Finding Text
Department of Housing and Urban Development Section 8 Housing Assistance Program, AL 14.195 Criteria Tenant lease files are required to be maintained and tenant eligibility determined in accordance with HUD Handbook 4350.3, Occupancy Requirements of Subsidized Multifamily Housing Programs. Condition In connection with our lease file review we noted the following deficiencies: -6 out of 9 tenants tested did not have documentation in their lease file that their income was verified using EIV. - 2 out of 2 tenants tested did not have move in inspections in their lease files Cause Management's policies with respect to the determination of tenant eligibility and the maintenance of tenant lease files in accordance with HUD Handbook 4350.3, Occupancy Requirements of Subsidized Multifamily Housing Programs were not consistently followed, and there were no procedures in place to ensure these tasks were performed during transition to new management. Effect The procedures for determining eligibility and maintaining tenant lease files were not consistently applied in accordance with HUD Handbook 4350.3, Occupancy Requirements of Subsidized Multifamily Housing Programs. This could result in units being rented to ineligible tenants or errors in the rent subsidies paid by HUD. Questioned Costs: None Context Procedures were not in place during the transition to new management to ensure HUD policies as it relates to tenant eligibility and maintaining tenant lease files were not followed at all times. Identification as a Repeat Finding This finding is not a repeat finding Recommendation We recommend that management review its internal controls over obtaining and maintaining tenant file documentation to ensure compliance with eligibility requirements. Views of Responsible Officials