Audit 347868

FY End
2024-06-30
Total Expended
$3.45M
Findings
2
Programs
15
Organization: Grant County Board of Education (WV)
Year: 2024 Accepted: 2025-03-25

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Contacts

Name Title Type
H4KKCQT4T6T6 Anthony Oates Auditee
3042571011 Maddison D. Hale Auditor
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Notes to SEFA

Title: Note A – Basis of Presentation Accounting Policies: Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance wherein certain types of expenditures may or may not be allowable or may be limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Board has elected not to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance. The accompanying Schedule of Expenditures of Federal Awards (the Schedule) includes the federal award activity of the Grant County Board of Education, Grant County, West Virginia (the Board) under programs of the federal government for the year ended June 30, 2024. The information on this Schedule is prepared in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the Board it is not intended to and does not present the financial position or changes in net position of the Board.
Title: Note D – Child Nutrition Cluster Accounting Policies: Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance wherein certain types of expenditures may or may not be allowable or may be limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Board has elected not to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance. The Board commingles cash receipts from the U.S. Department of Agriculture with similar State grants. When reporting expenditures on this Schedule, the Board assumes it expends federal monies first

Finding Details

Criteria: The Board must obtain prior approval before expending federal funding for construction projects as referenced in 34 CFR section 76.600. Condition: Our audit revealed a material weakness concerning unallowable expenditures related to a project funded by a federal grant that lacked the required prior written approval. During our review of the 2024 oversight monitoring report, we found an instance where prior approval was not obtained for a project involving federal funds in fiscal year 2024. Questioned Costs: The Board was found noncompliant in their annual monitoring by the Department of Education in the amount of $37,740.12 for two checks on a construction project that lacked required prior written approval and also overcharged indirect costs by $5,627.18 relating to this project. Effect: Failure to obtain prior approval for projects involving federal funds can increase the risk of fraud, result in financial statement misstatements, and expenditures that are not for an allowable activity. Cause: Improper controls over prior approvals of projects. Recommendation: We recommend the Board ensure it obtains all required prior approvals for all projects involving federal funds.
Criteria: The Board must obtain prior approval before expending federal funding for construction projects as referenced in 34 CFR section 76.600. Condition: Our audit revealed a material weakness concerning unallowable expenditures related to a project funded by a federal grant that lacked the required prior written approval. During our review of the 2024 oversight monitoring report, we found an instance where prior approval was not obtained for a project involving federal funds in fiscal year 2024. Questioned Costs: The Board was found noncompliant in their annual monitoring by the Department of Education in the amount of $37,740.12 for two checks on a construction project that lacked required prior written approval and also overcharged indirect costs by $5,627.18 relating to this project. Effect: Failure to obtain prior approval for projects involving federal funds can increase the risk of fraud, result in financial statement misstatements, and expenditures that are not for an allowable activity. Cause: Improper controls over prior approvals of projects. Recommendation: We recommend the Board ensure it obtains all required prior approvals for all projects involving federal funds.