Corrective Action Plans

Finding 1164705 (2025-005)

Material Weakness 2025

Housing Authority of the City of Lumberton

NC

Questioned Costs HUD Housing Programs

The Authority agrees with the finding. For the file in question, the utility reimbursement payment was rolled over from the prior software. During the recertification process, the new software reflected the information reported in the prior system. The Authority is working with the new software to a...

The Authority agrees with the finding. For the file in question, the utility reimbursement payment was rolled over from the prior software. During the recertification process, the new software reflected the information reported in the prior system. The Authority is working with the new software to address and resolve this issue.

View Audit 374404 Questioned Costs: $1

Finding 1164704 (2025-004)

Material Weakness 2025

Housing Authority of the City of Lumberton

NC

Questioned Costs HUD Housing Programs

The Authority agrees with the finding. The Authority has implemented procedures to properly budget all expenditures. The Finance team will monitor and recommend updates to the budget monthly as spending needs arise.

View Audit 374404 Questioned Costs: $1

Finding 1164703 (2025-003)

Material Weakness 2025

Housing Authority of the City of Lumberton

NC

Questioned Costs HUD Housing Programs

The Authority agrees with the finding. This error was corrected in July, 2025. The Authority has conducted refresher training with staff members to emphasize the requirements to use gross wages when determining annual income. Supervisors will continue to review income verifications and have been dir...

The Authority agrees with the finding. This error was corrected in July, 2025. The Authority has conducted refresher training with staff members to emphasize the requirements to use gross wages when determining annual income. Supervisors will continue to review income verifications and have been directed to place additional focus on wage calculations during quality control checks. Updated internal checklists have been distributed to guide staff in verifying income amounts consistently.

View Audit 374404 Questioned Costs: $1

Finding 1164702 (2025-002)

Material Weakness 2025

Housing Authority of the City of Lumberton

NC

Questioned Costs HUD Housing Programs

The Authority agrees with the finding. This error was corrected in July, 2025. The Authority has conducted refresher training with staff members to emphasize the requirements to use current Social Security benefit verification when determining annual income. Supervisors will continue to review incom...

The Authority agrees with the finding. This error was corrected in July, 2025. The Authority has conducted refresher training with staff members to emphasize the requirements to use current Social Security benefit verification when determining annual income. Supervisors will continue to review income verifications and have been directed to place additional focus on verifying that Social Security documentation is current and accurately applied during quality control checks.

View Audit 374404 Questioned Costs: $1

Finding 1164697 (2025-003)

Material Weakness 2025

Housing Authority of Meridian

MS

Questioned Costs Eligibility HUD Housing Programs

Income Eligibility Audit Finding Response: Over-Income Eligibility Determination Finding: During the audit review, it was identified that the Authority erroneously assigned a unit to a potential tenant whose initial income exceeded the program's income eligibility threshold. Although the applicant's...

Income Eligibility Audit Finding Response: Over-Income Eligibility Determination Finding: During the audit review, it was identified that the Authority erroneously assigned a unit to a potential tenant whose initial income exceeded the program's income eligibility threshold. Although the applicant's income subsequently decreased prior to move-in, the Authority acknowledges that eligibility should have been confirmed and properly documented before final unit assignment. The tenant vacated the unit within six (6) months of occupancy. Authority Response: The Meridian Housing Authority (MHA) acknowledges the error in processing the applicant's income eligibility determination and recognizes that the assignment did not fully comply with HUD's established income verification and eligibility requirements. The Authority has reviewed the circumstances surrounding this incident and has determined that the error resulted from a timing and documentation oversight during the final verification phase. Corrective Action Taken: I. Immediate Case Review: The applicant's file was reviewed to verify all documentation and identify procedural gaps that led to the incorrect eligibility determination. 2. Staff Retraining: All occupancy and eligibility staff have been retrained on HUD income eligibility requirements, verification standards, and documentation retention procedures. 3. Revised Verification Protocol: The Authority has implemented an additional pre-move-in eligibility verification checkpoint to confirm applicant income status immediately prior to lease execution, and integration of a final income eligibility checklist into all applicant files. 4. Supervisory Review Requirement: A management-level review and approval is now required for all move-in certifications where an applicant's income falls near the program threshold. 5. Monitoring and Compliance Audit: Internal quality control reviews will be conducted quarterly to ensure continued compliance with HUD eligibility and verification standards. Anticipated Completion Date: Cunently in progress and will be completed by 3/31/2026 and ongomg. Contact Person: Ronald J. Turner, Sr. 2425 E Street, Meridian, MS 39301 601-693-4285

View Audit 374385 Questioned Costs: $1

Finding 1164683 (2025-002)

Material Weakness 2025

Warren County School District R3

MO

Allowable Costs / Cost Principles HUD Housing Programs Reporting § 200.333

The District agrees with this finding and will implement the following:  Data Integrity Verification: o Implement a data review process to ensure data completeness and accuracy prior to sampling.  Staff Training: o Conduct training sessions for staff involved to ensure the accuracy of the populati...

The District agrees with this finding and will implement the following:  Data Integrity Verification: o Implement a data review process to ensure data completeness and accuracy prior to sampling.  Staff Training: o Conduct training sessions for staff involved to ensure the accuracy of the population used to calculate and select samples.  Internal Review Process o Establish manual review process to confirm all required documentation and applications are retained and accurately represent the population.

View Audit 374324

Finding 1164656 (2025-001)

Material Weakness 2025

Stoneboro Development Corporation 033-11048

PA

Questioned Costs HUD Housing Programs Procurement, Suspension & Debarment

Stoneboro Development Corporation Stoneboro, Pennsylvania CORRECTIVE ACTION PLAN December 2, 2025 U.S. Department of Housing and Urban Development City Crescent Building 10 South Howard Street Baltimore, Maryland 21201-2505 Stoneboro Development Corporation respectfully submits the following Correct...

Stoneboro Development Corporation Stoneboro, Pennsylvania CORRECTIVE ACTION PLAN December 2, 2025 U.S. Department of Housing and Urban Development City Crescent Building 10 South Howard Street Baltimore, Maryland 21201-2505 Stoneboro Development Corporation respectfully submits the following Corrective Action Plan for the year ended June 30, 2025. Bernard Robinson & Company, L.L.P. 1501 Highwoods Blvd., Suite 300 Post Office Box 19608 Greensboro, North Carolina 27419-9608 The findings from the year ended June 30, 2025 Schedule of Findings and Questioned Costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Finding 2025-001: U.S. Department of Housing and Urban Development, Mortgage Insurance for the Purchase or Refinancing of Existing Multifamily Housing Projects, Market Interest Rate, Assistance Listing #14.155 Recommendation: We recommend that management and the board of directors continue to work to improve occupancy and submit special claims requests to HUD for vacant units to improve cash flow to ensure timely payment of the mortgage payments and escrow deposits. Action Taken: We agree with Finding 2025-001 described in the accompanying schedule of findings and questioned costs. Effective June 1, 2023, the board of directors contracted with a new management company. The new management company is increasing advertising to fill vacancies and submitting special claims requests to improve the cash flow. Additionally, in July 2025, the Corporation executed a reinstatement agreement with the lender to make additional monthly mortgage payments of $1,000 through May 2026 to bring the mortgage to current. If HUD has questions regarding this corrective action plan, please call (412) 246-9213. Sincerely yours, Trisha Jester Director of Multifamily Housing Arbors Management, Inc. Managing Agent

View Audit 374286 Questioned Costs: $1

Finding 1164561 (2025-002)

Material Weakness 2025

Ginseng Board of Wisconsin, Inc.

WI

HUD Housing Programs Internal Control / Segregation of Duties

This finding will not completely resolve itself given the cost/benefits basis the Organization continues to base this decision on.

View Audit 374129

Finding 1164525 (2025-001)

Material Weakness 2025

Bourne Housing Authority

MA

HUD Housing Programs Reporting Significant Deficiency

CORRECTIVE ACTION PLAN 2025-001 – REPORTING AND SPECIAL TESTS: Auditee’s Response and Planned Corrective Action Planned Implementation In Response to our 2025 Audit, it was noted that Bourne Housing Authority’s SEMAP report was not sent in a timely manner. The new Executive Director at that time was...

CORRECTIVE ACTION PLAN 2025-001 – REPORTING AND SPECIAL TESTS: Auditee’s Response and Planned Corrective Action Planned Implementation In Response to our 2025 Audit, it was noted that Bourne Housing Authority’s SEMAP report was not sent in a timely manner. The new Executive Director at that time was not aware it was due to be done due to the recent turnover and staffing. We have already started putting together our next SEMAP so that we are ahead of the game and will work with the HCVP administrator on this reporting. Bourne Housing Authority plans to be on time with reporting moving forward Person Responsible for Corrective Action: Kara Galasso Garcia, Executive Director and the Admin for HCVP

View Audit 374098

Finding 1164510 (2025-001)

Material Weakness 2025

Middletown Housing Authority

CT

Questioned Costs HUD Housing Programs Eligibility

Corrective Action MHA is now fully staffed with a current recertification reporting rate of over 96%. New staff members have been hired, trained and fully onboarded. An outside consultant was retained prior to staff hiring and processed all delinquent recertifications in the spring of 2025. Addition...

Corrective Action MHA is now fully staffed with a current recertification reporting rate of over 96%. New staff members have been hired, trained and fully onboarded. An outside consultant was retained prior to staff hiring and processed all delinquent recertifications in the spring of 2025. Additional staff training is being scheduled. Increased quality control procedures are being designed and implemented in coordination with a consultant to ensure ongoing activities meet Authority standards as well as Federal requirements.

View Audit 374083 Questioned Costs: $1

Finding 1164469 (2025-001)

Material Weakness 2025

Downey Unified School District

CA

Student Financial Aid Procurement, Suspension & Debarment HUD Housing Programs

The Downey Adult School (DAS) concurs with the audit finding and to prevent future occurences, the school has purchased a new student database management software system (Campus Café) that articulates with the National Student Loan Data System (NSLDS) in reviewing, updating, verifying, and reporting...

The Downey Adult School (DAS) concurs with the audit finding and to prevent future occurences, the school has purchased a new student database management software system (Campus Café) that articulates with the National Student Loan Data System (NSLDS) in reviewing, updating, verifying, and reporting student enrollment statuses, program information, and effective starting and ending dates that are required to appear on the Enrollment Reporting Roster file, this new process of enrollment and certification eliminated the potential for human errors by obtaining student information data derived directly from the Student Information System (SIS). In addition, DAS continues to work with its SIS, Campus Cafe, to electronically integrate with the Nation Clearing House, specifically with direct transmission of enrollment and certification reporting. The current processes of enrollment and certification reporting will be eliminated and replaced with processes of direct enrollment and certification reporting from the SIS to the National Clearing House, then to NSLDS. The contact person responsible for the implementation of this action plan, to correct State Finding 2025-001, is Ms. Blanca Rochin, Downey Adult School Principal. Implementation Date: August 18, 2025

View Audit 374010

Finding 1164431 (2025-002)

Material Weakness 2025

Clinton Ecumenical North INC

IA

HUD Housing Programs Internal Control / Segregation of Duties Special Tests & Provisions

Tenant files have not regularly been reviewed for QC. Management will immediately set up regular reviewing of random files to be sure files are processed correctly and rents are being calculated according to HUD guidelines. Management agrees with the finding and takes the recommendations of the audi...

Tenant files have not regularly been reviewed for QC. Management will immediately set up regular reviewing of random files to be sure files are processed correctly and rents are being calculated according to HUD guidelines. Management agrees with the finding and takes the recommendations of the auditor to correct it.

View Audit 373871

Finding 1164429 (2025-002)

Material Weakness 2025

Clinton Ecumenical Housing INC

IA

HUD Housing Programs Internal Control / Segregation of Duties Special Tests & Provisions

Tenant files have not regularly been reviewed for QC. Management will immediately set up regular reviewing of random files to be sure files are processed correctly and rents are being calculated according to HUD guidelines. Management agrees with the finding and takes the recommendations of the audi...

Tenant files have not regularly been reviewed for QC. Management will immediately set up regular reviewing of random files to be sure files are processed correctly and rents are being calculated according to HUD guidelines. Management agrees with the finding and takes the recommendations of the auditor to correct it.

View Audit 373870

Finding 1164329 (2025-002)

Material Weakness 2025

Area Housing Commission

FL

Cash Management HUD Housing Programs Internal Control / Segregation of Duties

Finding 2025-002 - Accounting Controls - capital Fund Grant Management (Cash Management)-ALN 14.872 Public Housing capital Fund - Noncompliance and Significant Deficiency Corrective Action Plan: AHC has assigned two Senior Managers with eloccs secure system) access. Person Responsible: Shlrley Hende...

Finding 2025-002 - Accounting Controls - capital Fund Grant Management (Cash Management)-ALN 14.872 Public Housing capital Fund - Noncompliance and Significant Deficiency Corrective Action Plan: AHC has assigned two Senior Managers with eloccs secure system) access. Person Responsible: Shlrley Henderson, Deputy Director, Arnesha Nuniss and Abe Singh, Ex. Dir. Who is waiting for his eloccs access Anticipated Completion Date: September 10, 2025.

View Audit 373767

Finding 1163593 (2025-001)

Material Weakness 2025

The Housing Authority of the City of Ozark, Alabama

AL

HUD Housing Programs

Corrective Action Plan (CAP) The Housing Authority of the City of Ozark, Alabama (Housing Authority) To the Department of Housing and Urban Development, During the audit of the Housing Authority’s fiscal year ended March 31, 2025 financial statements, it was determined that the Housing Authority did...

Corrective Action Plan (CAP) The Housing Authority of the City of Ozark, Alabama (Housing Authority) To the Department of Housing and Urban Development, During the audit of the Housing Authority’s fiscal year ended March 31, 2025 financial statements, it was determined that the Housing Authority did not perform annual HQS inspections for all units or conduct HQS re-inspections during the 30-day period required by HUD. Dannie Walker, Executive Director is responsible for implementing the corrective action plan. CAP developed to resolve audit findings: Finding 2025-001 - Section 8 HQS Inspection Deficiencies We concur with the recommendation and we will establish controls that ensure that annual inspection are performed, re-inspections are performed within the 30-day requirement and that HAP abatements are properly assessed. The Housing Authority is also planning on additional training for employees to make sure they are qualified to meet the HQS re-inspection requirements.

View Audit 373339

Finding 1163561 (2025-001)

Material Weakness 2025

Old Town Voa Affordable Housing, Inc. (penobscot River House) Me36-H0173

ME

Questioned Costs HUD Housing Programs

FINDING 2025-001 Corrective Action Plan Management will implement a process of identifying any surplus cash to be deposited into its residual receipts reserve account and a timeline to provide reasonable assurance that the remittance of the required deposits are done within the specified timeframe s...

FINDING 2025-001 Corrective Action Plan Management will implement a process of identifying any surplus cash to be deposited into its residual receipts reserve account and a timeline to provide reasonable assurance that the remittance of the required deposits are done within the specified timeframe set by HUD. Responsible party: Kayla Thurlow, Controller; (207) 373-1140 Anticipated completion date: No later than September 30, 2025

View Audit 373280 Questioned Costs: $1

Finding 1163431 (2025-001)

Material Weakness 2025

Community Housing Services - Wedgewood Ii, Inc.

UT

HUD Housing Programs

A last-minute change was made between our reconciliation of security deposits and the year end. We have set up a new control of locking our accounting system once the reconciliations & reviews are completed so no additional changes can be made without management being aware.

View Audit 373006

Finding 1163425 (2025-001)

Material Weakness 2025

Aiken County Commission on Alcohol and Drug Abuse

SC

HUD Housing Programs

The duties will be segregated as much as possible, and the Board of Commissioners will remain involved in reviewing the financial statements of the Commission.

View Audit 372966

Finding 1163373 (2025-001)

Material Weakness 2025

Stamford Cross Road Residences, Inc.

LA

HUD Housing Programs

MANAGEMENT AGREES WITH THE FINDING. THE EXCESS FUNDS WERE ACCRUED TO OFFSET FUTURE SECTION 8 HAP REQUESTS.

View Audit 372885

Finding 1163363 (2025-004)

Material Weakness 2025

Independence Square Housing Corporation, Inc.

CA

HUD Housing Programs § 200.303

Section 8 Housing Assistance Payments Program – Assistance Listing No. 14.195 Corrective action plan - management response: The organization to update policies and procedures, over completing HUD Housing Assistance Payment forms, to include review by a management agent or acting management agent. Ma...

Section 8 Housing Assistance Payments Program – Assistance Listing No. 14.195 Corrective action plan - management response: The organization to update policies and procedures, over completing HUD Housing Assistance Payment forms, to include review by a management agent or acting management agent. Management experienced delays in accessing HUD platforms, due to a change in leadership during the prior year. Access to all HUD portals has now been fully restored, and management is actively reviewing HUD Housing Assistance Payment Forms. Further training is underway to ensure proper oversight and timely compliance with HUD requirements. Name(s) of the contact person(s) responsible for corrective action: Marsha Larkin Marani, Project Manager Planned completion date for corrective action plan: March 2025

View Audit 372875

Finding 1163362 (2025-003)

Material Weakness 2025

Independence Square Housing Corporation, Inc.

CA

HUD Housing Programs § 200.303

Section 8 Housing Assistance Payments Program – Assistance Listing No. 14.195 Corrective action plan - management response: The organization to update policies and procedures, over completing tenant certification and re-certification, to include review by a management agent or acting management agen...

Section 8 Housing Assistance Payments Program – Assistance Listing No. 14.195 Corrective action plan - management response: The organization to update policies and procedures, over completing tenant certification and re-certification, to include review by a management agent or acting management agent. Management experienced delays in accessing HUD platforms, due to a change in leadership during the prior year. Access to all HUD portals has now been fully restored, and management is actively reviewing tenant recertification forms. Further training is underway to ensure proper oversight and timely compliance with HUD requirements. Name(s) of the contact person(s) responsible for corrective action: Marsha Larkin Marani, Project Manager Planned completion date for corrective action plan: March 2025

View Audit 372875

Finding 1163361 (2025-002)

Material Weakness 2025

Independence Square Housing Corporation, Inc.

CA

HUD Housing Programs Internal Control / Segregation of Duties § 200.303

Section 8 Housing Assistance Payments Program – Assistance Listing No. 14.195 Corrective action plan - management response: Management to update income limits in Onesite to reflect HUD income limits applicable as of the tenant’s application date. Management experienced delays in accessing HUD platfo...

Section 8 Housing Assistance Payments Program – Assistance Listing No. 14.195 Corrective action plan - management response: Management to update income limits in Onesite to reflect HUD income limits applicable as of the tenant’s application date. Management experienced delays in accessing HUD platforms, due to a change in leadership during the prior year. Access to all HUD portals has now been fully restored, and management is actively reviewing tenant recertification forms. Further training is underway to ensure proper oversight and timely compliance with HUD requirements. Name(s) of the contact person(s) responsible for corrective action: Marsha Larkin Marani, Project Manager Planned completion date for corrective action plan: March 2025 (as Income Thresholds become available annually by HUD)

View Audit 372875

Finding 1163254 (2025-001)

Material Weakness 2025

Housing Authority of the City of Independence

MO

HUD Housing Programs

The Independence Housing Authority (IHA) implemented a new software system, Bob.AI, which was intended to automatically place units into abatement following a second failed inspection. IHA has worked with the software developer to resolve the issue, and the Director of HCV is now manually updating t...

The Independence Housing Authority (IHA) implemented a new software system, Bob.AI, which was intended to automatically place units into abatement following a second failed inspection. IHA has worked with the software developer to resolve the issue, and the Director of HCV is now manually updating the unit status to abatement/termination after a second failed inspection. This update ensures that the required abatement notices are generated as intended.

View Audit 372764

Finding 1163216 (2025-001)

Material Weakness 2025

Mayfield Manor II

FL

HUD Housing Programs Reporting Matching / Level of Effort / Earmarking

Oversight Agency for Audit, National Steelworkers Oldtimers Community Urban Development Company of Canton Two, Inc. respectfully submits the following corrective action plan for the year ended March 31, 2025. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N Un...

Oversight Agency for Audit, National Steelworkers Oldtimers Community Urban Development Company of Canton Two, Inc. respectfully submits the following corrective action plan for the year ended March 31, 2025. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Coral Springs, Florida 33067. Audit period: April 1, 2024 through March 31, 2025 The finding from the March 31, 2025 schedule of findings and questioned costs is discussed below. The finding is numbered consistently with the number in the schedule. SECTION III - FINDINGS AND QUESTIONED COSTS – MAJOR FEDERAL AWARD PROGRAMS AUDIT FINDING NO. 2025-001: Section 202 Supportive Housing for the Elderly, ALN 14.157 Recommendation: Ensure the PRAC contract renewal is submitted timely and that all loans taken from the replacement reserve account are repaid upon receipt of PRAC funds, as required by HUD. Action Taken: New staff has been put in place to monitor and submit all renewals in a timely manner. If the Oversight Agency for Audit has questions regarding these plans, please call Irene Phillips at 954-835-9200. Sincerely yours, Irene Phillips CFO

View Audit 372708

Finding 1163212 (2025-001)

Material Weakness 2025

Southwest R-V School District

MO

Internal Control / Segregation of Duties HUD Housing Programs

CORRECTIVE ACTION PLAN August 12, 2025 UNITED STATES DEPARTMENT OF EDUCATION UNITED STATES DEPARTMENT OF AGRICULTURE Southwest R-V School District respectfully submits the following corrective action plan for the year ended June 30, 2025. Contact information for the individual responsible for the co...

CORRECTIVE ACTION PLAN August 12, 2025 UNITED STATES DEPARTMENT OF EDUCATION UNITED STATES DEPARTMENT OF AGRICULTURE Southwest R-V School District respectfully submits the following corrective action plan for the year ended June 30, 2025. Contact information for the individual responsible for the corrective action: Dr. Tosha Tilford, Superintendent Southwest R-V School District 529 Pineville Road Washburn, MO 65772 (417) 826-5410 Independent Public Accounting Firm: The CPA Group, PC, 217 4th Street, Monett, MO 65708 Audit Period: Year ended June 30, 2025 The findings from the June 30, 2025, Schedule of Findings and Questioned Costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS – FINANCIAL STATEMENT AUDIT Material Weakness – Internal Control over Financial Reporting - Segregation of duties Finding 2025-001 Recommendation: We realize Because of limited resources and personnel, management may not be able to achieve a proper segregation of duties; however, our professional standards require that we bring this lack of segregation of duties to your attention in this report. Action Taken: The limited number of available personnel prohibits segregation of incompatible duties and the District does not have the resources to hire additional accounting personnel. Completion Date: Not applicable Sincerely, Dr. Tosha Tilford, Superintendent Southwest R-V School District

View Audit 372692

Corrective Action Plans

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