Corrective Action Plans

Finding 7204 (2023-003)

Significant Deficiency 2023

WI

Eligibility School Nutrition Programs Internal Control / Segregation of Duties

Corrective Action Plan: The District will ensure that all food service applications are signed after the eligibility detennination is complete. Anticipated Corrective Action Plan Completion Date: Ongoing. Contact Information: For additional infonnation regarding this finding please contact Ben Prath...

Corrective Action Plan: The District will ensure that all food service applications are signed after the eligibility detennination is complete. Anticipated Corrective Action Plan Completion Date: Ongoing. Contact Information: For additional infonnation regarding this finding please contact Ben Prather, Business Manager, at 262-472-8705.

View Audit 9360

Finding 7161 (2023-001)

None 2023

Woodland Housing Opportunities, Inc.

OH

Eligibility HUD Housing Programs

The paper work items identified in the annual audit of Carr Street apartments were the result of a staffing shortage and ultimately a change in staffing. With that said, the following plan highlights actions that already have taken place and are in process of being taken by the Owner and Management ...

The paper work items identified in the annual audit of Carr Street apartments were the result of a staffing shortage and ultimately a change in staffing. With that said, the following plan highlights actions that already have taken place and are in process of being taken by the Owner and Management Agent for Carr Street Apartments to ensure any instability in staffing does not impact future operations. 1. General Management and Supervision – The management agent has designated the Director of Facilities to provide direct oversight to the staff responsible to for the day-to-day operations of the Carr Street apartments. Likewise, the Director of Facilities has been trained in all HUD processes and can act as a back-up to ensure all required processes are completed. 2. Staffing – A new Housing Case Manager has been hired who has considerable experience managing two HUD subsidized apartments. 3. Quality Improvement Activities – The owner is currently in the process of developing a peer led QI process. At this stage, management is using the HUD form 9834 as well as internal processes to develop a review and rating document. This document will be used by the current Housing Case Manager as well as two other internal Housing Case Managers. The process will involve the Housing Case Managers doing random file audits as well as to perform audits at the time of new tenant move in, cert/recert and move out. As stated, this program is currently in development, but the plan is for the group to meet once per quarter and review at least three existing tenant files. These same activities will take place on a rolling/as needed basis for all move ins, certifications or move outs to ensure the process was performed correctly and in real time.

View Audit 9245

Finding 7157 (2023-001)

Material Weakness 2023

City of Newport News, Virginia

VA

Eligibility Material Weakness Internal Control / Segregation of Duties

Finding 2023-001: Compliance Qualification and Material Weakness – Eligibility for Medical Assistance Program – Medicaid Cluster (AL Number 93.778) – U.S. Department of Health and Human Services – Virginia Department of Social Services (Repeat finding 2021-001). Finding: Of the sixty (60) participan...

Finding 2023-001: Compliance Qualification and Material Weakness – Eligibility for Medical Assistance Program – Medicaid Cluster (AL Number 93.778) – U.S. Department of Health and Human Services – Virginia Department of Social Services (Repeat finding 2021-001). Finding: Of the sixty (60) participants selected for testing, one (1) participant did not have either a renewal or an original application located in the physical participant case file or in the electronic Medicaid system. Consequently, the initial or required re-determination of the participant’s eligibility could not be verified through our test work. Corrective Action: In an effort to prevent further findings related to this issue, staff were previously instructed to ensure all required documents were present in the system, including an application, as part of the annual Medicaid renewal process. While the annual Medicaid renewal process was halted during the COVID-19 pandemic based on actions at the federal level, effective May 2023 the state has resumed the Medicaid renewal process. Staff will continue assessing cases at renewal to ensure an application is located and will follow previous guidance issued on obtaining an application from the recipient if one cannot be located in the file. When monitoring case actions, supervisors are monitoring for compliance with these procedures. While these are repeat findings the number of cases found without an application has decreased therefore management is confident the current corrective actions have proven effective. Contact: Lisa Calloway, Chief of Benefit Programs Expected Completion Date: Due to the volume of Medicaid cases, correction of this issue will be ongoing. The above processes will be continued as necessary to correct identified deficiencies. Monitoring for compliance will be performed on an ongoing basis. If you have any questions, please contact Lisa Calloway at 757-926-6109 or by email at callowayld@nnva.gov

View Audit 9218

Finding 7095 (2023-001)

Significant Deficiency 2023

The Access Agency, INC

CT

Questioned Costs Eligibility

Audit Finding #: 2023-1 Eligibility Determination Grantor: Department of Health and Human Services Federal Program Name: Low Income Home Energy Assistance (LIHEAP) Federal Assistance Listing (CFDA#): 93.568 Description: During the audited year July 2022 – June 2023, Access paid benefits for an indi...

Audit Finding #: 2023-1 Eligibility Determination Grantor: Department of Health and Human Services Federal Program Name: Low Income Home Energy Assistance (LIHEAP) Federal Assistance Listing (CFDA#): 93.568 Description: During the audited year July 2022 – June 2023, Access paid benefits for an individual whose income was over the threshold of 60% of the CT state median income. The income was documented but ultimately incorrectly calculated. Four other individual household’s basic benefit levels were incorrectly classified as non-vulnerable instead of vulnerable and should have received $50 more in their basic benefit. Statement of Concurrence: Access management concurs with the audit finding: Corrective Action: Access has put in place written procedures as follows: ○ Access will review and revise its training orientation for the next fiscal year. and will provide additional training support and resources to staff to ensure that all LIHEAP applications are certified in an accurate manner. ○ Access will review and improve its file audit process to create a master log of all files reviewed and also note any major findings so a timely response can be made. ○ Access will communicate to the LIHEAP approved software company and CT Department of Social Services suggestions about how to build in better controls regarding categorically eligible households.

View Audit 9137 Questioned Costs: $1

Finding 7085 (2023-004)

Significant Deficiency 2023

Beaufort County

NC

Eligibility

Finding 2023-004 Name of contact person: Corrective Action: Section III - Federal Award Findings and Question Costs (continued) Supervisors, will ensure staff complete all required trainings provided by the Division of Health Benefits. Supervisors will provide additional training, when needed to ens...

Finding 2023-004 Name of contact person: Corrective Action: Section III - Federal Award Findings and Question Costs (continued) Supervisors, will ensure staff complete all required trainings provided by the Division of Health Benefits. Supervisors will provide additional training, when needed to ensure staff have a good understanding of all current and new policy as policy continuously changes. Records will be reviewed internally to ensure cases provide proper documentation. Corrective Action (continued): Proposed completion date: Corrective Actions for Finding 2023-002, 2023-003, and 2023-004 also apply to State Award Findings. Section IV - State Award Findings and Question Costs Training will be provided the week of November 20, 2023 to review findings and corrective action items. Trainings will continue every week to review policy changes, NCFAST updates as well as common errors that may be found during second party reviews. Workers will be trained on the importance of ensuring files include, online verifications, documentation of resources and ensuring, documented resources and income match information entered in NCFAST. Documentation in files should provide clear steps taken by caseworkers to determine eligibility. Checklists have been established to include errors cited during audit. Checklists are to be completed at applications and recertifications, As policy changes and new recommendations are provided by the state, checklists are updated to ensure staff are aware of the most recent policy and procedures.

View Audit 9110

Finding 7084 (2023-003)

Significant Deficiency 2023

Beaufort County

NC

Eligibility

Finding 2023-003 Name of contact person: Corrective Action: Proposed completion date: Finding 2023-004 Name of contact person: Corrective Action: Section III - Federal Award Findings and Question Costs (continued) Supervisors, will ensure staff complete all required trainings provided by the Divisio...

Finding 2023-003 Name of contact person: Corrective Action: Proposed completion date: Finding 2023-004 Name of contact person: Corrective Action: Section III - Federal Award Findings and Question Costs (continued) Supervisors, will ensure staff complete all required trainings provided by the Division of Health Benefits. Supervisors will provide additional training, when needed to ensure staff have a good understanding of all current and new policy as policy continuously changes. Records will be reviewed internally to ensure cases provide proper documentation. Amy Spring, Income Maintenance Administrator Training will be provided the week of November 20, 2023 to review findings and corrective action items. Trainings will continue every week, to review policy changes, NCFAST updates as well as common errors that may be found during second party reviews. Amy Spring, Income Maintenance Administrator Training will be provided the week of November 20, 2023 to review findings and corrective action items. Trainings will continue every week to review policy changes, NCFAST updates as well as common errors that may be found during second party reviews. Supervisors, will ensure staff complete all required trainings provided by the Division of Health Benefits. Supervisors will provide additional training, when needed to ensure staff have a good understanding of all current and new policy as policy continuously changes. Records will be reviewed internally to ensure cases provide proper documentation. Workers will be trained on the importance of ensuring files include, online verifications, documentation of resources and ensuring, documented resources and income match information entered in NCFAST. Documentation in files should provide clear steps taken by caseworkers to determine eligibility. Checklists have been established to include errors cited during audit. Checklists are to be completed at applications and recertifications, As policy changes and new recommendations are provided by the state, checklists are updated to ensure staff are aware of the most recent policy and procedures.

View Audit 9110

Finding 7083 (2023-002)

Significant Deficiency 2023

Beaufort County

NC

Eligibility Internal Control / Segregation of Duties

Finding 2023-002 Name of contact person: Corrective Action: Training will be provided the week of September 5, 2023 to review findigns of corrective action items. Trainings will continue every week to review policy changes, NCFAST updates, as well as common errors that may be found during second par...

Finding 2023-002 Name of contact person: Corrective Action: Training will be provided the week of September 5, 2023 to review findigns of corrective action items. Trainings will continue every week to review policy changes, NCFAST updates, as well as common errors that may be found during second party reviews. Two applications cited in error were processed by temporary staff hired to assist with the volume of Crisis Intervention applications as well as the Low-Income Energy Assistance applications. Two applications cited in error were processed by an employee who has retired. Training will be provided to all temporary staff when hired to ensure applications are processed accurately and all necessary information is requested. Supervisor will be reviewing records internally to ensure accuracy of cases. Applications will be revieiwed and monitored on a rotation basis. Findings from second party reviews will be reviwed with the worker to monitor a pattern for errors and will review policy guidelines to ensure worker is knowledgeable of policy requirements. Training will also be provided to ensure all files include online verifications. Supervisors will provide training to ensure workers are aware of proper documentation required to support eligibilty decisions. Checklists have been established to include errors cited during the audit. Checklists are to be completed at all applications. Amy Spring, Income Maintenance Administrator Supervisors, will ensure staff complete all required trainings provided by the Division of Health Benefits. Supervisors will provide additional training, when needed to ensure staff have a good understanding of all current and new policy as policy continuously changes. Records will be reviewed internally to ensure cases provide proper documentation. Workers will be trained on the importance of ensuring files include, online verifications, documentation of resources and ensuring, documented resources and income match information entered in NCFAST. Documentation in files should provide clear steps taken by caseworkers to determine eligibility. Checklists have been established to include errors cited during audit. Checklists are to be completed at applications and recertifications, As policy changes and new recommendations are provided by the state, checklists are updated to ensure staff are aware of the most recent policy and procedures.

View Audit 9110

Finding 7072 (2023-005)

Significant Deficiency 2023

Nash County

NC

Eligibility

Finding 2023-005 Name of contact person: Corrective Action: Proposed completion date: For Adult - Training to be provided to all caseworkers to include OVS learning gateway webinar, Mastering Medicaid Policy Webinar, and Recertification & Continuous Coverage Unwinding training. Review of MA Policy S...

Finding 2023-005 Name of contact person: Corrective Action: Proposed completion date: For Adult - Training to be provided to all caseworkers to include OVS learning gateway webinar, Mastering Medicaid Policy Webinar, and Recertification & Continuous Coverage Unwinding training. Review of MA Policy Section Financial Resources. Bi-weekly 3-hour staffing sessions with caseworkers. For Family and Children - Training to be provided to all caseworkers to include TWN and OVS learning gateway webinars. Review of policy for exparte process and system reviews. Training to include retaining manual OLV hits. Including covering in detail the documentation template that is required to be completed for each case. Target 2nd parties will be completed at 2 per worker per week of cases processed within the month. Feedback shared with worker to ensure training was effective. For Adult - Training will occur December 2023, once the training is provided the additional 2nd parties of cases will begin and continue for 2 months into Feb 2024. For Family and Children - Training will occur Nov.30th 2023.

View Audit 9079

Finding 7071 (2023-004)

Significant Deficiency 2023

Nash County

NC

Eligibility

Finding 2023-004 Name of contact person: Corrective Action: Proposed completion date: Finding 2023-005 Name of contact person: Corrective Action: Proposed completion date: For Adult - Training to be provided to all caseworkers to include OVS learning gateway webinar, Mastering Medicaid Policy Webina...

Finding 2023-004 Name of contact person: Corrective Action: Proposed completion date: Finding 2023-005 Name of contact person: Corrective Action: Proposed completion date: For Adult - Training to be provided to all caseworkers to include OVS learning gateway webinar, Mastering Medicaid Policy Webinar, and Recertification & Continuous Coverage Unwinding training. Review of MA Policy Section Financial Resources. Bi-weekly 3-hour staffing sessions with caseworkers. For Family and Children - Training to be provided to all caseworkers to include TWN and OVS learning gateway webinars. Review of policy for exparte process and system reviews. Training to include retaining manual OLV hits. Including covering in detail the documentation template that is required to be completed for each case. Target 2nd parties will be completed at 2 per worker per week of cases processed within the month. Feedback shared with worker to ensure training was effective. For Adult - Training will occur December 2023, once the training is provided the additional 2nd parties of cases will begin and continue for 2 months into Feb 2024. For Family and Children - Training will occur Nov.30th 2023. Section III - Federal Award Findings and Questioned Costs (continued) Lyn Saunders - Adult Medicaid Supervisor, Melissa McDaniels – Family and Children's Medicaid Supervisor Melissa McDaniels –Family and Children's Medicaid Supervisor Training to be provided to cover IV-D Referral Policy and Process, this will include OVS ACTS review, review of policy to know when a referral is required to include if a client requests to be referred. A laminated desk reference will be provided at the time of training, this will have examples of when a referral is needed along with how to enter the referral within NCFAST. Training will occur Nov. 30th 2023.

View Audit 9079

Finding 7070 (2023-003)

Significant Deficiency 2023

Nash County

NC

Eligibility

Finding 2023-003 Name of contact person: Corrective Action: Proposed completion date: Section II - Financial Statement Findings Section III - Federal Award Findings and Questioned Costs For the Year Ended June 30, 2023 Corrective Action Plan Immediately and ongoing Donna Wood, Finance Director Train...

Finding 2023-003 Name of contact person: Corrective Action: Proposed completion date: Section II - Financial Statement Findings Section III - Federal Award Findings and Questioned Costs For the Year Ended June 30, 2023 Corrective Action Plan Immediately and ongoing Donna Wood, Finance Director Training will occur Nov. 30th 2023. Team meeting will be held to discuss findings of audit, errors cited to include Household Composition, income calculation and TWN calls for each household member age 14 or old on an application or Recertification. Finance Director will review year end salary accrual along with the Payroll Specialist to ensure correct salary accruals. The Finance Director will work with the Accountant to calculate and update the EMS net receivables each year to ensure proper posting to the General Ledger, working with information from the County’s billing and collection agency. Melissa McDaniels –Family and Children's Medicaid Supervisor Training to be provided to all caseworkers to include TWN and OVS learning gateway webinars. Review of policy for exparte process and system reviews. Training to also include Income Policy, how to review for self-employment income and utilize the income wizard to enter weekly, bi-weekly and monthly income amounts so the system will calculate the income and leave less room for user error. Documentation of what income is being evaluated to also include why certain incomes are not counted. Training to include review of Household Composition, tax filing status and how to review the determinations of each case before completing/ releasing auto holds. Lyn Saunders - Adult Medicaid Supervisor Training to be provided to caseworkers to include review of Job Aids for Adding Evidence to an application, Adding Evidence to a Case, and Adding Verifications. Review of MA Policy Financial Resources. Bi-weekly 3-hour staffing sessions with caseworkers. Target 2nd parties will be completed at 2 per worker per week of cases processed within the month. Feedback shared with worker to ensure training was effective. Training will occur December 2023, once the training is provided the additional 2nd parties of cases will begin and continue for 2 months into Feb 2024.

View Audit 9079

Finding 7069 (2023-002)

Significant Deficiency 2023

Nash County

NC

Eligibility Internal Control / Segregation of Duties

Finding 2023-002 Name of contact person: Corrective Action: Proposed completion date: Finding 2023-003 Name of contact person: Corrective Action: Proposed completion date: Section II - Financial Statement Findings Section III - Federal Award Findings and Questioned Costs For the Year Ended June 30, ...

Finding 2023-002 Name of contact person: Corrective Action: Proposed completion date: Finding 2023-003 Name of contact person: Corrective Action: Proposed completion date: Section II - Financial Statement Findings Section III - Federal Award Findings and Questioned Costs For the Year Ended June 30, 2023 Corrective Action Plan Immediately and ongoing Donna Wood, Finance Director Training will occur Nov. 30th 2023. Team meeting will be held to discuss findings of audit, errors cited to include Household Composition, income calculation and TWN calls for each household member age 14 or old on an application or Recertification. Finance Director will review year end salary accrual along with the Payroll Specialist to ensure correct salary accruals. The Finance Director will work with the Accountant to calculate and update the EMS net receivables each year to ensure proper posting to the General Ledger, working with information from the County’s billing and collection agency. Melissa McDaniels –Family and Children's Medicaid Supervisor Training to be provided to all caseworkers to include TWN and OVS learning gateway webinars. Review of policy for exparte process and system reviews. Training to also include Income Policy, how to review for self-employment income and utilize the income wizard to enter weekly, bi-weekly and monthly income amounts so the system will calculate the income and leave less room for user error. Documentation of what income is being evaluated to also include why certain incomes are not counted. Training to include review of Household Composition, tax filing status and how to review the determinations of each case before completing/ releasing auto holds.

View Audit 9079

Finding 7068 (2023-006)

Significant Deficiency 2023

Nash County

NC

Matching / Level of Effort / Earmarking Allowable Costs / Cost Principles Eligibility

Finding 2023-006 Name of contact person: Corrective Action: Proposed completion date: Jessica Hill, Food and Nutrition Services Supervisor Training will be conducted in December 2023 in the following noted areas: Reviewing OVS ESC tab for all household members and related quarters to question each e...

Finding 2023-006 Name of contact person: Corrective Action: Proposed completion date: Jessica Hill, Food and Nutrition Services Supervisor Training will be conducted in December 2023 in the following noted areas: Reviewing OVS ESC tab for all household members and related quarters to question each employer listed in related quarters. Training of documentation of termination wages and verification sources to verify earned income. Conduct a documentation training exercise to ensure verification of all expenses given as a deduction. Review acceptable forms of verification for deductions given. Conduct an earned income exercise to review base period requirements and calculation of correct gross amount to determine correct earned income for the FNS unit. Review of documentation procedures and referencing to The Work Number verifying employment terminations for applicable employers. Review of policy sections 305, 300, and 310. Second party reviews focused around income calculations, verifications, correct base period used and documentation, and verification of deductions given to FNS unit. Ensure staff understands base period for earned income, the importance of documenting case file and providing correct verification to support action taken on case file. December 2023 Section IV - State Award Findin

View Audit 9079

Finding 7054 (2023-001)

Significant Deficiency 2023

Barton County Community College

KS

Eligibility Reporting

Federal Program TRIO Cluster Compliance requirements Reporting Condition During testing, we identified errors in certain data elements reported during the year for TRIO participants. Recommendation We recommend that the College review its controls to ensure that accurate data is reported. Com...

Federal Program TRIO Cluster Compliance requirements Reporting Condition During testing, we identified errors in certain data elements reported during the year for TRIO participants. Recommendation We recommend that the College review its controls to ensure that accurate data is reported. Comments on the Finding Recommendation The College agrees with the determination that certain reporting items were entered in error. We have determined that these items were not material to the College’s overall annual report. Action Taken As of November 30, 2023, and in conjunction with preparing the 2022-2023 Annual Performance Reports, all Barton TRIO programs will implement a systematic and detailed review of the participant eligibility and program acceptance information for TRIO participants. This review will include focused use of each program’s version of their “student eligibility checklist” that will ensure the systematic review and double check of the eligibility information before entry into each program’s specific participant database.

View Audit 9062

Finding 7039 (2023-004)

Significant Deficiency 2023

Lee County

NC

Eligibility

Training will be conducted on the Non-Cooperation with Child Support Procedures topic with staff specifically concerning the finding areas and ensuring all child support procedures are followed in accordance with policy requirements. Second party reviews will be enhanced to ensure those conducting t...

Training will be conducted on the Non-Cooperation with Child Support Procedures topic with staff specifically concerning the finding areas and ensuring all child support procedures are followed in accordance with policy requirements. Second party reviews will be enhanced to ensure those conducting the review ensure that proper procedures are being followed with regard to these policies.

View Audit 9036

Finding 7038 (2023-003)

Significant Deficiency 2023

Lee County

NC

Eligibility

Training will be conducted on the Inadequate Request for Information topic with staff specifically concerning the finding areas and ensuring all required requests for information are sent via 5097/20020 where applicable. Second party reviews will be enhanced to ensure those conducting the review ens...

Training will be conducted on the Inadequate Request for Information topic with staff specifically concerning the finding areas and ensuring all required requests for information are sent via 5097/20020 where applicable. Second party reviews will be enhanced to ensure those conducting the review ensure that proper procedures are being followed with regard to these policies.

View Audit 9036

Finding 7037 (2023-002)

Significant Deficiency 2023

Lee County

NC

Eligibility

Training will be conducted on the Inaccurate Resource topic with staff specifically concerning the finding areas and ensuring all verified resources are appropriately updated in the NC FAST evidence. Second party reviews will be enhanced to ensure those conducting the review ensure that proper proce...

Training will be conducted on the Inaccurate Resource topic with staff specifically concerning the finding areas and ensuring all verified resources are appropriately updated in the NC FAST evidence. Second party reviews will be enhanced to ensure those conducting the review ensure that proper procedures are being followed with regard to these policies.

View Audit 9036

Finding 7036 (2023-001)

Significant Deficiency 2023

Lee County

NC

Eligibility Significant Deficiency Internal Control / Segregation of Duties

Training will be conducted on the Inaccurate information entry topic with staff specifically concerning the finding areas and ensuring all verified information is appropriately updated in the NC FAST evidence. Second party reviews will be enhanced to ensure those conducting the review verify that pr...

Training will be conducted on the Inaccurate information entry topic with staff specifically concerning the finding areas and ensuring all verified information is appropriately updated in the NC FAST evidence. Second party reviews will be enhanced to ensure those conducting the review verify that proper procedures are being followed with regard to these policies.

View Audit 9036

Finding 6943 (2023-002)

Significant Deficiency 2023

Hopewell Redevelopment and Housing Authority

VA

HUD Housing Programs Eligibility

The Authority failed to complete annual recertifications in accordance with its Administrative Plan and HUD regulations. The overall cause was a lack of management oversight and quality control over this program. Corrective Action: The Authority will reexamine family income and composition every twe...

The Authority failed to complete annual recertifications in accordance with its Administrative Plan and HUD regulations. The overall cause was a lack of management oversight and quality control over this program. Corrective Action: The Authority will reexamine family income and composition every twelve (12) months and calculate tenant rents and housing assistance payments in accordance with 24 CFR 982.516. The Authority will implement greater oversight over the Housing Choice Voucher program to ensure that annual recertifications are completed timely and accurately. This will include utilizing a recertification checklist and management review. Person Responsible: Marc Starling, Marc.Starlling@hopewellrha.org

View Audit 8935

Finding 6939 (2023-001)

None 2023

Charlottesville Redevelopment and Housing Authority

VA

HUD Housing Programs Eligibility

Finding No. 2023-001- Section 8 Housing Choice Vouchers Program CFDA#14.871 Eligibility: Tenant Compliance The agency acknowledges that all tenants are required to have their income verified with current EIV Income Reports, as required by HUD regulations. Due to new staff and management changes, all...

Finding No. 2023-001- Section 8 Housing Choice Vouchers Program CFDA#14.871 Eligibility: Tenant Compliance The agency acknowledges that all tenants are required to have their income verified with current EIV Income Reports, as required by HUD regulations. Due to new staff and management changes, all staff did not always have access to EIV. Going forward management will ensure that all staff members have appropriate access to EIV and income verification methods. The PHA will also implement greater oversight over HCV compliance and train employees on procedures mandated by HUD regarding tenant income verification and annual recertification. Planned Implementation Date of Corrective Action: 12/18/2023 Person responsible for corrective action plan implementation: Interim Housing Choice Voucher Program Manager, Janice Spellman and staff. Best Regards, Navonya Thomas Director of Property Management Charlottesville Redevelopment & Housing Authority.

View Audit 8934

Finding 6936 (2023-003)

Significant Deficiency 2023

Housing Authority of the City of Marianna

AR

Eligibility HUD Housing Programs Internal Control / Segregation of Duties

We will review tenant’s files for the deficiencies identified above and implement new internal control procedures to correct these conditions. We will also provide increased supervision and training over this area. We anticipate a complete resolution of this type of error by February 29, 2024.

View Audit 8933

Finding 6899 (2023-003)

Material Weakness 2023

Gainesville Housing Authority

FL

Questioned Costs HUD Housing Programs Subrecipient Monitoring

Federal agency: U.S. Department of Housing and Urban Development Federal program title: Housing Choice Voucher Program ALN Number: 14.871 & 14.879 Award Period: April 1, 2022 through March 31, 2023 Type of Finding: Material Weakness in Internal Control over Compliance, Material Noncompliance Recomme...

Federal agency: U.S. Department of Housing and Urban Development Federal program title: Housing Choice Voucher Program ALN Number: 14.871 & 14.879 Award Period: April 1, 2022 through March 31, 2023 Type of Finding: Material Weakness in Internal Control over Compliance, Material Noncompliance Recommendation: We recommend management should designate one person to review a sample of the new files entering the program to determine if files were prepared and processed in accordance with internal policies and compliance requirements. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The compliance officer will ensure that at least 3 of the 15 files selected for review each month are new intakes to determine if files were prepared and processed in accordance with internal policies and compliance requirements. Name(s) of the contact person(s) responsible for corrective action: Regla Exavier and Ruchelle Hobbs Planned completion date for corrective action plan: January 1, 2024.

View Audit 8875 Questioned Costs: $1

Finding 6896 (2023-002)

Material Weakness 2023

Gainesville Housing Authority

FL

Questioned Costs HUD Housing Programs Subrecipient Monitoring

Federal agency: U.S. Department of Housing and Urban Development Federal program title: Housing Choice Voucher Program ALN Number: 14.871 & 14.879 Award Period: April 1, 2022 through March 31, 2023 Type of Finding: Material Weakness in Internal Control over Compliance, Material Noncompliance Recomme...

Federal agency: U.S. Department of Housing and Urban Development Federal program title: Housing Choice Voucher Program ALN Number: 14.871 & 14.879 Award Period: April 1, 2022 through March 31, 2023 Type of Finding: Material Weakness in Internal Control over Compliance, Material Noncompliance Recommendation: We recommend management should designate one person to review a sample of the files that have been recertified each month, to determine if the tenant files were prepared in accordance with internal policies and until the compliance deficiencies have been corrected. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The compliance officer will review at least 15 files monthly and 30 SEMAP files annually to determine if the participant files were prepared in accordance with internal policies and follow up until the compliance deficiencies have been corrected. The HCVP Director will ensure that HCV staff has corrected all files within 10 days of receipt. Name(s) of the contact person(s) responsible for corrective action: Regla Exavier and Ruchelle Hobbs Planned completion date for corrective action plan: No later than 1/1/2024

View Audit 8875 Questioned Costs: $1

Finding 6867 (2023-001)

Significant Deficiency 2023

Duplin County

NC

Eligibility

FORCED ELIGIBILITY Supervisors/Lead Workers and staff will pull case management reports weekly to ensure all recertifications are actively being completed. Staff will proactively use desk or Microsoft calendar to keep up with all recertifications. Staff will complete refresher courses for timely not...

FORCED ELIGIBILITY Supervisors/Lead Workers and staff will pull case management reports weekly to ensure all recertifications are actively being completed. Staff will proactively use desk or Microsoft calendar to keep up with all recertifications. Staff will complete refresher courses for timely notices. Supervisors will disburse vacant caseload timely after employee leaves to ensure all recertifications are accounted for, distributed and worked. Supervisors will ensure that staff run eligibility checks even if the recertification is rolled over by the system/state. In an effort to prevent the system from automatically rolling the case over, staff will process (recertify and terminate) all cases by the 8110 cutoff date. Staff will implement these changes for the January 2024 recertification period. Staff will be informed on changes and changes will be implemented on December 4, 2023.

View Audit 8821

Finding 6866 (2023-001)

Material Weakness 2023

Holland Hospital

MI

Allowable Costs / Cost Principles Subrecipient Monitoring Cash Management § 200.303

Finding Number: 2023-001 Condition: The Hospital's controls in place for submitting expenses did not identify that several invoices and related expense amounts were duplicated in the addendum to the period 1 submission. As a result, period 1 addendum submission included expenses that were deemed una...

Finding Number: 2023-001 Condition: The Hospital's controls in place for submitting expenses did not identify that several invoices and related expense amounts were duplicated in the addendum to the period 1 submission. As a result, period 1 addendum submission included expenses that were deemed unallowable as they had already been utilized to support funding received. Reimbursement for, the original period 1 submission contained retention bonus costs that exceeded 20% of total funds awarded. Planned Corrective Action: The Hospital will review its processes surrounding submission of expenses to MHA and implement additional layers of review. Contact person responsible for corrective action: Brenda Winn and Alex Roehling Anticipated Completion Date: 9/30/2023

View Audit 8819

Finding 6863 (2023-003)

Significant Deficiency 2023

White Plains Housing Authority

NY

Eligibility HUD Housing Programs Internal Control / Segregation of Duties

2023-003 Condition: Deficiencies Noted in Examination of Low-Rent Public Housing Tenant Files Steps to resolve: We will review the internal control procedures over tenant file re-certifications and documents. Management has implemented procedures along with staffing changes in order to clear thi...

2023-003 Condition: Deficiencies Noted in Examination of Low-Rent Public Housing Tenant Files Steps to resolve: We will review the internal control procedures over tenant file re-certifications and documents. Management has implemented procedures along with staffing changes in order to clear this finding in FY 2023. Individual responsible for correction: Ms. Denise Brooks-Jones, Acting Executive Director Timeframe: As of March 31, 2024

View Audit 8813

Corrective Action Plans

Filters