Finding 529909 (2024-001)

Material Weakness
Requirement
L
Questioned Costs
-
Year
2024
Accepted
2025-03-25

AI Summary

  • Core Issue: Material journal entries were required to fix beginning balances for various accounts due to errors in tracking federal IDEA funding.
  • Impacted Requirements: Federal receivables were overstated, affecting accounts receivable, IDEA revenue, and interest income on the trial balance.
  • Recommended Follow-Up: Strengthen internal controls to ensure accurate reconciliation of account balances and improve tracking of federal funding receipts.

Finding Text

During the current year audit, material journal entries were needed to correct the beginning balances of various asset, liability, and equity accounts. We also noted, that the School was unable to identify the receipt of the federal IDEA funding receivable from fiscal year 2023, which was passed through the Montgomery County Intermediate Unit. This funding from 2023 was received in 2024; however, the client was unable to determine where the payment was posted. This resulted in federal receivables being overstated on the unadjusted trial balance. As a result, material adjustments were needed to correct the current year ending balances of accounts receivable, IDEA revenue, and interest income. The internal controls over financial reporting did not function properly and did not properly reconcile beginning account balances to the prior year audit report or current year receivable, IDEA revenue, and interest income balances. These changes also resulted in the School making periodic changes to the trial balances provided for the audit.

Corrective Action Plan

Pennsylvania Virtual Charter School management agrees with the above recommendation and has instituted policies and procedures designed to address this finding. (Please see the list of approved policies and procedures.)

Categories

Reporting Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1106351 2024-001
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
84.425 Education Stabilization Fund $4.46M
84.010 Title I Grants to Local Educational Agencies $1.32M
84.027 Special Education Grants to States $711,792
84.367 Supporting Effective Instruction State Grants (formerly Improving Teacher Quality State Grants) $110,458
84.424 Student Support and Academic Enrichment Program $97,733