organization’s Board of Directors by the fourth Wednesday of the subsequent month for review.
Responsible party: Bill Kelly; Executive Director; (978) 853-7013
Anticipated completion date: July 1, 2024
FINDING 2024-004 Corrective Action Plan
The Organization’s senior leadership team has implemented procedures to track compliance deadlines and to monitor timely closing of financial periods. This monitoring will allow for the timely filing of the Massachusetts UFR by the required deadline of November 15, 2024.
Responsible party: Bill Kelly; Executive Director; (978) 853-7013
Anticipated completion date: November 15, 2024