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Honor Ehg INC
NY
Special Tests & Provisions HUD Housing Programs
2022-002 Special Test and Provisions. A program policy and procedures has been put into lace to ensure that tenant rents do not exceed Fair Market Renal Rates. included with the addition of the policy, the number of bedrooms in each unit is now documented on the monthly lease chart. Before securing ...
2022-002 Special Test and Provisions. A program policy and procedures has been put into lace to ensure that tenant rents do not exceed Fair Market Renal Rates. included with the addition of the policy, the number of bedrooms in each unit is now documented on the monthly lease chart. Before securing a new lease for a tenant, the Fair Market Rental Rate is reviewed based upon the annual publicized limits. Documentation of this review will be maintain in the clients housing program records. copy of this review will be attached to the initial rent an security deposit check request.
View Audit 38718
Finding 48124 (2022-001)
Significant Deficiency 2022
Honor Ehg INC
NY
HUD Housing Programs
2022-001 Rent Reasonableness Controls: A program policy and procedure has been put into place to conduct a Rent Reasonableness Certification prior to signing a lease that utilizes COC funds. This documentation is submitted to the CFO for review when presented with a new lease to sign. The initial Re...
2022-001 Rent Reasonableness Controls: A program policy and procedure has been put into place to conduct a Rent Reasonableness Certification prior to signing a lease that utilizes COC funds. This documentation is submitted to the CFO for review when presented with a new lease to sign. The initial Rent Reasonableness Citification will be maintained in the client's housing records. All current tenants will have a Rent Reasonableness Cortication Conducted annually and maintained in the client's housing program record.
View Audit 38718
Finding 48076 (2022-001)
Material Weakness 2022
Bethel Towers
LA
HUD Housing Programs
2022-1 ? Reserve for Replacement Deposit Not Made Timely Condition: The Project did not make the required deposit into the bank account for January 2022 until February 2022 Response: The January 2022 Reserve for Replacement required deposit was not made until February 2022 due to cash flow issues du...
2022-1 ? Reserve for Replacement Deposit Not Made Timely Condition: The Project did not make the required deposit into the bank account for January 2022 until February 2022 Response: The January 2022 Reserve for Replacement required deposit was not made until February 2022 due to cash flow issues during the month of January 2022. That deposit was made in February along with all required monthly deposits for the remaining of the year. The project has complied with the replacement Reserve requirement as mentioned in HUD Handbook 4350.1 REV-1, Chapter 4-2. Though, the project was late in depositing the January payment this is not a significant violation of the HUD Handbook 4350.1 REV-1, Chapter 4-2 and the Regulatory Agreement. The requirement to fund and maintain the Replacement Reserve account was accomplished. The project must not be penalized for a 30-day delay in making a monthly payment. The defect was cured in a timely manner. Also, this is not a material weakness to raise it to the level of a reportable condition. We do not agree that this is an instance of material weakness to be elevated to a reportable condition.
View Audit 52790
Finding 48075 (2022-002)
Significant Deficiency 2022
Bethel Towers
LA
HUD Housing Programs
2022-2 ? HUD 9250 Instructions Not Followed Condition: Reserve for Replacement funds were not returned to the account as required by HUD. Response: Management agree that $21,073 was not returned to the Reserve for Replacement Account. This was an oversight due to paying unforeseen increased expenses...
2022-2 ? HUD 9250 Instructions Not Followed Condition: Reserve for Replacement funds were not returned to the account as required by HUD. Response: Management agree that $21,073 was not returned to the Reserve for Replacement Account. This was an oversight due to paying unforeseen increased expenses, specifically with utilities that increased substantially. (See attached General Ledger)
View Audit 52790
Finding 48074 (2022-002)
Material Weakness 2022
S.g. Noble Garden of Hope
LA
HUD Housing Programs Cash Management
2022-2 Excess Residual Receipts Condition: The Project did not prepare a HUD 9250 to remit excess residual receipts nor did it mail a check or transmit a wire of those funds. Criteria: According to the Consolidated Appropriations Act, 2017, owners subject to a Section 202 or 811 Project Rental Assis...
2022-2 Excess Residual Receipts Condition: The Project did not prepare a HUD 9250 to remit excess residual receipts nor did it mail a check or transmit a wire of those funds. Criteria: According to the Consolidated Appropriations Act, 2017, owners subject to a Section 202 or 811 Project Rental Assistance Contract (PRAC) are required to remit any excess balance in a Residual Receipts account, greater than $250 per unit, to HUD?s Accounting Center upon termination or renewal of the PRAC contract. Effect: Residual receipts balance is $30,133 as of December 31, 2022. The allowable balance is $7,250 ($250 X 29 units), resulting in excess residual receipts of $22,883. Recommendation: I recommend the Property prepare the HUD 9250 requesting to remit excess funds to HUD. Management Response: The property needs to money for improvements at the property. There will be an increase in the costs of future expenses due to inflations. It is not prudent for management to return funds for a property of this age. They do have Replacement Reserve funds but those funds may not be adequate enough to cover what will be needed. We have witnessed substantial increases in Insurance. Additionally, in order to maintain staff we would be looking at increases in Health Insurance, Compensation, and Fringe Benefits. Surplus cash is based on historical costs, it does not take into consideration what may happen in the future.
View Audit 52789
Finding 48073 (2022-001)
Material Weakness 2022
S.g. Noble Garden of Hope
LA
HUD Housing Programs Cash Management
2022-1 Surplus Cash Not Deposited to Residual Receipts Condition: Surplus cash was calculated at $9,619 at December 31, 2021. Criteria: Surplus cash is required to be deposited into the residual receipts account at the end of each fiscal year in which it was calculated. Cause: The cause is undetermi...
2022-1 Surplus Cash Not Deposited to Residual Receipts Condition: Surplus cash was calculated at $9,619 at December 31, 2021. Criteria: Surplus cash is required to be deposited into the residual receipts account at the end of each fiscal year in which it was calculated. Cause: The cause is undeterminable. Effect: The property is not in compliance with HUD rules and regulations as it relates to surplus cash. Recommendation: I recommend management make all required deposits of surplus cash to the residual receipts account in compliance with HUD rules and regulations. Management Response: It is our understanding that the Board of Directors will be requesting a meeting with HUD to discuss the dissolution of this item. Upon meeting with HUD it will be discharged.
View Audit 52789
Finding 48068 (2022-001)
Significant Deficiency 2022
The Housing Authority of the City of Auburn, Alabama
AL
Eligibility HUD Housing Programs Significant Deficiency
Finding 2022-001 ? Moving to Work Tenant Files ? Eligibility ? Annual Recertifications ? Noncompliance & Significant Deficiency ? CFDA #14.881 Corrective Action Plan: The Auburn Housing Authority (AHA) has implemented and/or will implement the following by FYE 2023: a. PBV case management is now ...
Finding 2022-001 ? Moving to Work Tenant Files ? Eligibility ? Annual Recertifications ? Noncompliance & Significant Deficiency ? CFDA #14.881 Corrective Action Plan: The Auburn Housing Authority (AHA) has implemented and/or will implement the following by FYE 2023: a. PBV case management is now administered in-house b. HCV has developed an action plan to ensure that all PBV files are HUD-compliant c. PBV calendar-year 2022 (January 2022-December 2022) re-exams are substantially complete. All files will be HUD-compliance by FYE2023. d. During FYE2023, the HCV Manager will perform quality controls by randomly selecting departmental files. e. Other internal control measures will be implemented to eliminate future audit findings. Person Responsible: Sharon Tolbert, CEO Anticipated Completion Date: June 30, 2023
View Audit 51285
Finding 48059 (2022-001)
Significant Deficiency 2022
City of Albany, New York
NY
HUD Housing Programs Reporting Program Income
Financial Statements On identification of the issue, management began reporting program income within 30 days as appropriate. All program income has been receipted appropriately. Management will continue to enter the required program income within 30 days. Management has a process for tracking progr...
Financial Statements On identification of the issue, management began reporting program income within 30 days as appropriate. All program income has been receipted appropriately. Management will continue to enter the required program income within 30 days. Management has a process for tracking program income and reflecting it properly in their accounts. This process was in place and functioning for all of 2022. Corrective Action Plan Pages Finding Number: 2022-001 Federal Assistance Listing Number: 14.239 HOME Investment Partnerships Program Year Ended: December 31, 2022 Responsible Individual: Mark Opalka Fiscal Consultant Management?s Response and Corrective Action Plan: The Agency agrees with the finding and recommendation. For part of 2022, the Agency did not report all program income timely in IDIS. On identification of the issue, management began reporting program income within 30 days as appropriate. All program income has been receipted appropriately. Management will continue to enter the required program income within 30 days. Management has a process for tracking program income and reflecting it properly in their accounts. This process was in place and functioning for all of 2022. The above procedures have already been implemented.
View Audit 41284
Finding 48055 (2022-001)
Significant Deficiency 2022
Advanced Living Inc.'s Schwenckfeld Manor
PA
Questioned Costs Subrecipient Monitoring Allowable Costs / Cost Principles
We corrected the issue prior to the audit report date via a proposed journal entry. The issue identified was due to the manner in which our new payroll system's allocations were set up. Upon discovery, we corrected the setup and revised the allocation methodology. We have also committed to more thor...
We corrected the issue prior to the audit report date via a proposed journal entry. The issue identified was due to the manner in which our new payroll system's allocations were set up. Upon discovery, we corrected the setup and revised the allocation methodology. We have also committed to more thorough monitoring of our payroll allocations each payroll period during the year to ensure allocations are made in accordance with the Project's policy.
View Audit 46043 Questioned Costs: $1
Finding 48048 (2022-002)
Significant Deficiency 2022
Sonoma County Community Development Commission
CA
Subrecipient Monitoring Allowable Costs / Cost Principles Cash Management
The Sonoma County Community Development Commission submits the following corrective action plan in response to Finding 2022-002 which states, ?Emergency Solutions Grant Program.? This finding pertains to (24 CFR Section 576.203) which states, ?the recipient must pay each subrecipient for allowable c...
The Sonoma County Community Development Commission submits the following corrective action plan in response to Finding 2022-002 which states, ?Emergency Solutions Grant Program.? This finding pertains to (24 CFR Section 576.203) which states, ?the recipient must pay each subrecipient for allowable costs within 30 days after receiving the subrecipient?s complete payment request.? The Ending Homelessness Team received substantial funding to assist with the Coronavirus Pandemic. Aside from the $7M received from the Federal Government, the Homelessness Team received an additional $10M in funding for State Emergency Solutions Grant (Coronavirus) and the State?s HHAP (Homeless Housing Assistance Prevention) Program, approximately four times the amount the team processed in prior years. Despite the significant increase in funding and program needs across the County during the pandemic, the Homelessness Team?s staffing levels didn?t change. The volume of transactions increased substantially and took additional time to process check request received. In addition, all checks are processed through the County of Sonoma?s accounting functions where they are reviewed, approved, and paid. The County?s Claims Department serves the entire County. During the height of the pandemic, all departments, including the Commission, experienced significant delays in processing times at the County level. Now that the pandemic is nearing an end, the Commission expects the Homelessness Team to return to their regular funding levels which will significantly reduce processing turn times. Sincerely, Dave Kiff Interim Executive Director Sonoma County Community Development Commission
View Audit 41759
Finding 47972 (2022-001)
Significant Deficiency 2022
Ottawa River Estates, Inc. 042-Hd072
OH
HUD Housing Programs Cash Management
Gilmore Jasion Mahler recommended that management make timely required deposits to the residual receipts reserve. Management has completed the required deposit to the residual receipts reserve of $3,901 in September 2022.
Gilmore Jasion Mahler recommended that management make timely required deposits to the residual receipts reserve. Management has completed the required deposit to the residual receipts reserve of $3,901 in September 2022.
View Audit 41227
201 Thurbers Inc.
RI
HUD Housing Programs Reporting
Finding 2022-001 ? EIV not processed for tenants during annual recertification A. Comments on Finding and Recommendations Recommendation ? We recommend the client runs tenant?s EIV reports during annual certifications and keep files in a separate secured place. B. Actions Taken or Planned Audi...
Finding 2022-001 ? EIV not processed for tenants during annual recertification A. Comments on Finding and Recommendations Recommendation ? We recommend the client runs tenant?s EIV reports during annual certifications and keep files in a separate secured place. B. Actions Taken or Planned Auditee agrees with this finding. Going forward, we will run the EIV reports for tenants. C. Status of Corrective Action on Prior Findings
View Audit 53714
Finding 47877 (2022-001)
Significant Deficiency 2022
Philadelphia Industrial Development Corporation
PA
Questioned Costs Allowable Costs / Cost Principles Cash Management
Corrective Action Plan and Status of Prior Year Findings Management?s Corrective Action Plan: Individual(s) Responsible for Corrective Action Plan Tysha Dixon Director, Financial Reporting (215) 496-8168 Anticipated Completion Date Completed March 2023 Management?s Corrective Action Plan Manage...
Corrective Action Plan and Status of Prior Year Findings Management?s Corrective Action Plan: Individual(s) Responsible for Corrective Action Plan Tysha Dixon Director, Financial Reporting (215) 496-8168 Anticipated Completion Date Completed March 2023 Management?s Corrective Action Plan Management will continue to rely on its existing controls in place; however, noting that Management will closely monitor loans and loan disbursements where the funding source has changed closely to ensure that disbursements are in accordance with funding terms and approval limits. Management will continue to rely on its existing controls that are in place, including the ongoing communication with the City for any changes in transactions that require their approval. In the circumstances where management is pending a contract amendment from the City for loans requiring additional funding, management will determine if there are unrestricted funding sources to support the change in the approved amount of the loan until the amended contract is finalized. Questioned Program: CFDA #14.218 Community Development Block Grants (CDBG)
View Audit 52296 Questioned Costs: $1
El Hogar Adventista, Inc.
PR
HUD Housing Programs
EL HOGAR ADVENTISTA, INC. CORRECTIVE ACTION PLAN FINANCIAL STATEMENT Fiscal Year May 31, 2022 NAME OF PROJECT: NUMBER OF PROJECT: Ines Maria Mendoza FHA# 056-EE-070 AUDITOR / AUDIT FIRM: Jose Luis Mendoza & Co., LLP FINDING NO. 2022-001 SECURITY DEPOSITS We agree. The late fund occurred on May 27, 2...
EL HOGAR ADVENTISTA, INC. CORRECTIVE ACTION PLAN FINANCIAL STATEMENT Fiscal Year May 31, 2022 NAME OF PROJECT: NUMBER OF PROJECT: Ines Maria Mendoza FHA# 056-EE-070 AUDITOR / AUDIT FIRM: Jose Luis Mendoza & Co., LLP FINDING NO. 2022-001 SECURITY DEPOSITS We agree. The late fund occurred on May 27, 2021 and the project operations were still recovering of the Covid-19 lockdown experience. Project Administrator has been advised to follow the procedures as established and is under a monitoring process to avoid non-compliance with the regulations. Combined Building & Housing Consultants, Inc. Management Agent Name of Contact Person: Rebecca Palacios Position: President Combined Building
View Audit 52295
Finding 47865 (2022-001)
Significant Deficiency 2022
Mission Consolidated Independent School District
TX
Matching / Level of Effort / Earmarking Subrecipient Monitoring HUD Housing Programs § 200.303
The District is currently compliant with ESSA LEA MOE. The Texas Education Agency (TEA) will issue FY 2022 ESSA LEA MOE compliance determinations in Spring 2023. If it is determined that the District will not meet ESSA LEA MOE compliance, then the District understands that it has two potential av...
The District is currently compliant with ESSA LEA MOE. The Texas Education Agency (TEA) will issue FY 2022 ESSA LEA MOE compliance determinations in Spring 2023. If it is determined that the District will not meet ESSA LEA MOE compliance, then the District understands that it has two potential avenues of relief: 1. 5-year flexibility: If a District is non-compliant with FY 2022 ESSA LEA MOE (determinations that FFCR will issue in Spring 2023) but was compliant in FYs 2017, 2018, 2019, 2020, and 2021 then the District would not have its FY 2024 (the school year 2023?2024) ESSA allocations reduced. However, the District would still be considered non-compliant, and FY 2023 expenditures would be compared to FY 2021. 2. USDE waiver: A non-compliant District can submit a waiver request to the U.S. Department of Education (USDE), as TEA does not have the authority to waive ESSA LEA MOE. USDE considers each request on a case-by-case basis and has not shared the criteria they use to evaluate requests. If a District is non-compliant, even if they are eligible for the 5-year flexibility, FFCR staff contact the impacted Districts to advise them on the steps to submit a waiver request to USDE. The District met ESSA LEA MOE in fiscal years 2017, 2018, 2019, 2020, and 2021. Therefore, the District will utilize the allowable 5-year flexibility and submit the USDE waiver. The District will continue to run the state aid template every six weeks to monitor student enrollment and attendance to project revenue. The District will facilitate meetings with the program directors, Human Resources, and Payroll department. In addition, the District will monitor actual expenditures compared to the budget every six weeks to ensure that MOE tests are met by year-end. Contact person: Joel Garcia, Assistant Superintendent for Finance Proposed Completion Date: November 15. 2022 "See full CAP in report"
View Audit 51195
South Central Housing, Inc.
IN
Questioned Costs HUD Housing Programs Reporting
South Central Housing, Inc. respectfully submits the following Corrective Action Plan for the year ended December 31, 2022. Name and address of the independent public accounting firm who conducted the related audit: Comer, Nowling And Associates, P.C. 10475 Crosspoint Blvd, Suite 200 Indianapol...
South Central Housing, Inc. respectfully submits the following Corrective Action Plan for the year ended December 31, 2022. Name and address of the independent public accounting firm who conducted the related audit: Comer, Nowling And Associates, P.C. 10475 Crosspoint Blvd, Suite 200 Indianapolis, Indiana 46256 Finding ? 2022-001 Corrective Action Planned ? No action needed. Management made the required deposit of $21,454 on July 26, 2022 into the residual receipts account. Contact Person(s) Responsible ? Robert Jones, Controller Anticipated Completion Date ? Completed 7/26/22. Auditee Disagreements ? N/A Finding ? 2022-002 Corrective Action Planned ? Management will deposit $5,835 into the reserve for replacement account immediately. Contact Person(s) Responsible ? Robert Jones, Controller Anticipated Completion Date ? 04/30/2023 Auditee Disagreements ? N/A This corrective action plan was prepared by Hayes Gibson Property Services, LLC, the management company, on behalf of South Central Housing, Inc.. Hayes Gibson Property Services, LLC 320 West 8th Street, Suite 216 Bloomington, IN 47404 812.876.5478 Signature _______________________________________ Date: March 20, 2023
View Audit 40843 Questioned Costs: $1
South Central Housing, Inc.
IN
Questioned Costs HUD Housing Programs Reporting
South Central Housing, Inc. respectfully submits the following Corrective Action Plan for the year ended December 31, 2022. Name and address of the independent public accounting firm who conducted the related audit: Comer, Nowling And Associates, P.C. 10475 Crosspoint Blvd, Suite 200 Indianapol...
South Central Housing, Inc. respectfully submits the following Corrective Action Plan for the year ended December 31, 2022. Name and address of the independent public accounting firm who conducted the related audit: Comer, Nowling And Associates, P.C. 10475 Crosspoint Blvd, Suite 200 Indianapolis, Indiana 46256 Finding ? 2022-001 Corrective Action Planned ? No action needed. Management made the required deposit of $21,454 on July 26, 2022 into the residual receipts account. Contact Person(s) Responsible ? Robert Jones, Controller Anticipated Completion Date ? Completed 7/26/22. Auditee Disagreements ? N/A Finding ? 2022-002 Corrective Action Planned ? Management will deposit $5,835 into the reserve for replacement account immediately. Contact Person(s) Responsible ? Robert Jones, Controller Anticipated Completion Date ? 04/30/2023 Auditee Disagreements ? N/A This corrective action plan was prepared by Hayes Gibson Property Services, LLC, the management company, on behalf of South Central Housing, Inc.. Hayes Gibson Property Services, LLC 320 West 8th Street, Suite 216 Bloomington, IN 47404 812.876.5478 Signature _______________________________________ Date: March 20, 2023
View Audit 40843 Questioned Costs: $1
Lancaster Village Consumer Housing Cooperative
IN
HUD Housing Programs Reporting
Corrective Action Plan Lancaster Village Consumer Housing Cooperative For the Year Ended July 31, 2022 Lancaster Village Consumer Housing Cooperative respectfully submits the following Corrective Action Plan for the year ended July 31, 2022. Name and address of the independent public accounting f...
Corrective Action Plan Lancaster Village Consumer Housing Cooperative For the Year Ended July 31, 2022 Lancaster Village Consumer Housing Cooperative respectfully submits the following Corrective Action Plan for the year ended July 31, 2022. Name and address of the independent public accounting firm who conducted the related audit: Comer, Nowling And Associates, P.C. 10475 Crosspoint Boulevard, Suite 200 Indianapolis, Indiana 46256 Finding 2022-001 Corrective Action Planned ? Management will deposit $252 into the replacement reserve and confirm future deposits are made in accordance with HUD. Contact Person(s) Responsible ? Joe Holland, Director of Accounting, Kirkpatrick Management Anticipated Completion Date ? June 2023 Auditee Disagreements ? N/A Finding 2022-002 Corrective Action Planned ? None necessary ? REAC filed June 2023 Contact Person(s) Responsible ? Joe Holland, Director of Accounting, Kirkpatrick Management Anticipated Completion Date ? June 2023 Auditee Disagreements ? N/A This corrective action plan was prepared by Kirkpatrick Management, the management company, on behalf of Lancaster Village Consumer Housing Cooperative _______________________________ Joe Holland, Director of Accounting Kirkpatrick Management 5702 Kirkpatrick Way Indianapolis, Indiana 46220 317-570-4358
View Audit 52715
Lancaster Village Consumer Housing Cooperative
IN
Questioned Costs HUD Housing Programs Reporting
Corrective Action Plan Lancaster Village Consumer Housing Cooperative For the Year Ended July 31, 2022 Lancaster Village Consumer Housing Cooperative respectfully submits the following Corrective Action Plan for the year ended July 31, 2022. Name and address of the independent public accounting f...
Corrective Action Plan Lancaster Village Consumer Housing Cooperative For the Year Ended July 31, 2022 Lancaster Village Consumer Housing Cooperative respectfully submits the following Corrective Action Plan for the year ended July 31, 2022. Name and address of the independent public accounting firm who conducted the related audit: Comer, Nowling And Associates, P.C. 10475 Crosspoint Boulevard, Suite 200 Indianapolis, Indiana 46256 Finding 2022-001 Corrective Action Planned ? Management will deposit $252 into the replacement reserve and confirm future deposits are made in accordance with HUD. Contact Person(s) Responsible ? Joe Holland, Director of Accounting, Kirkpatrick Management Anticipated Completion Date ? June 2023 Auditee Disagreements ? N/A Finding 2022-002 Corrective Action Planned ? None necessary ? REAC filed June 2023 Contact Person(s) Responsible ? Joe Holland, Director of Accounting, Kirkpatrick Management Anticipated Completion Date ? June 2023 Auditee Disagreements ? N/A This corrective action plan was prepared by Kirkpatrick Management, the management company, on behalf of Lancaster Village Consumer Housing Cooperative _______________________________ Joe Holland, Director of Accounting Kirkpatrick Management 5702 Kirkpatrick Way Indianapolis, Indiana 46220 317-570-4358
View Audit 52715 Questioned Costs: $1
Finding 47716 (2022-001)
Significant Deficiency 2022
Paterson Community Health Center, INC
NJ
Special Tests & Provisions Eligibility HUD Housing Programs
Action Taken The Paterson Community Health Center, Inc. is committed to its mission to provide quality and respectful health care to the greater Paterson community and beyond, especially to the uninsured and underinsured. The center had a training session in May, 2023 and discussed the one error out...
Action Taken The Paterson Community Health Center, Inc. is committed to its mission to provide quality and respectful health care to the greater Paterson community and beyond, especially to the uninsured and underinsured. The center had a training session in May, 2023 and discussed the one error out of twenty-five audit samples with applicable staff and discussed how to assure they understand how to implement the annual updates of the sliding fee discount schedule and to review the sliding fee discount given to eligible patients as outlined in our Fiscal Policies and Procedures. The center will continue with periodic checks of patients records to see if the training is effective and will provide training to new staff as added and continue to provide ongoing support to existing staff and make sure the annual training takes place in the month with the annual update of the sliding fee discount schedule. Person Responsible: Debora Walcott, CFO
View Audit 51146
Network Housing 90, Inc.
OH
HUD Housing Programs Reporting
Finding Number: 2022-003 Condition: During 2021, the Organization deposited $491 of the required $2,491 due to the residual receipts account 119 days after year-end, which was not within the required 90 days per the FRAG Guide. Additionally, the underfunded balance of $2,000 has not been deposited i...
Finding Number: 2022-003 Condition: During 2021, the Organization deposited $491 of the required $2,491 due to the residual receipts account 119 days after year-end, which was not within the required 90 days per the FRAG Guide. Additionally, the underfunded balance of $2,000 has not been deposited into the account as of December 31, 2022. Planned Corrective Action: Management agrees with the finding and recommendation as reported. The remaining under funded amount is expected to be made during the year ended 2023. Contact person responsible for corrective action: Paul Anderson, CFO Anticipated Completion Date: 12/31/2023
View Audit 41635
Finding 47675 (2022-002)
Significant Deficiency 2022
Network Housing 90, Inc.
OH
HUD Housing Programs Internal Control / Segregation of Duties Reporting
Finding Number: 2022-002 Condition: The Organization failed to make the required reserve for replacements deposits in the current fiscal year. Planned Corrective Action: Management agrees with the finding as reported. Management has instituted procedural changes to ensure that all required deposits ...
Finding Number: 2022-002 Condition: The Organization failed to make the required reserve for replacements deposits in the current fiscal year. Planned Corrective Action: Management agrees with the finding as reported. Management has instituted procedural changes to ensure that all required deposits are made monthly. Additionally, management has taken steps to deposit all delinquent deposits. Contact person responsible for corrective action: Paul Anderson, CFO Anticipated Completion Date: 12/31/2023
View Audit 41635
Finding 47667 (2022-002)
Significant Deficiency 2022
Housing Authority of Skagit County
WA
HUD Housing Programs Significant Deficiency Internal Control / Segregation of Duties
2022-002 Housing Voucher Cluster ? Assistance Listing No. 14.871 Recommendation: We recommend the Authority implements controls to ensure that a utility allowance review is performed annually. If waivers are requested, we recommend the Authority ensures the requested waivers are approved to ensure c...
2022-002 Housing Voucher Cluster ? Assistance Listing No. 14.871 Recommendation: We recommend the Authority implements controls to ensure that a utility allowance review is performed annually. If waivers are requested, we recommend the Authority ensures the requested waivers are approved to ensure compliance. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: If HUD waivers are available and applied for, the Section 8 Program Manager will confirm approval of the waiver before implementing the requested waiver. The waiver approval will be reviewed by the Section 8 Program Manager and co-signed by another manager at HASC. Name(s) of the contact person(s) responsible for corrective action: Cathy Kerr Planned completion date for corrective action plan: July 11, 2023
View Audit 52922
Finding 47666 (2022-001)
Significant Deficiency 2022
Housing Authority of Skagit County
WA
Questioned Costs HUD Housing Programs Significant Deficiency
2022-001 Housing Voucher Cluster ? Assistance Listing No. 14.871 Recommendation: We recommend the Authority implements controls to ensure that required HQS and QC inspections are completed timely. We recommend the Authority implements controls to ensure abatement is timely for units that do not corr...
2022-001 Housing Voucher Cluster ? Assistance Listing No. 14.871 Recommendation: We recommend the Authority implements controls to ensure that required HQS and QC inspections are completed timely. We recommend the Authority implements controls to ensure abatement is timely for units that do not correct the cited HQS deficiencies within the required timeframe. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: HQS Inspections-The Housing Authority of Skagit County (HASC) experienced HQS Inspector turnover during the COVID-19 pandemic. Since the pandemic, HASC hired a new HQS Inspector who has attended and completed HQS Inspector Certification. The inspector is scheduling and completing the inspections according to regulations, including timeliness. The Section 8 Program Manager will monitor the HQS Inspector. Quality Control (QC) Inspections-HASC applied for a waiver to not administer Quality Control Inspections during FY 2022, but HUD did not process the waiver request due to the volume of requests. HASC did not confirm the waiver was approved, which was an oversight. Please see below for corrective action regarding approval of waivers. For FY 2023, Quality Control Inspections have already been initiated. Failed Inspections-A spreadsheet has been created that will be utilized by the HQS Inspector and monitored by the Section 8 Program Manager. Each failed inspection will be added to the spreadsheet. The spreadsheet will document when the re-inspection is due and when HAP abatement is scheduled to take place. The spreadsheet will be reviewed on a weekly basis, by the Program Manager. This spreadsheet will increase inter-department communication and assist in following through with landlord communication and abatement when abatement is required. Name(s) of the contact person(s) responsible for corrective action: Cathy Kerr Planned completion date for corrective action plan: July 11, 2023
View Audit 52922 Questioned Costs: $1
Finding 47615 (2022-001)
Material Weakness 2022
Eastern Carolina Human Services Agency, Inc.
NC
Questioned Costs HUD Housing Programs Material Weakness
Finding 2022-001 ? Material Weakness Contact Persons: Marcie Jeffries, Finance Officer, or Trudy Murray, Executive Director Corrective Action: The Finance Department and the Management Department has worked closely with Bank of America at the onset of fraudulent activities from Section 8 Housing ...
Finding 2022-001 ? Material Weakness Contact Persons: Marcie Jeffries, Finance Officer, or Trudy Murray, Executive Director Corrective Action: The Finance Department and the Management Department has worked closely with Bank of America at the onset of fraudulent activities from Section 8 Housing Choice Voucher Program to safeguard the assets. Through this process ACH Positive Pay was established for all ECHSA, Inc., bank accounts. This system allows CashPro to block unauthorized ACH transactions from posting to an account and allows the Finance Department to establish ACH authorization online. Further, the system safeguards the accounts by contacting the assigned contact person by phone or by sending a secure message via email of any fraudulent looking ACH pull downs. These activities will not be allowed to pass through the accounts without approval from the Finance Officer. The plan is to continue utilizing the ACH Positive Pay CashPro process to prevent fraudulent activities. As with other issues, COVID-19 Pandemic, for one reason or another, caused a high turnover with staff including the Finance Officer, who left without any notice, which resulted in the Finance Department being without an Officer in charge and payments to vendors becoming the sole responsibility of the Finance Technicians. After advertising the Finance Officer?s position unsuccessfully through several avenues, including local CPA offices, a candidate, Marcie Jeffries, was interviewed and hired effective July 25, 2022. Hiring Ms. Jeffries has allowed the internal controls for the Finance Department to be reestablished and the implementation of the current Finance Manual carried out. The Management Department, with the supervision of the Board of Directors Finance Officer will continue to make every effort necessary to safeguard ALL accounts, in particular, the Section 8 account that experienced the fraudulent activities.
View Audit 46389 Questioned Costs: $1
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