Finding Text
FINDING No. 2023-001: Section 202 - Supportive Housing for the Elderly, ALN 14.157
Finding Resolution Status: Unresolved.
Information on Universe Population Size: Forty-three tenants.
Same Size Information: Five tenants.
Identification of Repeat Finding
and Finding Reference Number: No.
Criteria: HUD regulations require:
• Timely verification of tenant’s current and initial income through the use of Enterprise Income Verification (EIV) reports.
• Form HUD-50059 certifications to be signed prior to the effective date.
• Security deposit support be maintained.
Statement of Condition: Of the tenant files selected:
• Two tenant files did not contain verification of initial income through the use of EIV reports.
• Two tenant files had the form HUD-50059 signed after the effective date.
• One tenant file did not contain the complete criminal background check.
• One tenant file did not have the apartment application signed by the tenant.
• Two tenants files did not contain security deposit support.
Cause: The Project did not perform and/or maintain appropriate tenant eligibility documentation in accordance with HUD requirements.
Effect or Potential Effect: Improper maintenance of tenant files and unable to verify tenant eligibility and cost of assistance, and residency may be disallowed.
Reporting Views of Responsible
Officials: The Project agrees with the finding and the auditor’s recommendation will be adopted.
Auditor Non-Compliance Code: R – Section 8 Program Administration.
Recommendation: The Project should implement procedures to ensure the manager verifies eligibility by obtaining all required documents for potential tenants and maintain support for tenant income verification through the EIV system in a timely manner.
Response Indicator: Agree.
Completion Date: 09/30/2024
Response: Monthly reminders are being sent to all managers to run their EIV reports for the month. In addition, random files are being reviewed by compliance to ensure EIV reports are pulled and required documentation is complete and accurate.