Finding 1156387 (2024-005)

Material Weakness Repeat Finding
Requirement
N
Questioned Costs
-
Year
2024
Accepted
2025-09-29
Audit: 368699
Organization: Minot Housing Authority (ND)

AI Summary

  • Core Issue: Missing documentation for one applicant in the Public Housing waiting list review raises compliance concerns.
  • Impacted Requirements: The Authority must follow its tenant selection policies and maintain proper tenant file documentation.
  • Recommended Follow-Up: Ensure all tenant files are complete and accessible to meet HUD compliance standards.

Finding Text

Special Tests: Public Housing Waiting List – Significant Deficiency Federal Program: Public Housing Operating Fund (14.850) Criteria: The Authority is required to select tenants from the waiting list in accordance with the PHA’s tenant selection policies. Condition: Of twenty five applicants selected for testing, no documentation could be found for one applicant selected for testing. Therefore, we could not review for compliance with requirements as noted in the compliance supplement. Cause: A tenant was selected for testing and their tenant file could not be located and therefore, could not be reviewed for compliance with requirements as noted in the compliance supplement. Questioned Costs $0 Effect: The Authority may not be in compliance with HUD requirements. Recommendation: We recommend that the Authority maintain tenant file documentation as required by the compliance supplement. Views of responsible officials and planned corrective actions: We agree with this finding. See corrective action plan item 2024-005. Indication of repeat finding: This is a new finding.

Corrective Action Plan

Contact Person Tom Alexander, Executive Director Corrective Action Plan The Authority will be more diligent in maintain tenant file documentation, as required. Completion Date Effective immediately

Categories

HUD Housing Programs

Other Findings in this Audit

  • 1156381 2024-002
    Material Weakness Repeat
  • 1156382 2024-002
    Material Weakness Repeat
  • 1156383 2024-003
    Material Weakness Repeat
  • 1156384 2024-003
    Material Weakness Repeat
  • 1156385 2024-004
    Material Weakness Repeat
  • 1156386 2024-004
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
14.871 Section 8 Housing Choice Vouchers $6.11M
14.850 Public Housing Operating Fund $991,410
14.879 Mainstream Vouchers $409,656
14.872 Public Housing Capital Fund $338,912
14.269 Hurricane Sandy Community Development Block Grant Disaster Recovery Grants (cdbg-Dr) $84,060