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Corrective Action Plans

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Finding 517788 (2024-001)
Material Weakness 2024
Washington Lane Section 811 Housing Corporation
PA
HUD Housing Programs Subrecipient Monitoring Eligibility
Views of Responsible Officials and Planned Corrective Actions: Staffing turnover limited ability for portfolio property managers to effectively manage tenant files at each building location. Historically, the management and auditing of tenant files was entirely under the process flows for property m...
Views of Responsible Officials and Planned Corrective Actions: Staffing turnover limited ability for portfolio property managers to effectively manage tenant files at each building location. Historically, the management and auditing of tenant files was entirely under the process flows for property management team. The Inglis Compliance department is now sampling and reviewing tenant files to assure tenant files are accurate and audit ready at any given time. The tenant files for all entities will be current by December 2024. Inglis Housing Corporation hired new a new property management Executive Director in August 2024. Under her leadership the team has made extensive progress updating and bringing all PRACs, tenant recertifications, and tenant files into compliance. There has been in depth training for the property management team on the usage of a newly implemented property management system. All staff have or will attend external training classes for tax credit and HUD property management functions. The property management team is working on reviewing and updating all tenant files with a goal of being in compliance for the June 30, 2025 audit. Extensive process has been made as of October 2024. All of the HUD entities managed by the property management team are current through June 2024.
View Audit 335902
Finding 517785 (2024-001)
Material Weakness 2024
Germantown Section 811 Housing Corporation
PA
HUD Housing Programs Subrecipient Monitoring Eligibility
Views of Responsible Officials and Planned Corrective Actions: Staffing turnover limited ability for portfolio property managers to effectively manage tenant files at each building location. Historically, the management and auditing of tenant files was entirely under the process flows for property m...
Views of Responsible Officials and Planned Corrective Actions: Staffing turnover limited ability for portfolio property managers to effectively manage tenant files at each building location. Historically, the management and auditing of tenant files was entirely under the process flows for property management team. The Inglis Compliance department is now sampling and reviewing tenant files to assure tenant files are accurate and audit ready at any given time. The tenant files for all entities will be current by December 2024. Inglis Housing Corporation hired new a new property management Executive Director in August 2024. Under her leadership the team has made extensive progress updating and bringing all PRACs, tenant recertifications, and tenant files into compliance. There has been in depth training for the property management team on the usage of a newly implemented property management system. All staff have or will attend external training classes for tax credit and HUD property management functions. The property management team is working on reviewing and updating all tenant files with a goal of being in compliance for the June 30, 2025 audit. Extensive process has been made as of October 2024. All of the HUD entities managed by the property management team are current through June 2024.
View Audit 335901
Finding 517782 (2024-002)
Significant Deficiency 2024
Evesham Section 811 Housing Corporation
PA
Questioned Costs HUD Housing Programs Subrecipient Monitoring
Views of Responsible Officials and Planned Corrective Actions: The deposits will be made as cash flows permits. The collection of tenant receivables and subsidy payments will improve as new property management team stabilizes operations by reducing turnover and increasing use of new property managem...
Views of Responsible Officials and Planned Corrective Actions: The deposits will be made as cash flows permits. The collection of tenant receivables and subsidy payments will improve as new property management team stabilizes operations by reducing turnover and increasing use of new property management system once fully implemented.
View Audit 335900 Questioned Costs: $1
Finding 517781 (2024-001)
Material Weakness 2024
Evesham Section 811 Housing Corporation
PA
HUD Housing Programs Subrecipient Monitoring Eligibility
Views of Responsible Officials and Planned Corrective Actions: Staffing turnover limited ability for portfolio property managers to effectively manage tenant files at each building location. Historically, the management and auditing of tenant files was entirely under the process flows for property m...
Views of Responsible Officials and Planned Corrective Actions: Staffing turnover limited ability for portfolio property managers to effectively manage tenant files at each building location. Historically, the management and auditing of tenant files was entirely under the process flows for property management team. The Inglis Compliance department is now sampling and reviewing tenant files to assure tenant files are accurate and audit ready at any given time. The tenant files for all entities will be current by December 2024. Inglis Housing Corporation hired new a new property management Executive Director in August 2024. Under her leadership the team has made extensive progress updating and bringing all PRACs, tenant recertifications, and tenant files into compliance. There has been in depth training for the property management team on the usage of a newly implemented property management system. All staff have or will attend external training classes for tax credit and HUD property management functions. The property management team is working on reviewing and updating all tenant files with a goal of being in compliance for the June 30, 2025 audit. Extensive process has been made as of October 2024. All of the HUD entities managed by the property management team are current through June 2024.
View Audit 335900
Finding 517779 (2024-002)
Material Weakness 2024
Eastwick II Section 811 Housing Corporation
PA
HUD Housing Programs Subrecipient Monitoring Eligibility
Views of Responsible Officials and Planned Corrective Actions: Staffing turnover limited ability for portfolio property managers to effectively manage tenant files at each building location. Historically, the management and auditing of tenant files was entirely under the process flows for property m...
Views of Responsible Officials and Planned Corrective Actions: Staffing turnover limited ability for portfolio property managers to effectively manage tenant files at each building location. Historically, the management and auditing of tenant files was entirely under the process flows for property management team. The Inglis Compliance department is now sampling and reviewing tenant files to assure tenant files are accurate and audit ready at any given time. The tenant files for all entities will be current by December 2024. Inglis Housing Corporation hired new a new property management Executive Director in August 2024. Under her leadership the team has made extensive progress updating and bringing all PRACs, tenant recertifications, and tenant files into compliance. There has been in depth training for the property management team on the usage of a newly implemented property management system. All staff have or will attend external training classes for tax credit and HUD property management functions. The property management team is working on reviewing and updating all tenant files with a goal of being in compliance for the June 30, 2025 audit. Extensive process has been made as of October 2024. All of the HUD entities managed by the property management team are current through June 2024.
View Audit 335899
Finding 517776 (2024-003)
Significant Deficiency 2024
Eastwick Section 811 Housing Corporation
PA
Questioned Costs HUD Housing Programs Subrecipient Monitoring
Views of Responsible Officials and Planned Corrective Actions: The planned corrective action did not take place as cash flow issues persist. The deposits will be made as cash flows permits. Inglis is in process of billing prior year amounts that are now in compliance and current year amounts.
Views of Responsible Officials and Planned Corrective Actions: The planned corrective action did not take place as cash flow issues persist. The deposits will be made as cash flows permits. Inglis is in process of billing prior year amounts that are now in compliance and current year amounts.
View Audit 335898 Questioned Costs: $1
Finding 517775 (2024-002)
Material Weakness 2024
Eastwick Section 811 Housing Corporation
PA
HUD Housing Programs Subrecipient Monitoring Eligibility
Views of Responsible Officials and Planned Corrective Actions: Staffing turnover limited ability for portfolio property managers to effectively manage tenant files at each building location. Historically, the management and auditing of tenant files was entirely under the process flows for property m...
Views of Responsible Officials and Planned Corrective Actions: Staffing turnover limited ability for portfolio property managers to effectively manage tenant files at each building location. Historically, the management and auditing of tenant files was entirely under the process flows for property management team. The Inglis Compliance department is now sampling and reviewing tenant files to assure tenant files are accurate and audit ready at any given time. The tenant files for all entities will be current by December 2024. Inglis Housing Corporation hired new a new property management Executive Director in August 2024. Under her leadership the team has made extensive progress updating and bringing all PRACs, tenant recertifications, and tenant files into compliance. There has been in depth training for the property management team on the usage of a newly implemented property management system. All staff have or will attend external training classes for tax credit and HUD property management functions. The property management team is working on reviewing and updating all tenant files with a goal of being in compliance for the June 30, 2025 audit. Extensive process has been made as of October 2024. All of the HUD entities managed by the property management team are current through June 2024.
View Audit 335898
Finding 517734 (2024-002)
Significant Deficiency 2024
Mt. Auburn Housing, Inc.
OH
Questioned Costs HUD Housing Programs Matching / Level of Effort / Earmarking
S3800-090 Auditor's Summary of the Auditee's Comments on the Finding and Recommendations The Corporation concurs that they did not pay the debt in full at maturity. S3800-130 Response Indicator Agree S3800-140 Completion Date April 30, 2025 S3800-150 Response The Corporation is working with HUD and ...
S3800-090 Auditor's Summary of the Auditee's Comments on the Finding and Recommendations The Corporation concurs that they did not pay the debt in full at maturity. S3800-130 Response Indicator Agree S3800-140 Completion Date April 30, 2025 S3800-150 Response The Corporation is working with HUD and a local developer to resolve the outstanding loan balance. S3800-160 Contact Person First Name Amin S3800-180 Contact Person Last Name Akbar
View Audit 335818 Questioned Costs: $1
Finding 517733 (2024-001)
Significant Deficiency 2024
Mt. Auburn Housing, Inc.
OH
Questioned Costs HUD Housing Programs Matching / Level of Effort / Earmarking
S3800-090 Auditor's Summary of the Auditee's Comments on the Finding and Recommendations The Corporation concurs that they did not pay the debt in full at maturity. S3800-130 Response Indicator Agree S3800-140 Completion Date April 30, 2025 S3800-150 Response The Corporation is working with HUD and ...
S3800-090 Auditor's Summary of the Auditee's Comments on the Finding and Recommendations The Corporation concurs that they did not pay the debt in full at maturity. S3800-130 Response Indicator Agree S3800-140 Completion Date April 30, 2025 S3800-150 Response The Corporation is working with HUD and a local developer to resolve the outstanding loan balance. S3800-160 Contact Person First Name Amin S3800-180 Contact Person Last Name Akbar
View Audit 335818 Questioned Costs: $1
Kceoc Housing Corporation Dba Mixon Manor
KY
HUD Housing Programs
Management Response. We will make the necessary reserve deposits as soon as funds are available.
Management Response. We will make the necessary reserve deposits as soon as funds are available.
View Audit 335811
Kceoc Housing Corporation II Dba Kceoc Senior Housing
KY
HUD Housing Programs
Management Response. We will make the necessary reserve deposits as soon as funds are available.
Management Response. We will make the necessary reserve deposits as soon as funds are available.
View Audit 335810
Finding 517725 (2024-001)
Significant Deficiency 2024
Council Bluffs Rhf Housing, Inc. Dba Camelot Village 074-11110
CA
Questioned Costs Procurement, Suspension & Debarment Subrecipient Monitoring
Finding 2024-001: The resident security deposit account did not have adequate funds to cover the security deposits collected at September 30, 2024. Comments on the Finding and Each Recommendation: Management should reconcile the security deposit listing on a monthly basis and transfer funds from th...
Finding 2024-001: The resident security deposit account did not have adequate funds to cover the security deposits collected at September 30, 2024. Comments on the Finding and Each Recommendation: Management should reconcile the security deposit listing on a monthly basis and transfer funds from the operating cash account to ensure the resident security deposit account is adequately funded. Action(s) taken or planned on the finding: Agree. On October 22, 2024, management transferred $524 from the operating cash account to fully fund the security deposit account.
View Audit 335788 Questioned Costs: $1
City of Ville Platte
LA
HUD Housing Programs Eligibility Internal Control / Segregation of Duties
Management acknowledges the finding and will take corrective action to address the issue and ensure that all required forms are maintained in the file.
Management acknowledges the finding and will take corrective action to address the issue and ensure that all required forms are maintained in the file.
View Audit 335722
Finding 517660 (2024-008)
Material Weakness 2024
City of Ville Platte
LA
HUD Housing Programs Eligibility Internal Control / Segregation of Duties
Management acknowledges the finding and will take corrective action to address the issue and ensure that all required forms are maintained in the file.
Management acknowledges the finding and will take corrective action to address the issue and ensure that all required forms are maintained in the file.
View Audit 335722
Finding 517648 (2024-001)
Significant Deficiency 2024
Melrose Mindoro School District
WI
Internal Control / Segregation of Duties HUD Housing Programs
2024-001 Segregation of Duties; District management is cognizant of their internal control structure and continues to evaluate cost effective opportunities to further improve segregation of duties. In addition, they will continue to closely monitor the financial operations of the District.
2024-001 Segregation of Duties; District management is cognizant of their internal control structure and continues to evaluate cost effective opportunities to further improve segregation of duties. In addition, they will continue to closely monitor the financial operations of the District.
View Audit 335710
Finding 517608 (2024-001)
Significant Deficiency 2024
Kitsap County Consolidated Housing Authority Dba Housing Kitsap
WA
HUD Housing Programs Significant Deficiency Internal Control / Segregation of Duties
Views of responsible officials and planned corrective action: The Authority has an interlocal agreement with a neighboring housing authority for administration of the Section 8 Housing Choice Vouchers Program. The authority understands the reason for the finding, in that the unit did not pass reinsp...
Views of responsible officials and planned corrective action: The Authority has an interlocal agreement with a neighboring housing authority for administration of the Section 8 Housing Choice Vouchers Program. The authority understands the reason for the finding, in that the unit did not pass reinspection within the required period without penalty. Previously a quality control sample of Section 8 Housing Choice Voucher files administered by the neighboring Housing Authority had been reviewed each month. This was with respect to the income calculation, specifically. The Authority will add a verification of inspection requirements to this process, however, effective 12/31/2024 the Authority has terminated the administration contract with the neighboring housing authority. The Authority has hired staff to focus on the Section 8 Housing Choice Vouchers Program and compliance with program requirements. Heather Blough, Executive Director, will be responsible to implement this corrective action by June 30, 2025.
View Audit 335632
Finding 517575 (2024-002)
Significant Deficiency 2024
Webb Park, Inc.
MS
Questioned Costs HUD Housing Programs Special Tests & Provisions
Finding 2024-002 – Special Tests and Provisions State of Condition: For the year ended June 30, 2024, the project’s fidelity bond coverage was underfunded in the amount of $56,000. On August 16, 2024, management agent made policy changes to increase fidelity bond/employee dishonesty coverage to meet...
Finding 2024-002 – Special Tests and Provisions State of Condition: For the year ended June 30, 2024, the project’s fidelity bond coverage was underfunded in the amount of $56,000. On August 16, 2024, management agent made policy changes to increase fidelity bond/employee dishonesty coverage to meet the minimum coverage requirements prescribed by HUD. Corrective Action: Resolved. On August 16, 2024, the management agent made policy changes in their fidelity bond/employee dishonesty coverage to meet the minimum coverage requirements prescribed by HUD.
View Audit 335585 Questioned Costs: $1
Finding 517574 (2024-001)
Significant Deficiency 2024
Webb Park, Inc.
MS
Questioned Costs Special Tests & Provisions HUD Housing Programs
Finding 2024-001 – Special Tests and Provisions State of Condition: During the year ended June 30, 2024, the project only made 11 monthly deposits into the replacement reserve account. Corrective Action: Management will ensure the project makes the delinquent deposit into the replacement reserve acc...
Finding 2024-001 – Special Tests and Provisions State of Condition: During the year ended June 30, 2024, the project only made 11 monthly deposits into the replacement reserve account. Corrective Action: Management will ensure the project makes the delinquent deposit into the replacement reserve account. Management will also ensure the procedures to make the required monthly deposits into the replacement reserve account are followed.
View Audit 335585 Questioned Costs: $1
Finding 517573 (2024-002)
Significant Deficiency 2024
Miller Park, Inc.
MS
Questioned Costs HUD Housing Programs Special Tests & Provisions
Finding 2024-002 – Special Tests and Provisions State of Condition: For the year ended June 30, 2024, the project’s fidelity bond coverage was underfunded in the amount of $56,000. On August 16, 2024, management agent made policy changes to increase fidelity bond/employee dishonesty coverage to meet...
Finding 2024-002 – Special Tests and Provisions State of Condition: For the year ended June 30, 2024, the project’s fidelity bond coverage was underfunded in the amount of $56,000. On August 16, 2024, management agent made policy changes to increase fidelity bond/employee dishonesty coverage to meet the minimum coverage requirements prescribed by HUD. Corrective Action: Resolved. On August 16, 2024, the management agent made policy changes in their fidelity bond/employee dishonesty coverage to meet the minimum coverage requirements prescribed by HUD.
View Audit 335584 Questioned Costs: $1
Finding 517572 (2024-001)
Significant Deficiency 2024
Miller Park, Inc.
MS
Questioned Costs Special Tests & Provisions Cash Management
Finding 2024-001 – Special Tests and Provisions State of Condition: The project did not make the required residual receipts deposit. Corrective Action: Management will ensure that the required residual receipts deposit is made.
Finding 2024-001 – Special Tests and Provisions State of Condition: The project did not make the required residual receipts deposit. Corrective Action: Management will ensure that the required residual receipts deposit is made.
View Audit 335584 Questioned Costs: $1
Finding 517413 (2024-001)
Material Weakness 2024
Pierce City School District R-Vi
MO
Internal Control / Segregation of Duties HUD Housing Programs
CORRECTIVE ACTION PLAN August 12, 2024 U.S. DEPARTMENT OF EDUCATION U.S. DEPT. OF AGRICULTURE Pierce City School District R-VI respectfully submits the following corrective action plan for the year ended June 30, 2024. Contact information for the individual responsible for the corrective action...
CORRECTIVE ACTION PLAN August 12, 2024 U.S. DEPARTMENT OF EDUCATION U.S. DEPT. OF AGRICULTURE Pierce City School District R-VI respectfully submits the following corrective action plan for the year ended June 30, 2024. Contact information for the individual responsible for the corrective action: Matthew Street, Superintendent Pierce City School District R-VI 300 N Myrtle Street Pierce City, MO 65723 (417) 476-2555 Independent Public Accounting Firm: The CPA Group, PC, 217 4th Street, Monett, MO 65708 Audit Period: Year ended June 30, 2024 The findings from the June 30, 2024, Schedule of Findings and Questioned Costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS – FINANCIAL STATEMENT AUDIT Material Weakness – Internal Control over Financial Reporting - Segregation of duties Finding 2024-001 Recommendation: We realize Because of limited resources and personnel, management may not be able to achieve a proper segregation of duties; however, our professional standards require that we bring this lack of segregation of duties to your attention in this report. Action Taken: The limited number of available personnel prohibits segregation of incompatible duties and the District does not have the resources to hire additional accounting personnel. Completion Date: Not applicable Sincerely, Matthew Street, Superintendent Pierce City School District R-VI
View Audit 335377
Finding 517347 (2024-004)
Material Weakness 2024
Jackson Housing Commission
MI
HUD Housing Programs Procurement, Suspension & Debarment Allowable Costs / Cost Principles
ALN 14.872 – Public Housing Capital Fund Program – Lack of Data Available to Audit Federal Compliance Requirements Applicable to the Public Housing Capital Fund Program (Material Weakness, Potential Material Noncompliance) The PHA's management and staff continue to work to clear up prior year's comp...
ALN 14.872 – Public Housing Capital Fund Program – Lack of Data Available to Audit Federal Compliance Requirements Applicable to the Public Housing Capital Fund Program (Material Weakness, Potential Material Noncompliance) The PHA's management and staff continue to work to clear up prior year's compliance and supporting balance issues and expects to finalize these issues prior to March 31, 2025's submission of the unaudited financial data schedule. Person Responsible for Correction of Exception: Mr. Arturo Puckerin, Executive Director Projected Completion Date: March 31, 2025
View Audit 335346
Finding 517346 (2024-003)
Material Weakness 2024
Jackson Housing Commission
MI
HUD Housing Programs Allowable Costs / Cost Principles Eligibility
ALN 14.871 – Housing Voucher Cluster – Lack of Data Available to Audit Federal Compliance Requirements Applicable to the Section 8 Housing Choice Program (Material Weakness, Potential Material Noncompliance) The PHA's management and staff continue to work to clear up prior year's compliance and supp...
ALN 14.871 – Housing Voucher Cluster – Lack of Data Available to Audit Federal Compliance Requirements Applicable to the Section 8 Housing Choice Program (Material Weakness, Potential Material Noncompliance) The PHA's management and staff continue to work to clear up prior year's compliance and supporting balance issues and expects to finalize these issues prior to March 31, 2025's submission of the unaudited financial data schedule. Person Responsible for Correction of Exception: Mr. Arturo Puckerin, Executive Director Projected Completion Date: March 31, 2025
View Audit 335346
Finding 517345 (2024-002)
Material Weakness 2024
Jackson Housing Commission
MI
HUD Housing Programs Procurement, Suspension & Debarment Allowable Costs / Cost Principles
ALN 14.850 – Public & Indian Housing – Lack of Data Available to Audit Federal Compliance Requirements Applicable to the Public Housing Program (Material Weakness, Potential Material Noncompliance) The PHA's management and staff continue to work to clear up prior year's compliance and supporting bal...
ALN 14.850 – Public & Indian Housing – Lack of Data Available to Audit Federal Compliance Requirements Applicable to the Public Housing Program (Material Weakness, Potential Material Noncompliance) The PHA's management and staff continue to work to clear up prior year's compliance and supporting balance issues and expects to finalize these issues prior to March 31, 2025's submission of the unaudited financial data schedule. Person Responsible for Correction of Exception: Mr. Arturo Puckerin, Executive Director Projected Completion Date: March 31, 2025
View Audit 335346
Finding 517341 (2024-004)
Significant Deficiency 2024
Housing Authority of the City of Marianna
AR
Procurement, Suspension & Debarment HUD Housing Programs
We have a limited number of competent contractors working in our area but will attempt to obtain more price quotes. In cases where we do not receive an adequate number of price quotes, we will document our reason for awarding the contract and document the cost analysis to determine reasonableness o...
We have a limited number of competent contractors working in our area but will attempt to obtain more price quotes. In cases where we do not receive an adequate number of price quotes, we will document our reason for awarding the contract and document the cost analysis to determine reasonableness of the costs. We began documenting this procurement at near the end of year, March 31, 2024.
View Audit 335343
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