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Corrective Action Plans

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Finding 563587 (2024-002)
Significant Deficiency 2024
Western Maine Community Action, Inc.
ME
Internal Control / Segregation of Duties Allowable Costs / Cost Principles Cash Management
To address this issue identified with nonpayroll employee disbursements, we have implemented a new requirement that all such payments made through payroll must be preceded by a Personnel Action Form. This form must be submitted to HR in advance and signed by the applicable department director and wi...
To address this issue identified with nonpayroll employee disbursements, we have implemented a new requirement that all such payments made through payroll must be preceded by a Personnel Action Form. This form must be submitted to HR in advance and signed by the applicable department director and with the HR Director or CFO. This process ensures that all nonpayroll disbursements are properly reviewed and authorized prior to payment. The new procedure has been communicated to relevant staff and integrated into exisiting workflows to ensure compliance and strengthen internal controls moving forward.
View Audit 357850
Finding 563584 (2024-001)
Significant Deficiency 2024
Western Maine Community Action, Inc.
ME
Allowable Costs / Cost Principles § 200.430
To address this issure and ensure timely approval of time sheets, the following corrective actions have been implemented and will be maintained: 1. Recurring Communications on Payroll Deadlines: A structured communication schedule has been developed, through which both HR and the CEO will issue regu...
To address this issure and ensure timely approval of time sheets, the following corrective actions have been implemented and will be maintained: 1. Recurring Communications on Payroll Deadlines: A structured communication schedule has been developed, through which both HR and the CEO will issue regular notices to staff and payroll supervisors. These communications will serve as timely reminders of payroll approval deadlines and emphasize the importance of compliance. 2. Ongoing Training and Support: Staff and supervisors will continue to receive training to address common barriers to timely approvals. On April 28, 2025, a leadership team training was conducted, which included all payroll supervisors. During this session, the importance of timely time sheet approvals was strongly emphasized. This training is part of our ongoing effors to ensure that all personnel involved in payroll processing understand their responsibilities and are equipped to meet them. 3. Escalation and Accountability: A clear escalation procedure has been established for instances where approvals are not completed by the deadline. Repeated non-compliance will result in disciplinary action, as part of a commitment to maintaining accountability. 4. Internal Processing Buffer: An internal buffer has been integrated into the payroll schedule. This allows additional time for finalizing approvals and ensures payroll can be processed accurately and on time. 5. Mandatory Immediate Action: In cases where time sheet approvals are not completed by the specified deadline, both staff and supervisors will be required to take immediate corrective action. This ensures delays are minimized and payroll operations are not disrupted.
View Audit 357850
Finding 563582 (2024-001)
Significant Deficiency 2024
Adelphi University
NY
Subrecipient Monitoring Allowable Costs / Cost Principles Reporting
We acknowledge the finding and have already addressed the issue. Additionally, we have incorporated this procedure into our compliance checklist. As a result, monthly reminders will be sent to a designated group within the Finance team to help prevent recurrence.
We acknowledge the finding and have already addressed the issue. Additionally, we have incorporated this procedure into our compliance checklist. As a result, monthly reminders will be sent to a designated group within the Finance team to help prevent recurrence.
View Audit 357849
Finding 563575 (2024-001)
Material Weakness 2024
Arcadia Housing Authority
LA
Procurement, Suspension & Debarment Allowable Costs / Cost Principles
ARCADIA HOUSING AUTHORITY 7210 Prairie Rd Arcadia, LA 71001 Phone No. (318) 263-8471 Fax No. (318) 263-8841 HOUSING AUTHORITY OF ARCADIA, LOUISIANA CORRECTIVE ACTION PLAN YEAR ENDED JUNE 30, 2024 Corrective Action Plan Finding: Finding 2024-001-Support for Disbursements Lacking – Allowable ...
ARCADIA HOUSING AUTHORITY 7210 Prairie Rd Arcadia, LA 71001 Phone No. (318) 263-8471 Fax No. (318) 263-8841 HOUSING AUTHORITY OF ARCADIA, LOUISIANA CORRECTIVE ACTION PLAN YEAR ENDED JUNE 30, 2024 Corrective Action Plan Finding: Finding 2024-001-Support for Disbursements Lacking – Allowable Costs Condition: Expenses must be supported by adequate documentation which supports that the expense was necessary and properly classified, and the individual(s) that utilized the expenditure (example-who used the airline ticket, the explanation of the purpose of the travel, the seminar registration, etc. Another example-food was purchased by which individual, the business justification for the meal purchased). Corrective Action Planned We will follow the auditor’s recommendation. Person responsible for corrective action: Tammy Jones, Executive Director Telephone: (318) 263-8471 Arcadia Housing Authority Fax: (318) 263-8841 3177 Dance Circle Arcadia, Louisiana 71001 Anticipated Completion Date- June 30, 2025
View Audit 357842
Finding 562218 (2024-004)
Significant Deficiency 2024
Charles Drew Health Center, Inc.
NE
Allowable Costs / Cost Principles § 200.430
Finding Summary: During the testing performed, it was noted that the Organization transferred payroll costs between programs, however, no time and effort certification or equivalent documentation was updated to reflect the changes. Additionally, the transfer of payroll costs between grants was not p...
Finding Summary: During the testing performed, it was noted that the Organization transferred payroll costs between programs, however, no time and effort certification or equivalent documentation was updated to reflect the changes. Additionally, the transfer of payroll costs between grants was not properly reflected within the accounting system records by grant. These transfers between grants were completed after the end of the fiscal year. Responsible Individuals: Andre Stringfellow, Chief Financial Officer Corrective Action Plan: Management agrees with this finding. Staff will be trained to ensure future changes in payroll costs are updated timely within the system and documentation maintained.. Anticipated Completion Date: August 2025
View Audit 357829
Finding 562183 (2024-005)
Significant Deficiency 2024
City of Baker School Board
LA
Allowable Costs / Cost Principles Internal Control / Segregation of Duties
2024-005 Education Stabilization Fund – COVID 19 – Assistance Listing No. 84.425, Allowable Costs/Activities Allowed RECOMMENDATION: The School Board should take steps to ensure that all required approvals are properly documented on official forms. Corrective Action Plan: The School System has imple...
2024-005 Education Stabilization Fund – COVID 19 – Assistance Listing No. 84.425, Allowable Costs/Activities Allowed RECOMMENDATION: The School Board should take steps to ensure that all required approvals are properly documented on official forms. Corrective Action Plan: The School System has implemented necessary controls to ensure that all documents and official forms for payroll contain the necessary approvals prior to processing timesheets for payment. Anticipated Completion Date: Immediately and Ongoing.
View Audit 357791
Finding 562087 (2024-001)
Material Weakness 2024
Jasper School District
AR
Questioned Costs Allowable Costs / Cost Principles Internal Control / Segregation of Duties
The District has instituted an internal control to ensure employee payroll coding is reviewed year-to-year as program changes are made.
The District has instituted an internal control to ensure employee payroll coding is reviewed year-to-year as program changes are made.
View Audit 357724 Questioned Costs: $1
City of Westbrook
MN
Procurement, Suspension & Debarment Allowable Costs / Cost Principles Cash Management
1. Explanation of Disagreement with Audit Finding There is no disagreement with the audit finding. 2. Actions Planned in Response to Finding: The City will create policies to be adopted by the Council. 3. Official Responsible for Ensuring CAP: Katie Steen, City Clerk, and Dan Joel, Superintendent of...
1. Explanation of Disagreement with Audit Finding There is no disagreement with the audit finding. 2. Actions Planned in Response to Finding: The City will create policies to be adopted by the Council. 3. Official Responsible for Ensuring CAP: Katie Steen, City Clerk, and Dan Joel, Superintendent of the Utilities, are the officials responsible for ensuring corrective action of the finding. 4. Planned Completion Date for CAP: The planned completion date is December 31, 2025. 5. Plan to Monitor Completion of CAP: The Council will be monitoring this corrective action plan.
View Audit 357712
Finding 562081 (2024-002)
Material Weakness 2024
Charter Township of Northville
MI
Procurement, Suspension & Debarment Allowable Costs / Cost Principles § 200.501
Condition: The Township engaged a contractor to perform procurement activities funded by the revenue loss component of their Coronavirus State and Local Fiscal Recovery Funds award and did not have controls in place to ensure that the contractor was following the Township's procurement policy relate...
Condition: The Township engaged a contractor to perform procurement activities funded by the revenue loss component of their Coronavirus State and Local Fiscal Recovery Funds award and did not have controls in place to ensure that the contractor was following the Township's procurement policy related to, specifically checking and ensuring vendors were not suspension and debarred prior to the Township entering into the agreements with the contractors. Planned Corrective Action: As part of the procurement process, the Township will require all contractors to provide documentation verifying that neither they nor their subcontractors are suspended or debarred from conducting business with federal agencies. This verification will be conducted through the federal System for Award Management (SAM.gov). To ensure compliance, procurement files will include printed or electronically saved screenshots from SAM.gov confirming the status of each contractor and subcontractor at the time of the contract award. Contact person responsible for corrective action: Wendy Hillman Anticipated Completion Date: 12/31/2025
View Audit 357711
Finding 562064 (2024-003)
Significant Deficiency 2024
La Casa De Buena Salud, Inc.
NM
Reporting Allowable Costs / Cost Principles Cash Management § 200.302 § 200.303 § 200.305
The reconciliation process implemented in Finding 2024-001 includes a formal method of matching drawdowns to allowable expenditures. Each grant will continue to be tracked in a separate cost center and La Casa will document the reconciled expenditures in the general ledger to amounts drawn from eac...
The reconciliation process implemented in Finding 2024-001 includes a formal method of matching drawdowns to allowable expenditures. Each grant will continue to be tracked in a separate cost center and La Casa will document the reconciled expenditures in the general ledger to amounts drawn from each grant. The monthly reconciliation will be reviewed by the CFO to ensure that revenue is recognized in accordance with ASC 958-605 and that federal expenditures reported on the SEFA and financial statements comply with 2 CFR §§200.302, 200.303, and 200.305. The CFO will utilize the reconciliations to prepare the SF-425 filings and confirm that cumulative drawdowns reconcile to allowable costs and recorded revenues. All supporting documentation will be retained electronically and included in monthly close procedures.
View Audit 357668
Finding 562030 (2024-001)
Significant Deficiency 2024
Fife School District No.417
WA
School Nutrition Programs Subrecipient Monitoring Cash Management
Finding ref number: 2024-001 Finding caption: The District did not have adequate internal controls for ensuring compliance with federal eligibility and paid lunch equity requirements. Name, address, and telephone of Fife School District contact person: Dany Wanner, Business Services Director 1720 Oa...
Finding ref number: 2024-001 Finding caption: The District did not have adequate internal controls for ensuring compliance with federal eligibility and paid lunch equity requirements. Name, address, and telephone of Fife School District contact person: Dany Wanner, Business Services Director 1720 Oak St, Milton, WA 98354 (253) 517-1000 ext 29121 Corrective action the auditee plans to take in response to the finding: The Fife School District implemented the following to Ensure Adequate Internal Controls for Compliance with Federal Eligibility: The Business Services team and Nutrition Services staff have conducted a thorough review of the process of monthly paid lunch equity and modified its procedures including developing a checklist for the process to ensure that it is completed in a timely manner, signed/dated and saved both electronically and in hard copy on a shared district server folder. The Fife School District implemented the following to Ensure Adequate Internal Controls for the annual completion of the Paid Lunch Equity Tool. The Business Services team and Nutrition Services staff have conducted a thorough review of the process of completing both the PLE tool and GL 828 reconciliation and modified its procedures to ensure that it is completed, signed and saved both electronically and in hard copy on a shared district server folder. Further, the Business Services team and Nutrition Services staff have developed a checklist for the completion of the tool and the checking of the box that indicates that we will be opting not to increase meal prices, but instead to demonstrate using the GL 828 Reconciliation (signed and dated) that we have sufficient fund balance to offset the paid lunches and not utilize Federal funds, including calendar reminders and a shared Google Drive to hold all related documents and procedures. Anticipated date to complete the corrective action: 5/16/2025
View Audit 357621
Finding 561981 (2024-004)
Material Weakness 2024
Colorado Legal Services, INC
CO
Questioned Costs Allowable Costs / Cost Principles HUD Housing Programs § 200.403
Aging Cluster – Special Programs for the Aging, Title III, Part B – Assistance Listing No. 93.044 Recommendation: We recommend that the Organization consider updating its salaries and wages cost allocation methodology and process to reduce the frequency of manual adjustments based on review of indi...
Aging Cluster – Special Programs for the Aging, Title III, Part B – Assistance Listing No. 93.044 Recommendation: We recommend that the Organization consider updating its salaries and wages cost allocation methodology and process to reduce the frequency of manual adjustments based on review of individual time records and expense data and maximize the use of automated allocations based on employees’ time and effort records, effective compensation during work periods, and that are calculated in a consistent manner. We also recommend that the Organization maintain contemporaneous documentation supporting all cost allocations. Explanation of Disagreement With Audit Finding: Management does not agree with this finding. LSC program letter 22-5 emphasizes the importance of reconciliations of timekeeping reports with labor costs, distribution report or alternative reports. CLS prioritizes this practice of reconciliation and used it during the last months of 2024 to improve internal controls and minimize potential errors. We do not believe that CLA fully and fairly considered CLS’s thorough and complete reconciliation. A “material weakness” is defined as a deficiency “such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented, or detected and corrected, on a timely basis.” Given that reconciliation is part of our internal control process used to prevent and detect/correct any errors, it should have been fully considered and is unfairly excluded from the review. For this reason, CLS considers that this is not a material weakness as the reconciliation caught and corrected these errors. Finally, the total amount of this finding is very low and should not rise to the level of material weakness. Action Taken in Response to Finding: The Organization will review this finding and current methodology and propose corrections as part of a broader review of its technologies. Name of the Contact Person Responsible for Corrective Action: Silvia Zelaya, Finance Director Planned Completion Date for Corrective Action Plan: January 2026
View Audit 357595 Questioned Costs: $1
Finding 561973 (2024-003)
Material Weakness 2024
Colorado Legal Services, INC
CO
Allowable Costs / Cost Principles
Legal Services Corporation Grants – Assistance Listing No. 09.706060 Recommendation: We recommend that the Organization consider updating its salaries, wages, employee benefit, and general expense cost allocation methodology and process to reduce the frequency of manual adjustments based on review ...
Legal Services Corporation Grants – Assistance Listing No. 09.706060 Recommendation: We recommend that the Organization consider updating its salaries, wages, employee benefit, and general expense cost allocation methodology and process to reduce the frequency of manual adjustments based on review of individual time records and expense data and maximize the use of automated allocations based on employees’ time and effort records, effective compensation during work periods, and that are calculated in a consistent manner. We also recommend that the Organization maintain contemporaneous documentation supporting all cost allocations. Explanation of Disagreement With Audit Finding: Management partially agrees with this finding. CLS recognizes manual miscalculations due to human errors but considers that the allocation methodology is correct. CLS is undertaking improvements oriented toward automatization of the process while recognizing that complete automatization is not possible without an expensive and complete overhaul of our systems. Action Taken in Response to Finding: The Organization will review this finding and current methodology and propose corrections as part of a broader review of its technologies. Name of the Contact Person Responsible for Corrective Action: Silvia Zelaya, Finance Director Planned Completion Date for Corrective Action Plan: January 2026
View Audit 357595
Finding 561972 (2024-002)
Material Weakness 2024
Colorado Legal Services, INC
CO
Questioned Costs Allowable Costs / Cost Principles Material Weakness § 200.403 § 200.430
Legal Services Corporation Grants – Assistance Listing No. 09.706060 Recommendation: We recommend that the Organization consider updating its cost allocation methodology and process to reduce the frequency of manual adjustments based on review of individual time records and expense data and maximiz...
Legal Services Corporation Grants – Assistance Listing No. 09.706060 Recommendation: We recommend that the Organization consider updating its cost allocation methodology and process to reduce the frequency of manual adjustments based on review of individual time records and expense data and maximize the use of automated allocations that are calculated in a consistent manner that ensure costs are applied uniformly to respective benefited activities, and that are reflective on employees’ time and effort records Explanation of Disagreement With Audit Finding: Management partially agrees with this finding. First, 45 CFR Part 1635 codifies the timekeeping requirement. CLS keeps track of every case and time dedicated by staff in strict compliance with this requirement. Additionally, the distribution of expenses in the general fund, which includes LSC and two other funding sources, represents a fair method and allocation. Regarding the questioned costs, CLS disagrees with the finding of material weakness given the extremely low total dollar value. Action Taken in Response to Finding: The Organization will review this finding and current methodology and propose corrections as part of a broader review of its technologies. Name of the Contact Person Responsible for Corrective Action: Silvia Zelaya, Finance Director Planned Completion Date for Corrective Action Plan: January 2026
View Audit 357595 Questioned Costs: $1
Finding 561971 (2024-001)
Significant Deficiency 2024
Brazos Valley Council on Alcohol and Substance Abuse
TX
Questioned Costs Allowable Costs / Cost Principles Significant Deficiency § 200.430
BVCASA agrees with the audit finding and is working to complete the final assessment of the unallowable payroll costs and reallocate the expenses to the appropriate programs. Management will self-report on the total impact of the finding to HHSC within 60 days of the date of the audit report. Addi...
BVCASA agrees with the audit finding and is working to complete the final assessment of the unallowable payroll costs and reallocate the expenses to the appropriate programs. Management will self-report on the total impact of the finding to HHSC within 60 days of the date of the audit report. Additionally, management will ensure internal controls are strengthened over payroll processing and adequate reconciliations are performed each pay period to verify that payroll costs are allocated appropriately.
View Audit 357589 Questioned Costs: $1
Finding 561967 (2024-001)
Significant Deficiency 2024
Orting School District No. 344
WA
School Nutrition Programs Subrecipient Monitoring Cash Management
Finding ref number: 2024-001 Finding caption: The District did not have adequate internal controls for ensuring compliance with federal eligibility and paid lunch equity requirements. Name, address, and telephone of District contact person: Marci Bannan, Director of Business Services 121 Whitesell S...
Finding ref number: 2024-001 Finding caption: The District did not have adequate internal controls for ensuring compliance with federal eligibility and paid lunch equity requirements. Name, address, and telephone of District contact person: Marci Bannan, Director of Business Services 121 Whitesell St NE Orting, WA 98360 Corrective action the auditee plans to take in response to the finding: Eligibility: The District will document the internal controls that are in place for the monthly direct certification downloads and will print the certification download along with saving it electronically so that the files are easy to provide for future audits. Paid Lunch Equity: The District will document the internal controls that are in place for the completion of the PLE tool and ensure that the form is completed appropriately to show the continued use of nonfederal funds that are used yearly to fund the food service account fully. The District will also make sure to ‘print’ the GL 828 tab of the Fund Balance Reporting tool that is done yearly no later than November and sign it immediately after completion of the year end process to provide for the proof that the district has and continues to contribute sufficient nonfederal funds to the food service account. Anticipated date to complete the corrective action: July 31, 2025
View Audit 357586
Finding 561904 (2024-002)
Significant Deficiency 2024
Union College
NE
Questioned Costs Allowable Costs / Cost Principles § 200.303 § 200.414
Corrective Action Plan: The identified conditions relate to the proper application and calculation of indirect cost rates for federal research grants. Further items relate to the assignment of the proper fringe rate for federal research grants. To mitigate future occurrences of possible incorrect ra...
Corrective Action Plan: The identified conditions relate to the proper application and calculation of indirect cost rates for federal research grants. Further items relate to the assignment of the proper fringe rate for federal research grants. To mitigate future occurrences of possible incorrect rates applied to such contracts, the College has strengthened its internal controls and oversight by reviewing and reperforming calculations. Timeline for Implementation of Corrective Action Plan: These corrective actions were implemented by spring 2025.
View Audit 357554 Questioned Costs: $1
Finding 561902 (2024-003)
Significant Deficiency 2024
Crossway Tower, Inc.
MA
Allowable Costs / Cost Principles Cash Management HUD Housing Programs
Planned Corrective Action: Monthly bank reconciliations and journal entries are completed by staff accountants and reviewed by the Chief Financial Officer. Historically, this process has not been documented as files are retained electronically and our accounting software, Resman, does not offer the ...
Planned Corrective Action: Monthly bank reconciliations and journal entries are completed by staff accountants and reviewed by the Chief Financial Officer. Historically, this process has not been documented as files are retained electronically and our accounting software, Resman, does not offer the functionality of in-system approvals. In 2025, we will implement a control to document this review process. Planned Implementation Date of Corrective Actions: Fiscal year ending 12/31/25
View Audit 357551
Finding 561901 (2024-002)
Significant Deficiency 2024
Crossway Tower, Inc.
MA
Allowable Costs / Cost Principles HUD Housing Programs Internal Control / Segregation of Duties
management fees charged above the HUD-approved allowable limit. This overage was due to an administrative oversight in adjusting the prior year approve rate of 6.93% to 6.38%, the rate approved in 2024. Management has implemented an internal process to ensure that annual adjustments to management fe...
management fees charged above the HUD-approved allowable limit. This overage was due to an administrative oversight in adjusting the prior year approve rate of 6.93% to 6.38%, the rate approved in 2024. Management has implemented an internal process to ensure that annual adjustments to management fee rates are processed. Planned Implementation Date of Corrective Actions: Fiscal year ending 12/31/25
View Audit 357551
Finding 561900 (2024-003)
Significant Deficiency 2024
Lee Central Enriched Housing, Inc.
MA
Allowable Costs / Cost Principles Cash Management HUD Housing Programs
Planned Corrective Action: Monthly bank reconciliations and journal entries are completed by staff accountants and reviewed by the Chief Financial Officer. Historically, this process has not been documented as files are retained electronically and our accounting software, Resman, does not offer the ...
Planned Corrective Action: Monthly bank reconciliations and journal entries are completed by staff accountants and reviewed by the Chief Financial Officer. Historically, this process has not been documented as files are retained electronically and our accounting software, Resman, does not offer the functionality of in‐system approvals. In 2025, we will implement a control to document this review process. Planned Implementation Date of Corrective Action: Fiscal year ending 2025, we will implement a control to document this review process. Person Responsible for Corrective Action: Chief Financial Officer
View Audit 357550
Finding 561899 (2024-003)
Significant Deficiency 2024
Lee Elderly Housing Corporation
MA
Allowable Costs / Cost Principles Cash Management HUD Housing Programs
Planned Corrective Action: Monthly bank reconciliations and journal entries are completed by staff accountants and reviewed by the Chief Financial Officer. Historically, this process has not been documented as files are retained electronically and our accounting software, Resman, does not offer the ...
Planned Corrective Action: Monthly bank reconciliations and journal entries are completed by staff accountants and reviewed by the Chief Financial Officer. Historically, this process has not been documented as files are retained electronically and our accounting software, Resman, does not offer the functionality of in-system approvals. In 2025, we will implement a control to document this review process. Planned Implementation Date of Corrective Action: Fiscal year ending 2025, we will implement a control to document this review process. Person Responsible for Corrective Action: Chief Financial Officer
View Audit 357549
Finding 561898 (2024-003)
Significant Deficiency 2024
Christian Center Housing Corporation
MA
HUD Housing Programs Special Tests & Provisions Procurement, Suspension & Debarment
Planned Corrective Action: Monthly bank reconciliations and journal entries are completed by staff accountants and reviewed by the Chief Financial Officer. Historically, this process has not been documented as files are retained electronically and our accounting software, Resman, does not offer the ...
Planned Corrective Action: Monthly bank reconciliations and journal entries are completed by staff accountants and reviewed by the Chief Financial Officer. Historically, this process has not been documented as files are retained electronically and our accounting software, Resman, does not offer the functionality of in-system approvals. In 2025, we will implement a control to document this review process. Planned Implementation Date of Corrective Action: Fiscal year ending 2025, we will implement a control to document this review process. Person Responsible for Corrective Action: Chief Financial Officer
View Audit 357548
Finding 561896 (2024-003)
Significant Deficiency 2024
Holy Family Housing Corporation
MA
HUD Housing Programs Special Tests & Provisions Procurement, Suspension & Debarment
Planned Corrective Action: Monthly bank reconciliations and journal entries are completed by staff accountants and reviewed by the Chief Financial Officer. Historically, this process has not been documented as files are retained electronically and our accounting software, Resman, does not offer the ...
Planned Corrective Action: Monthly bank reconciliations and journal entries are completed by staff accountants and reviewed by the Chief Financial Officer. Historically, this process has not been documented as files are retained electronically and our accounting software, Resman, does not offer the functionality of in-system approvals. In 2025, we will implement a control to document this review process. Planned Implementation Date of Corrective Action: Fiscal year ending 2025, we will implement a control to document this review process.
View Audit 357547
Boys and Girls Clubs of Puerto Rico INC
PR
Allowable Costs / Cost Principles Reporting Internal Control / Segregation of Duties § 200.512
As a corrective measure, BGCPR will take the following actions and will anticipate completing on June 30, 2025: a. Developing and enforcing a structured reporting calendar. b. Allocating dedicated resources to support audit preparation. c. Establishing internal checkpoints to monitor progress and en...
As a corrective measure, BGCPR will take the following actions and will anticipate completing on June 30, 2025: a. Developing and enforcing a structured reporting calendar. b. Allocating dedicated resources to support audit preparation. c. Establishing internal checkpoints to monitor progress and ensure accountability. d. Ensure future submissions meet the required deadlines.
View Audit 357482
Boys and Girls Clubs of Puerto Rico INC
PR
Subrecipient Monitoring Allowable Costs / Cost Principles Equipment & Real Property Management § 200.1 § 200.313
As a corrective measure, BGCPR will take the following actions and will anticipate completing on June 30, 2025: a. Implement and maintain an automated accounting and financial records system to enable real-time oversight of the asset capitalization policy. b. Establish a robust internal control fram...
As a corrective measure, BGCPR will take the following actions and will anticipate completing on June 30, 2025: a. Implement and maintain an automated accounting and financial records system to enable real-time oversight of the asset capitalization policy. b. Establish a robust internal control framework including pre-approvals for equipment purchases and cross-validations of financial data. c. Periodic internal monitoring’s to ensure compliance and documentation.d. Update BGCPR’s fiscal management guidance to include a formal provision requiring the capitalization policy to be reviewed every three (3) years in compliance with the ensure compliance with federal regulation 2 CFR §200 regarding asset capitalization criteria. e. Conduct a training program for accounting and financial personnel.
View Audit 357482
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