Corrective Action Plans

Finding 546921 (2024-002)

Material Weakness 2024

Puerto Rico Department of Economic Development and Commerce

PR

Questioned Costs Eligibility Internal Control / Segregation of Duties

Findings and Questioned Costs Relating to Federal Awards: Energy Incentive Program Disbursement to Ineligible Providers and Beneficiaries. Similar to prior year finding 2023-003, the program “Apoyo Energético”, funded by the American Rescue Plan Act (ARPA), that resulted in this finding concluded ea...

Findings and Questioned Costs Relating to Federal Awards: Energy Incentive Program Disbursement to Ineligible Providers and Beneficiaries. Similar to prior year finding 2023-003, the program “Apoyo Energético”, funded by the American Rescue Plan Act (ARPA), that resulted in this finding concluded early 2023, which lack of a complete and robust operational guidance. The guidance used to manage the process were simple, not quite restrictive, and with little internal controls for both suppliers and beneficiaries. DDEC has adopted guidelines for both suppliers and beneficiaries that are more restrictive, and specific with internal regulations that ensure data retention and storage. A second initiative of this program, being “Apoyo Energético 2.0” commenced April 2024, which is funded by a CDBG-DR funds, for registration of potential suppliers and are following the guidelines issued. No findings were noted related to this program for which controls were enhanced, as a result corrective actions related to the 2023 finding.

View Audit 351279 Questioned Costs: $1

Finding 544783 (2024-005)

Significant Deficiency 2024

Chestnut Hill College

PA

Student Financial Aid Matching / Level of Effort / Earmarking Subrecipient Monitoring

2024-005 Federal Supplemental Educational Opportunity Grants; Federal Pell Grant Program; Federal Direct Student Loans; Teacher Education Assistance for College and Higher Education Grants - Assistance Listing No. 84.007, 84.063, 84.268, 84.379 Recommendation: The College should develop and implemen...

2024-005 Federal Supplemental Educational Opportunity Grants; Federal Pell Grant Program; Federal Direct Student Loans; Teacher Education Assistance for College and Higher Education Grants - Assistance Listing No. 84.007, 84.063, 84.268, 84.379 Recommendation: The College should develop and implement an approved written information security program and verify there is a risk management section that describes how the College is identifying, assessing and communicating risks. In addition, there should be a description on the evaluation of safeguard sufficiency in mitigating risks. The information security program should also include the following: • IT Security Policy • Acceptable Use Policy • Incident Response Policy • Data Classification Policies • Vendor Management Policy • Patch Management Policy • Data Disposal Policy • Risk Assessment Policy • Logical Access and User Access Review Policies • Evidence of Review by CIO/CISO and responsibility of program Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The College will develop and implement an information security program to verify our risk management efforts. This plan will identify how we are identifying, assessing and communicating risk. Name(s) of the contact person(s) responsible for corrective action: Scott Seidman, Director of IT Planned completion date for corrective action plan: June 30, 2025

View Audit 351264

Finding 544781 (2024-004)

Significant Deficiency 2024

Chestnut Hill College

PA

Student Financial Aid Reporting Matching / Level of Effort / Earmarking

2024-004 Federal Pell Grant Program; Federal Direct Student Loans -Assistance Listing No. 84.063, 84.268 Recommendation: We recommend the College evaluate its procedures and review policies in overseeing submissions to the NSLDS completed by the third-party servicer. Additionally, we recommend the C...

2024-004 Federal Pell Grant Program; Federal Direct Student Loans -Assistance Listing No. 84.063, 84.268 Recommendation: We recommend the College evaluate its procedures and review policies in overseeing submissions to the NSLDS completed by the third-party servicer. Additionally, we recommend the College review its policies and procedures on reporting enrollment information to the NSLDS to ensure that all relevant information is being captured and reported timely in accordance with applicable regulations. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The Office of the Registrar is reviewing its policies and procedures to ensure that all data is captured and reported in a timely manner as required by federal regulations. A software issue that caused inaccurate data to be reported has been identified and resolved by a software update. The Office of the Registrar is working with the Office of Information Technology to test the accuracy of the updated software. Name(s) of the contact person(s) responsible for corrective action: Micheal Reig, Registrar Planned completion date for corrective action plan: June 30, 2025

View Audit 351264

Finding 544777 (2024-003)

Significant Deficiency 2024

Chestnut Hill College

PA

Questioned Costs Student Financial Aid Matching / Level of Effort / Earmarking

2024-003 Federal Supplemental Educational Opportunity Grants; Federal Pell Grant Program; Federal Direct Student Loans; Teacher Education Assistance for College and Higher Education Grants- Assistance Listing Nos: 84.007, 84.063, 84.268, 84.379 Recommendation: We recommend the College review the R2T...

2024-003 Federal Supplemental Educational Opportunity Grants; Federal Pell Grant Program; Federal Direct Student Loans; Teacher Education Assistance for College and Higher Education Grants- Assistance Listing Nos: 84.007, 84.063, 84.268, 84.379 Recommendation: We recommend the College review the R2T4 requirements and implement procedures to ensure scheduled breaks are properly factored into the R2T4 calculations. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The Office of Financial Aid will work with the Registrar to ensure that we receive the academic calendar in a timely manner. Once received, breaks will be verified by the Assistant Director of Financial Aid and then confirmed by the Director of Financial Aid. Name(s) of the contact person(s) responsible for corrective action: Jossie Johnson, Director of Financial Aid Planned completion date for corrective action plan: June 30, 2025

View Audit 351264 Questioned Costs: $1

Finding 544776 (2024-002)

Significant Deficiency 2024

Chestnut Hill College

PA

Student Financial Aid Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties

2024-002 Federal Direct Student Loans - Assistance Listing No. 84.268 Recommendation: We recommend the College review its policies and procedures around sending exit counseling information to students to ensure students are receiving proper counseling. Explanation of disagreement with audit finding:...

2024-002 Federal Direct Student Loans - Assistance Listing No. 84.268 Recommendation: We recommend the College review its policies and procedures around sending exit counseling information to students to ensure students are receiving proper counseling. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: While the Office of Financial Aid has revamped how it manages exit notices and has made an improvement, our report has failed to pick up students that went from undergraduate to graduate in consecutive semesters. We will develop and implement a new report to ensure that this population is picked and exit notices are sent in a timely manner. Name(s) of the contact person(s) responsible for corrective action: Jossie Johnson, Director of Financial Aid, and Micheal Reig, Registrar Planned completion date for corrective action plan: June 30, 2025

View Audit 351264

Finding 544760 (2024-006)

Significant Deficiency 2024

City of Syracuse, New York

NY

Special Tests & Provisions Procurement, Suspension & Debarment Internal Control / Segregation of Duties

The City is actively developing improved processes and procedures around procurement, including reviewing the current process and identifying potential technology enhancements. The City is implementing a digital platform (OpenGov) to help modernize procurement operations. The technology will streaml...

The City is actively developing improved processes and procedures around procurement, including reviewing the current process and identifying potential technology enhancements. The City is implementing a digital platform (OpenGov) to help modernize procurement operations. The technology will streamline bid and RFP publications, approvals and contract oversight while ultimately, creating a standard and consistent procurement process. A centralized digital repository will be utilized to store and track all procurement documents to ensure accessibility and compliance. Expected Completion: June 30, 2025 Responsible Contact Person: Michael Cannizzaro, Commissioner of Finance, 315-448-8323

View Audit 351254

Finding 544759 (2024-005)

Material Weakness 2024

City of Syracuse, New York

NY

Special Tests & Provisions Internal Control / Segregation of Duties

The City is committed to maintaining compliance with the Uniform Guidance requirements and recognizes the need to strengthen internal controls related to the inspection process. A centralized tracking system will be developed to monitor inspection due dates for all HOME-assisted rental units. Improv...

The City is committed to maintaining compliance with the Uniform Guidance requirements and recognizes the need to strengthen internal controls related to the inspection process. A centralized tracking system will be developed to monitor inspection due dates for all HOME-assisted rental units. Improved policies and procedures will be established that outline staff responsibilities, scheduling protocols, documentation requirements, and follow-up actions for non-compliant units. Expected Completion: June 30, 2025 Responsible Contact Person: Michael Cannizzaro, Commissioner of Finance, 315-448-8323

View Audit 351254

Finding 544750 (2024-001)

Significant Deficiency 2024

Hammond Urban Academy, Inc.

IN

Reporting Significant Deficiency Internal Control / Segregation of Duties

SIGNIFICANT DEFICIENCY 2024-001 Financial Statement Preparation and Audit Adjustments Recommendation: We recommend the board and management work with their bookkeeping company to develop a process to review and identify such items in a timely manner. Explanation of disagreement with audit finding: T...

SIGNIFICANT DEFICIENCY 2024-001 Financial Statement Preparation and Audit Adjustments Recommendation: We recommend the board and management work with their bookkeeping company to develop a process to review and identify such items in a timely manner. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned/taken in response to finding: CFO will be responsible for reconciling balance sheet accounts and coordinating with bookkeeping firm to record any adjusting entries prior to final issuance of financial statements. Name(s) of the contact person(s) responsible for corrective action: Deborah S. Czmiel Planned completion date for corrective action plan: July 15, 2025

View Audit 351248

Finding 544746 (2024-001)

Material Weakness 2024

School Food and Nutrition Services of New Orleans, Inc.

LA

Questioned Costs Internal Control / Segregation of Duties Subrecipient Monitoring

For the unallowable loans from the School Food Service (SFS) account, we will execute a repayment agreement with terms and interest per the original agreement and annually submit proof of repayment and an assurance statement to the State Agency. To prevent recurrence, we will adopt policies prohibit...

For the unallowable loans from the School Food Service (SFS) account, we will execute a repayment agreement with terms and interest per the original agreement and annually submit proof of repayment and an assurance statement to the State Agency. To prevent recurrence, we will adopt policies prohibiting loans from the SFS account and train staff on fund restrictions under Uniform Guidance. We will also enhance review processes to ensure timely recording of interest receivable and proper structuring of amortization schedules. Policies for periodic reconciliation and agreement validation will be implemented, supported by financial software and accounting expertise, to ensure compliance with GAAP.

View Audit 351246 Questioned Costs: $1

Finding 544736 (2024-007)

Material Weakness 2024

Liberty-Perry Community School Corporation

IN

Internal Control / Segregation of Duties Subrecipient Monitoring Material Weakness § 200.303

Finding 2024-007 Contact Person Responsible for Corrective Action: Cindy Skinner, Corporation Treasurer Contact Phone Number: 765-282-5615 View of Responsible Official: We Concur with the Findings Description of Corrective Action Plan: The Corporation Treasurer will review the Financial repo...

Finding 2024-007 Contact Person Responsible for Corrective Action: Cindy Skinner, Corporation Treasurer Contact Phone Number: 765-282-5615 View of Responsible Official: We Concur with the Findings Description of Corrective Action Plan: The Corporation Treasurer will review the Financial report more closely and make sure that internal controls are in place to ensure compliance. Anticipated Completion Date: March 2025

View Audit 351229

Finding 544733 (2024-006)

Material Weakness 2024

Liberty-Perry Community School Corporation

IN

Equipment & Real Property Management Internal Control / Segregation of Duties § 200.303 § 200.313

Finding 2024-006 Contact Person Responsible for Corrective Action: Cindy Skinner, Corporation Treasurer Contact Phone Number: 765-282-5615 View of Responsible Official: We Concur with the Findings Description of Corrective Action Plan: We will work with the Capital Assets reporting Firm more...

Finding 2024-006 Contact Person Responsible for Corrective Action: Cindy Skinner, Corporation Treasurer Contact Phone Number: 765-282-5615 View of Responsible Official: We Concur with the Findings Description of Corrective Action Plan: We will work with the Capital Assets reporting Firm more closely to assure that all listed property is properly marked and that it is still in our possession. Anticipated Completion Date: March 2025

View Audit 351229

Finding 544730 (2024-005)

Material Weakness 2024

Liberty-Perry Community School Corporation

IN

Internal Control / Segregation of Duties Allowable Costs / Cost Principles Material Weakness § 200.303

Finding 2024-005 Contact Person Responsible for Corrective Action: Cindy Skinner, Corporation Treasurer Contact Phone Number: 765-282-5615 View of Responsible Official: We Concur with the Findings Description of Corrective Action Plan: We will implement internal controls that will correct th...

Finding 2024-005 Contact Person Responsible for Corrective Action: Cindy Skinner, Corporation Treasurer Contact Phone Number: 765-282-5615 View of Responsible Official: We Concur with the Findings Description of Corrective Action Plan: We will implement internal controls that will correct the Allowable Activities and Costs procedures for Federal Grants. Anticipated Completion Date: March 2025

View Audit 351229

Finding 544716 (2024-005)

Material Weakness 2024

Puerto Rico Highways and Transportation Authority

PR

Reporting Internal Control / Segregation of Duties § 200.510

Finding Reference 2024-05 Corrective Action Plan: The Authority started quarterly reconciliation reports between General Ledger accounts and the Schedule of Federal Awards. The reconciliation process includes the participation of various offices that manage and monitor federal grants. Additionally, ...

Finding Reference 2024-05 Corrective Action Plan: The Authority started quarterly reconciliation reports between General Ledger accounts and the Schedule of Federal Awards. The reconciliation process includes the participation of various offices that manage and monitor federal grants. Additionally, as part of the accounting closing procedures, the Authority is reconciling the financial data from major federal programs as FHWA and Federal Transit Administration (FTA) with the information entered in the General Ledger accounts on a monthly basis. All personnel involved in the administration of these programs, for which federal funds are expended, should receive adequate training on federal compliance and reporting requirements related to such programs. In addition, an individual will be assigned responsible for monitoring compliance with all related federal requirements. Responsible: Mr. Angel M. Felix Cruz, Finance Office Auxiliary Director Ms. Maria Del R. Ramos Ocasio, Accounting and Finance Manager Planned Implementation Date: In process. Expected to be completed on or before June 30, 2025.

View Audit 351216

Finding 544715 (2024-004)

Significant Deficiency 2024

Puerto Rico Highways and Transportation Authority

PR

Internal Control / Segregation of Duties Subrecipient Monitoring Reporting

Finding Reference 2024-04 Corrective Action Plan: The Authority has assigned an Analyst and a Supervisor the responsibility of monitoring compliance with all related federal requirements for the reporting process of these funds. Additionally, an adequate training will be provided to the personnel in...

Finding Reference 2024-04 Corrective Action Plan: The Authority has assigned an Analyst and a Supervisor the responsibility of monitoring compliance with all related federal requirements for the reporting process of these funds. Additionally, an adequate training will be provided to the personnel involved in the administration of this program. Responsible: Mr. Ramon L. Rivera Rivera, Analyst Mr. Enrique J. Rosa Torres, Budget Office Auxiliary Director Planned Implementation Date: In process. Expected to be completed on or before June 30, 2025.

View Audit 351216

Finding 544713 (2024-003)

Significant Deficiency 2024

Puerto Rico Highways and Transportation Authority

PR

Internal Control / Segregation of Duties Special Tests & Provisions Subrecipient Monitoring § 200.326

Finding Reference 2024-03 Corrective Action Plan: All personnel involved in the administration of programs that expend federal funds, including contractors and subcontractors, will receive adequate training on Davis-Bacon Act requirements and payroll certification processes. Responsible: Eng. Maria ...

Finding Reference 2024-03 Corrective Action Plan: All personnel involved in the administration of programs that expend federal funds, including contractors and subcontractors, will receive adequate training on Davis-Bacon Act requirements and payroll certification processes. Responsible: Eng. Maria Ayala Rivera, Construction Office Director Planned Implementation Date: In process. Expected to be completed on or before June 30, 2025.

View Audit 351216

Finding 544712 (2024-002)

Significant Deficiency 2024

Puerto Rico Highways and Transportation Authority

PR

Questioned Costs Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties

Finding Reference 2024-02 Corrective Action Plan: The Authority has performed an internal review of the toll credits usage in the Excel spreadsheet and reconciled all credits used by projects with a start date of FY 2023 and forward against the latest version of the Federal-Aid Project Agreement app...

Finding Reference 2024-02 Corrective Action Plan: The Authority has performed an internal review of the toll credits usage in the Excel spreadsheet and reconciled all credits used by projects with a start date of FY 2023 and forward against the latest version of the Federal-Aid Project Agreement approved by the Federal Highway Administration (FHWA). In addition, credits are sent to the Executive Staff for the approval process on a quarterly basis. For fiscal year 2024, the manual process of reconciling toll credits for new projects with a start date of January 2024 or forward was changed to an automated process using the PMIS Program, as agreed with Section II of the Memorandum of Understanding (MOU) signed in February 2016 between FHWA and the Authority. Also, current toll credits tracking, reconciliation, and approval processes are reviewed by the FHWA. For projects with a start date before January 2024, the Authority will perform an internal review of the tolls credit usage against the later version of the Federal-Aid Project Agreement approved by FHWA. Additionally, the Authority is developing a Standard Operating Procedure (SOP) with FHWA for the use of Toll Credits in PMIS along with a new version of the Excel spreadsheet. Responsible: Mr. Enrique J. Rosa Torres, Executive Director of Administration and Finance Planned Implementation Date: In process. Expected to be completed on or before December 31, 2025.

View Audit 351216 Questioned Costs: $1

Finding 544700 (2024-001)

Significant Deficiency 2024

Arch Court, Inc.

PA

Questioned Costs HUD Housing Programs Internal Control / Segregation of Duties

Current Findings on the Schedule of Findings, Questioned Costs, and Recommendations Finding 2024-001: An unauthorized withdrawal of $2,000 was transferred from the reserve for replacement to the operating cash account on November 25, 2024. Comments on the Finding and Each Recommendation The funds we...

Current Findings on the Schedule of Findings, Questioned Costs, and Recommendations Finding 2024-001: An unauthorized withdrawal of $2,000 was transferred from the reserve for replacement to the operating cash account on November 25, 2024. Comments on the Finding and Each Recommendation The funds were withdrawn from the account due to the delay in the project receiving the HAP payment. The amount was deposited back into the reserve for replacement account on December 2, 2024. All other withdrawals from the reserve for replacement during the year were properly approved. The project had a rent increase effective September 1, 2024 of which they are still waiting to receive rents owed from HUD. Management has received email approval for borrowing money from the reserve in 2025. Actions Taken on the Finding Management will transfer from the reserve for replacement account into operating cash account only when they receive proper approval from HUD. CAP prepared by: Trisha Jester Director of Multifamily Housing Arbors Management, Inc. 724-733-5733 Anticipated completion date: March 31, 2025

View Audit 351207 Questioned Costs: $1

Finding 544691 (2024-001)

Significant Deficiency 2024

Tusculum University

TN

Reporting Significant Deficiency Internal Control / Segregation of Duties

2024-001 Significant Deficiency: TEACH Grant Sequester Miscalculation (U.S. Department of Education, Teacher Education Assistance for College and Higher Education Grants, ALN #84.379) Name of Contact Person Melissa White, Director of Financial Aid, is responsible for ensuring that the TEACH Grant ...

2024-001 Significant Deficiency: TEACH Grant Sequester Miscalculation (U.S. Department of Education, Teacher Education Assistance for College and Higher Education Grants, ALN #84.379) Name of Contact Person Melissa White, Director of Financial Aid, is responsible for ensuring that the TEACH Grant is properly awarded Corrective Action Planned During the audit, it was noted that Tusculum miscalculated the sequester for a student, resulting in an under-award. When reviewing the occurrence, it was found that the last two digits of the semester’s scheduled award were transposed and thus $1886 was entered for fall and spring as $1868 thus causing the $36 under-award. To ensure that this error does not occur again, the double check system in place will be heightened to make sure that the entering of the award is correct and not transposed. In addition, the Director of Financial Aid will pull the TEACH Grant each semester and ensure that the proper amount has been awarded according to the students’ entitlement and that no transposing of numbers has occurred. Anticipated Completion Date 10/15/2024

View Audit 351195

Finding 544688 (2024-003)

Significant Deficiency 2024

Tusculum University

TN

Student Financial Aid Reporting Significant Deficiency

2024-003 Significant Deficiency: Federal Work-Study (FWS) (U.S. Department of Education, Federal Work-Study Program, ALN #84.033) Name of Contact Person Melissa White, Director of Financial Aid, is responsible for ensuring that Federal Work Study students are not working during class time. Correct...

2024-003 Significant Deficiency: Federal Work-Study (FWS) (U.S. Department of Education, Federal Work-Study Program, ALN #84.033) Name of Contact Person Melissa White, Director of Financial Aid, is responsible for ensuring that Federal Work Study students are not working during class time. Corrective Action Planned During the audit, it was noted that Tusculum failed to compare hours submitted as worked hours to student class schedules. In order to ensure that this does not occur again, all supervisors have been reminded of the requirement that students do not work during seat time. Regular reminders sent to supervisors and regular trainings are offered to supervisors to remind supervisors of the Federal Work Study Guidelines. In addition, as each timesheet is submitted, financial aid shall check to ensure no violations have occurred. Anticipated Completion Date 10/15/2024

View Audit 351195

Finding 544687 (2024-002)

Significant Deficiency 2024

Tusculum University

TN

Student Financial Aid Reporting Significant Deficiency

2024-002 Significant Deficiency: Federal Work-Study (FWS) Underpayment (U.S. Department of Education, Federal Work-Study Program, ALN #84.033) Name of Contact Person Melissa White, Director of Financial Aid, is responsible for ensuring that Federal Work Study students are properly paid for hours w...

2024-002 Significant Deficiency: Federal Work-Study (FWS) Underpayment (U.S. Department of Education, Federal Work-Study Program, ALN #84.033) Name of Contact Person Melissa White, Director of Financial Aid, is responsible for ensuring that Federal Work Study students are properly paid for hours worked. Corrective Action Planned During the audit, it was noted that Tusculum errantly miscalculated hours worked and wages payable results in student receiving fewer Title IV funds than what they may have earned or be eligible for. Once found, the missing hours were added to the next payroll and the students were paid. To ensure this error does not occur again in the future, financial aid has created a secondary check system that includes keeping an additional excel that confirms that each timesheet has been paid for each student and that their full hours worked have been paid. We have also reinforced with supervisors the urgency of making sure timesheets are submitted in a timely manner so that the error does not occur again as the timesheets in question were late timesheets. Additional training for supervisors and constant reminders to supervisors are also ongoing. Anticipated Completion Date 10/15/2024

View Audit 351195

Finding 544677 (2024-001)

Significant Deficiency 2024

Pendleton Place, Inc.

SC

Cash Management Significant Deficiency Internal Control / Segregation of Duties

The deficiency was a result of prior management that was replaced in the current fiscal year. The new financial team found the deficiency during the audit, made all the necessary corrections, and self-reported it to the auditor before issuance. The rate is now correctly applied to all federal grants...

The deficiency was a result of prior management that was replaced in the current fiscal year. The new financial team found the deficiency during the audit, made all the necessary corrections, and self-reported it to the auditor before issuance. The rate is now correctly applied to all federal grants, and a review process is in place for current and future grants. The federal funds were returned and the FFR’s were amended before final reporting and issuance of the audit. The matter is corrected, and corrective action is complete.

View Audit 351186

Finding 544675 (2024-002)

Significant Deficiency 2024

Carroll County Commissioners

MD

HUD Housing Programs Significant Deficiency Internal Control / Segregation of Duties

Housing Choice Voucher Program– Assistance Listing No. 14.871 & 14.879 Recommendation: We recommend the County establish procedures to ensure compliance with HUD requirements, including entering into a general depository agreement in the form required by HUD. Action taken in response to finding: To ...

Housing Choice Voucher Program– Assistance Listing No. 14.871 & 14.879 Recommendation: We recommend the County establish procedures to ensure compliance with HUD requirements, including entering into a general depository agreement in the form required by HUD. Action taken in response to finding: To address the finding, the County will establish a depository agreement with the financial institution. Written confirmation of the agreement will be obtained. The Policy and Procedures Manager will update the County's financial management policies to include the depository agreement requirement. Name of the contact person(s) responsible for corrective action: Jennifer D. Hobbs, Comptroller Bobbi-Jo Fout, Bureau Chief of Accounting Danielle Yates, Bureau Chief of Housing and Community Connections Planned completion date for corrective action plan: April 2025

View Audit 351183

Finding 544665 (2024-004)

Significant Deficiency 2024

Washington County Board of Education

MD

Subrecipient Monitoring Significant Deficiency Matching / Level of Effort / Earmarking § 200.303

Prior Year Finding: No Federal Agency: US Department of Education Federal Program: Education Stabilization Fund Assistance Listing: 84.425 Pass-Through Entity: Maryland State Department of Education Pass-Through Award Number and Period: 211935 (3/24/2021 - 9/30/2023) Compliance Requirement: ...

Prior Year Finding: No Federal Agency: US Department of Education Federal Program: Education Stabilization Fund Assistance Listing: 84.425 Pass-Through Entity: Maryland State Department of Education Pass-Through Award Number and Period: 211935 (3/24/2021 - 9/30/2023) Compliance Requirement: Davis-Bacon Act Type of Finding: Significant Deficiency in Internal Control over Compliance, Other Matters Recommendation We recommend that the Board enhance its policies and procedures to ensure the effective monitoring of compliance with Davis-Bacon wage requirements. Procedures should include regular verification of wage determinations, monitoring of contractor and subcontractor payrolls, and documentation of compliance efforts. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Effective immediately, we will start recording on a spreadsheet the Contract number and weeks covered for certified payrolls we receive that falls under the Davis-Bacon Act. This spreadsheet will have an approval column and date column to document our monitoring procedures for tracking and audit purposes. Name(s) of the contact person(s) responsible for corrective action: Adam Pelc, Supervisor of Accounting and Rob Rollins, Director of Facilities Planned completion date for corrective action plan: For immediate implementation and ongoing.

View Audit 351175

Finding 544573 (2024-007)

Significant Deficiency 2024

Coosa Valley Regional Services and Development Corporation

GA

Internal Control / Segregation of Duties Reporting

2023-003: Bonus Payments Name of contact person: Stacey Holbrook, Executive Director Corrective Action: All payments to employees will be recorded and reported to the Internal Revenue Service. Proposed completion date: The Board will implement the above procedure immediately.

View Audit 351166

Finding 544572 (2024-006)

Significant Deficiency 2024

Coosa Valley Regional Services and Development Corporation

GA

Internal Control / Segregation of Duties Reporting

2023-002: Checks to Cash Name of contact person: Stacey Holbrook, Executive Director Corrective Action: The Corporation will no longer write checks to cash. All checks written will contain a payee. Proposed completion date: The Board will implement the above procedure immediately.

View Audit 351166

Corrective Action Plans

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