Audit 297787

FY End
2023-06-30
Total Expended
$8.53M
Findings
18
Programs
16
Organization: Gila Crossing Community School (AZ)
Year: 2023 Accepted: 2024-03-26

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
384678 2023-001 Significant Deficiency Yes N
384679 2023-002 Significant Deficiency Yes I
384680 2023-002 Significant Deficiency Yes I
384681 2023-003 Significant Deficiency - F
384682 2023-003 Significant Deficiency - F
384683 2023-004 Significant Deficiency - L
384684 2023-004 Significant Deficiency - L
384685 2023-004 Significant Deficiency - L
384686 2023-004 Significant Deficiency - L
961120 2023-001 Significant Deficiency Yes N
961121 2023-002 Significant Deficiency Yes I
961122 2023-002 Significant Deficiency Yes I
961123 2023-003 Significant Deficiency - F
961124 2023-003 Significant Deficiency - F
961125 2023-004 Significant Deficiency - L
961126 2023-004 Significant Deficiency - L
961127 2023-004 Significant Deficiency - L
961128 2023-004 Significant Deficiency - L

Contacts

Name Title Type
Y4UQH8XJ5BZ1 Jim Mosley Auditee
5205504834 Joshua Jumper, Cpa, Cgfm Auditor
No contacts on file

Notes to SEFA

Title: Assistance Listing Numbers Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards (Schedule) includes the federal grant activity of Gila Crossing Community School under programs of the federal government for the year ended June 30, 2023. The information in the Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the School, it is not intended to and does not present the financial position, changes in net position or cash flows of the School. Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Any negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. Passthrough entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis indirect cost rate. The program titles and Assistance Listing numbers were obtained from the federal or pass‐through grantor or through sam.gov. If the three‐digit Assistance Listing extension is unknown, there is a U followed by a two‐digit number in the Assistance Listing extension to identify one or more Federal award lines from that program. The first Federal program with an unknown three‐digit extension is indicated with U01 for all award lines associated with that program, the second is U02, etc.

Finding Details

Finding Number: 2023‐001 Repeat Finding: Yes, 2022‐001, 2021‐001 Program Name/Assistance Listing Title: Indian School Equalization Program Assistance Listing Number: 15.042 Federal Agency: U.S Department of Interior Federal Award Number: A22AV00793 Pass‐Through Agency: Bureau of Indian Education Questioned Costs: N/A Type of Finding: Noncompliance, Significant Deficiency Compliance Requirement: Special Tests and Provisions Criteria According to the Indian Child Protection and Family Violence Prevention Act 925 USC §3201 et. sec.), the School must conduct a character investigation of each individual who is employed or is being considered for employment in a position that involves regular conduct with, or control over, Indian children. The individual should be reinvestigated every five years. In addition, individuals in those positions must meet the required standards of character no less stringent than those prescribed under subpart B – Minimum Standards of Character and Suitability for Employment (25 CFS part 63). Condition The School did not complete character reinvestigations timely for all employees. Cause School policies were not always followed and controls were not in place to ensure character reinvestigations were performed timely. Effect The School was not in compliance with the Indian Child Protection and Family Violence Prevention Act. Context During our review of the School’s character investigations, we noted the following:  For 10 of 30 character investigations reviewed, the five year reinvestigation was not completed timely. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The School should ensure character investigations are performed in a timely manner to achieve full compliance with the School’s policies and the Indian Child Protection and Family Violence Prevention Act. Views of Responsible Officials See Corrective Action Plan. Page
Finding Number: 2023‐002 Repeat Finding: Yes, 2022‐002 Program Names/Assistance Listing Titles: Assistance Listing Numbers: Federal Award Numbers: Questioned Costs: Indian School Equalization Program 15.042 A22AV00793 N/A Administrative Cost Grants for Indian Schools 15.046 A22AV00793 N/A Federal Agency: U.S. Department of Interior Pass‐Through Agency: Bureau of Indian Education Type of Finding: Noncompliance, Significant Deficiency Compliance Requirements: Procurement and Suspension and Debarment Criteria Non‐federal entities are prohibited from contracting with or making sub awards under covered transactions to parties that are suspended or debarred. “Covered transactions” include those procurement contracts for goods and services awarded under a non‐procurement transaction that are expected to equal or exceed $25,000 or meet certain other criteria as specified in 2 CFR §180.220. Additionally, the School should adhere to procurement methods outlined in 2 CFR §200.320. Condition Verification of suspension and debarment was not performed for all vendors with whom the School spent at least $25,000 using federal grant monies. Additionally, the School did not follow federal guidelines for purchases exceeding the small purchases threshold. Cause The School’s internal controls over procurement of goods and services were not adequate. Effect The School was not in compliance with federal regulations and guidelines related to suspension and debarment or procurement. Context The School did not maintain documentation that a review to determine that vendors with whom the School spent greater than $25,000 were not suspended and debarred. The deficiency applied to 3 vendors with the Indian School Equalization Program and 5 vendors with the Administrative Cost Grants for Indian Schools. Additionally, for four vendors paid in excess of the small purchase threshold ($10,000), the School deemed the procurement sole source; however, the School did not prepare and maintain documentation for the sole source. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The School should review documented policies and implement them in school procedures to ensure compliance with federal procurement requirements. Views of Responsible Officials See Corrective Action Plan.
Finding Number: 2023‐002 Repeat Finding: Yes, 2022‐002 Program Names/Assistance Listing Titles: Assistance Listing Numbers: Federal Award Numbers: Questioned Costs: Indian School Equalization Program 15.042 A22AV00793 N/A Administrative Cost Grants for Indian Schools 15.046 A22AV00793 N/A Federal Agency: U.S. Department of Interior Pass‐Through Agency: Bureau of Indian Education Type of Finding: Noncompliance, Significant Deficiency Compliance Requirements: Procurement and Suspension and Debarment Criteria Non‐federal entities are prohibited from contracting with or making sub awards under covered transactions to parties that are suspended or debarred. “Covered transactions” include those procurement contracts for goods and services awarded under a non‐procurement transaction that are expected to equal or exceed $25,000 or meet certain other criteria as specified in 2 CFR §180.220. Additionally, the School should adhere to procurement methods outlined in 2 CFR §200.320. Condition Verification of suspension and debarment was not performed for all vendors with whom the School spent at least $25,000 using federal grant monies. Additionally, the School did not follow federal guidelines for purchases exceeding the small purchases threshold. Cause The School’s internal controls over procurement of goods and services were not adequate. Effect The School was not in compliance with federal regulations and guidelines related to suspension and debarment or procurement. Context The School did not maintain documentation that a review to determine that vendors with whom the School spent greater than $25,000 were not suspended and debarred. The deficiency applied to 3 vendors with the Indian School Equalization Program and 5 vendors with the Administrative Cost Grants for Indian Schools. Additionally, for four vendors paid in excess of the small purchase threshold ($10,000), the School deemed the procurement sole source; however, the School did not prepare and maintain documentation for the sole source. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The School should review documented policies and implement them in school procedures to ensure compliance with federal procurement requirements. Views of Responsible Officials See Corrective Action Plan.
Finding Number: 2023‐003 Repeat Finding: No Program Name/Assistance Listing Title: COVID‐19 Education Stabilization Fund Assistance Listing Number: 84.425 Federal Agency: U.S. Department of Education Federal Award Number: A22AV00793 Pass‐Through Agency: Bureau of Indian Education Questioned Costs: N/A Type of Finding: Noncompliance, Significant Deficiency Compliance Requirement: Equipment and Real Property Management Criteria Local governments and Indian tribes shall follow 2 CFR 200 for equipment acquired under federal awards received directly from a federal awarding agency. Institutions of higher education, hospitals, and other non‐profit organizations shall follow the provisions of Uniform Guidance. The Uniform Guidance requires that equipment be used in the program for which it was acquired or, when appropriate, other federal programs. Equipment records shall be maintained, a physical inventory of equipment shall be taken at least once every two years and reconciled to the equipment records, an appropriate control system shall be used to safeguard equipment, and equipment shall be adequately maintained. Condition Documentation was not available to review equipment purchases or inventory listings and procedures. Cause The School has not been able to devote proper resources and training to ensure capital assets are accurate and up to date. Effect The School’s internal controls over capital assets were not adequate to ensure that a misstatement would be prevented and/or detected. The School was not in compliance with requirements set by the federal government. Context During our review of the School’s capital asset schedules we noted the following:  The capital asset listing does not include identification numbers for individual assets.  Capital asset policies appear outdated and need to be updated; this includes adding policies related to finance purchases and lease recognition thresholds.  Physical inventory procedures are not documented and it is unable to be determined in inventories are done periodically. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The School should design and implement effective internal control procedures to ensure the capital assets schedules are prepared in accordance with GAAP and School policy. The School’s personnel should obtain additional training as needed. Views of Responsible Officials See Corrective Action Plan.
Finding Number: 2023‐003 Repeat Finding: No Program Name/Assistance Listing Title: COVID‐19 Education Stabilization Fund Assistance Listing Number: 84.425 Federal Agency: U.S. Department of Education Federal Award Number: A22AV00793 Pass‐Through Agency: Bureau of Indian Education Questioned Costs: N/A Type of Finding: Noncompliance, Significant Deficiency Compliance Requirement: Equipment and Real Property Management Criteria Local governments and Indian tribes shall follow 2 CFR 200 for equipment acquired under federal awards received directly from a federal awarding agency. Institutions of higher education, hospitals, and other non‐profit organizations shall follow the provisions of Uniform Guidance. The Uniform Guidance requires that equipment be used in the program for which it was acquired or, when appropriate, other federal programs. Equipment records shall be maintained, a physical inventory of equipment shall be taken at least once every two years and reconciled to the equipment records, an appropriate control system shall be used to safeguard equipment, and equipment shall be adequately maintained. Condition Documentation was not available to review equipment purchases or inventory listings and procedures. Cause The School has not been able to devote proper resources and training to ensure capital assets are accurate and up to date. Effect The School’s internal controls over capital assets were not adequate to ensure that a misstatement would be prevented and/or detected. The School was not in compliance with requirements set by the federal government. Context During our review of the School’s capital asset schedules we noted the following:  The capital asset listing does not include identification numbers for individual assets.  Capital asset policies appear outdated and need to be updated; this includes adding policies related to finance purchases and lease recognition thresholds.  Physical inventory procedures are not documented and it is unable to be determined in inventories are done periodically. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The School should design and implement effective internal control procedures to ensure the capital assets schedules are prepared in accordance with GAAP and School policy. The School’s personnel should obtain additional training as needed. Views of Responsible Officials See Corrective Action Plan.
Finding Number: 2023‐004 Repeat Finding: No Program Names/Assistance Listing Titles: Assistance Listing Numbers: Federal Award Numbers: Questioned Costs: Indian School Equalization Program 15.042 A22AV00793 N/A Administrative Cost Grants for Indian Schools 15.046 A22AV00793 N/A COVID‐19 Education Stabilization Fund 84.425 A22AV00793 N/A Federal Agencies: U.S. Department of the Interior, U.S. Department of Education Pass‐Through Agency: Bureau of Indian Affairs Type of Finding: Noncompliance, Significant Deficiency Compliance Requirements: Reporting Criteria The School is required to file the Federal Financial Report, SF‐425 to report program outlays and program income as prescribed by the Federal Awarding Agency. Condition Financial reporting obligations were not met during the year. Cause Adequate review systems were not in place for management to monitor compliance with these requirements and ensure accurate amounts were reported. Effect The School was not always in compliance with federal regulations and guidelines. Context The School reported incorrect expenditures for one of four quarterly reports reviewed. The School included both federal and non‐federal expenditures in the reporting. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The School should implement review procedures to ensure the information reported on the Federal Financial Report, SF‐425, is accurate and appropriate. Views of Responsible Officials See Corrective Action Plan.
Finding Number: 2023‐004 Repeat Finding: No Program Names/Assistance Listing Titles: Assistance Listing Numbers: Federal Award Numbers: Questioned Costs: Indian School Equalization Program 15.042 A22AV00793 N/A Administrative Cost Grants for Indian Schools 15.046 A22AV00793 N/A COVID‐19 Education Stabilization Fund 84.425 A22AV00793 N/A Federal Agencies: U.S. Department of the Interior, U.S. Department of Education Pass‐Through Agency: Bureau of Indian Affairs Type of Finding: Noncompliance, Significant Deficiency Compliance Requirements: Reporting Criteria The School is required to file the Federal Financial Report, SF‐425 to report program outlays and program income as prescribed by the Federal Awarding Agency. Condition Financial reporting obligations were not met during the year. Cause Adequate review systems were not in place for management to monitor compliance with these requirements and ensure accurate amounts were reported. Effect The School was not always in compliance with federal regulations and guidelines. Context The School reported incorrect expenditures for one of four quarterly reports reviewed. The School included both federal and non‐federal expenditures in the reporting. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The School should implement review procedures to ensure the information reported on the Federal Financial Report, SF‐425, is accurate and appropriate. Views of Responsible Officials See Corrective Action Plan.
Finding Number: 2023‐004 Repeat Finding: No Program Names/Assistance Listing Titles: Assistance Listing Numbers: Federal Award Numbers: Questioned Costs: Indian School Equalization Program 15.042 A22AV00793 N/A Administrative Cost Grants for Indian Schools 15.046 A22AV00793 N/A COVID‐19 Education Stabilization Fund 84.425 A22AV00793 N/A Federal Agencies: U.S. Department of the Interior, U.S. Department of Education Pass‐Through Agency: Bureau of Indian Affairs Type of Finding: Noncompliance, Significant Deficiency Compliance Requirements: Reporting Criteria The School is required to file the Federal Financial Report, SF‐425 to report program outlays and program income as prescribed by the Federal Awarding Agency. Condition Financial reporting obligations were not met during the year. Cause Adequate review systems were not in place for management to monitor compliance with these requirements and ensure accurate amounts were reported. Effect The School was not always in compliance with federal regulations and guidelines. Context The School reported incorrect expenditures for one of four quarterly reports reviewed. The School included both federal and non‐federal expenditures in the reporting. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The School should implement review procedures to ensure the information reported on the Federal Financial Report, SF‐425, is accurate and appropriate. Views of Responsible Officials See Corrective Action Plan.
Finding Number: 2023‐004 Repeat Finding: No Program Names/Assistance Listing Titles: Assistance Listing Numbers: Federal Award Numbers: Questioned Costs: Indian School Equalization Program 15.042 A22AV00793 N/A Administrative Cost Grants for Indian Schools 15.046 A22AV00793 N/A COVID‐19 Education Stabilization Fund 84.425 A22AV00793 N/A Federal Agencies: U.S. Department of the Interior, U.S. Department of Education Pass‐Through Agency: Bureau of Indian Affairs Type of Finding: Noncompliance, Significant Deficiency Compliance Requirements: Reporting Criteria The School is required to file the Federal Financial Report, SF‐425 to report program outlays and program income as prescribed by the Federal Awarding Agency. Condition Financial reporting obligations were not met during the year. Cause Adequate review systems were not in place for management to monitor compliance with these requirements and ensure accurate amounts were reported. Effect The School was not always in compliance with federal regulations and guidelines. Context The School reported incorrect expenditures for one of four quarterly reports reviewed. The School included both federal and non‐federal expenditures in the reporting. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The School should implement review procedures to ensure the information reported on the Federal Financial Report, SF‐425, is accurate and appropriate. Views of Responsible Officials See Corrective Action Plan.
Finding Number: 2023‐001 Repeat Finding: Yes, 2022‐001, 2021‐001 Program Name/Assistance Listing Title: Indian School Equalization Program Assistance Listing Number: 15.042 Federal Agency: U.S Department of Interior Federal Award Number: A22AV00793 Pass‐Through Agency: Bureau of Indian Education Questioned Costs: N/A Type of Finding: Noncompliance, Significant Deficiency Compliance Requirement: Special Tests and Provisions Criteria According to the Indian Child Protection and Family Violence Prevention Act 925 USC §3201 et. sec.), the School must conduct a character investigation of each individual who is employed or is being considered for employment in a position that involves regular conduct with, or control over, Indian children. The individual should be reinvestigated every five years. In addition, individuals in those positions must meet the required standards of character no less stringent than those prescribed under subpart B – Minimum Standards of Character and Suitability for Employment (25 CFS part 63). Condition The School did not complete character reinvestigations timely for all employees. Cause School policies were not always followed and controls were not in place to ensure character reinvestigations were performed timely. Effect The School was not in compliance with the Indian Child Protection and Family Violence Prevention Act. Context During our review of the School’s character investigations, we noted the following:  For 10 of 30 character investigations reviewed, the five year reinvestigation was not completed timely. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The School should ensure character investigations are performed in a timely manner to achieve full compliance with the School’s policies and the Indian Child Protection and Family Violence Prevention Act. Views of Responsible Officials See Corrective Action Plan. Page
Finding Number: 2023‐002 Repeat Finding: Yes, 2022‐002 Program Names/Assistance Listing Titles: Assistance Listing Numbers: Federal Award Numbers: Questioned Costs: Indian School Equalization Program 15.042 A22AV00793 N/A Administrative Cost Grants for Indian Schools 15.046 A22AV00793 N/A Federal Agency: U.S. Department of Interior Pass‐Through Agency: Bureau of Indian Education Type of Finding: Noncompliance, Significant Deficiency Compliance Requirements: Procurement and Suspension and Debarment Criteria Non‐federal entities are prohibited from contracting with or making sub awards under covered transactions to parties that are suspended or debarred. “Covered transactions” include those procurement contracts for goods and services awarded under a non‐procurement transaction that are expected to equal or exceed $25,000 or meet certain other criteria as specified in 2 CFR §180.220. Additionally, the School should adhere to procurement methods outlined in 2 CFR §200.320. Condition Verification of suspension and debarment was not performed for all vendors with whom the School spent at least $25,000 using federal grant monies. Additionally, the School did not follow federal guidelines for purchases exceeding the small purchases threshold. Cause The School’s internal controls over procurement of goods and services were not adequate. Effect The School was not in compliance with federal regulations and guidelines related to suspension and debarment or procurement. Context The School did not maintain documentation that a review to determine that vendors with whom the School spent greater than $25,000 were not suspended and debarred. The deficiency applied to 3 vendors with the Indian School Equalization Program and 5 vendors with the Administrative Cost Grants for Indian Schools. Additionally, for four vendors paid in excess of the small purchase threshold ($10,000), the School deemed the procurement sole source; however, the School did not prepare and maintain documentation for the sole source. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The School should review documented policies and implement them in school procedures to ensure compliance with federal procurement requirements. Views of Responsible Officials See Corrective Action Plan.
Finding Number: 2023‐002 Repeat Finding: Yes, 2022‐002 Program Names/Assistance Listing Titles: Assistance Listing Numbers: Federal Award Numbers: Questioned Costs: Indian School Equalization Program 15.042 A22AV00793 N/A Administrative Cost Grants for Indian Schools 15.046 A22AV00793 N/A Federal Agency: U.S. Department of Interior Pass‐Through Agency: Bureau of Indian Education Type of Finding: Noncompliance, Significant Deficiency Compliance Requirements: Procurement and Suspension and Debarment Criteria Non‐federal entities are prohibited from contracting with or making sub awards under covered transactions to parties that are suspended or debarred. “Covered transactions” include those procurement contracts for goods and services awarded under a non‐procurement transaction that are expected to equal or exceed $25,000 or meet certain other criteria as specified in 2 CFR §180.220. Additionally, the School should adhere to procurement methods outlined in 2 CFR §200.320. Condition Verification of suspension and debarment was not performed for all vendors with whom the School spent at least $25,000 using federal grant monies. Additionally, the School did not follow federal guidelines for purchases exceeding the small purchases threshold. Cause The School’s internal controls over procurement of goods and services were not adequate. Effect The School was not in compliance with federal regulations and guidelines related to suspension and debarment or procurement. Context The School did not maintain documentation that a review to determine that vendors with whom the School spent greater than $25,000 were not suspended and debarred. The deficiency applied to 3 vendors with the Indian School Equalization Program and 5 vendors with the Administrative Cost Grants for Indian Schools. Additionally, for four vendors paid in excess of the small purchase threshold ($10,000), the School deemed the procurement sole source; however, the School did not prepare and maintain documentation for the sole source. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The School should review documented policies and implement them in school procedures to ensure compliance with federal procurement requirements. Views of Responsible Officials See Corrective Action Plan.
Finding Number: 2023‐003 Repeat Finding: No Program Name/Assistance Listing Title: COVID‐19 Education Stabilization Fund Assistance Listing Number: 84.425 Federal Agency: U.S. Department of Education Federal Award Number: A22AV00793 Pass‐Through Agency: Bureau of Indian Education Questioned Costs: N/A Type of Finding: Noncompliance, Significant Deficiency Compliance Requirement: Equipment and Real Property Management Criteria Local governments and Indian tribes shall follow 2 CFR 200 for equipment acquired under federal awards received directly from a federal awarding agency. Institutions of higher education, hospitals, and other non‐profit organizations shall follow the provisions of Uniform Guidance. The Uniform Guidance requires that equipment be used in the program for which it was acquired or, when appropriate, other federal programs. Equipment records shall be maintained, a physical inventory of equipment shall be taken at least once every two years and reconciled to the equipment records, an appropriate control system shall be used to safeguard equipment, and equipment shall be adequately maintained. Condition Documentation was not available to review equipment purchases or inventory listings and procedures. Cause The School has not been able to devote proper resources and training to ensure capital assets are accurate and up to date. Effect The School’s internal controls over capital assets were not adequate to ensure that a misstatement would be prevented and/or detected. The School was not in compliance with requirements set by the federal government. Context During our review of the School’s capital asset schedules we noted the following:  The capital asset listing does not include identification numbers for individual assets.  Capital asset policies appear outdated and need to be updated; this includes adding policies related to finance purchases and lease recognition thresholds.  Physical inventory procedures are not documented and it is unable to be determined in inventories are done periodically. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The School should design and implement effective internal control procedures to ensure the capital assets schedules are prepared in accordance with GAAP and School policy. The School’s personnel should obtain additional training as needed. Views of Responsible Officials See Corrective Action Plan.
Finding Number: 2023‐003 Repeat Finding: No Program Name/Assistance Listing Title: COVID‐19 Education Stabilization Fund Assistance Listing Number: 84.425 Federal Agency: U.S. Department of Education Federal Award Number: A22AV00793 Pass‐Through Agency: Bureau of Indian Education Questioned Costs: N/A Type of Finding: Noncompliance, Significant Deficiency Compliance Requirement: Equipment and Real Property Management Criteria Local governments and Indian tribes shall follow 2 CFR 200 for equipment acquired under federal awards received directly from a federal awarding agency. Institutions of higher education, hospitals, and other non‐profit organizations shall follow the provisions of Uniform Guidance. The Uniform Guidance requires that equipment be used in the program for which it was acquired or, when appropriate, other federal programs. Equipment records shall be maintained, a physical inventory of equipment shall be taken at least once every two years and reconciled to the equipment records, an appropriate control system shall be used to safeguard equipment, and equipment shall be adequately maintained. Condition Documentation was not available to review equipment purchases or inventory listings and procedures. Cause The School has not been able to devote proper resources and training to ensure capital assets are accurate and up to date. Effect The School’s internal controls over capital assets were not adequate to ensure that a misstatement would be prevented and/or detected. The School was not in compliance with requirements set by the federal government. Context During our review of the School’s capital asset schedules we noted the following:  The capital asset listing does not include identification numbers for individual assets.  Capital asset policies appear outdated and need to be updated; this includes adding policies related to finance purchases and lease recognition thresholds.  Physical inventory procedures are not documented and it is unable to be determined in inventories are done periodically. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The School should design and implement effective internal control procedures to ensure the capital assets schedules are prepared in accordance with GAAP and School policy. The School’s personnel should obtain additional training as needed. Views of Responsible Officials See Corrective Action Plan.
Finding Number: 2023‐004 Repeat Finding: No Program Names/Assistance Listing Titles: Assistance Listing Numbers: Federal Award Numbers: Questioned Costs: Indian School Equalization Program 15.042 A22AV00793 N/A Administrative Cost Grants for Indian Schools 15.046 A22AV00793 N/A COVID‐19 Education Stabilization Fund 84.425 A22AV00793 N/A Federal Agencies: U.S. Department of the Interior, U.S. Department of Education Pass‐Through Agency: Bureau of Indian Affairs Type of Finding: Noncompliance, Significant Deficiency Compliance Requirements: Reporting Criteria The School is required to file the Federal Financial Report, SF‐425 to report program outlays and program income as prescribed by the Federal Awarding Agency. Condition Financial reporting obligations were not met during the year. Cause Adequate review systems were not in place for management to monitor compliance with these requirements and ensure accurate amounts were reported. Effect The School was not always in compliance with federal regulations and guidelines. Context The School reported incorrect expenditures for one of four quarterly reports reviewed. The School included both federal and non‐federal expenditures in the reporting. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The School should implement review procedures to ensure the information reported on the Federal Financial Report, SF‐425, is accurate and appropriate. Views of Responsible Officials See Corrective Action Plan.
Finding Number: 2023‐004 Repeat Finding: No Program Names/Assistance Listing Titles: Assistance Listing Numbers: Federal Award Numbers: Questioned Costs: Indian School Equalization Program 15.042 A22AV00793 N/A Administrative Cost Grants for Indian Schools 15.046 A22AV00793 N/A COVID‐19 Education Stabilization Fund 84.425 A22AV00793 N/A Federal Agencies: U.S. Department of the Interior, U.S. Department of Education Pass‐Through Agency: Bureau of Indian Affairs Type of Finding: Noncompliance, Significant Deficiency Compliance Requirements: Reporting Criteria The School is required to file the Federal Financial Report, SF‐425 to report program outlays and program income as prescribed by the Federal Awarding Agency. Condition Financial reporting obligations were not met during the year. Cause Adequate review systems were not in place for management to monitor compliance with these requirements and ensure accurate amounts were reported. Effect The School was not always in compliance with federal regulations and guidelines. Context The School reported incorrect expenditures for one of four quarterly reports reviewed. The School included both federal and non‐federal expenditures in the reporting. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The School should implement review procedures to ensure the information reported on the Federal Financial Report, SF‐425, is accurate and appropriate. Views of Responsible Officials See Corrective Action Plan.
Finding Number: 2023‐004 Repeat Finding: No Program Names/Assistance Listing Titles: Assistance Listing Numbers: Federal Award Numbers: Questioned Costs: Indian School Equalization Program 15.042 A22AV00793 N/A Administrative Cost Grants for Indian Schools 15.046 A22AV00793 N/A COVID‐19 Education Stabilization Fund 84.425 A22AV00793 N/A Federal Agencies: U.S. Department of the Interior, U.S. Department of Education Pass‐Through Agency: Bureau of Indian Affairs Type of Finding: Noncompliance, Significant Deficiency Compliance Requirements: Reporting Criteria The School is required to file the Federal Financial Report, SF‐425 to report program outlays and program income as prescribed by the Federal Awarding Agency. Condition Financial reporting obligations were not met during the year. Cause Adequate review systems were not in place for management to monitor compliance with these requirements and ensure accurate amounts were reported. Effect The School was not always in compliance with federal regulations and guidelines. Context The School reported incorrect expenditures for one of four quarterly reports reviewed. The School included both federal and non‐federal expenditures in the reporting. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The School should implement review procedures to ensure the information reported on the Federal Financial Report, SF‐425, is accurate and appropriate. Views of Responsible Officials See Corrective Action Plan.
Finding Number: 2023‐004 Repeat Finding: No Program Names/Assistance Listing Titles: Assistance Listing Numbers: Federal Award Numbers: Questioned Costs: Indian School Equalization Program 15.042 A22AV00793 N/A Administrative Cost Grants for Indian Schools 15.046 A22AV00793 N/A COVID‐19 Education Stabilization Fund 84.425 A22AV00793 N/A Federal Agencies: U.S. Department of the Interior, U.S. Department of Education Pass‐Through Agency: Bureau of Indian Affairs Type of Finding: Noncompliance, Significant Deficiency Compliance Requirements: Reporting Criteria The School is required to file the Federal Financial Report, SF‐425 to report program outlays and program income as prescribed by the Federal Awarding Agency. Condition Financial reporting obligations were not met during the year. Cause Adequate review systems were not in place for management to monitor compliance with these requirements and ensure accurate amounts were reported. Effect The School was not always in compliance with federal regulations and guidelines. Context The School reported incorrect expenditures for one of four quarterly reports reviewed. The School included both federal and non‐federal expenditures in the reporting. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The School should implement review procedures to ensure the information reported on the Federal Financial Report, SF‐425, is accurate and appropriate. Views of Responsible Officials See Corrective Action Plan.