Corrective Action Plans

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Child Nutrition Cluster Segregation of Duties Child Nutrition Cluster ? Assistance Listing No. 10.553, 10.555, 10.559 and 10.582 Recommendation: CLA recommends that the District implement a formal review process over the reporting and verification requirements related to the Child Nutrition Cluster ...
Child Nutrition Cluster Segregation of Duties Child Nutrition Cluster ? Assistance Listing No. 10.553, 10.555, 10.559 and 10.582 Recommendation: CLA recommends that the District implement a formal review process over the reporting and verification requirements related to the Child Nutrition Cluster during the fiscal year and properly retain the documentation. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: This process was completed in the fall of 2022. The person handling this for 2021-22 didn?t complete this process because lunches and breakfasts were all free.. Name(s) of the contact person(s) responsible for corrective action: Lisa Hinker Planned completion date for corrective action plan: Fall of 2022
Finding 23218 (2022-001)
Significant Deficiency 2022
Finding 2022-001 - Internal Control over Financial Reporting and Account Adjustments as described in Section II (impacts two of the major federal programs COVID-19 Emergency Rental Assistance Program (ALN 21.023) and COVID-19 Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027)), Auditor's...
Finding 2022-001 - Internal Control over Financial Reporting and Account Adjustments as described in Section II (impacts two of the major federal programs COVID-19 Emergency Rental Assistance Program (ALN 21.023) and COVID-19 Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027)), Auditor's Recommendation: We recommend that management evaluate their internal controls over the financial reporting process and ensure that an individual is assigned to reconcile balance sheet accounts on a monthly, quarterly, and annual basis. We also recommend that a second individual be assigned to review the reconciliations and ensure that the financial statements are prepared in accordance with GAAP. Corrective Action Plan: The following procedures had been in place in prior years but were not followed completely in preparing trial balances for audit. During the period from January 1 following year-end until the trial balances are submitted for audit, both the Fiscal Office and the Controller's accounts payable processing will continue to evaluate invoices presented for payment. If either the invoice date, the date of delivery of goods or services, or a contractual down payment falls in the prior year, the item will be dated in the prior year. The trial balances of all restricted funds will be evaluated by the Fiscal Administrator to identify unexpended restricted revenues. These will be reclassified to "deferred revenue" accounts on the balance sheet of the respective fund. A representative of the Controller will approve and post those entries to the general ledger. The "payment under protest" of real estate taxes has been unusual in past years. However, we understand that it could be more common until the county-wide reassessment is completed for use in 2026. Accordingly, we will evaluate any such case and adjust the recorded "deferred total amount" to "estimated collection amount" in the current period. All of the above procedures have been re-adopted as of September 27, 2023 to constitute and implement our corrective action plan. We believe the above enhancement of our procedures will maintain our system of internal control to produce timely trial balances for audit and reporting.
2021- 001 - Corrective Action Plan ? SEMAP report not filed. Contact person ? Executive Director. Corrective action planned ? SEMAP reports will be timely filed in the future. Anticipated completion date ? Within the next fiscal year.
2021- 001 - Corrective Action Plan ? SEMAP report not filed. Contact person ? Executive Director. Corrective action planned ? SEMAP reports will be timely filed in the future. Anticipated completion date ? Within the next fiscal year.
FINDINGS - MAJOR FEDERAL AWARD PROGRAM AUDIT Department of Housing and Urban Development Finding, 2022-003: Major Programs: Major Program: Section 202 Supportive Housing for the Elderly, Federal Assistance Listing Number 14.157 RECOMMENDATION The auditor recommends the Reserve for Replacement be ...
FINDINGS - MAJOR FEDERAL AWARD PROGRAM AUDIT Department of Housing and Urban Development Finding, 2022-003: Major Programs: Major Program: Section 202 Supportive Housing for the Elderly, Federal Assistance Listing Number 14.157 RECOMMENDATION The auditor recommends the Reserve for Replacement be properly funded on a monthly basis. ACTION TAKEN The Project will propose to HUD, after a substantial rent increase, to double the outstanding Reserve for Replacement payments to bring this development into compliance over the next two years.
FINDINGS - MAJOR FEDERAL AWARD PROGRAM AUDIT Department of Housing and Urban Development Finding, 2022-002: Major Programs: Major Program: Section 202 Supportive Housing for the Elderly, Federal Assistance Listing Number 14.157 RECOMMENDATION The auditor recommends ensuring all tenants? 90-day E...
FINDINGS - MAJOR FEDERAL AWARD PROGRAM AUDIT Department of Housing and Urban Development Finding, 2022-002: Major Programs: Major Program: Section 202 Supportive Housing for the Elderly, Federal Assistance Listing Number 14.157 RECOMMENDATION The auditor recommends ensuring all tenants? 90-day EIV reports are generated within the required time period to verify tenant information promptly and help reduce errors in subsidy payments. ACTION TAKEN The Project will be monitoring the use of the EIV system for move-ins and recertifications.
FINDINGS - MAJOR FEDERAL AWARD PROGRAM AUDIT Department of Housing and Urban Development Finding, 2022-001: Major Programs: Major Program: Section 202 Supportive Housing for the Elderly, Federal Assistance Listing Number 14.157 RECOMMENDATION The auditor recommends implementing greater oversight...
FINDINGS - MAJOR FEDERAL AWARD PROGRAM AUDIT Department of Housing and Urban Development Finding, 2022-001: Major Programs: Major Program: Section 202 Supportive Housing for the Elderly, Federal Assistance Listing Number 14.157 RECOMMENDATION The auditor recommends implementing greater oversight over HUD tenant compliance and proper employee training. ACTION TAKEN The Project will monitor tenant move outs to ensure security deposits are refunded within the thirty-day period specified by HUD and review the HUD move out procedures with their employees.
Finding Number: 2022-001 Condition: The Corporation failed to make the required reserve for replacements deposits in the current fiscal year due to cash flow shortages which were in part due to not receiving PRAC payments for a portion of the year. The Corporation made 11 deposits of $17,334 rathe...
Finding Number: 2022-001 Condition: The Corporation failed to make the required reserve for replacements deposits in the current fiscal year due to cash flow shortages which were in part due to not receiving PRAC payments for a portion of the year. The Corporation made 11 deposits of $17,334 rather than the required 12 deposits. Planned Corrective Action: The Corporation is working with HUD to approve a suspension of deposits. In addition, the underfunded amount of $17,334 will be deposited into the replacement reserve account to correct the underfunding. Contact person responsible for corrective action: Jill Kolb, Vice President Housing Accounting Anticipated Completion Date: August 31, 2023
Barker Management (BMI) always took pride in the higher standards as it maintained and protocols it implements in the properties it manages. Regarding the findings in Schedule of Findings and Questioned Costs, about the REAC score of 24c, please note this, this was an inspection dated 01.25.2022 onl...
Barker Management (BMI) always took pride in the higher standards as it maintained and protocols it implements in the properties it manages. Regarding the findings in Schedule of Findings and Questioned Costs, about the REAC score of 24c, please note this, this was an inspection dated 01.25.2022 only 41 days after BMI took over the management. The inspection performed earlier was in 10.13.2021 with a score of 28c. It was again prior to BMI taken over management of the said property. Since BMI took over, it conducted surveys and meetings with tenant and hired consultants and vendors to address all the findings of items that resulted in management being transferred to BMI. As a result of BMI corrective actions, conditions improved substantially in the property. The REAC conducted on 01.10.2023 had a score of 63c which is a testimony of that progress. BMI will strive to improve the conditions to the highest standards that is accepted by BMI management confirm history of excellent property management.
UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Lincoln School Senior Apartments respectfully submits the following corrective action plan for the year ended March 31, 2022. Name and Address of Independent Public Accounting Firm: Squires Maddux & Company, PLLC 100 Second Avenue Sou...
UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Lincoln School Senior Apartments respectfully submits the following corrective action plan for the year ended March 31, 2022. Name and Address of Independent Public Accounting Firm: Squires Maddux & Company, PLLC 100 Second Avenue South, Ste 270 Edmonds, Washington 98020 Audit Period: March 31, 2022 Prepared by: Name: Steve Armatage Position: Controller Telephone Number: (206) 441-8866 Extension 105 Email Address: sarmatage@panpacificproperties.com The findings from the March 31, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Section A of the schedule, Summary of Audit Results, does not include findings and is not addressed. FINDINGS ? FINANCIAL STATEMENTS AUDIT NONE. FINDINGS ? FEDERAL AWARDS PROGRAMS AUDITS DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2022-001: Section 202, CFDA 14-157 Supportive Housing for the Elderly S3800-030 Statement of Condition ? All of the deposits were made at year end, but due to availability of funds, three of the twelve deposits were made late. FINDINGS ? FEDERAL AWARDS PROGRAMS AUDITS (Continued) DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2022-001: Section 202, CFDA 14-157 Supportive Housing for the Elderly (Continued) S3800-045 Reporting Views of Responsible Officials - Management applied for and received a significant rent increase from HUD that should help improve liquidity so that sufficient funds are available to make the required reserve deposit when due. Property(s) and associated questioned costs this finding applies to: S3800-037 FHA/Contract Number - 127EE034 S3800-038 Questioned Costs - $0 S3800-080 Recommendation - Management has taken steps to improve liquidity so that sufficient funds should be available for monthly deposits. Management should ensure those deposits are made monthly. S3800-140 Completion Date ? June 20, 2022 S3800-150 Response - Management has taken corrective action and concurs with the auditor?s recommendation. If the Department of Housing and Urban Development has questions regarding this plan, please call Steve Armatage at (206) 441-8866 Extension 105. Sincerely yours, ______________________________________________ Steve Armatage, Pan Pacific Properties Inc. Controller
ASI - JAMESTOWN, INC. HUD PROJECT NO. 094-HH001-NP-WPH-CA CORRECTIVE ACTION PLAN YEAR ENDED DECEMBER 31, 2022 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ASI - Jamestown, Inc. respectfully submits the following corrective action plan for the year ended Dece...
ASI - JAMESTOWN, INC. HUD PROJECT NO. 094-HH001-NP-WPH-CA CORRECTIVE ACTION PLAN YEAR ENDED DECEMBER 31, 2022 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ASI - Jamestown, Inc. respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and address of independent public accounting firm: Hinrichs & Associates, Ltd. 1000 Shelard Parkway, Suite 110 Minneapolis, MN 55426 Audit Period: December 31, 2022 The findings from the December 31, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Section A of the schedule, Summary of Audit Results, does not include findings and is not addressed. FINDINGS - FINANCIAL STATEMENT AUDIT NONE FINDINGS - FEDERAL AWARD PROGRAMS AUDIT DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2022-001: SECTION 811, Assistance Listing Number 14.181 The Project did not have adequate supporting documentation for a petty cash disbursement. Recommendation: The Project should obtain adequate supporting documentation before payment to make sure it pays the correct amount. Action Taken: The Project agrees with the finding. The accounts payable staff will be reminded to be careful when entering invoices for payment. If the Department of Housing and Urban Development has questions regarding this plan, please call Chuck Reuter at 651-645-7271.
View Audit 22912 Questioned Costs: $1
To reduce operating costs, payroll costs and other shared expenses are initially processed and paid through Redbanks Towers and Apartments. The other two affiliated properties managed by Henderson County Health Care Corporation, II reimburse Redbanks Towers and Apartments for their proportionate sha...
To reduce operating costs, payroll costs and other shared expenses are initially processed and paid through Redbanks Towers and Apartments. The other two affiliated properties managed by Henderson County Health Care Corporation, II reimburse Redbanks Towers and Apartments for their proportionate share of the costs. The $54,930 are not loans to the other affiliated properties. The amount can be attributed to timing differences and billing the affiliated properties after an expense is paid. Due to employee issues and turnover, some of the reimbursements were not made in a timely manner. Management has taken proactive steps to ensure timely reimbursement in the future, including but not limited to, outsourcing accounts payable, changes in staffing, monitoring the intercompany reimbursements, etc. As of October 4, 2022, $43,404.81 of the amount has been reimbursed to Redbanks Towers and Apartments. The balance of $11,525.42 will be reimbursed as soon as possible.
The tenant security deposit account is underfunded due to more interest being paid out than what was earned. Management will transfer funds to adequately fund the liability to tenants as soon as possible.
The tenant security deposit account is underfunded due to more interest being paid out than what was earned. Management will transfer funds to adequately fund the liability to tenants as soon as possible.
Finding 22980 (2022-001)
Significant Deficiency 2022
CP-1011 CORRECTIVE ACTION PLAN Project Legal Name: Winter Grove, Inc. HUD Project No.: 017-EE118 Audit Firm: Cohn Reznick Period covered by the audit: 12/31/2022 Corrective Action Plan prepared by: Name: Arlene Lawrence Position: Chief Financial Officer Telephone Number: 203-562-4514 Signature:_____...
CP-1011 CORRECTIVE ACTION PLAN Project Legal Name: Winter Grove, Inc. HUD Project No.: 017-EE118 Audit Firm: Cohn Reznick Period covered by the audit: 12/31/2022 Corrective Action Plan prepared by: Name: Arlene Lawrence Position: Chief Financial Officer Telephone Number: 203-562-4514 Signature:___________________________________ The following is a recommended format to be followed by the auditee for preparing a corrective action plan: A. Current Findings on the Schedule of Findings, Questioned Costs and Recommendations 1. Finding 2022-001 a. Comments on the Finding and Each Recommendation The bank erroneously refunded dormant account balances Winter Grove was holding as security deposits for tenants. This resulted in the security deposit account to be underfunded as of December 31, 2022. b. Action(s) Taken or Planned on the Finding We are working with the bank and are in the process of closing out all individual sub-accounts to hold all the funds under Winter Grove?s name. We have identified the tenants that received refunds and are working with them to replenish those funds. The account will be funded appropriately in 2023.
A. Comments on Findings and Recommendations 2022-002 Management agrees that the Project did not receive and deposit its monthly HAP payments from November 2021 to June 2022 in a timely manner. B. Actions Taken or Planned 2022-002 Management corrected the compliance issues and received the deli...
A. Comments on Findings and Recommendations 2022-002 Management agrees that the Project did not receive and deposit its monthly HAP payments from November 2021 to June 2022 in a timely manner. B. Actions Taken or Planned 2022-002 Management corrected the compliance issues and received the delinquent HAP funds in July 2022. C. Status of Corrective Actions on Prior Findings N/A D. Anticipated Completion Date 2022-001 September 20, 2022. 2022-002 July 31, 2022. E. Contact Person Veronica Glover 2924 Knight ST #326 Shreveport, LA 71105 318-865-1422
A. Comments on Findings and Recommendations 2022-001 Management agrees that the Project did not the make the monthly Reserve for Replacement deposits in the amount of $9,600. B. Actions Taken or Planned 2022-001 Management made the delinquent required deposit of $9,600 on September 20, 2022. ...
A. Comments on Findings and Recommendations 2022-001 Management agrees that the Project did not the make the monthly Reserve for Replacement deposits in the amount of $9,600. B. Actions Taken or Planned 2022-001 Management made the delinquent required deposit of $9,600 on September 20, 2022. C. Status of Corrective Actions on Prior Findings N/A D. Anticipated Completion Date 2022-001 September 20, 2022. 2022-002 July 31, 2022. E. Contact Person Veronica Glover 2924 Knight ST #326 Shreveport, LA 71105 318-865-1422
We will complete the deposit for the next several months as funds were not sufficient to cover the required deposits then.
We will complete the deposit for the next several months as funds were not sufficient to cover the required deposits then.
Comments on Findings and Recommendation: Management acknowledges failure to comply with the provisions of the HUD Regulatory Agreement requiring the property to be maintained in good repair and condition. Actions Taken or Planned: The Corporation promptly corrected all exigent health and safety ite...
Comments on Findings and Recommendation: Management acknowledges failure to comply with the provisions of the HUD Regulatory Agreement requiring the property to be maintained in good repair and condition. Actions Taken or Planned: The Corporation promptly corrected all exigent health and safety items. Repairs were completed throughout the building in order to ensure compliance with the requirements of the Regulatory Agreement. Status of Corrective Actions on Prior Findings: N/A - No prior year findings.
HUD has completed the Cost Certification for the property. Responsible party - BOD, with Reverend Bertram Bennett as Chairman of the Board. Implementation date - May 2023.
HUD has completed the Cost Certification for the property. Responsible party - BOD, with Reverend Bertram Bennett as Chairman of the Board. Implementation date - May 2023.
Managing agent subsequently obtained approval from HUD for the questioned replacement reserve withdrawal. All replacement reserve withdrawals will obtain prior approval from HUD. Responsible party - Carl Leung, CFO, as Managing agent of the Project. Implementation date - June 2023
Managing agent subsequently obtained approval from HUD for the questioned replacement reserve withdrawal. All replacement reserve withdrawals will obtain prior approval from HUD. Responsible party - Carl Leung, CFO, as Managing agent of the Project. Implementation date - June 2023
Special Tests ? Reasonable Rent Changes - Housing Voucher Cluster ? Assistance Listing No. 14.871 Recommendation: We recommend that the Authority reviews its procedures to ensure controls over the reasonable rent process. Explanation of disagreement with audit finding: There is no disagreement with ...
Special Tests ? Reasonable Rent Changes - Housing Voucher Cluster ? Assistance Listing No. 14.871 Recommendation: We recommend that the Authority reviews its procedures to ensure controls over the reasonable rent process. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: We revised our procedures in 2023 so that decision letters are sent to the landlord and tenant timely. Name(s) of the contact person(s) responsible for corrective action: Janie Anderson, VP Housing Voucher Cluster Planned completion date for corrective action plan: September 30, 2023
Reporting ? PIC - Housing Voucher Cluster ? Assistance Listing No. 14.871 Recommendation: We recommend that the Authority reviews their standard procedures to ensure the proper forms are submitted to the PIC system. Explanation of disagreement with audit finding: There is no disagreement with the au...
Reporting ? PIC - Housing Voucher Cluster ? Assistance Listing No. 14.871 Recommendation: We recommend that the Authority reviews their standard procedures to ensure the proper forms are submitted to the PIC system. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Staff reviews and corrects PIC errors as needed. Some of the issues are related to current software limitations. The Housing Authority is in the process of converting to Yardi Software Solutions which will help ensure timely submission of all action types. Name(s) of the contact person(s) responsible for corrective action: Janie Anderson, VP Housing Voucher Cluster Planned completion date for corrective action plan: September 30, 2023
Eligibility - Housing Voucher Cluster ? Assistance Listing No. 14.871 Recommendation: We recommend that management review their controls over recertifications and ensure compliance standards for eligibility of tenants are met. Explanation of disagreement with audit finding: There is no disagreement ...
Eligibility - Housing Voucher Cluster ? Assistance Listing No. 14.871 Recommendation: We recommend that management review their controls over recertifications and ensure compliance standards for eligibility of tenants are met. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: During annual recertification, staff double-check files to ensure that all required documents are in the file. If any forms are missing staff contact the family to rectify. Files are also audited at random during Quality Control review to ensure compliance. Name(s) of the contact person(s) responsible for corrective action: Janie Anderson, VP Housing Voucher Cluster Planned completion date for corrective action plan: September 30, 2023
Special Tests ? Top of the Waiting List - Housing Voucher Cluster ? Assistance Listing No. 14.871 Recommendation: We recommend that the Authority reviews their standard procedures to ensure requests for informal reviews are granted and notified to the applicant within 30 days of the receipt of the r...
Special Tests ? Top of the Waiting List - Housing Voucher Cluster ? Assistance Listing No. 14.871 Recommendation: We recommend that the Authority reviews their standard procedures to ensure requests for informal reviews are granted and notified to the applicant within 30 days of the receipt of the request. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The Housing Authority has hired a dedicated Hearing Officer so that hearings and reviews are held in a timely manner. Name(s) of the contact person(s) responsible for corrective action: Janie Anderson, VP Housing Voucher Cluster Planned completion date for corrective action plan: September 30, 2023
2022-002, 2021-001 Special Tests ? HQS Enforcement - Housing Voucher Cluster ? Assistance Listing No. 14.871 Recommendation: We recommend that management review their controls for conducting follow up inspections on initially failed home inspections and ensure compliance standards are met. Explanati...
2022-002, 2021-001 Special Tests ? HQS Enforcement - Housing Voucher Cluster ? Assistance Listing No. 14.871 Recommendation: We recommend that management review their controls for conducting follow up inspections on initially failed home inspections and ensure compliance standards are met. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Reviewed policies and procedures with Director of HQS Compliance and inspections staff to ensure compliance. Name(s) of the contact person(s) responsible for corrective action: Janie Anderson, VP Housing Voucher Cluster Planned completion date for corrective action plan: September 30, 2023
View Audit 22393 Questioned Costs: $1
FINDINGS - MAJOR FEDERAL AWARD PROGRAM AUDIT Department of Housing and Urban Development Finding, 2022-003: Major Programs: Major Program: Section 202 Supportive Housing for the Elderly, Federal Assistance Listing Number 14.157 RECOMMENDATION The auditor recommends the Project repay the $1,607 i...
FINDINGS - MAJOR FEDERAL AWARD PROGRAM AUDIT Department of Housing and Urban Development Finding, 2022-003: Major Programs: Major Program: Section 202 Supportive Housing for the Elderly, Federal Assistance Listing Number 14.157 RECOMMENDATION The auditor recommends the Project repay the $1,607 into the reserve for replacement account in 2023. ACTION TAKEN The Project will monitor reserve for replacement withdrawals and will repay the $1,607 into the reserve for replacement account in 2023.
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