Finding 547175 (2024-001)

Eligibility - Public and Indian Housing Program - ALN #14.850. Criteria or Specific Requirement: The PHA's tenant files should contain the required documentation to support the tenant rents and eligibility. Condition: Seventeen tenant files were tested non-statistically and the following exceptions were found: 1. Seven tenants had not been re-certefied in over one year. 2. Eight tenant files did not contain EIV verification of income. 3. One tenant file did not contain tenant identification documentation. 4. One tenant file had been shredded because the tenant was deceased. Cause: The PHA is not reviewing it's tenant files to make sure re-certifications are timely and all required documentation is present. Effect: Some of the PHA's tenant files are not being properly updated and documented. Questioned Costs: None. Repeat Finding: Not a repeat finding. Recommendation: The PHA should make sure all tenant files are updated, at least, annually and make sure all required documentation is present. Tenant files for deceased tenants should be retained subject to review. Response: The PHA will make sure all tenants are re-certified timely, and tenant files contain all required documentation.