Criteria:
A fundamental concept of a system of internal controls is the segregation of incompatible duties.
Condition:
Due to the limited size of the Authority's business staff and related resources available, the Authority does not have adequate segregation of duties so that no on individual handles a transaction from its inception to its completion.
Effect:
The control deficiency could result in a misstatement to the financial statements that would not be prevented or detected in a timely manner.
Cause:
Limited number of staff and hours available preclude the Authority from ideal segregation of duties of separating the assignment of different staff people to authorize transactions, record transactions, and maintain custody of assets.
Recommendation:
Although it may not be economically feasible for the Authority to attain an ideal segregation of duties environment, the Authority can periodically observe and evaluate its current structure to make improvements when considered necessary.
Views of Responsible Officials and Planned Corrective Actions:
The Authority is in agreement with the finding. The Authority has determined the benefit of adequately segregating duties is less than the cost. Based on the assessment, the Authority is accepting the risk posed by the deficiency while also evaluating mitigating controls that will help reduce the risk of material misstatement of the financial statements. Management attempts to mitigate the associated risks by doing the following: 1. Identifies areas where lack of segregation of duties exists and where there are higher risks of error or fraud occuring. 2. Implements limited segregation to the extent possible to reduce risks without impairing efficiency. 3. Uses the knowledge that management and the Board of Directors have of operations by having them review certain accounting records and reports. 4. Monitors the effectiveness of the above actions and makes changes as considered necessary.
Criteria:
Generally, a system of internal control includes the ability to understand and prepare the Authority's financial statements in accordance with accounting principles generally accepted in the United States of America.
Condition:
Due to the limited size of the Authority's business staff and related resources available, material audit adjustments were required for the financial statements to be presented in accordance with accounting principles generally accepted in the United States of America.
Effect:
Audit adjustments were necessary to correct material misstatements noted during the audit for the financial statements to be in compliance with generally accepted accounting principles.
Cause:
Limited number of staff and hours available preclude the Authority from having proper resources to prepare all required adjusting journal entries necessary in preparing financial statements.
Recommendation:
The Authority should continue to review internal controls currently in place and improve internal controls over financial reporting so that financial statements are in compliance with generally accepted accounting principles.
Views of Responsible Officials and Planned Corrective Actions:
The Authority is in agreement with the finding. The Authority will continue to review the accounting system and related financial reporting system to identify and correct material misstatements to the financial statements.
Criteria:
The Authority is required to adhere to the Housing Quality Standards related to the Housing Voucher Cluster program. The Housing Quality Standards require that the Authority systematically inspects voucher properties to determine that established housing quality and safety standards are met or if deficiencies are found they are corrected in a timely manner.
Condition:
The Authority systematically inspects voucher properties for compliance with the Housing Quality Standards; however, 3 properties were found to have life threatening issues, and the Authority did not complete the reinspection within the 24-hour period provided by the standards. All 3 properties with life threatening issues were corrected before required voucher abatement.
Effect:
The Authority was not in compliance with the Housing Voucher Cluster Housing Quality Standards.
Questioned Costs:
None.
Context/Sampling:
A sample of 5 of 15 housing quality standard violations were tested. 3 of the 5 sampled contained life threatening violations that were not corrected within the 24-hour period.
Cause:
Limited numebr of staff trained for Housing Quality Standards and a lack of immediate follow-up with landlords and or tenants regarding life threatening violations resulted in the non-compliance.
Recommendation:
We recommend that the Authority develop and implement procedures for the Housing Quality Standards which provide for re-inspections within 24 hours of all life threatening housing quality violations.
Views of Responsible Officials and Planned Corrective Actions:
The Authority is in agreement with the finding. See separately issued Corrective Action Plan.
Criteria:
A fundamental concept of a system of internal controls is the segregation of incompatible duties.
Condition:
Due to the limited size of the Authority's business staff and related resources available, the Authority does not have adequate segregation of duties so that no on individual handles a transaction from its inception to its completion.
Effect:
The control deficiency could result in a misstatement to the financial statements that would not be prevented or detected in a timely manner.
Cause:
Limited number of staff and hours available preclude the Authority from ideal segregation of duties of separating the assignment of different staff people to authorize transactions, record transactions, and maintain custody of assets.
Recommendation:
Although it may not be economically feasible for the Authority to attain an ideal segregation of duties environment, the Authority can periodically observe and evaluate its current structure to make improvements when considered necessary.
Views of Responsible Officials and Planned Corrective Actions:
The Authority is in agreement with the finding. The Authority has determined the benefit of adequately segregating duties is less than the cost. Based on the assessment, the Authority is accepting the risk posed by the deficiency while also evaluating mitigating controls that will help reduce the risk of material misstatement of the financial statements. Management attempts to mitigate the associated risks by doing the following: 1. Identifies areas where lack of segregation of duties exists and where there are higher risks of error or fraud occuring. 2. Implements limited segregation to the extent possible to reduce risks without impairing efficiency. 3. Uses the knowledge that management and the Board of Directors have of operations by having them review certain accounting records and reports. 4. Monitors the effectiveness of the above actions and makes changes as considered necessary.
Criteria:
Generally, a system of internal control includes the ability to understand and prepare the Authority's financial statements in accordance with accounting principles generally accepted in the United States of America.
Condition:
Due to the limited size of the Authority's business staff and related resources available, material audit adjustments were required for the financial statements to be presented in accordance with accounting principles generally accepted in the United States of America.
Effect:
Audit adjustments were necessary to correct material misstatements noted during the audit for the financial statements to be in compliance with generally accepted accounting principles.
Cause:
Limited number of staff and hours available preclude the Authority from having proper resources to prepare all required adjusting journal entries necessary in preparing financial statements.
Recommendation:
The Authority should continue to review internal controls currently in place and improve internal controls over financial reporting so that financial statements are in compliance with generally accepted accounting principles.
Views of Responsible Officials and Planned Corrective Actions:
The Authority is in agreement with the finding. The Authority will continue to review the accounting system and related financial reporting system to identify and correct material misstatements to the financial statements.
Criteria:
The Authority is required to adhere to the Housing Quality Standards related to the Housing Voucher Cluster program. The Housing Quality Standards require that the Authority systematically inspects voucher properties to determine that established housing quality and safety standards are met or if deficiencies are found they are corrected in a timely manner.
Condition:
The Authority systematically inspects voucher properties for compliance with the Housing Quality Standards; however, 3 properties were found to have life threatening issues, and the Authority did not complete the reinspection within the 24-hour period provided by the standards. All 3 properties with life threatening issues were corrected before required voucher abatement.
Effect:
The Authority was not in compliance with the Housing Voucher Cluster Housing Quality Standards.
Questioned Costs:
None.
Context/Sampling:
A sample of 5 of 15 housing quality standard violations were tested. 3 of the 5 sampled contained life threatening violations that were not corrected within the 24-hour period.
Cause:
Limited numebr of staff trained for Housing Quality Standards and a lack of immediate follow-up with landlords and or tenants regarding life threatening violations resulted in the non-compliance.
Recommendation:
We recommend that the Authority develop and implement procedures for the Housing Quality Standards which provide for re-inspections within 24 hours of all life threatening housing quality violations.
Views of Responsible Officials and Planned Corrective Actions:
The Authority is in agreement with the finding. See separately issued Corrective Action Plan.
Criteria:
A fundamental concept of a system of internal controls is the segregation of incompatible duties.
Condition:
Due to the limited size of the Authority's business staff and related resources available, the Authority does not have adequate segregation of duties so that no on individual handles a transaction from its inception to its completion.
Effect:
The control deficiency could result in a misstatement to the financial statements that would not be prevented or detected in a timely manner.
Cause:
Limited number of staff and hours available preclude the Authority from ideal segregation of duties of separating the assignment of different staff people to authorize transactions, record transactions, and maintain custody of assets.
Recommendation:
Although it may not be economically feasible for the Authority to attain an ideal segregation of duties environment, the Authority can periodically observe and evaluate its current structure to make improvements when considered necessary.
Views of Responsible Officials and Planned Corrective Actions:
The Authority is in agreement with the finding. The Authority has determined the benefit of adequately segregating duties is less than the cost. Based on the assessment, the Authority is accepting the risk posed by the deficiency while also evaluating mitigating controls that will help reduce the risk of material misstatement of the financial statements. Management attempts to mitigate the associated risks by doing the following: 1. Identifies areas where lack of segregation of duties exists and where there are higher risks of error or fraud occuring. 2. Implements limited segregation to the extent possible to reduce risks without impairing efficiency. 3. Uses the knowledge that management and the Board of Directors have of operations by having them review certain accounting records and reports. 4. Monitors the effectiveness of the above actions and makes changes as considered necessary.
Criteria:
Generally, a system of internal control includes the ability to understand and prepare the Authority's financial statements in accordance with accounting principles generally accepted in the United States of America.
Condition:
Due to the limited size of the Authority's business staff and related resources available, material audit adjustments were required for the financial statements to be presented in accordance with accounting principles generally accepted in the United States of America.
Effect:
Audit adjustments were necessary to correct material misstatements noted during the audit for the financial statements to be in compliance with generally accepted accounting principles.
Cause:
Limited number of staff and hours available preclude the Authority from having proper resources to prepare all required adjusting journal entries necessary in preparing financial statements.
Recommendation:
The Authority should continue to review internal controls currently in place and improve internal controls over financial reporting so that financial statements are in compliance with generally accepted accounting principles.
Views of Responsible Officials and Planned Corrective Actions:
The Authority is in agreement with the finding. The Authority will continue to review the accounting system and related financial reporting system to identify and correct material misstatements to the financial statements.
Criteria:
The Authority is required to adhere to the Housing Quality Standards related to the Housing Voucher Cluster program. The Housing Quality Standards require that the Authority systematically inspects voucher properties to determine that established housing quality and safety standards are met or if deficiencies are found they are corrected in a timely manner.
Condition:
The Authority systematically inspects voucher properties for compliance with the Housing Quality Standards; however, 3 properties were found to have life threatening issues, and the Authority did not complete the reinspection within the 24-hour period provided by the standards. All 3 properties with life threatening issues were corrected before required voucher abatement.
Effect:
The Authority was not in compliance with the Housing Voucher Cluster Housing Quality Standards.
Questioned Costs:
None.
Context/Sampling:
A sample of 5 of 15 housing quality standard violations were tested. 3 of the 5 sampled contained life threatening violations that were not corrected within the 24-hour period.
Cause:
Limited numebr of staff trained for Housing Quality Standards and a lack of immediate follow-up with landlords and or tenants regarding life threatening violations resulted in the non-compliance.
Recommendation:
We recommend that the Authority develop and implement procedures for the Housing Quality Standards which provide for re-inspections within 24 hours of all life threatening housing quality violations.
Views of Responsible Officials and Planned Corrective Actions:
The Authority is in agreement with the finding. See separately issued Corrective Action Plan.
Criteria:
A fundamental concept of a system of internal controls is the segregation of incompatible duties.
Condition:
Due to the limited size of the Authority's business staff and related resources available, the Authority does not have adequate segregation of duties so that no on individual handles a transaction from its inception to its completion.
Effect:
The control deficiency could result in a misstatement to the financial statements that would not be prevented or detected in a timely manner.
Cause:
Limited number of staff and hours available preclude the Authority from ideal segregation of duties of separating the assignment of different staff people to authorize transactions, record transactions, and maintain custody of assets.
Recommendation:
Although it may not be economically feasible for the Authority to attain an ideal segregation of duties environment, the Authority can periodically observe and evaluate its current structure to make improvements when considered necessary.
Views of Responsible Officials and Planned Corrective Actions:
The Authority is in agreement with the finding. The Authority has determined the benefit of adequately segregating duties is less than the cost. Based on the assessment, the Authority is accepting the risk posed by the deficiency while also evaluating mitigating controls that will help reduce the risk of material misstatement of the financial statements. Management attempts to mitigate the associated risks by doing the following: 1. Identifies areas where lack of segregation of duties exists and where there are higher risks of error or fraud occuring. 2. Implements limited segregation to the extent possible to reduce risks without impairing efficiency. 3. Uses the knowledge that management and the Board of Directors have of operations by having them review certain accounting records and reports. 4. Monitors the effectiveness of the above actions and makes changes as considered necessary.
Criteria:
Generally, a system of internal control includes the ability to understand and prepare the Authority's financial statements in accordance with accounting principles generally accepted in the United States of America.
Condition:
Due to the limited size of the Authority's business staff and related resources available, material audit adjustments were required for the financial statements to be presented in accordance with accounting principles generally accepted in the United States of America.
Effect:
Audit adjustments were necessary to correct material misstatements noted during the audit for the financial statements to be in compliance with generally accepted accounting principles.
Cause:
Limited number of staff and hours available preclude the Authority from having proper resources to prepare all required adjusting journal entries necessary in preparing financial statements.
Recommendation:
The Authority should continue to review internal controls currently in place and improve internal controls over financial reporting so that financial statements are in compliance with generally accepted accounting principles.
Views of Responsible Officials and Planned Corrective Actions:
The Authority is in agreement with the finding. The Authority will continue to review the accounting system and related financial reporting system to identify and correct material misstatements to the financial statements.
Criteria:
The Authority is required to adhere to the Housing Quality Standards related to the Housing Voucher Cluster program. The Housing Quality Standards require that the Authority systematically inspects voucher properties to determine that established housing quality and safety standards are met or if deficiencies are found they are corrected in a timely manner.
Condition:
The Authority systematically inspects voucher properties for compliance with the Housing Quality Standards; however, 3 properties were found to have life threatening issues, and the Authority did not complete the reinspection within the 24-hour period provided by the standards. All 3 properties with life threatening issues were corrected before required voucher abatement.
Effect:
The Authority was not in compliance with the Housing Voucher Cluster Housing Quality Standards.
Questioned Costs:
None.
Context/Sampling:
A sample of 5 of 15 housing quality standard violations were tested. 3 of the 5 sampled contained life threatening violations that were not corrected within the 24-hour period.
Cause:
Limited numebr of staff trained for Housing Quality Standards and a lack of immediate follow-up with landlords and or tenants regarding life threatening violations resulted in the non-compliance.
Recommendation:
We recommend that the Authority develop and implement procedures for the Housing Quality Standards which provide for re-inspections within 24 hours of all life threatening housing quality violations.
Views of Responsible Officials and Planned Corrective Actions:
The Authority is in agreement with the finding. See separately issued Corrective Action Plan.