Audit 317405

FY End
2023-12-31
Total Expended
$1.61M
Findings
4
Programs
2
Organization: Sharon Manor Homes INC (NC)
Year: 2023 Accepted: 2024-08-19

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
481370 2023-001 - - N
481371 2023-002 - - EN
1057812 2023-001 - - N
1057813 2023-002 - - EN

Contacts

Name Title Type
C44UNJC7NDZ7 Maria Herrera Auditee
3363375003 O Douglas Covington Auditor
No contacts on file

Notes to SEFA

Title: Note A – Basis of Presentation: Accounting Policies: Note A – Basis of Presentation: The accompanying schedule of expenditures of federal awards includes the federal grant activity of Sharon Manor Homes, Inc. and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of Sharon Manor Homes, Inc., it is not intended to and does not present the financial position, changes in net assets, or cash flows of Sharon Manor Homes, Inc. Note B – Summary of Significant Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Sharon Manor Homes, Inc. has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: Sharon Manor Homes, Inc. has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards includes the federal grant activity of Sharon Manor Homes, Inc. and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of Sharon Manor Homes, Inc., it is not intended to and does not present the financial position, changes in net assets, or cash flows of Sharon Manor Homes, Inc.
Title: Note B – Summary of Significant Accounting Policies: Accounting Policies: Note A – Basis of Presentation: The accompanying schedule of expenditures of federal awards includes the federal grant activity of Sharon Manor Homes, Inc. and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of Sharon Manor Homes, Inc., it is not intended to and does not present the financial position, changes in net assets, or cash flows of Sharon Manor Homes, Inc. Note B – Summary of Significant Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Sharon Manor Homes, Inc. has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: Sharon Manor Homes, Inc. has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Sharon Manor Homes, Inc. has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance.
Title: Note C – Section 223(f) Loan Accounting Policies: Note A – Basis of Presentation: The accompanying schedule of expenditures of federal awards includes the federal grant activity of Sharon Manor Homes, Inc. and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of Sharon Manor Homes, Inc., it is not intended to and does not present the financial position, changes in net assets, or cash flows of Sharon Manor Homes, Inc. Note B – Summary of Significant Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Sharon Manor Homes, Inc. has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: Sharon Manor Homes, Inc. has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. The Section 223(f) Loan represents the outstanding balance as of the audit date. The loan balance outstanding at the beginning of the year is included in the federal expenditures presented in the Schedule. The balance of the loan outstanding at December 31, 2023 consists of: Assistance Listing Number-14.155, Program Name - Section 207/223(f), Outstanding Balance at December 31, 2023 - $1,366,118.

Finding Details

Finding Resolution Status: Resolved. Population Size: 39. Sample Size 4. Noncompliance Information: I tested four tenant files and found noncompliance in two files. Condition: The files for Unit 4703-3 and Unit 4707-7 did have a signed 92006 by the tenant and an incorrect HUD Model Lease was used for both tenants. Criteria: As part of the tenant certification and recertification, HUD requires certain documentation be maintained in the tenant files and the correct model lease be used. Effect: The Project was not in compliance with HUD rules and regulations. Cause: Managment agent oversight. Recommendation: The management agent should correct all the missing or incorrect informantion and establish procedures to make sure the correct model lease is used.
Finding Resolution Status: Resolved. Population Size: N/A. Sample Size: N/A. Noncompliance information: I tested the waiting list and found two applicants that had been passed over with no explanation as to why they were passed over. In addition, the move-in for unit 4703-2 had no date or time stamp on the original application. Condition: Two applicants had been passed over on the waiting list with no explanation and applicants with later dates on their applications were moved in. The application for one move-in was not date and time stamped and the correct move in order could not be determined. Criteria: HUD rules and regulations require that the applications and waiting list be maintained in a way so that the tenant move-in order can be determined. Effect: Applicants could be moved-in in an incorrect order and there is no way of telling if applicants that were passed over should have been moved in. Cause: Managment agent oversight. Reccomendation: The management agent should establish procedures to make sure the waiting list is being properly maintained and explanations for passing over an applicant is recorded so that a proper move-in order can be established and verified.
Finding Resolution Status: Resolved. Population Size: 39. Sample Size 4. Noncompliance Information: I tested four tenant files and found noncompliance in two files. Condition: The files for Unit 4703-3 and Unit 4707-7 did have a signed 92006 by the tenant and an incorrect HUD Model Lease was used for both tenants. Criteria: As part of the tenant certification and recertification, HUD requires certain documentation be maintained in the tenant files and the correct model lease be used. Effect: The Project was not in compliance with HUD rules and regulations. Cause: Managment agent oversight. Recommendation: The management agent should correct all the missing or incorrect informantion and establish procedures to make sure the correct model lease is used.
Finding Resolution Status: Resolved. Population Size: N/A. Sample Size: N/A. Noncompliance information: I tested the waiting list and found two applicants that had been passed over with no explanation as to why they were passed over. In addition, the move-in for unit 4703-2 had no date or time stamp on the original application. Condition: Two applicants had been passed over on the waiting list with no explanation and applicants with later dates on their applications were moved in. The application for one move-in was not date and time stamped and the correct move in order could not be determined. Criteria: HUD rules and regulations require that the applications and waiting list be maintained in a way so that the tenant move-in order can be determined. Effect: Applicants could be moved-in in an incorrect order and there is no way of telling if applicants that were passed over should have been moved in. Cause: Managment agent oversight. Reccomendation: The management agent should establish procedures to make sure the waiting list is being properly maintained and explanations for passing over an applicant is recorded so that a proper move-in order can be established and verified.