Finding 2022-001 ? Eligibility Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Choice Voucher Program Assistance Listing Number: 14.871 Award Period: 7/1/21-6/30/22 Type of Finding: Significant Deficiency in Internal Control Over Compliance Criteria: 24 CFR section 982.516, for both family income examinations and reexaminations, obtain and document in the family file third party verification of (1) reported family annual income; (2) the value of assets; (3) expenses related to deductions from annual income; and (4) other factors that affect the determination of adjusted income or other income-based rent. 24 CFR section 982.516 states that the PHA must reexamine family income and composition at least once every 12 months and adjust the tenant rent and housing assistance payment as necessary using the documentation from third party verification. 24 CFR sections 5.212 and 5.230 states that the head of household must sign one or more release forms allowing the Authority to obtain information from third parties, as well as a federally prescribed general release form for employment information. Context: During our testing of 60 files for eligibility requirements, we noted the following: - 1 files did not have a signed Declaration 214 form for all members of the household - 4 files did not have proper support for income - 2 files did not have proper support for assets - 2 files did not have proper support for expenses - In total, 6 files did not have properly calculated HAP/TAP due to incorrect income, asset and/or expense support - 1 file did not have a signed HUD-9886 form in the file - 3 files did not have a signed general release form in the file - 1 file did not have a signed HAP contract in the file Questioned Costs: Unable to determine. Cause: The Authority?s current staff attempted to correct prior documentation errors during the period, but were not able in all cases, to obtain some missing information. In addition, in a few cases, the Authority experienced difficulty in obtaining some information during the period which occurred during COVID. Effect: The Authority is not in compliance with HUD regulations. Repeat Finding: Yes Recommendation: The Authority should review their processes for eligibility determination and documentation to ensure all information is properly documented and maintained in the files. View of Responsible Officials: There is no disagreement with this audit finding.
Finding 2022-002 ? Waitlist Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Choice Voucher Program Assistance Listing Number: 14.871 Award Period: 7/1/21-6/30/22 Type of Finding: Significant Deficiency in Internal Control Over Compliance Criteria: 24 CFR sections 5.410, 982.54(d), and 982.201 through 982.207 state that all families admitted to the program must be selected from the waiting list. "Selection" from the waiting list generally occurs when the PHA notifies a family whose name reaches the top of the waiting list to come in to verify eligibility for admission. Context: During our testing of 73 files for wait list criteria, we noted the following: - 1 file did not have the original application in the tenant file - 21 files tested had an application date that did not agree to the application date listed on the waiting list - 1 file tested had a voucher that was not signed Questioned Costs: Unable to determine. Cause: The Authority lacked protocols to properly document the application date with the electronic wait list data entry prior to 2021. The applicants who reached the top of the wait list in 2022 applied with the Authority between 2017 and 2019. Effect: The Authority is not in compliance with HUD regulations. Repeat Finding: Yes Recommendation: The Authority should review their policies to ensure all required documentation is maintained for all individuals who are on the waiting list. View of Responsible Officials: There is no disagreement with this audit finding.
Finding 2022-003 ? Annual HQS Inspections Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Choice Voucher Program Assistance Listing Number: 14.871 Award Period: 7/1/21-6/30/22 Type of Finding: Material Weakness in Internal Control Over Compliance Criteria: 24 CFR sections 982.158(d) and 982.405(b) state that the PHA must inspect the unit leased to a family at least annually to determine if the unit meets Housing Quality Standards (HQS) and the PHA must conduct qualify control re-inspections. The PHA must prepare a unit inspection report. Context: During our testing of 60 files for HQS inspection criteria, we noted the following: - 20 of 60 files tested had an inspection that was not performed timely. Questioned Costs: Unable to determine. Cause: The Authority did not have written procedures in place prior to 2021 for documenting inspections. Support was often not available for prior period inspections and/or inspections were not completed timely. The Authority experienced challenges during COVID in completing inspections timely. Effect: The Authority is not in compliance with HUD regulations. Repeat Finding: Yes Recommendation: The Authority should review their HQS inspection policies to ensure that all inspections are performed timely and that all necessary documentation is maintained for each inspection. View of Responsible Officials: There is no disagreement with this audit finding.
Finding 2022-004 ? Failed Inspections Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Choice Voucher Program Assistance Listing Number: 14.871 Award Period: 7/1/21-6/30/22 Type of Finding: Significant Deficiency in Internal Control Over Compliance Criteria: 24 CFR sections 982.158(d) and 982.404 state that for units under HAP contract that fail to meet HQS, the PHA must require the owner to correct any life threatening HQS Deficiencies within 24 hours after the inspections and all other HQS deficiencies within 30 calendar days or within a specified PHA-approved extension. If the owner does not correct the cited HAQ deficiencies within the specified correction period, the PHA must stop (abate) HAPs beginning no later than the first of the month following the specified correction period or must terminate the HAP contract. The owner is not responsible for a breach of HQS as a result of the family's failure to pay for utilities for which the family is responsible under the lease or for tenant damage. For family-caused defects, if the family does not correct the cited HQS deficiencies within the specified correction period, the PHA must take prompt and vigorous action to enforce the family obligations. Context: During our testing of 60 files for failed inspection criteria, we noted the following: - 4 files tested had repairs that were not completed timely. Questioned Costs: Unable to determine. Cause: The Authority conducted 995 annual/biennial inspections during the audit period in an effort to correct timeliness of annual inspections. Though inspection results monitoring was in place, in some instances, the Authority did not follow up timely on failed inspection results. Effect: The Authority is not in compliance with HUD regulations. Repeat Finding: No Recommendation: The Authority should review their HQS inspection policies to ensure that all repairs are made timely and if not, that the necessary actions are taken by the Authority. View of Responsible Officials: There is no disagreement with this audit finding.
Finding 2022-001 ? Eligibility Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Choice Voucher Program Assistance Listing Number: 14.871 Award Period: 7/1/21-6/30/22 Type of Finding: Significant Deficiency in Internal Control Over Compliance Criteria: 24 CFR section 982.516, for both family income examinations and reexaminations, obtain and document in the family file third party verification of (1) reported family annual income; (2) the value of assets; (3) expenses related to deductions from annual income; and (4) other factors that affect the determination of adjusted income or other income-based rent. 24 CFR section 982.516 states that the PHA must reexamine family income and composition at least once every 12 months and adjust the tenant rent and housing assistance payment as necessary using the documentation from third party verification. 24 CFR sections 5.212 and 5.230 states that the head of household must sign one or more release forms allowing the Authority to obtain information from third parties, as well as a federally prescribed general release form for employment information. Context: During our testing of 60 files for eligibility requirements, we noted the following: - 1 files did not have a signed Declaration 214 form for all members of the household - 4 files did not have proper support for income - 2 files did not have proper support for assets - 2 files did not have proper support for expenses - In total, 6 files did not have properly calculated HAP/TAP due to incorrect income, asset and/or expense support - 1 file did not have a signed HUD-9886 form in the file - 3 files did not have a signed general release form in the file - 1 file did not have a signed HAP contract in the file Questioned Costs: Unable to determine. Cause: The Authority?s current staff attempted to correct prior documentation errors during the period, but were not able in all cases, to obtain some missing information. In addition, in a few cases, the Authority experienced difficulty in obtaining some information during the period which occurred during COVID. Effect: The Authority is not in compliance with HUD regulations. Repeat Finding: Yes Recommendation: The Authority should review their processes for eligibility determination and documentation to ensure all information is properly documented and maintained in the files. View of Responsible Officials: There is no disagreement with this audit finding.
Finding 2022-002 ? Waitlist Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Choice Voucher Program Assistance Listing Number: 14.871 Award Period: 7/1/21-6/30/22 Type of Finding: Significant Deficiency in Internal Control Over Compliance Criteria: 24 CFR sections 5.410, 982.54(d), and 982.201 through 982.207 state that all families admitted to the program must be selected from the waiting list. "Selection" from the waiting list generally occurs when the PHA notifies a family whose name reaches the top of the waiting list to come in to verify eligibility for admission. Context: During our testing of 73 files for wait list criteria, we noted the following: - 1 file did not have the original application in the tenant file - 21 files tested had an application date that did not agree to the application date listed on the waiting list - 1 file tested had a voucher that was not signed Questioned Costs: Unable to determine. Cause: The Authority lacked protocols to properly document the application date with the electronic wait list data entry prior to 2021. The applicants who reached the top of the wait list in 2022 applied with the Authority between 2017 and 2019. Effect: The Authority is not in compliance with HUD regulations. Repeat Finding: Yes Recommendation: The Authority should review their policies to ensure all required documentation is maintained for all individuals who are on the waiting list. View of Responsible Officials: There is no disagreement with this audit finding.
Finding 2022-003 ? Annual HQS Inspections Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Choice Voucher Program Assistance Listing Number: 14.871 Award Period: 7/1/21-6/30/22 Type of Finding: Material Weakness in Internal Control Over Compliance Criteria: 24 CFR sections 982.158(d) and 982.405(b) state that the PHA must inspect the unit leased to a family at least annually to determine if the unit meets Housing Quality Standards (HQS) and the PHA must conduct qualify control re-inspections. The PHA must prepare a unit inspection report. Context: During our testing of 60 files for HQS inspection criteria, we noted the following: - 20 of 60 files tested had an inspection that was not performed timely. Questioned Costs: Unable to determine. Cause: The Authority did not have written procedures in place prior to 2021 for documenting inspections. Support was often not available for prior period inspections and/or inspections were not completed timely. The Authority experienced challenges during COVID in completing inspections timely. Effect: The Authority is not in compliance with HUD regulations. Repeat Finding: Yes Recommendation: The Authority should review their HQS inspection policies to ensure that all inspections are performed timely and that all necessary documentation is maintained for each inspection. View of Responsible Officials: There is no disagreement with this audit finding.
Finding 2022-004 ? Failed Inspections Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Choice Voucher Program Assistance Listing Number: 14.871 Award Period: 7/1/21-6/30/22 Type of Finding: Significant Deficiency in Internal Control Over Compliance Criteria: 24 CFR sections 982.158(d) and 982.404 state that for units under HAP contract that fail to meet HQS, the PHA must require the owner to correct any life threatening HQS Deficiencies within 24 hours after the inspections and all other HQS deficiencies within 30 calendar days or within a specified PHA-approved extension. If the owner does not correct the cited HAQ deficiencies within the specified correction period, the PHA must stop (abate) HAPs beginning no later than the first of the month following the specified correction period or must terminate the HAP contract. The owner is not responsible for a breach of HQS as a result of the family's failure to pay for utilities for which the family is responsible under the lease or for tenant damage. For family-caused defects, if the family does not correct the cited HQS deficiencies within the specified correction period, the PHA must take prompt and vigorous action to enforce the family obligations. Context: During our testing of 60 files for failed inspection criteria, we noted the following: - 4 files tested had repairs that were not completed timely. Questioned Costs: Unable to determine. Cause: The Authority conducted 995 annual/biennial inspections during the audit period in an effort to correct timeliness of annual inspections. Though inspection results monitoring was in place, in some instances, the Authority did not follow up timely on failed inspection results. Effect: The Authority is not in compliance with HUD regulations. Repeat Finding: No Recommendation: The Authority should review their HQS inspection policies to ensure that all repairs are made timely and if not, that the necessary actions are taken by the Authority. View of Responsible Officials: There is no disagreement with this audit finding.
Finding 2022-001 ? Eligibility Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Choice Voucher Program Assistance Listing Number: 14.871 Award Period: 7/1/21-6/30/22 Type of Finding: Significant Deficiency in Internal Control Over Compliance Criteria: 24 CFR section 982.516, for both family income examinations and reexaminations, obtain and document in the family file third party verification of (1) reported family annual income; (2) the value of assets; (3) expenses related to deductions from annual income; and (4) other factors that affect the determination of adjusted income or other income-based rent. 24 CFR section 982.516 states that the PHA must reexamine family income and composition at least once every 12 months and adjust the tenant rent and housing assistance payment as necessary using the documentation from third party verification. 24 CFR sections 5.212 and 5.230 states that the head of household must sign one or more release forms allowing the Authority to obtain information from third parties, as well as a federally prescribed general release form for employment information. Context: During our testing of 60 files for eligibility requirements, we noted the following: - 1 files did not have a signed Declaration 214 form for all members of the household - 4 files did not have proper support for income - 2 files did not have proper support for assets - 2 files did not have proper support for expenses - In total, 6 files did not have properly calculated HAP/TAP due to incorrect income, asset and/or expense support - 1 file did not have a signed HUD-9886 form in the file - 3 files did not have a signed general release form in the file - 1 file did not have a signed HAP contract in the file Questioned Costs: Unable to determine. Cause: The Authority?s current staff attempted to correct prior documentation errors during the period, but were not able in all cases, to obtain some missing information. In addition, in a few cases, the Authority experienced difficulty in obtaining some information during the period which occurred during COVID. Effect: The Authority is not in compliance with HUD regulations. Repeat Finding: Yes Recommendation: The Authority should review their processes for eligibility determination and documentation to ensure all information is properly documented and maintained in the files. View of Responsible Officials: There is no disagreement with this audit finding.
Finding 2022-002 ? Waitlist Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Choice Voucher Program Assistance Listing Number: 14.871 Award Period: 7/1/21-6/30/22 Type of Finding: Significant Deficiency in Internal Control Over Compliance Criteria: 24 CFR sections 5.410, 982.54(d), and 982.201 through 982.207 state that all families admitted to the program must be selected from the waiting list. "Selection" from the waiting list generally occurs when the PHA notifies a family whose name reaches the top of the waiting list to come in to verify eligibility for admission. Context: During our testing of 73 files for wait list criteria, we noted the following: - 1 file did not have the original application in the tenant file - 21 files tested had an application date that did not agree to the application date listed on the waiting list - 1 file tested had a voucher that was not signed Questioned Costs: Unable to determine. Cause: The Authority lacked protocols to properly document the application date with the electronic wait list data entry prior to 2021. The applicants who reached the top of the wait list in 2022 applied with the Authority between 2017 and 2019. Effect: The Authority is not in compliance with HUD regulations. Repeat Finding: Yes Recommendation: The Authority should review their policies to ensure all required documentation is maintained for all individuals who are on the waiting list. View of Responsible Officials: There is no disagreement with this audit finding.
Finding 2022-003 ? Annual HQS Inspections Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Choice Voucher Program Assistance Listing Number: 14.871 Award Period: 7/1/21-6/30/22 Type of Finding: Material Weakness in Internal Control Over Compliance Criteria: 24 CFR sections 982.158(d) and 982.405(b) state that the PHA must inspect the unit leased to a family at least annually to determine if the unit meets Housing Quality Standards (HQS) and the PHA must conduct qualify control re-inspections. The PHA must prepare a unit inspection report. Context: During our testing of 60 files for HQS inspection criteria, we noted the following: - 20 of 60 files tested had an inspection that was not performed timely. Questioned Costs: Unable to determine. Cause: The Authority did not have written procedures in place prior to 2021 for documenting inspections. Support was often not available for prior period inspections and/or inspections were not completed timely. The Authority experienced challenges during COVID in completing inspections timely. Effect: The Authority is not in compliance with HUD regulations. Repeat Finding: Yes Recommendation: The Authority should review their HQS inspection policies to ensure that all inspections are performed timely and that all necessary documentation is maintained for each inspection. View of Responsible Officials: There is no disagreement with this audit finding.
Finding 2022-004 ? Failed Inspections Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Choice Voucher Program Assistance Listing Number: 14.871 Award Period: 7/1/21-6/30/22 Type of Finding: Significant Deficiency in Internal Control Over Compliance Criteria: 24 CFR sections 982.158(d) and 982.404 state that for units under HAP contract that fail to meet HQS, the PHA must require the owner to correct any life threatening HQS Deficiencies within 24 hours after the inspections and all other HQS deficiencies within 30 calendar days or within a specified PHA-approved extension. If the owner does not correct the cited HAQ deficiencies within the specified correction period, the PHA must stop (abate) HAPs beginning no later than the first of the month following the specified correction period or must terminate the HAP contract. The owner is not responsible for a breach of HQS as a result of the family's failure to pay for utilities for which the family is responsible under the lease or for tenant damage. For family-caused defects, if the family does not correct the cited HQS deficiencies within the specified correction period, the PHA must take prompt and vigorous action to enforce the family obligations. Context: During our testing of 60 files for failed inspection criteria, we noted the following: - 4 files tested had repairs that were not completed timely. Questioned Costs: Unable to determine. Cause: The Authority conducted 995 annual/biennial inspections during the audit period in an effort to correct timeliness of annual inspections. Though inspection results monitoring was in place, in some instances, the Authority did not follow up timely on failed inspection results. Effect: The Authority is not in compliance with HUD regulations. Repeat Finding: No Recommendation: The Authority should review their HQS inspection policies to ensure that all repairs are made timely and if not, that the necessary actions are taken by the Authority. View of Responsible Officials: There is no disagreement with this audit finding.
Finding 2022-001 ? Eligibility Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Choice Voucher Program Assistance Listing Number: 14.871 Award Period: 7/1/21-6/30/22 Type of Finding: Significant Deficiency in Internal Control Over Compliance Criteria: 24 CFR section 982.516, for both family income examinations and reexaminations, obtain and document in the family file third party verification of (1) reported family annual income; (2) the value of assets; (3) expenses related to deductions from annual income; and (4) other factors that affect the determination of adjusted income or other income-based rent. 24 CFR section 982.516 states that the PHA must reexamine family income and composition at least once every 12 months and adjust the tenant rent and housing assistance payment as necessary using the documentation from third party verification. 24 CFR sections 5.212 and 5.230 states that the head of household must sign one or more release forms allowing the Authority to obtain information from third parties, as well as a federally prescribed general release form for employment information. Context: During our testing of 60 files for eligibility requirements, we noted the following: - 1 files did not have a signed Declaration 214 form for all members of the household - 4 files did not have proper support for income - 2 files did not have proper support for assets - 2 files did not have proper support for expenses - In total, 6 files did not have properly calculated HAP/TAP due to incorrect income, asset and/or expense support - 1 file did not have a signed HUD-9886 form in the file - 3 files did not have a signed general release form in the file - 1 file did not have a signed HAP contract in the file Questioned Costs: Unable to determine. Cause: The Authority?s current staff attempted to correct prior documentation errors during the period, but were not able in all cases, to obtain some missing information. In addition, in a few cases, the Authority experienced difficulty in obtaining some information during the period which occurred during COVID. Effect: The Authority is not in compliance with HUD regulations. Repeat Finding: Yes Recommendation: The Authority should review their processes for eligibility determination and documentation to ensure all information is properly documented and maintained in the files. View of Responsible Officials: There is no disagreement with this audit finding.
Finding 2022-002 ? Waitlist Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Choice Voucher Program Assistance Listing Number: 14.871 Award Period: 7/1/21-6/30/22 Type of Finding: Significant Deficiency in Internal Control Over Compliance Criteria: 24 CFR sections 5.410, 982.54(d), and 982.201 through 982.207 state that all families admitted to the program must be selected from the waiting list. "Selection" from the waiting list generally occurs when the PHA notifies a family whose name reaches the top of the waiting list to come in to verify eligibility for admission. Context: During our testing of 73 files for wait list criteria, we noted the following: - 1 file did not have the original application in the tenant file - 21 files tested had an application date that did not agree to the application date listed on the waiting list - 1 file tested had a voucher that was not signed Questioned Costs: Unable to determine. Cause: The Authority lacked protocols to properly document the application date with the electronic wait list data entry prior to 2021. The applicants who reached the top of the wait list in 2022 applied with the Authority between 2017 and 2019. Effect: The Authority is not in compliance with HUD regulations. Repeat Finding: Yes Recommendation: The Authority should review their policies to ensure all required documentation is maintained for all individuals who are on the waiting list. View of Responsible Officials: There is no disagreement with this audit finding.
Finding 2022-003 ? Annual HQS Inspections Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Choice Voucher Program Assistance Listing Number: 14.871 Award Period: 7/1/21-6/30/22 Type of Finding: Material Weakness in Internal Control Over Compliance Criteria: 24 CFR sections 982.158(d) and 982.405(b) state that the PHA must inspect the unit leased to a family at least annually to determine if the unit meets Housing Quality Standards (HQS) and the PHA must conduct qualify control re-inspections. The PHA must prepare a unit inspection report. Context: During our testing of 60 files for HQS inspection criteria, we noted the following: - 20 of 60 files tested had an inspection that was not performed timely. Questioned Costs: Unable to determine. Cause: The Authority did not have written procedures in place prior to 2021 for documenting inspections. Support was often not available for prior period inspections and/or inspections were not completed timely. The Authority experienced challenges during COVID in completing inspections timely. Effect: The Authority is not in compliance with HUD regulations. Repeat Finding: Yes Recommendation: The Authority should review their HQS inspection policies to ensure that all inspections are performed timely and that all necessary documentation is maintained for each inspection. View of Responsible Officials: There is no disagreement with this audit finding.
Finding 2022-004 ? Failed Inspections Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Choice Voucher Program Assistance Listing Number: 14.871 Award Period: 7/1/21-6/30/22 Type of Finding: Significant Deficiency in Internal Control Over Compliance Criteria: 24 CFR sections 982.158(d) and 982.404 state that for units under HAP contract that fail to meet HQS, the PHA must require the owner to correct any life threatening HQS Deficiencies within 24 hours after the inspections and all other HQS deficiencies within 30 calendar days or within a specified PHA-approved extension. If the owner does not correct the cited HAQ deficiencies within the specified correction period, the PHA must stop (abate) HAPs beginning no later than the first of the month following the specified correction period or must terminate the HAP contract. The owner is not responsible for a breach of HQS as a result of the family's failure to pay for utilities for which the family is responsible under the lease or for tenant damage. For family-caused defects, if the family does not correct the cited HQS deficiencies within the specified correction period, the PHA must take prompt and vigorous action to enforce the family obligations. Context: During our testing of 60 files for failed inspection criteria, we noted the following: - 4 files tested had repairs that were not completed timely. Questioned Costs: Unable to determine. Cause: The Authority conducted 995 annual/biennial inspections during the audit period in an effort to correct timeliness of annual inspections. Though inspection results monitoring was in place, in some instances, the Authority did not follow up timely on failed inspection results. Effect: The Authority is not in compliance with HUD regulations. Repeat Finding: No Recommendation: The Authority should review their HQS inspection policies to ensure that all repairs are made timely and if not, that the necessary actions are taken by the Authority. View of Responsible Officials: There is no disagreement with this audit finding.