Audit 411754

SIGNIFICANT DEFICIENCIES 2024-001 – Allowable Costs/Cost Principles Federal Program Information: Department of Education: Passed through the State of Maine Agency of Education ALN - 84.425 – Education Stabilization Fund Criteria: The following CFR(s) apply to this finding: 2 CFR 200.430(i)(1) Condition: During audit procedures, it was identified that the School Department did not have documented payrates on file for some employees. Cause: The School Department does not require payrate documentation for all employees. Effect: Employees may not be paid the correct amount. This could result in unallowable expenses being charged and subsequently improperly reimbursed by federal funds. Identification of Questioned Costs: None identified. Context: Out of a sample of 11 employees, it was determined that 3 employees did not have documented payrates on file. This is a statistically valid sample. Repeat Finding: This is a repeat finding of 2023-001. Recommendation: It is recommended that the School Department implement internal control processes and procedures to ensure that payroll files are complete and all employees have documented payrates. Views of Responsible Officials and Corrective Action Plan: Client agrees with finding, and the unabridged version of their response can be found in the Corrective Action Plan. Please see the Corrective Action Plan issued by the School Department.

SIGNIFICANT DEFICIENCIES (CONTINUED) 2024-002 – Special Tests and Provisions – Wage Rate Requirements Federal Program Information: Department of Education: Passed through the State of Maine Agency of Education ALN – 84.425 – Education Stabilization Fund Criteria: The following CFR applies to this finding: 2 CFR Appendix II to Part 200, 29 CFR 5.5. Condition: During audit procedures, it was identified that the School Department did not include the full required clause in a construction contract. Additionally, it was identified that some of the weekly payrolls did not include all the required elements or the accompanying Statement of Compliance. Cause: The Department’s procedures do not ensure that the construction contracts are conducted in compliance with the requirements above. Effect: Contracts are not executed in compliance with the requirement above. Identification of Questioned Costs: None identified. Context: One contract was reviewed and the certified payrolls were tested for two subcontracts. It was determined that the contract did not include the full contract provision and that the payrolls submitted for one subcontractor were missing some of the required elements and the certification. This is a statistically valid sample. Repeat Finding: This is a repeat finding of 2023-002. Recommendation: It is recommended that the Department implement internal control processes and procedures to ensure that they are following the criteria above. Views of Responsible Officials and Corrective Action Plan: Client agrees with finding, and the unabridged version of their response can be found in the Corrective Action Plan. Please see the Corrective Action Plan issued by the School Department.