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Corrective Action Plans

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Finding 392947 (2023-001)
Significant Deficiency 2023
Baptist Educational and Missionary Services, Inc.054-Eh131-Wah-L8
SC
Questioned Costs Subrecipient Monitoring HUD Housing Programs
Finding #2023-001 Comments on Findings and Recommendation: At December 31, 2023, deposits to the reserve for replacements account of $3,938 had not been made. Management should transfer $3,938 from the operating account to the reserve for replacements account. Action(s) taken or planned on the findi...
Finding #2023-001 Comments on Findings and Recommendation: At December 31, 2023, deposits to the reserve for replacements account of $3,938 had not been made. Management should transfer $3,938 from the operating account to the reserve for replacements account. Action(s) taken or planned on the finding: Management concurs with the finding and recommendation.
View Audit 303229 Questioned Costs: $1
Finding 392946 (2023-001)
Significant Deficiency 2023
Amelia Village Hsg Corp. Dba Amelia Village 054-11075
SC
Questioned Costs HUD Housing Programs Subrecipient Monitoring
Finding #2023-001 Comments on the Finding and Recommendation: The Corporation's required deposit into the residual receipts account per the December 31, 2022 Computation of Surplus Cash, Distributions and Residual Receipts of $19,539 was not deposited within 90 days of the fiscal year end. Managemen...
Finding #2023-001 Comments on the Finding and Recommendation: The Corporation's required deposit into the residual receipts account per the December 31, 2022 Computation of Surplus Cash, Distributions and Residual Receipts of $19,539 was not deposited within 90 days of the fiscal year end. Management should make all required residual receipts deposits per the annual Computation of Surplus Cash, Distributions and Residual Receipts within 90 days after the fiscal year end. Management Response: Agree. Management deposited $19,539 into the residual receipts fund on November 30, 2023. No further action is required.
View Audit 303228 Questioned Costs: $1
Finding 392900 (2023-002)
Material Weakness 2023
North Providence Housing Authority
RI
HUD Housing Programs Special Tests & Provisions Material Weakness
In April of 2023, the North Providence Housing Authority hired an outside company to perform yearly rent reasonableness studies. Nelrod has given us the tools to perform these studies fast and efficiently with the use of their software program. Additionally, due to being a small housing authority, w...
In April of 2023, the North Providence Housing Authority hired an outside company to perform yearly rent reasonableness studies. Nelrod has given us the tools to perform these studies fast and efficiently with the use of their software program. Additionally, due to being a small housing authority, with only one HCV staff member, we have hired an HCV Assistant to help the HCV Coordinator in obtaining all information needed to comply with HUD’s regulations. Planned Implementation Date of Corrective Action: April 2023 Planned Implementation Date of Corrective Action: Eileen Reyes/Michael McMahon/Cheryl Lonardo
View Audit 303175
Finding 392898 (2023-001)
Significant Deficiency 2023
North Providence Housing Authority
RI
HUD Housing Programs Eligibility Significant Deficiency
The North Providence Housing Authority will be creating a check list which will include Income Verification as part of the participants file to be used for examinations, and reexaminations of income. This check list will be completed by the Housing Authority staff member, signed, and dated, showing ...
The North Providence Housing Authority will be creating a check list which will include Income Verification as part of the participants file to be used for examinations, and reexaminations of income. This check list will be completed by the Housing Authority staff member, signed, and dated, showing that all required documents have been obtained and used for a successful processing of the tenants rent. Additionally, due to being a small housing authority, with only one HCV staff member, we have hired an HCV Assistant to help the HCV Coordinator in obtaining all information needed to comply with HUD’s regulations. Planned Implementation Date of Corrective Action: January 1, 2024 Planned Implementation Date of Corrective Action: Eileen Reyes/Michael McMahon/ Cheryl Lonardo
View Audit 303175
Ncr of Manhattan, Kansas D/b/a Garden Grove Apartments
OH
HUD Housing Programs Internal Control / Segregation of Duties Procurement, Suspension & Debarment
The security deposit has been refunded and management is currently reviewing internal controls over security deposit refunds to ensure all deposits are returned timely.
The security deposit has been refunded and management is currently reviewing internal controls over security deposit refunds to ensure all deposits are returned timely.
View Audit 303173
Finding 392890 (2023-005)
Significant Deficiency 2023
Sioux Falls Housing and Redevelopment Commission
SD
HUD Housing Programs Significant Deficiency Special Tests & Provisions
Contact Person Brent Tucker, Interim Executive Director Corrective Action Plan Plans are in place to move accounts to another bank. A RFP for a new bank will be released in 2024. Planned Completion Date for CAP June 30, 2024
Contact Person Brent Tucker, Interim Executive Director Corrective Action Plan Plans are in place to move accounts to another bank. A RFP for a new bank will be released in 2024. Planned Completion Date for CAP June 30, 2024
View Audit 303161
Finding 392883 (2023-004)
Significant Deficiency 2023
Sioux Falls Housing and Redevelopment Commission
SD
Special Tests & Provisions HUD Housing Programs Significant Deficiency
Brent Tucker, Interim Executive Director Corrective Action Plan Management has begun the process of creating a quality control plan to ensure that all HQS inspections and abatements are monitored. Staff have been trained on when to properly abate a payment and how to properly document abatements. Pl...
Brent Tucker, Interim Executive Director Corrective Action Plan Management has begun the process of creating a quality control plan to ensure that all HQS inspections and abatements are monitored. Staff have been trained on when to properly abate a payment and how to properly document abatements. Planned Completion Date for CAP March 1, 2024
View Audit 303161
Finding 392876 (2023-003)
Significant Deficiency 2023
Sioux Falls Housing and Redevelopment Commission
SD
Special Tests & Provisions HUD Housing Programs Significant Deficiency
Contact Person Brent Tucker, Interim Executive Director Corrective Action Plan Management has implemented a new software program that provides rent reasonableness documentation. Staff have been trained on the proper way to utilize the software and are also now aware of when to run a rent reasonablen...
Contact Person Brent Tucker, Interim Executive Director Corrective Action Plan Management has implemented a new software program that provides rent reasonableness documentation. Staff have been trained on the proper way to utilize the software and are also now aware of when to run a rent reasonableness comparison. Planned Completion Date for CAP March 1, 2024
View Audit 303161
Finding 392869 (2023-002)
Significant Deficiency 2023
Sioux Falls Housing and Redevelopment Commission
SD
HUD Housing Programs Eligibility Significant Deficiency
Contact Person Brent Tucker, Interim Executive Director Corrective Action Plan Management has begun the process of creating a quality control plan to ensure that all files are accurate and follow all local, state and federal compliance guidelines. An Independent entity has also been hired to review ...
Contact Person Brent Tucker, Interim Executive Director Corrective Action Plan Management has begun the process of creating a quality control plan to ensure that all files are accurate and follow all local, state and federal compliance guidelines. An Independent entity has also been hired to review all current files and all corrections have been made. Planned Completion Date for CAP April 30, 2024
View Audit 303161
Mrcs V, Inc. Hud Project No. 012-Hd145
NY
HUD Housing Programs Special Tests & Provisions
Finding Number: 2023-002 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to obtain tenant security deposits from all current tenants and to ensure proper procedures are in place to collect tenant ...
Finding Number: 2023-002 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to obtain tenant security deposits from all current tenants and to ensure proper procedures are in place to collect tenant security deposits from all new tenants at the time of initial lease and to refund deposits to tenants upon vacating their unit. Person(s) Responsible: Willard Derr, Chief Financial Officer Sylvester Narraine, Senior Director of Finance Brian Wahl, Accounting Supervisor Expected Completion Date: June 30, 2024
View Audit 303159
Mrcs V, Inc. Hud Project No. 012-Hd145
NY
HUD Housing Programs Special Tests & Provisions
Finding Number: 2023-001 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to monitor their available cash balances to determine if there is a surplus cash balance at the fiscal year end date within...
Finding Number: 2023-001 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to monitor their available cash balances to determine if there is a surplus cash balance at the fiscal year end date within one month of the fiscal year end date to allow for timely deposits into a residual receipts account, as necessary. Person(s) Responsible: Willard Derr, Chief Financial Officer Sylvester Narraine, Senior Director of Finance Brian Wahl, Accounting Supervisor Expected Completion Date: June 30, 2024
View Audit 303159
Mental Retardation Community Services of Nassau County, INC 012-Hd132
NY
HUD Housing Programs Special Tests & Provisions
Finding Number: 2023-002 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to obtain tenant security deposits from all current tenants and to ensure proper procedures are in place to collect tenant ...
Finding Number: 2023-002 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to obtain tenant security deposits from all current tenants and to ensure proper procedures are in place to collect tenant security deposits from all new tenants at the time of initial lease and to refund deposits to tenants upon vacating their unit. Person(s) Responsible: Willard Derr, Chief Financial Officer Sylvester Narraine, Senior Director of Finance Brian Wahl, Accounting Supervisor Expected Completion Date: June 30, 2024
View Audit 303158
Mental Retardation Community Services of Nassau County, INC 012-Hd132
NY
HUD Housing Programs Special Tests & Provisions
Finding Number: 2023-001 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to monitor their available cash balances to determine if there is a surplus cash balance at the fiscal year end date within...
Finding Number: 2023-001 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to monitor their available cash balances to determine if there is a surplus cash balance at the fiscal year end date within one month of the fiscal year end date to allow for timely deposits into a residual receipts account, as necessary. Person(s) Responsible: Willard Derr, Chief Financial Officer Sylvester Narraine, Senior Director of Finance Brian Wahl, Accounting Supervisor Expected Completion Date: June 30, 2024
View Audit 303158
Mental Retardation Community Services of Nassau County, INC 012-Hd129
NY
HUD Housing Programs Special Tests & Provisions
Finding Number: 2023-001 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to obtain tenant security deposits from all current tenants and to ensure proper procedures are in place to collect tenant ...
Finding Number: 2023-001 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to obtain tenant security deposits from all current tenants and to ensure proper procedures are in place to collect tenant security deposits from all new tenants at the time of initial lease and to refund deposits to tenants upon vacating their unit. Person(s) Responsible: Willard Derr, Chief Financial Officer Sylvester Narraine, Senior Director of Finance Brian Wahl, Accounting Supervisor Expected Completion Date: June 30, 2024
View Audit 303157
Mental Retardation Community Services of Nassau County, INC 012-Hd123
NY
HUD Housing Programs Special Tests & Provisions
Finding Number: 2023-001 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to obtain tenant security deposits from all current tenants and to ensure proper procedures are in place to collect tenant ...
Finding Number: 2023-001 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to obtain tenant security deposits from all current tenants and to ensure proper procedures are in place to collect tenant security deposits from all new tenants at the time of initial lease and to refund deposits to tenants upon vacating their unit. Person(s) Responsible: Willard Derr, Chief Financial Officer Sylvester Narraine, Senior Director of Finance Brian Wahl, Accounting Supervisor Expected Completion Date: June 30, 2024
View Audit 303156
Finding 392811 (2023-002)
Significant Deficiency 2023
Lss Manor, Inc. - New Berlin
WI
HUD Housing Programs Allowable Costs / Cost Principles
Federal Award Findings and Questioned Costs: During the 2023 financial statement audit, it was brought to management's attention that the Project was overcharged salary and related benefits. The amount of questioned cost totaled $21,005 which was identified during the audit and was corrected by mana...
Federal Award Findings and Questioned Costs: During the 2023 financial statement audit, it was brought to management's attention that the Project was overcharged salary and related benefits. The amount of questioned cost totaled $21,005 which was identified during the audit and was corrected by management during the year ending December 31, 2023. Corrective Response: Leadership training around the importance of proper time allocation and methods for tracking and confirming proper time recording was held in January of 2024. LSS payroll department leadership presented this training in conjunction with housing department senior leadership. All LSS HUD property management staff is scheduled to receive this training in March of 2024. In addition, all HUD property managers were provided copies of their budgeted hours for each of their Projects. HUD property management staff was reminded of the importance of striving to stay within those hours, and of proactively working with leadership should project needs necessitate change. Housing Senior Leadership meets monthly with HUD leadership. In these meetings emphasis will be placed on reviewing actual versus budgeted results related to payroll costs. Leadership will work with LSS finance staff to investigate the validity in variances identified. Anticipated completion date: 6/30/2024 Responsible Contact Person: Randy Oleszak CFO 414-246-2353
View Audit 303143
Finding 392770 (2023-001)
Material Weakness 2023
Edgewood Seniors Preservation Corporation
DC
HUD Housing Programs Eligibility Reporting
Management was made aware of instances where timely recertifications were not being performed. To ensure these situations do not continue to occur, Management made the following improvements to their internal processes: 1. Recertification reminder letters are being consistently sent to residents at...
Management was made aware of instances where timely recertifications were not being performed. To ensure these situations do not continue to occur, Management made the following improvements to their internal processes: 1. Recertification reminder letters are being consistently sent to residents at 120, 90, 60, and 30 days prior to recertification date. 2. Incentives were put in place to encourage site associates to complete recertification tasks timely including staff lunches. After working hour sessions are also being held. 3. Third party consultants are being utilized when necessary. 4. Site associates are going door to door and enlisting help from Resident Services teams to engage residents. Management is aware of the required use of the EIV system reports. Management believes the instance in which noncompliance occurred was due to lack of training and experience of certain individuals and has further addressed this condition by implementing additional training for all associates.
View Audit 303124
Finding 392742 (2023-001)
Significant Deficiency 2023
Ahepa 310-Iv, Inc.
AL
HUD Housing Programs Procurement, Suspension & Debarment Reporting
Finding 2023-001 - Mortgage Insurance for the Purchase or Refinancing of Existing #14.155 Concur or Do Not Concur with this Finding Concur Agree or Disagree with auditor recommendations Agree Completion Date or Proposed Completion Date March 31, 2024 Actions Taken or Planned on the Finding Managemen...
Finding 2023-001 - Mortgage Insurance for the Purchase or Refinancing of Existing #14.155 Concur or Do Not Concur with this Finding Concur Agree or Disagree with auditor recommendations Agree Completion Date or Proposed Completion Date March 31, 2024 Actions Taken or Planned on the Finding Management will either get HUD approval or refund the distributions made. Contact Person First Name Dawn Contact Person Last Name Cole
View Audit 303051
Finding 392740 (2023-001)
Significant Deficiency 2023
Ahepa - Penelope 38 Apartments, Inc.
IA
HUD Housing Programs Reporting Internal Control / Segregation of Duties
Finding 2023-001 - Supportive Housing for the Elderly, AL # 14.157 Concur or Do Not Concur with this Finding Concur Agree or Disagree with auditor recommendations Agree Completion Date or Proposed Completion Date January 5, 2024 Actions Taken or Planned on the Finding Management has refunded the dis...
Finding 2023-001 - Supportive Housing for the Elderly, AL # 14.157 Concur or Do Not Concur with this Finding Concur Agree or Disagree with auditor recommendations Agree Completion Date or Proposed Completion Date January 5, 2024 Actions Taken or Planned on the Finding Management has refunded the distribution made in error. Contact Person First Name Dawn Contact Person Last Name Cole
View Audit 303027
St. Tammany Manor, Inc. (rouquette Lodge Apts.)
LA
HUD Housing Programs
Management agrees with the finding. The excess funds were accrued to offset future Section 8 HAP requests.
Management agrees with the finding. The excess funds were accrued to offset future Section 8 HAP requests.
View Audit 303016
Westhaven, INC
OH
HUD Housing Programs Procurement, Suspension & Debarment Reporting
Finding Number: 2023-001 Condition: The Corporation failed to refund the security deposit to a tenant within 30 days of their move out date. Planned Corrective Action: The Corporation refunded the security deposit 38 days after move out on December 19th, 2023. Contact person responsible for corr...
Finding Number: 2023-001 Condition: The Corporation failed to refund the security deposit to a tenant within 30 days of their move out date. Planned Corrective Action: The Corporation refunded the security deposit 38 days after move out on December 19th, 2023. Contact person responsible for corrective action: Jill Kolb, Vice President – Housing Accounting Anticipated Completion Date: December 31, 2023
View Audit 302882
National Church Residences Mercedarian of Cleveland, Oh
OH
HUD Housing Programs Reporting
Comments on Findings and Recommendation: Management acknowledges failure to comply with the provisions of the HUD Regulatory Agreement requiring the property to be maintained in good repair and condition. Actions Taken or Planned: The Corporation promptly corrected all exigent health and safety i...
Comments on Findings and Recommendation: Management acknowledges failure to comply with the provisions of the HUD Regulatory Agreement requiring the property to be maintained in good repair and condition. Actions Taken or Planned: The Corporation promptly corrected all exigent health and safety items. Repairs were completed throughout the building in order to ensure compliance with the requirements of the Regulatory Agreement. Status of Corrective Actions on Prior Findings: N/A - No prior year findings.
View Audit 302869
Finding 392589 (2023-001)
Significant Deficiency 2023
Hattiesburg Area Senior Services, Inc. - Wesley Manor I
MS
HUD Housing Programs Reporting Internal Control / Segregation of Duties
March 26, 2024 Healthcare Account Executive U.S. Department of Housing and Urban Development 451 7th Street, S.W. Washington, DC 20410 Mississippi Methodist Senior Services, Inc. respectfully submits the following corrective action plan for Hattiesburg Area Senior Services, Inc. (the "Company") ...
March 26, 2024 Healthcare Account Executive U.S. Department of Housing and Urban Development 451 7th Street, S.W. Washington, DC 20410 Mississippi Methodist Senior Services, Inc. respectfully submits the following corrective action plan for Hattiesburg Area Senior Services, Inc. (the "Company") for the year ended December 31, 2023. The Correction Plan was necessitated by findings reported by the independent public accounting firm of: HORNE LLP 661 Sunnybrook Road Suite 100 Ridgeland, MS 39157 Current Findings on the Schedule of Findings and Questioned Costs Audit Finding #2023-001 / ALN 14.157 – Equal Housing Opportunity Logo Auditors Recommendation: HORNE recommends that all current marketing materials without the equal housing opportunity logo be corrected and any future materials produced include the equal housing opportunity logo. Action Taken: To be cost effective, the current video advertisements are run for a period of time and then updated when the commercial run has ended. Controls have been put in place to ensure the logo is placed on all future marketing materials, especially commercial advertisements. Status of Corrective Actions on the Schedule of Prior Year Audit Findings Audit Finding #2022-001 / ALN 14.157 – Equal Housing Opportunity Logo Action Taken: To be cost effective, the current video advertisements are run for a period of time and then updated when the commercial run has ended. Controls have been put in place to ensure the logo is placed on all future marketing materials, especially commercial advertisements. Should you need anything further or have any questions regarding management's plan of correction response, you may contact me at Mississippi Methodist Senior Services, Inc. (662-844-8977) or by email at jim.zuelzke@mss.org. Sincerely, Jim Zuelzke, CFO Mississippi Methodist Senior Services, Inc.
View Audit 302867
Finding 392588 (2023-001)
Significant Deficiency 2023
Lauderdale Se Svcs, Inc. - Aldersgate Retirement Center - Phase I
MS
HUD Housing Programs Reporting Internal Control / Segregation of Duties
March 26, 2024 Healthcare Account Executive U.S. Department of Housing and Urban Development 451 7th Street, S.W. Washington, DC 20410 Mississippi Methodist Senior Services, Inc. respectfully submits the following corrective action plan for Lauderdale Senior Services, Inc. (the "Company") for th...
March 26, 2024 Healthcare Account Executive U.S. Department of Housing and Urban Development 451 7th Street, S.W. Washington, DC 20410 Mississippi Methodist Senior Services, Inc. respectfully submits the following corrective action plan for Lauderdale Senior Services, Inc. (the "Company") for the year ended December 31, 2023. The Correction Plan was necessitated by findings reported by the independent public accounting firm of: HORNE LLP 661 Sunnybrook Road Suite 100 Ridgeland, MS 39157 Current Findings on the Schedule of Findings and Questioned Costs Audit Finding #2023-001 / ALN 14.155 – Equal Housing Opportunity Logo Auditors Recommendation: HORNE recommends that all current marketing materials without the equal housing opportunity logo be corrected, and any future materials produced include the equal housing opportunity logo. Action Taken: To be cost effective, the current video advertisements are run for a period of time and then updated when the commercial run has ended. Controls have been put in place to ensure the logo is placed on all future marketing materials, especially commercial advertisements. Status of Corrective Actions on Findings on the Schedule of Prior Year Audit Schedule of Findings and Questions Costs Audit Finding #2022-001 / ALN 14.155 – Equal Housing Opportunity Logo Action Taken: To be cost effective, the current video advertisements are run for a period of time and then updated when the commercial run has ended. Controls have been put in place to ensure the logo is placed on all future marketing materials, especially commercial advertisements. Should you need anything further or have any questions regarding management's plan of correction response you may contact me at Mississippi Methodist Senor Services, Inc. (662-844-8977) or by email at jim.zuelzke@mss.org. Sincerely, Jim Zuelzke, CFO Mississippi Methodist Senior Services, Inc.
View Audit 302866
Montgomery Supported Housiing INC
TX
Questioned Costs HUD Housing Programs Reporting
Management fees and bookkeeping fees for the year ended December 31, 2023 were overpaid. By $120. Management repaid the $120 on 04/04/2024 by deducting $120 from the management fee for April. Name and Title of contact person responsible for corrective action: Steve Colella, Making a Difference in ...
Management fees and bookkeeping fees for the year ended December 31, 2023 were overpaid. By $120. Management repaid the $120 on 04/04/2024 by deducting $120 from the management fee for April. Name and Title of contact person responsible for corrective action: Steve Colella, Making a Difference in Property Management, LLC; Management Agent; 6800 Park Ten Blvd, Ste 184-W; San Antonio, TX 78213
View Audit 302860 Questioned Costs: $1
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